Charity Registration No. 1154204 Company Registration No. 08215892 (England and Wales) THE OTHONA COMMUNITY A COMPANY LIMITED BY GUARANTEE NOT HAVING A SHARE CAPITAL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
THE OTHONA COMMUNITY LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mrs C E Gough MrMDHunt Mr D C Dutfield Mr F M MacDonald Mr S W Barnes Mr W M Douglas Miss R M Tocknell Ms C Wilson Mr C M Jones Mrs J D Pearse Mr M A J Ringrose MrMJDyer (Appointed 29 June 2023) (Appointed 9 February 2024) (Appointed 30 July 2024) Charlty number 1154204 Company number 08215892 Registered office Coasl Road Burton Bradstock Bridport Dorset DT6 4RN Independent examlner Mr J Salim Alwyns LLP Crown House 151 High Road Loughton Essex IG10 4LG
THE OTHONA COMMUNITY CONTENTS Page Trustees, report statement of trustees, responsibilities Independent examiner's report Statement of financial activilies BalanGe sheet Notes to the financial statements 7-13
THE OTHONA COMMUNITY TRUSTEES. REPORT {INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The trustees, who are also directors of the Charity for the purposes of the Companies Act 2006, present their report and accounts for the year ended 31 March 2024. The financial statements comply with the charity's governing document, the Charities Act 2011, the Companies Act 2006 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities. Objectives and activities Othona is an open and inclusive Community rooted in the Christian tradition and drawing on a wealth of other inspirations. We welcome people of all ages, abilities, backgrounds and beliets to our two Centres on the quiet coasts of Essex and Dorset. Through sharing in a daily rhythm of work, learning, worship and play, we seek personal renewal and glimpses of the sacred. In Community we explore the relationship between faith and life and encourage one anotlEr in caring for the world and its people. Achievements and performance This charitable company is a wholly owned subsidiary of a registered charity, The Othona Community (registration number 277843)- The year saw a further increase in visitors, and activity continues to be at normal levels for both centres. The parent charity, The Othona Community's financial statements includes the full Trustees, report. A full programme of events at both centres helped maintain visitor numbers and there was an increase in aclivity at both centres. Further visitor growth will be dependent on suslaining and supporting the staff teams, and the Trustees have approved a strengthening of resources to enable this to happen at both centre5. Financial revi8W During the year, Ihe Charity did not receive any donations from The Othona Community (the Parent Charity). The statement of financial activities showed a net surplus of £37,678 {2023.' £57,928 surplus) for the year and the reserves stand at £140,752 surplus (2023= £103,074 surplus). Risk Policy The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. During the year a safety subcommittee has been established and is prioritising review of areas of highest risk. The coming year will focus on fire safety, both centres will have an independent fire safety inspection. Plans for tho future To continue to develop the two centres at Bradwell and Burton Bradstock. In particular the trustees are considering the future development and property needs at both sites. Plans to increase and improve staff accommodation are being considered at both sites. Structure, governance and management The Charity is a company limited by guarantee, as defined by the Companies Act 2006. The Charity is governed by its Memorandum & Articles ofAssociation dated 14 September 2012 as amended by special resolution registered at Companies House on 11 October 2013. It is registered as a Charity with the Charity Commission. The trustees, who are also the directors lor the purpose of company law, and who served during the year were.. Mrs C E Gough Mrs J E Webster MrMDHunt Mr D C Dutfield (Resigned 31 December 2023)
THE OTHONA COMMUNITY TRUSTEES. REPORT (CONTINUED)(INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2024 Mr F M MacDonald Mr S W Barnes MsSLEast Mr W M Douglas Miss R M Tocknell Ms C Wilson Mr C M Jones Mrs J D Pearse Mr M A J Ringrose MrMJDyer {Resigned 9 February 2024) (Appointed 29 June 2023) (Appointed 9 February 2024) (Appointed 30 July 2024} Recruitment and appointment of Trustees As set out in theArticles ofAssociation, the Chairman of the Trustees is nominated by The Othona Community. The Directors of the organisation are also the Charity Trustees for the purposes of charity law. None ofthe Trustees has any beneficial interest in the company other than as a member. All of the Trustees are members of the company and guarantee to contribute an amount not exceeding £1 in the event of a winding up. The Board has the power to appoint additional Directors. Public Beneflt Statement The Trustees consider that they have complied with Section 4 of the Charities Act 2006 to have regard to the guidance on public benefit published by the Charity Commission. The purpose of the charity is enshrrned in its objects as described and the Trustees ensure this purpose is carried out for the public benefit of a51 persons that we service by delivering a range of services at Bradwell Community Centre and Othona, West Dorset Community Centre to those in need. Oryanisation The affairs of the Charity are directed by the Trustees who meet three times a year and shall Consist of not less than eight and not more than fourteen members. The Trustees are responsible for control of policy and financial matters and day-to-day management of the services is delegated to the centre manager. The report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to Small Companies. The trustees, report was approved by the Board of Trustees. Mrs C E Gough Trustee Dated. ...
