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2023-03-31-accounts

Charity Registration No. 1154204

Company Registration No. 08215892 (England and Wales)

THE OTHONA COMMUNITY

A COMPANY LIMITED BY GUARANTEE NOT HAVING A SHARE CAPITAL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

THE OTHONA COMMUNITY

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

Mrs C E Gough Mrs J E Webster Mr M D Hunt Mr D C Dutfield Mr F M MacDonald Mr S W Barnes Ms S L East Mr W M Douglas (Appointed 30 June 2022) Miss R M Tocknell (Appointed 30 June 2022) Ms C Wilson (Appointed 30 June 2022) Mr C M Jones (Appointed 22 November 2022) Mrs J D Pearse (Appointed 29 June 2023)

Charity number 1154204 Company number 08215892 Registered office Coast Road Burton Bradstock Bridport Dorset DT6 4RN

Independent examiner Mr J Salim Alwyns LLP Crown House 151 High Road Loughton Essex IG10 4LG

THE OTHONA COMMUNITY

CONTENTS

Page
Trustees' report 1 - 2
Statement of trustees' responsibilities 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 13

THE OTHONA COMMUNITY

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2023

The trustees, who are also directors of the Charity for the purposes of the Companies Act 2006, present their report and accounts for the year ended 31 March 2023.

The financial statements comply with the charity's governing document, the Charities Act 2011, the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities.

Objectives and activities

Othona is an open and inclusive Community rooted in the Christian tradition and drawing on a wealth of other inspirations. We welcome people of all ages, abilities, backgrounds and beliefs to our two Centres on the quiet coasts of Essex and Dorset.

Through sharing in a daily rhythm of work, learning, worship and play, we seek personal renewal and glimpses of the sacred. In Community we explore the relationship between faith and life and encourage one another in caring for the world and its people.

Achievements and performance

This charitable company is a wholly owned subsidiary of a registered charity, The Othona Community (registration number 277843). The year saw the successful return of visitors in the first full year with no covid restrictions. Activity returned to normal levels at both centres, and there was a pleasing increase in activity at the centre in Essex.

The parent charity, The Othona Community's financial statements includes the full Trustees' report.

Financial review

During the year, the Charity did not receive any donations from The Othona Community (the Parent Charity). The statement of financial activities showed a net surplus of £57,928 (2022: £22,330 surplus) for the year and the reserves stand at £103,074 surplus (2022: £45,146 surplus).

Risk Policy

The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. During the year a safety subcommittee has been established and is prioritising review of areas of highest risk. The coming year will focus on fire safety, both centres will have an independent fire safety inspection.

Plans for the future

To continue to develop the two centres at Bradwell and Burton Bradstock. In particular the trustees are considering the future development and property needs at both sites.

Structure, governance and management

The Charity is a company limited by guarantee, as defined by the Companies Act 2006. The Charity is governed by its Memorandum & Articles of Association dated 14 September 2012 as amended by special resolution registered at Companies House on 11 October 2013. It is registered as a Charity with the Charity Commission.

The trustees, who are also the directors for the purpose of company law, and who served during the year were:

Ms R C Bull (Resigned 1 June 2022) Ms E A Sayers (Resigned 1 June 2022) Mrs C E Gough Ms C S Walker (Resigned 24 September 2022) Mrs J E Webster Mr M D Hunt Mr P R Coleman (Resigned 4 July 2022) Mr D C Dutfield Mr F M MacDonald Mr S W Barnes

THE OTHONA COMMUNITY

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2023

Ms S L East Mr W M Douglas (Appointed 30 June 2022) Miss R M Tocknell (Appointed 30 June 2022) Ms C Wilson (Appointed 30 June 2022) Mr C M Jones (Appointed 22 November 2022) Mrs J D Pearse (Appointed 29 June 2023)

Recruitment and appointment of Trustees

As set out in the Articles of Association, the Chairman of the Trustees is nominated by The Othona Community. The Directors of the organisation are also the Charity Trustees for the purposes of charity law.

None of the Trustees has any beneficial interest in the company other than as a member. All of the Trustees are members of the company and guarantee to contribute an amount not exceeding £1 in the event of a winding up. The Board has the power to appoint additional Directors.

Public Benefit Statement

The Trustees consider that they have complied with Section 4 of the Charities Act 2006 to have regard to the guidance on public benefit published by the Charity Commission.

The purpose of the charity is enshrined in its objects as described and the Trustees ensure this purpose is carried out for the public benefit of all persons that we service by delivering a range of services at Bradwell Community Centre and Othona, West Dorset Community Centre to those in need.

