Cholsey Community Development Trust (A Company Limited by Guarantee)
Cholsey Community Development Trust
Annual Report and Statements for The Year Ended 30[th] June 2025
Company Registration No: 07589995
Charity Registration No: 1154165
Page 1 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
Contents
| Page | |
|---|---|
| 3 - 6 | Report of the Directors |
| 7 | Statement of Financial Activities |
| 8 | Balance Sheet |
| 9 – 14 | Notes to the Financial Statements |
| 15 | Independent Examiners Report to Trustees |
Page 2 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
Legal and Administrative Information
Company Registration Number: 07589995
Date of Incorporation – 4[th] April 2011
Date of Charity Registration – 10th October 2013
Start of Financial Period 1[st] July 2024
End of Financial Period 30[th] June 2025
Directors during 2024/25
Richard Harding Sue Jeffs (Company Secretary) Valerie Bolt Kelly Dawson (Treasurer) Dorothea Price Niall Hammond Alan Newell, resigned 28.10.24 Jaqueline Logan, resigned 15.04.25 Judith Collins, appointed 24.11.2023 Philip Lucas, appointed 10.06.24 Tyisha Hilsdon, appointed 15.04.25
Governing Document: Cholsey Development Trust Constitution
Objects:
To further or benefit the residents of Cholsey and the surrounding area, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have the power to establish or secure the establishment of community facilities and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such facilities for activities promoted by the charity in furtherance of the above objects.
The promotion of the conservation, protection and improvement of the physical and natural environment for the public benefit by raising awareness of and encouraging practical steps to reduce levels of atmospheric carbon dioxide.
Under the Lease for the Great Hall, the Trust has full maintenance responsibility for all internal maintenance and decoration. The Trust also has responsibility to maintain and replace all internal equipment, fixtures and fittings, including heating and lighting systems, kitchen, toilets and water supply. The trust aims to hold reserves equivalent to at least 50% of its annual core budget, with designated reserves being built up for Maintenance and Sinking funds.
The Trust aims to generate enough income in order to transfer sufficient funds into the Maintenance Reserve, and to transfer agreed amounts into the Designated Sinking Fund. Should the income fall short of what is required, then the Trustees may decide to transfer the shortfall from the General Fund into the Sinking Fund.
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Cholsey Community Development Trust (A Company Limited by Guarantee)
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
Composition of the Board:
The Board of Trustees is made up of up to 12 positions from the key partners, Cholsey Parish Council (1), Soha Housing (1), facility user groups (2), businesses (2), residents from social and private housing (3) and specialist skills (3). In addition, further (non-voting) members with specialist skills desired by the Trust may be invited to participate.
The position of Chair will be appointed from within the Board membership or otherwise co-opted as a specialist skill.
All nominations to be Directors, to be approved by existing Board of Trustees prior to the AGM to ensure representative balance of gender, age, and experience, and that all candidates are deemed suitable to work in the interests of the Trust.
The Trust is committed to the principle of people being appointed on the basis of merit, including skills, knowledge, and competence. It is vital to ensure a good and strong balance of gender, age, circumstance, skills and experience on the Board.
Responsibilities of Board of Trustees:
The board is required to meet frequently to set policy and direct the organisation. Its responsibilities are likely to include:
-
defining policy and strategy for programme activities to meet CDT aims
-
ensuring financial viability and sustainable funding strategy
-
negotiating over specification and transfer of land and buildings
-
agreeing priorities and performance targets through the annual business plan
-
agreeing annual budget and monitoring income and expenditure
-
approving service level agreements for any sub-contract activities
-
appointing and managing Cholsey CDT staff or any interim contract staff
-
monitoring performance and directing action if required
-
representing Cholsey CDT to outside agencies and forums
The Trust has both formal and informal methods of recording and reporting on its progress to manage risks and account for progress. This is to fulfil legal and contractual obligations, as well as report back to the Board, the Parish and District Councils, and the users, and partners to keep people informed and to manage the organisation.