THE OTHONA COMMUNITY STATEMENT OF TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024 The trustees, who are also the directors of The Othona Community for the purpose of company law, are responsible for preparing the Trustees, Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards {United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing these accounts, the trustees are required to.. select suitable accounting policies and then apply them consistently., observe the methods and principles in the Charities SORP., make judgements and estimates that are reasonable and prudent., and prepare the accounts on the going concern basis unless it 15 inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hen for taking reasonable steps for the prevention and detection of fraud and other irregularities.
THE OTHONA COMMUNITY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE OTHONA COMMUNITY I report to the trustees (who are also Directors for the purpose of company law) on my examination of the financial statements of The Othona Community {'the charilable company'l for the year ended 31 March 2024 which comprise the Statement of Financial Activities, the Balance Sheet and related notes from pages 5 to 13. This report is made solely to the charity's trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work, for this report, or for the opinions I have formed. Respectlve responslbllltles of trustees and examlner As the trustees of charitable company you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the financial statements of the charitable company are not required to be audited under Part 16 of the Act and are eligible for independent examination, I report in respect of my examination of the charitable company's financial statements carried out under section 145 of the Charities Act 2011 ('the 2011 Act,) and in Garrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the 2011 Act. An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently l express no opinion as to whelher the financial statements present a 'true and fair, view and my report is limited to those specific matters set out in the independent examiner's statement. Indepondent examiner's statement Since the charitable company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination beLau5e l am a member of ICAEW, which is one of the listed bodies. I have completed my examination. I confirm thal no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act., or the financial statements do not accord with those records., or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the financial statements give a 'lrue and fair view which is not a matter considered as part of an independent examination,. or the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard appliGable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached Salim FCA ns LLP Chartered Accountants Crown House 151 High Road Loughton, Essex IG10 4LG
THE OTHONA COMMUNITY STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted funds 2024 Unrestricted funds 2023 Notes Income and endovnnents from: Donations and legacies Charitable activities Investments Other income 27,076 348,377 6,370 16,881 35,847 325,333 1,167 23,724 Total Income 398,704 386,071 Expenditure on.. Raising funds Charitable activities Other material expenditure 75,359 271,837 13,830 72,516 250,267 5,360 Total expendlture 361,026 328,143 Net income and movement In funds 37,678 57,928 Reconclllation of funds: Fund balances at 1 April 2023 103,074 45,146 Fund balances at 31 March 2024 140,752 103,074 The statement of financial activities includes all gains and10sses recognised in the year. All income and expenditure derive from continuing activilies.