Organisation

The affairs of the Charity are directed by the Trustees who meet three times a year and shall consist of not less than eight and not more than fourteen members. The Trustees are responsible for control of policy and financial matters and day-to-day management of the services is delegated to the centre manager.

The report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to Small Companies.

The trustees' report was approved by the Board of Trustees.

Mrs C E Gough

Trustee Dated: 23 September 2023

THE OTHONA COMMUNITY

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2023

The trustees, who are also the directors of The Othona Community for the purpose of company law, are responsible for preparing the Trustees' Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these accounts, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

THE OTHONA COMMUNITY

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE OTHONA COMMUNITY

I report to the trustees on my examination of the financial statements of The Othona Community ('the charitable company') for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes from pages 5 to 13.

This report is made solely to the charity's trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work, for this report, or for the opinions I have formed.

Respective responsibilities of trustees and examiner

As the trustees of charitable company you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the financial statements of the charitable company are not required to be audited under Part 16 of the Act and are eligible for independent examination, I report in respect of my examination of the charitable company’s financial statements carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’) and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement.

Independent examiner’s statement

Since the charitable company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached

Mr J Salim FCA Alwyns LLP Chartered Accountants Crown House 151 High Road Loughton, Essex IG10 4LG

Dated: 18 October 2023

THE OTHONA COMMUNITY

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

**Unrestricted ** Unrestricted
funds funds
2023 2022
Notes £ £
Income and endowments from:
Donations and grants 2 35,847 63,528
Charitable activities 3 325,333 209,487
Investments 4 1,167 -
Other income 5 23,724 27,379
Total income 386,071 300,394
Expenditure on:
Charitable activities 6 72,516 48,958
Charitable activity running costs 7 250,267 229,106
Other costs - Contributions for Past Projects 5,360 -
Total expenditure 328,143 278,064
Net income for the year/
Net movement in funds 57,928 22,330
Fund balances at 1 April 2022 45,146 22,816
Fund balances at 31 March 2023 103,074 45,146

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

THE OTHONA COMMUNITY

BALANCE SHEET

AS AT 31 MARCH 2023

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Income funds
Unrestricted funds - general		 2023
£
87,930
63,321
151,251
(57,274)		 £
9,097
93,977
103,074
103,074
103,074		 2022
£
29,192
79,867
109,059
(67,994)		 £
4,081
41,065
45,146
45,146
45,146

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2023.

The directors acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 23 September 2023

Mrs C E Gough Mr M D Hunt
Trustee Trustee

Company registration number 08215892

THE OTHONA COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

Company information

The Othona Community is a private company limited by guarantee incorporated in England and Wales. The registered office is Coast Road, Burton Bradstock, Bridport, Dorset, DT6 4RN.

1.1 Accounting convention

These accounts have been prepared in accordance with The Financial Reporting Standard applicable in the UK and Republic of Ireland (“FRS 102”), “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Companies Act 2006. The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The accounts are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £ sterling.

The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

General funds comprise the accumulated surplus or deficit on the Statement of Financial Activities. They are available for use at the discretion of the Trustees in furtherance of the general objectives of the Community. Restricted funds are subject to specific restrictive conditions imposed by donors or by the purpose of the appeal. The purpose and use of the restricted funds is set out in the notes to the financial statements. Designated funds are unrestricted funds which have been earmarked by the Trustees for particular purposes.

1.4 Incoming resources

All incoming resources are recognised once the Charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability. Where income is received in advance of a stay, it is deferred until the Charity is entitled to that income. No amounts are included in the accounts for the value of services provided by volunteers.

Grants and donations are accounted for on a received basis. Retreat visitors fees and other income are accounted for on a receivable basis.

1.5 Resources expended

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

THE OTHONA COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the Charity to the expenditure. All expenditure is accounted for on an accruals basis. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and service for its beneficiaries. It includes those costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity and include the Independent Examiner's and costs linked to the strategic management of the Charity. Where costs cannot be directly attributed they have been allocated to activities on a basis consistent with use of resources.

1.6 Tangible fixed assets

Tangible fixed assets are stated at cost including any incidental expenses of acquisition. Depreciation is provided on other tangible assets calculated to write off the cost on a straight-line basis over the expected useful economic lives as follows:-

Fixtures, fittings & equipment Over 4 years Motor vehicles Over 4 years

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss.

