## **Trustees’ Annual Report for the period** **From: 1[st] September 2021 To: 31[st] August 2022** **Charity name: Europa PTA** ## **Charity registration number: 1154223** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of pupils in**
**the school in particular by: developing**
**effective relationships between the staff**
**parents and others associated with the**
**school; engaging in activities or**
**providing facilities or equipment which**
**support the school and advance the**
**education of the pupils**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Organising and running school**
**community / fundraising events &**
**activities to raise £30.4k net.**
**Awarded grants totalling £30.7k to**
**support the school and the education of**
**the pupils.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The Trustees favour grants that:**
**Invest in the purchase, repair or**
**improvement of re-useable resources,**
**equipment, or facilities.**
**Benefit the highest numbers of pupils in**
**current and if possible future years.**
**Offer the best value for money.**
**Support equality of access.**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**The charities activities are entirely**
**supported by volunteers from within the**
**school community.**
**In. the context of COVID a number of**
**volunteers (c.30-40 including the**
**Trustees and a wider group of parents)**
**helped run a mix of virtual and in person**
**fundraising during the year.**| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Total funds raised £30.4k net.**
**(£31.3k prior year)**
_Summer Fete £9.9k (£5.5k virtual)_
_Virtual Christmas Fayre - £4.4k (7.0k)_
_Cake Sales - £1.7k (£0.5k)_
_Syrian Takeaway - £1.2k (£0.9k)_
_Cake & food auctions - £0.3k (£0k)_
_Carnival - £0.3k (£0k)_
_Coffee Mornings - £0.3k (£0k)_
_Affiliates - £2.4k (£2.9k)_
_Merchandise - £8.3k (£6.5k)_
_Donations - £1.6k (£7.0k)_
**Total grants awarded £30.7k.**
**(£15.6k prior year)**
_Including support for…_
_Primary Playgrounds - £7.5k_
_Secondary outside spaces - £1.5k (£3.5k)_
_Laptops for English dept - £2.9k_
_Outdoor marquees - £2.3k_
_DoE trailer contribution - £2.0k_
_Language Learning Hub - £1.5k. (£1.5k)_
_Secondary Wellbeing Hub - £1.0k_
_Fitness suite equipment - £2.0k_
_Library resources - £1.0k_
_UKR pupil support - £0.6k_
_Primary Language Hub – £0.5k_
**All fundraising / community events and**
**grant awards are for the benefit of**
**Europa School UK (ESUK) and its**
**pupils. ESUK is a state funded non-**
**selective free school serving the**
**community around Abingdon and**
**Oxford.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**While COVID again prevented an Xmas**
**Fayre and some other events, there was**
**a Summer Fete for the first time in 3**
**years, and fundraising from events**
**recovered to £18k (£15k)**
**Sales of donated goods of various types**
**increased to £6.5k (£2.8k).**
**Donations dropped to £1.6k (£7.0k) with**
**no specific campaign, and affiliate**
**income dropped slightly, but overall**
**fundraising was only slightly down vs**
**the previous record year.**| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Cash funds at the end of the period were**
**£63,500 (£49,050 prior year).**
**Liabilities of £34,618 (£20,424 prior year)**
**of which £34,373 were committed grants**
**not yet drawn.**
**Debtors of £408 (£375 prior year)**
**Available funds carried forward were**
**£29,290 (£29,001 prior year)**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to cover advance**
**costs for fundraising events & activities,**
**and also the risk of unrecoverable**
**losses in the event of forced**
**cancellation.**| |||**Reserves are also held to ensure funds**
**are available in the following period for**
**specific purposes. For example - to**
**support inclusion in school trips, or**
**cover potential costs the charity has**
**agreed to underwrite.**| |---|---|---| |Amount of reserves held|Para 1.22|**£6,000**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity’s principal sources of funds**
**were: fundraising events (60% this year**
**vs 48% prior year), affiliate fundraising**
**and sale of merchandise (35% vs 30%**
**prior year) and seeking donations (5%**
**vs 22% prior year).**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The charity does not make investments.**| |A description of the principal
risks facing the charity|Para 1.46|**The charity is insured for typical PTA**