There are a number of risks associated with the development of Cholsey CDT and the successful commissioning of the community facilities in particular. Given the tight management role played by the Trust Board and the strong involvement of the core partners, these can be managed and the impact minimised. A risk register forms part of the Business Plan which is reviewed on a regular basis.
The following legal and operational policies have been approved and are subject to review by the board:
-
Financial procedures
-
Volunteer expenses
-
Declaration of conflicts of interest
-
Health and Safety
-
Equalities (Equal Opportunities)
-
Complaints
-
Code of conduct
-
Training and development
Page 4 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
-
Volunteer policy
-
Hand-book including contracts of employment and terms and conditions
-
Working with children, young people and vulnerable adults
-
Great Hall and Pavilion lettings pricing, policies and procedures
Registered Address: Cholsey Great Hall Fair Mile, Cholsey, OX10 9GW
Bankers: Cooperative Bank PO Box 101, 1 Balloon Street, Manchester, M60 4EP
Nat West Bank 11 Market Place Abingdon OX14 3HH Independent Examiner: Nigel Thomas 14 The Forty Cholsey OX10 9LH
CCDT Chair’s Report 2024/25
Following our 10 year anniversary events in early 2024, this year has been quieter. We have, however, run a full programme of events, films, National Theatre broadcasts and comedy nights. These have had varied attendances but generally make a small profit and are enjoyed by all. Other highlights have been the bonfire night and the Cholsey Panto – both well attended and will be repeated this year.
Of course, we continue to have our daytime activities, yoga, table tennis, short mat bowls, band practices, etc, etc, and community activities in the summer, particularly for the younger people. We are always looking for new events and activities – so if you have any ideas (or want to organise something) let us know. Many thanks to all of those behind the bar and front of house.
The Cricket Club have had a successful season in 2025, with many new players and a great spirit. It was also an amazing year for youth cricket at Cholsey, the fantastic weather was matched by a record number of children participating in coaching on a Friday evening and representing the club at various levels. Plus this year the club had its first graduates from the youth programme become full senior club members playing a number of games and contributing in all aspects of the game. The youth teams (under 11s, 13s and 15s) had performed well in their tournaments, often pipped by much larger clubs. All this is only possible because of a group of willing volunteers, however, the club is at full capacity so is always in need of more coaches, team managers and others.
In 2023, we had an energy audit of the Great Hall carried out by Low Carbon Hub. The report made a number of practical suggestions to reduce our carbon emissions and heating costs. A major recommendation was to insulate below the Hall floor, this would both reduce our energy losses and improve the comfort of users. In the autumn 2025 we secured a grant to part-fund the floor insulation and this is now completed, with the remaining funds being contributed from the Trust’s reserves. We are very grateful to Cholsey Parish Council for contributing to these works. We have also upgraded the kitchen, to increase its utility and make it more energy-
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Cholsey Community Development Trust (A Company Limited by Guarantee)
efficient, and have upgraded our sound system. For the future, we’re still looking at solar panels for the Great Hall.
As ever the success of the last year has been down to the hard work of our administrator, Anna Swindell, the Trustees and volunteers. Many thanks to all. In particular, we were sad that Alan Newell decided to resign from the Board after more than 10 years of hard work and enthusiasm, particularly on the events side of our work. We were also sad that Jackie Logan resigned as our Soha representative, but were very pleased to welcome Tyisha Hilsdon in her place.
Richard Harding, Chair
Report of the Directors For Year Ended 30[th] June 2025
Statement of Directors Responsibilities
Company law requires the directors to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the company and of the profit and loss of the company during that period. In preparing those financial statements the directors are required to;
-
Select suitable accounting policies and then apply them consistently,
-
Make judgements and estimates that are reasonable and prudent,
-
Prepare financial statements on a going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In preparing this report the directors have taken advantage of special provisions of the Companies Act 2006 relating to small companies.
I approve the attached statement of financial activities and balance sheet for the year ended 30[th] June 2025 and confirm that I have made available all information necessary for its preparation.