1.8 Cash and cash equivalents

Cash at bank and in hand are basic financial assets and include cash in hand and deposits held at call with banks.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

THE OTHONA COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

1.11 Pensions

The regular cost of providing retirement pensions and related benefits is charged to the statement of financial activities over the employees' service lives on the basis of a constant percentage of earnings. Any difference between the charge to the statement of financial activities and the contributions paid to the scheme is shown as an asset or liability in the balance sheet.

1.12 VAT

All resources expended are classified under activity heading that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

1.13 Taxation

The Charity is a registered charity and, therefore, is not liable for Income Tax or Corporation Tax on income derived from its charitable activities, as it falls within the various exemptions available to registered charities.

THE OTHONA COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

2
3
4
5
6		 Donations and grants 2022
£
29,607
33,921
2023
£
Donations and gifts
35,847
Grants received
-
35,847
Charitable activities
2023
£
Retreat visitors fees
325,333
Investments
Unrestricted
funds
general
2023
£
Interest receivable
1,167
Other income
2023
£
Rental income
1,435
Feed in tariff income
7,643
Sales of merchandise
4,093
Other income
10,553
23,724
Charitable activities
Total
2023
£
Trading costs
Catering, Event Facilitation, Speakers and Related Costs
72,516
72,516
63,528
2022
£
209,487
Total
2022
£
-
2022
£
2,220
6,925
2,128
16,106
27,379
Total
2022
£
48,958
48,958

THE OTHONA COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

7 Running costs

Salaries
Depreciation
Rates
Insurance
Light and Heat
Repairs and Maintenance, including grounds
Postage, Stationery and other Office Costs
Motor Expenses
Travelling Expenses
Advertising
European Solidarity Corps, Volunteer Costs and Committee
Expenses
Training
Household
Merchandise Expenses
Bank Charges		 2023
£
95,846
2,984
9,361
10,158
31,227
59,494
9,739
6,002
530
1,433
1,984
1,688
13,591
3,126
3,104
250,267		 2022
£
94,539
1,038
13,455
9,154
23,895
46,386
8,759
8,213
7
1,082
6,674
1,854
10,692
960
2,398
229,106

8 Trustees

None of the Trustees (or any persons connected with them) received any remuneration during the year. There were no trustees' expenses (2022: none).

9 Employees

The average monthly number of persons (including directors) employed by the company during the year was 9 (2022 - 9). No employees earned £60,000 or over (2022: none).

Employment costs
Wages and salaries
Other pension costs		 2023
£
95,846
-
95,846		 2022
£
86,464
8,075
94,539

10 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

THE OTHONA COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

10
Tangible fixed assets
Fixtures,
fittings &
equipment
Motor
£
Cost
At 1 April 2022
21,600
Additions
-
At 31 March 2023
21,600
Depreciation and impairment
At 1 April 2022
21,115
Depreciation charged in the year
485
At 31 March 2023
21,600
Carrying amount
At 31 March 2023
-
At 31 March 2022
485
11
Debtors
Amounts falling due within one year:
Amount due from parent undertaking
Other debtors
Prepayments and accrued income
12
Creditors: amounts falling due within one year
Notes
Deferred income
15
Trade creditors
Other creditors
Accruals		 vehicles
£
21,395
8,000
29,395
17,799
2,499
20,298
9,097
3,596
2023
£
61,994
9,585
16,352
87,930
2023
£
5,679
13,062
38,156
377
57,274		 Total
£
42,995
8,000
50,995
38,914
2,984
41,898
9,097
4,081
2022
£
4,453
9,412
15,327
29,192
2022
£
8,000
16,027
31,347
12,620
67,994

13 Member's liability

There is no authorised or called up share capital as the company is limited by guarantee, each member undertakes to contribute a maximum of £1 in the event of the company being wound up. At the end of the financial period there were 12 members.

THE OTHONA COMMUNITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

15 Deferred income

Other deferred income 2023
£
5,679		 2022
£
8,000
Deferred income is included in the financial statements as follows:
2023
£
Deferred income is included within:
Current liabilities
5,679
Movements in the year:
Deferred income at 1 April 2022
8,000
Released from previous periods
(8,000)
Resources deferred in the year
5,679
Deferred income at 31 March 2023
5,679		 2022
£
8,000
-
-
8,000
8,000

14 Control and related party transaction

The immediate and ultimate parent in the current and preceding year is The Othona Community, a Charity registered with The Charity Commission in England & Wales, registration number 277843. The primary address is the same for both charities.

At the year end, this Charity was owed £61,994 by the holding Charity, The Othona Community, (2022 - Charity owed £4,453).

17 Analysis of changes in net funds

The charity had no debt during the year.