**related activities through membership of**
**the PTA umbrella organisation**
**Parentkind.**
**The principal residual risk is incurring**
**financial losses on fundraising**
**activities.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**PTA UK - Model Constitution for Parent**
**Teacher Associations (England &**
**Wales) November 2011**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees (the committee) are elected by**
**the members at the AGM each year.**
**Additional Trustees may be co-opted**
**during the year by the committee. (up to**
**50% of elected trustees)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Europa PTA is a member of Parentkind**
**(formerly PTA UK).**
**The committee appoints Officers (Chair,**
**Vice-Chair, Secretary and Treasurer) to**
**organise committee meetings and deal**
**with necessary administration.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Europa PTA| |---|---| |Other name the charity uses|| |Registered charity number|1154223| |Charity’s principal address|c/o Europa School UK
Thame Lane
Culham
Abingdon
OX14 3DZ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Aiga Summersgill|Chair 24.10.19 to 20.10.21|Resigned 20.10.21|| ||**Rebecca Thomas**|Secretaryuntil 11.01.23||| ||**Steven Wright**|Treasurer from 08.10.19||| ||Bernadette Brent|Vice Chair until 20.10.21|Resigned 20.10.21|| ||**Zohra Jenkinson**|||| ||**Sara Rognoni**|Vice Chair from 03.11.21||| ||**Georgina Neville**|||| ||Ute Guenkel-Maschek||Resigned 20.10.21|| ||Alison Gilbart-Smith||Resigned 20.10.21|| ||**Patricia Ciccone**|Co-Treasurer from 03.11.21||| |||||| ||**Kate Lloyd-Williams**|Chair from 03.11.21|_New Trustee from 20.10.21_|| |||||| ||**Susannah Skeels**||_New Trustee from 11.01.23_|| ||**Christine Jaminon**||_New Trustee from 11.01.23_|| ||**Maria Frantzeskaki**||_New Trustee from 11.01.23_|| ||**Rosie Bosse Chitty**||_New Trustee from 11.01.23_|| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Kate Lloyd-Williams Steve Wright **Position (eg Secretary, Chair, etc)**[ Chair ] **Date** 10th July 2023 ## **Charity Commission for England and Wales Receipts and Payments Accounts** _Reference proforma template CC16a_ |**Charity Name:**
Europa PTA
**Charity number (if any):**
1154223
**For the period from:**
01-Sep-21
**Section A - Receipts and Payments**
**Unrestricted funds**
**A1**
**Receipts**
**(£)**
Fundraising events (gross)
24,278
Merchandise sales
13,077
Affiliate fundraising
2,365
Donations
1,086
Other
-
_Sub-total_
40,805
**A2**
Asset and investment sales etc.
-
_Total Receipts_
40,805
**A3**
**Payments**
Grants (agreed this year)
(6,206)
Grants (agreed previous years)
(2,685)
Fundraising event costs
(6,046)
Merchandise costs
(4,875)
General expenses
(1,385)
Other
-
_Sub-total_
(21,197)
**A4**
**Asset and investment purchases**
-
_Total Payments_
(21,197)
_Net of receipts / (payments)_
19,608
**A5**
**Transfers between funds**
-
**A6**
**Cash funds last year end**
41,746
_Cash funds this year end_
61,355
**Section B - Statement of assets and liabilities at the end of the period**
**Unrestricted funds**
**B1**
**Cash funds**
**(£)**
Lloyds bank account
53,779
Co-op bank account
3,860
Paypal balance
3,665
Cash
50
Total Cash Funds
61,355
**B2**
**Other monetary assets**
Debtors at year end
408|**to**
31-Aug-22
**Restricted funds**
**Total Funds**
**(£)**
**(£)**
-
24,278
-
13,077
_(e)_
-
2,365
599
_(a)_
1,684
-
-
599
41,404
-
-
599
41,404
-
(6,206)
_(b)_
(5,425)
(8,110)
-
(6,046)
-
(4,875)
_(e)_
-
(1,385)
_(f)_
(331)
(331)
(5,756)
(26,953)
-
-
(5,756)
(26,953)
(5,158)
14,451
-
-
7,303
49,050
2,146
_(g)_
63,500
**Restricted funds**
**Total Funds**
**(£)**
**(£)**
-
53,779
2,146
6,006
-
3,665
-
50
2,146
63,500|**Last Year**
**(£)**
19,599
9,108
2,666
7,010
265
38,647
-
38,647
(2,265)
_(c)_
(10,430)
(2,656)
_(d)_
(2,658)
(641)
-
(18,650)
-
(18,650)
19,997
-
29,053
49,050| |---|---|---| **B3 Investment assets** - ## **B4 Assets retained for the charities own use** Various small gazebos / shelters for event stalls Decorations / bunting / games etc. for Xmas Fayre and Summer Fete Catering equipment & supplies for refreshments Some stock of printed bags and T-shirts iZettle card readers (for taking electronic payment) Some unused grotto gifts & raffle prizes Storage shelving ## **B5 Liabilities** Grants (agreed not yet paid) (34,373) Expenses not yet paid (245) ## **Notes** _(a) Restricted Funds where funds raised or donations are for a specified purpose_ _(b) Total agreed commitments in the year = £30,699, unused balance of £24,493 shown in liabilities._ _(c) Total grants agreed in the previous year (2020/21) = £15,615. £2,265 paid in year + £13,350 liabilities c/f to this year._ _(d) No physical Xmas Fayre or Summer Fete with COVID impact in 2020/21, so costs low._ _(e) Child designed Xmas gifts purchased and resold + T-shirts for fun-runs_ _(f) Including investment in storage shelving (£261), additional Christmas lights (£219), and extra iZettle card readers (£318) (g) Restricted funds = Primary Library (£1000), Maths resources (£523), Secondary Wellness Hub (£533), Gardening (£91)_ _Uncommited funds at year end = Total cash funds + debtors - liabilities £ 29,290_ **Signed on behalf of the Trustees** Steve Wright 10/07/2023 (Treasurer) Kate Lloyd-Williams (Chair) ##