Approved by the Directors on the 19[th] December 2025
Signed on their behalf by Director
Print Name: Richard Harding
Page 6 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
Statement of Financial Activities For the Year Ended 30[th] June 2025
Incorporating Income and Expenditure Account
| Notes | 2024/25 | 2023/24 | |
|---|---|---|---|
| Incoming Resources Incoming Resources from Generated funds (unrestricted) |
|||
| Grants | 3a | ||
| Residents Levy | 3b | 27,259 | 26,310 |
| Investment Income | |||
| Other Income | 3c | 58,041 | 69,633 |
| Total Income Resources | 85,300 | 95,943 | |
| Resources Expended Costs of Generated Funds |
|||
| Charitable Activities | 4a | 75,183 | 95,799 |
| Governance Costs | 4b | 200 | 200 |
| Total Resources Expended | 75,383 | 95,999 | |
| Net Incoming/(outgoing) Resources |
9,917 | (56) |
Page 7 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
Balance Sheet As at 30[th] June 2025
| 30th June | 30th June 2024 | ||
|---|---|---|---|
| Notes | 2025 | 2024 | |
| Fixed Assets | |||
| Tangible Assets | 2 | 42,127 | 43,766 |
| Current Assets | |||
| Cash at Bank and in Hand | 5 | 142,268 | 131,122 |
| Debtors, Accrued Income and Preprayments |
6 | 20,136 | 14,966 |
| Stock | 526 | 846 | |
| Total Current Assets | 162,931 | 146,934 | |
| Current Liabilities | |||
| Creditors and Accruals (falling due in one year) |
7 | 13,762 | 7,610 |
| Deferred Income | 8 | 624 | 2,045 |
| Total Assets Less Current Liabilities |
190,672 | 181,045 | |
| Funds of Charity | |||
| Designated Capital Fund | 9 | 42,127 | 43,766 |
| Designated Maintenance Fund |
10 | 8,750 | 8,750 |
| Designated Sinking Fund | 11 | 55,700 | 48,200 |
| Coronavirus Recovery fund | 12 | - | 5,366 |
| General Fund | 84,095 | 74,963 | |
| Funded by | 190,672 | 181,045 | |
For the year ending 30/06/2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Page 8 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
Directors’ Responsibilities
-
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
-
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
-
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with FRS102 SORP.
Approved by the Directors on the 19[th] December 2025
Signed on their behalf by Director
Print Name: Richard Harding
Page 9 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
Notes to the Financial Statements For the Year ending 30[th] June 2025
1. Accounting Policies
Basis of preparation
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011.
Incoming Resources
Recognition of Incoming Resources
These are included in the statement of Financial Activities (SOFA) when;
-
The company becomes entitled to the resources
-
The Directors are virtually certain they will receive the resources;
-
The monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure, the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when there is unconditional entitlement to the resource.
Government Grants
The charity has not received government grants in the 2024/25 reporting period.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resource expended) where the benefit to the company is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the company of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts but is described in the Directors annual report.
Investment Income
This is included in the accounts when receivable.
Page 10 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
Expenditure and Liabilities
Liabilities recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the company to pay out resources.
Governance Costs
Includes costs of the preparation and examination of statutory accounts, the costs of Directors meetings, and cost of any legal advice to Directors on governance or constitutional matters.
Fixed assets
These are capitalised if they can be used for more than one year, and cost at least £100. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic lives as follows;
Asset Class Depreciation Rate Fixtures & Fittings 10 to 30 years Plant & Machinery 3 to 10 years
Stocks
Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock.
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
Reserves
The trust aims to hold reserves equivalent to at least 50% of its annual core budget, with designated reserves being built up for Maintenance and Sinking funds.
Each year, through its budget, the Trust aims to generate enough income in order to transfer sufficient funds into the Maintenance Reserve, and to transfer agreed amounts into the Designated Sinking Fund. Should the income fall short of what is required, then the Trustees may decide to transfer the shortfall from the General Fund into the designated funds.
The Designated Capital Fund is held to fund Fixed Asset purchases. On approval of a capital scheme a budget is approved, and funding moved to the Capital Fund. These funds are then released back to the General Fund in line with depreciation of the assets.