THE OTHONA COMMUNITY BALANCE SHEET ASAT31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets 12 8,186 9,097 Current assets Debtors Cash at bank and in hand 13 134,713 59,980 87,930 63,321 194,693 151,251 Creditors: amounts falling due wlthln one year 14 (62,127) {57,274} Net current assets 132,566 93,977 Total assets less Gurrent liabilitie5 140,752 103,074 Net assets excluding pension liability 140,752 103,074 The funds of the charity Unrestricted funds 140,752 103,074 140,752 103,074 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024. The directors acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance wilh the requirements of sections 394 and 395 and which otherwise cornply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company. The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the trustees on . 2 1 Mrs C E Gough Trustee MrMDHunt Trustee Company registration number 08215892 (England and Wales)
THE OTHONA COMMUNITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accountlng policies Company infomiatlon The Othona Community is a private company limited by guarantee incorporated in England and Wales. The registered Offi is Coast Road, Burton Bradstock, Bridport, Dorset, DT6 4RN. 1.1 Accounting convention These accounts have been prepared in accordance with The Financial Reporting Standard applicable in the UK and Republic of Ireland ("FRS 102"}, 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financral Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective 1 January 2019) and the Companies Act 2006. The charity is a Public Benefit Entity as defined by FRS 102. The financial statements have departed from the Charities {Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn. The accounts are prepared in sterling, which is the functional currency of the company. Monetsry amounts in these financial statements are rounded to the nearest £ sterling. The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds General funds comprise the accumulated surplus or deficit on the Statement of Financial Activities. They are available for use at the discretion of the Trustees in furtherance of the general objectives of the Community. Restricted funds are subject to specific restrictive conditions imposed by donors or by the purpose of the appeal. The purpose and use of the restricted funds is set out in the noles to the financial statements. Designated funds are unrestricted funds which have been earmarked by the Trustees for particular purposes. 1.4 Incoming resources All incoming resources are recognised once the Charity has entitlement to the resources, it is certain thal the resources will be received and the monetary value of incoming reSoUrS can be measured with sufficient reliabilily. Vvhere income is received in advance of a stay, it is deferred until the Charity is entitled to thal income. No amounts are included in the accounts for the value of services provided by volunteers. Grants and donations are accounted for on a received basis. Retreat visitors fees and other income are accounted for on a receivable basis. 1.5 Resources expended Expenditure 15 recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared c05t5 which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned beeen those activitie5 on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use.
THE OTHONA COMMUNITY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the Charity to the expenditure. All expenditure 15 accounted for on an accruals basis. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and service for its beneficiaries. It includes those costs that can be allocated direclly to such activities and those costs of an indirect nature necessary to support them. Govemance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity and include the Independent Examiner's and costs linked to the strategic management of the Charity. Where costs cannot be directly attributed they have been allocated to activities on a basis consistent with use of resources. 1.6 Tangible fixed assets Tangible fixed assets are stated at cost including any incidental expenses of acquisition. Depreciation is provided on other tangible assets calculated to write off the cost on a straight-line basis over the expected useful economic lives as follows'.- Fixtures, fittings & equipment Motor vehicles Over 4 years Over 4 years 1.7 Impairment of fixed assets At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. 1.8 Cash and cash equivalents Cash at bank and in hand are basic financial assets and include cash in hand and deposits held at call with banks. 1.9 Financial instruments The charity has elected lo apply the provisions of Section 11 'Basic Financial Instruments. and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective ir¢terest method unless Ihe arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
THE OTHONA COMMUNITY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accountlng pollcles (Continued) Basic financial liabilities Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instwment is measured at the present value of the future receipts discounted at a market rate of interest. Debt inslrLtments are subsequently carried at amortised cost, using the effective interest rate method. Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If nol, they are presented as non-current liabilities. Trade payables are recognised initially at transaction pri and subsequently measured at amortised cost using the effective interest method. 1.10 Employee beneflts The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. 1.11 Pensions The regular cost of providing retirement pensions and related benefits is charged to the statement of financial activities over the employees, service lives on the basis of a constant percentage of earnings. Any difference between the charge to the statement of financial activities and the contributions paid to the scheme is shown as an asset or liability in the balance sheet. 1.12 VAT All resources expended are classified under activity heading that aggregate all costs related to Ihe category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred. 1.13 Taxation The Charity is a registered charity and, thefore, is not liable for Income Tax or Corporation Tax on income derived from its charitable activities, as it falls within the various exemptions available to registered charities.