There is a temporary Coronavirus Recovery Fund. The Charity received a number of Grants to support its position and recovery from Covid-19. Although there was no restriction on where this grant was spent, the Trustees wanted to monitor it separately from the General Fund.
Page 11 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
2. Tangible Fixed assets
| Plant and Machinery | Fixture and Fittings | Total | |
|---|---|---|---|
| Cost | |||
| At 1 July 2024 | 53,327 | 92,712 | 146,039 |
| Additions | 6,686 | 6,686 | |
| Disposals | (400) | ( 400) | |
| At 30 June 2025 | 52,927 | 99,398 | 152,325 |
| Depreciation | |||
| At 1 July 2024 | 33,302 | 68,971 | 102,273 |
| Charge for the year | 3,159 | 5,166 | 8,325 |
| Eliminated on disposal |
( 400) | (400) | |
| At 30 June 2025 | 36,061 | 74,137 | 110,806 |
| Net Book Value | |||
| At 30 June 2025 | 16,866 | 25,261 | 41,159 |
| At 30 June 2024 | 20,025 | 23,741 | 43,766 |
3. Incoming Resources
| 3.Incoming Resources | ||
|---|---|---|
| a). Grants |
||
| 2024/25 | 2023/24 | |
| Covid-19 Job Retention Scheme (CJRS) |
- | - |
| Covid-19 Retail, Hospitality and Leisure Kick start Grant |
- | - |
| - | - | |
| b). Residents Contributions |
||
| 2024/25 | 2023/24 | |
| 27,259 | 26,310 | |
| c). Other Income |
||
| 2024/25 | 2023/24 | |
| Events and Hire Income | 53,440 | 64,209 |
| Donations | 2,866 | 3,598 |
| Recharges | 1,735 | 1,826 |
| Sales | - | - |
| 58,041 | 69,633 |
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Cholsey Community Development Trust (A Company Limited by Guarantee)
4. Resources Expended
| 4. Resources Expended | ||
|---|---|---|
| Charitable Activities Cost of Events Admin Wages Events management Advertising and Marketing Repairs and maintenance Utilities Cleaning Admin expenses Insurance Service charges Depreciation Profit/loss on disposal of fixed assets |
||
| 2024/25 | 2023/24 | |
| 13,304 6,982 10,473 314 4,500 7,833 7,872 7,681 700 5,421 8,325 - 1,778 |
30,607 | |
| 6,998 | ||
| 10,497 | ||
| 1,170 | ||
| 4,319 | ||
| 10,548 | ||
| 6,957 | ||
| 5,725 | ||
| 1,691 | ||
| 6,764 | ||
| 8,697 | ||
| Cricket club water, electric & fire safety | 1,826 | |
| 75,183 | 95,799 | |
| Governance Costs Independent Examiners Fee Meeting expenses Solicitors Fees |
||
| 2024/25 | 2023/24 | |
| 200 | 200 | |
| 186 | - | |
| 491 | - | |
| 877 | 200 |
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Cholsey Community Development Trust (A Company Limited by Guarantee)
5. Cash at bank and in hand
| 2024/25 2023/24 |
|
|---|---|
| Current Accounts | 141,577 130,759 |
| Paypal Account | 283 - |
| Cash in transit (Zettle, Website, Post Office) |
19 88 |
| Petty Cash | 389 275 |
| 142,268 131,122 |
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Cholsey Community Development Trust (A Company Limited by Guarantee)
6. Debtors and Prepayments
| 2024/25 | 2023/24 | |
|---|---|---|
| Debtors Control Account | 1,531 | 7,469 |
| Accrued Income - Residents levy | 7,042 | - |
| June hires invoiced in July | 1,275 | 1,028 |
| Cricket Club recharge | 1,735 | 1,826 |
| - | ||
| Insurance paid in advance | 1,408 | 1,260 |
| Screening licence deposit | 150 | 150 |
| Service charge paid in advance | 1,345 | 1,345 |
| Subscriptions paid in advance | 388 | 388 |
| Acts booked for future events | 4,500 | 1,500 |
| Accrued Income-Events | 762 | |
| 20,136 | 14,966 |
7. Creditors and Accruals: Amounts falling due within one year
| 2024/25 | 2023/24 | |
|---|---|---|
| Trade creditors | 8,095 | 4,321 |
| Deposits for future events | 750 | 1,050 |
| Social security taxes | 435 | 510 |
| Pension liabilities | 61 | - |
| Accruals | 4,220 | 1,529 |
| Independent examiners fee | 200 | 200 |
| 13,761 | 7,610 |
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Cholsey Community Development Trust (A Company Limited by Guarantee)
8. Deferred income
| 8. Deferred income | ||
|---|---|---|
| 2024/25 624 |
2023/24 2,045 |
|
| Invoices raised for hire after 30th June | ||
| Tickets purchased for future events | ||
| 624 | 2,045 |
9. Designated Capital Fund
These are the balances used to fund the capital expenditure of the charity. Funds are released from the General Fund account to the Capital Fund to support the initial purchase of fixed assets. These funds are later released from the Capital Fund to the General Fund matching depreciation.
10. Maintenance Fund
This fund is being built up to support 5-yearly redecoration of The Great Hall (as required by the lease). In 2024/25 no transfer has been made, to reflect maintenance expenditure made during the year).
11. Sinking Fund
The sinking fund is a reserve for any large capital repair and maintenance expenditure that may be required for the Great Hall in the future. In 2024/25 a transfer of £7,500 has been made from the general fund to the Sinking Fund (2023/24 £7,500).
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Cholsey Community Development Trust (A Company Limited by Guarantee)
12. Coronavirus Recovery Fund
In 2019/20 the charity received a grant of £25,000 to support its recovery following the impact of Covid 19 followed by another £12,000 in 2021/22 as a kick-start grant. £5,366 was carried forward into 2024/25 with £5,366 being used in year to purchase kitchen equipment
13. Analysis of movements between funds
| Designated Capital Fund Designated Maintenance Fund Designated Sinking Fund Coronavirus recovery fund General Fund |
|
|---|---|
| Opening balances | 43,766 8,750 48,200 5,366 74,963 |
| Depreciation | (8,325) 8,325 |
| Capital Budget | 6,686 (6,686) |
| Transfer to Maintenance Fund |
0 0 |
| Transfer to Coronavirus Recovery Fund |
0 (5,366) 5,366 |
| Transfer to Sinking Fund |
7,500 (7,500) |
| (Deficit) / surplus for the year |
9,627 |
| 42,127 8,750 55,700 - 84,095 |
14. Related Party Transactions
There have been no related party transactions in the year ended 30[th] June 2025.
15. Number of staff employed
Number of employees during the year was as follows: 1 (2023/24 Employees: 1)
16. Corporation Tax
The charity is exempt from tax on income and gains to the extent that these are applied to its charitable objects.
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Cholsey Community Development Trust (A Company Limited by Guarantee)
Independent Examiner’s Report on the Accounts for the Year Ended 30[th] June 2025
Respective responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the Charities Act,
-
To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(9)(b) of the Charities Act),
-
Accounts comply with the requirements of the 2011 Act
-
The charity keeps accounting records under section 130 of the Act
-
To state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with general directions given by the Charity Commission, an examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention;
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
To keeping accounting records in accordance with section 130 of the Charities Act;
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
-
To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Nigel Thomas 14 The Forty Cholsey OX10 9LH
Date: 16[th] January 2026
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Cholsey Community Development Trust (A Company Limited by Guarantee)
Cholsey Community Development Trust
Annual Report and Statements for The Year Ended 30[th] June 2025
Company Registration No: 07589995
Charity Registration No: 1154165
Page 1 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
Contents
| Page | |
|---|---|
| 3 - 6 | Report of the Directors |
| 7 | Statement of Financial Activities |
| 8 | Balance Sheet |
| 9 – 14 | Notes to the Financial Statements |
| 15 | Independent Examiners Report to Trustees |
Page 2 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
Legal and Administrative Information
Company Registration Number: 07589995
Date of Incorporation – 4[th] April 2011
Date of Charity Registration – 10th October 2013
Start of Financial Period 1[st] July 2024
End of Financial Period 30[th] June 2025
Directors during 2024/25
Richard Harding Sue Jeffs (Company Secretary) Valerie Bolt Kelly Dawson (Treasurer) Dorothea Price Niall Hammond Alan Newell, resigned 28.10.24 Jaqueline Logan, resigned 15.04.25 Judith Collins, appointed 24.11.2023 Philip Lucas, appointed 10.06.24 Tyisha Hilsdon, appointed 15.04.25
Governing Document: Cholsey Development Trust Constitution
Objects:
To further or benefit the residents of Cholsey and the surrounding area, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have the power to establish or secure the establishment of community facilities and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such facilities for activities promoted by the charity in furtherance of the above objects.