THE OTHONA COMMUNITY NOTES TO THE FINANCIAL STATEMENTS {CONTINUED} FOR THE YEAR ENDED 31 MARCH 2024 Donations and grants 2024 2023 Donations and gifts 27,076 35,847 Charltable actlvltles 2024 2023 Retreat visitors fees 348,377 325,333 Income from Investments Unrestricted Unrestricted funds funds 2024 2023 Interest receivable 6,370 1,167 Other income 2024 2023 Rental income Feed in tariff income Sales of merchandise Other income 2,389 7,766 4.831 1,895 1,435 7,643 4,093 10.553 16,881 23,724 Charitable activitles Total 2024 Total 2023 Catering, Event Facilitation, Speakers and Related Costs 75,359 72,516 75,359 72,516 10
THE OTHONA COMMUNITY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Running costs 2024 2023 Salaries Depreciation Rates Insurance Light and Heat Repairs and Maintenance, including grounds Postage, Stationery and other Office Costs Motor Expenses Travelling Expenses Advertising European Solidarity Corps, Volunteer Costs and Committee Expenses Training Household Merchandise Expenses Bank Charges 98,996 2,896 10,535 11,356 28,420 73,099 11,154 7,694 833 942 95,846 2,984 9,361 10,158 31,227 59,494 9,739 6,002 530 1,433 1,574 2,191 16,546 2,913 2,688 1,984 1,688 13.591 3,126 3,104 271,837 250,267 Net movement in funds 2024 2023 The net movemenl in funds is stated afier chargingllcrediting).. Depreciation of owned tangible fixed assets 2,896 2,984 Trustees None of the Trustees {or any persons connected with them) received any remuneration during the year. There were no trustees, expenses (2023: none). 10 Employees The average monthly number of persons (including directors) employed by the company during the year was 10 (2023- 9}. No employees earned £60,000 or over12023.' none). Employment costs 2024 2023 Wages and salaries 98,996 95,846 11
THE OTHONA COMMUNITY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 11 Taxation The company is exempt from tax on income and gains falling withing section 505 of the Taxes Act 1998 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives. 12 Tanglble flxed assets Fixtures. Motor vehicles fittings & equipment Total Cost At 1 April 2023 Additions Disposals 21,600 1,985 {2,661) 29,395 50.995 1,985 {2,661) At 31 March 2024 20,924 29,395 50,319 Depreclatlon and Impalrment At 1 April 2023 Depreciation charged in the year Eliminated in respect of disposals 21,600 397 (2,6611 20,298 2,499 41,898 2,896 {2,661) At 31 March 2024 19,336 22,797 42,133 Carrying amount At 31 March 2024 1,588 6,598 8,186 At 31 March 2023 9,097 9,097 13 Debtors 2024 2023 Amounts falling due within one year: Amount due from parent undertaking Other debtors Prepayments and accrued income 95,428 20,935 18,350 61,994 9,585 16,352 134,713 87,930 14 Creditors: amounts falling due within one year 2024 2023 Notes Deferred income Trade creditors Other creditors Accruals 16 7,665 9,120 45,342 5,679 13,062 38,156 377 62,127 57,274 12-
THE OTHONA COMMUNITY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 15 Member's Ilablllty There is no authorised or called up share capital as the company is limited by guarantee, each member undertakes to contribute a maximum of £1 in the event of the company being wound up. At the end of the financial period there were 12 members. 16 Deferred Income 2024 2023 Other deferred income 7,665 5,679 Deferred income is included in the financial statements as follows.. 2024 2023 Deferred income is included within- Current liabilities 7,665 5,679 Movements in the year.. Deferred income at 1 April 2023 Released from previous periods Resour5 deferred in the year 5,679 (2,844> 4,830 8,000 (8,0001 5,679 Deferred income at 31 March 2024 7,665 5,679 17 Control and related party transaction The immediate and ultimate parent in the current and preceding year is The Othona Community, a Charity registered with The Charity Commission in England & Wales, registration number 277843. The primary address is the same for both charities. At the year end, this Charity was owed £95,429 by the holding Charity, The Othona Community, (2023 Charity owed £61,994>. 18 Analysls of changes in net funds The charity had no material debt during the year. 13