The promotion of the conservation, protection and improvement of the physical and natural environment for the public benefit by raising awareness of and encouraging practical steps to reduce levels of atmospheric carbon dioxide.
Under the Lease for the Great Hall, the Trust has full maintenance responsibility for all internal maintenance and decoration. The Trust also has responsibility to maintain and replace all internal equipment, fixtures and fittings, including heating and lighting systems, kitchen, toilets and water supply. The trust aims to hold reserves equivalent to at least 50% of its annual core budget, with designated reserves being built up for Maintenance and Sinking funds.
The Trust aims to generate enough income in order to transfer sufficient funds into the Maintenance Reserve, and to transfer agreed amounts into the Designated Sinking Fund. Should the income fall short of what is required, then the Trustees may decide to transfer the shortfall from the General Fund into the Sinking Fund.
Page 3 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
Composition of the Board:
The Board of Trustees is made up of up to 12 positions from the key partners, Cholsey Parish Council (1), Soha Housing (1), facility user groups (2), businesses (2), residents from social and private housing (3) and specialist skills (3). In addition, further (non-voting) members with specialist skills desired by the Trust may be invited to participate.
The position of Chair will be appointed from within the Board membership or otherwise co-opted as a specialist skill.
All nominations to be Directors, to be approved by existing Board of Trustees prior to the AGM to ensure representative balance of gender, age, and experience, and that all candidates are deemed suitable to work in the interests of the Trust.
The Trust is committed to the principle of people being appointed on the basis of merit, including skills, knowledge, and competence. It is vital to ensure a good and strong balance of gender, age, circumstance, skills and experience on the Board.
Responsibilities of Board of Trustees:
The board is required to meet frequently to set policy and direct the organisation. Its responsibilities are likely to include:
-
defining policy and strategy for programme activities to meet CDT aims
-
ensuring financial viability and sustainable funding strategy
-
negotiating over specification and transfer of land and buildings
-
agreeing priorities and performance targets through the annual business plan
-
agreeing annual budget and monitoring income and expenditure
-
approving service level agreements for any sub-contract activities
-
appointing and managing Cholsey CDT staff or any interim contract staff
-
monitoring performance and directing action if required
-
representing Cholsey CDT to outside agencies and forums
The Trust has both formal and informal methods of recording and reporting on its progress to manage risks and account for progress. This is to fulfil legal and contractual obligations, as well as report back to the Board, the Parish and District Councils, and the users, and partners to keep people informed and to manage the organisation.
There are a number of risks associated with the development of Cholsey CDT and the successful commissioning of the community facilities in particular. Given the tight management role played by the Trust Board and the strong involvement of the core partners, these can be managed and the impact minimised. A risk register forms part of the Business Plan which is reviewed on a regular basis.
The following legal and operational policies have been approved and are subject to review by the board:
-
Financial procedures
-
Volunteer expenses
-
Declaration of conflicts of interest
-
Health and Safety
-
Equalities (Equal Opportunities)
-
Complaints
-
Code of conduct
-
Training and development
Page 4 of 18
Cholsey Community Development Trust (A Company Limited by Guarantee)
-
Volunteer policy
-
Hand-book including contracts of employment and terms and conditions
-
Working with children, young people and vulnerable adults
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Great Hall and Pavilion lettings pricing, policies and procedures
Registered Address: Cholsey Great Hall Fair Mile, Cholsey, OX10 9GW
Bankers: Cooperative Bank PO Box 101, 1 Balloon Street, Manchester, M60 4EP
Nat West Bank 11 Market Place Abingdon OX14 3HH Independent Examiner: Nigel Thomas 14 The Forty Cholsey OX10 9LH
CCDT Chair’s Report 2024/25
Following our 10 year anniversary events in early 2024, this year has been quieter. We have, however, run a full programme of events, films, National Theatre broadcasts and comedy nights. These have had varied attendances but generally make a small profit and are enjoyed by all. Other highlights have been the bonfire night and the Cholsey Panto – both well attended and will be repeated this year.
Of course, we continue to have our daytime activities, yoga, table tennis, short mat bowls, band practices, etc, etc, and community activities in the summer, particularly for the younger people. We are always looking for new events and activities – so if you have any ideas (or want to organise something) let us know. Many thanks to all of those behind the bar and front of house.
The Cricket Club have had a successful season in 2025, with many new players and a great spirit. It was also an amazing year for youth cricket at Cholsey, the fantastic weather was matched by a record number of children participating in coaching on a Friday evening and representing the club at various levels. Plus this year the club had its first graduates from the youth programme become full senior club members playing a number of games and contributing in all aspects of the game. The youth teams (under 11s, 13s and 15s) had performed well in their tournaments, often pipped by much larger clubs. All this is only possible because of a group of willing volunteers, however, the club is at full capacity so is always in need of more coaches, team managers and others.
In 2023, we had an energy audit of the Great Hall carried out by Low Carbon Hub. The report made a number of practical suggestions to reduce our carbon emissions and heating costs. A major recommendation was to insulate below the Hall floor, this would both reduce our energy losses and improve the comfort of users. In the autumn 2025 we secured a grant to part-fund the floor insulation and this is now completed, with the remaining funds being contributed from the Trust’s reserves. We are very grateful to Cholsey Parish Council for contributing to these works. We have also upgraded the kitchen, to increase its utility and make it more energy-
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Cholsey Community Development Trust (A Company Limited by Guarantee)
efficient, and have upgraded our sound system. For the future, we’re still looking at solar panels for the Great Hall.
As ever the success of the last year has been down to the hard work of our administrator, Anna Swindell, the Trustees and volunteers. Many thanks to all. In particular, we were sad that Alan Newell decided to resign from the Board after more than 10 years of hard work and enthusiasm, particularly on the events side of our work. We were also sad that Jackie Logan resigned as our Soha representative, but were very pleased to welcome Tyisha Hilsdon in her place.
Richard Harding, Chair
Report of the Directors For Year Ended 30[th] June 2025
Statement of Directors Responsibilities
Company law requires the directors to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the company and of the profit and loss of the company during that period. In preparing those financial statements the directors are required to;
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Select suitable accounting policies and then apply them consistently,
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Make judgements and estimates that are reasonable and prudent,
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Prepare financial statements on a going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In preparing this report the directors have taken advantage of special provisions of the Companies Act 2006 relating to small companies.
I approve the attached statement of financial activities and balance sheet for the year ended 30[th] June 2025 and confirm that I have made available all information necessary for its preparation.
Approved by the Directors on the 19[th] December 2025
Signed on their behalf by Director
Print Name: Richard Harding
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Cholsey Community Development Trust (A Company Limited by Guarantee)
Statement of Financial Activities For the Year Ended 30[th] June 2025
Incorporating Income and Expenditure Account
| Notes | 2024/25 | 2023/24 | |
|---|---|---|---|
| Incoming Resources Incoming Resources from Generated funds (unrestricted) |
|||
| Grants | 3a | ||
| Residents Levy | 3b | 27,259 | 26,310 |
| Investment Income | |||
| Other Income | 3c | 58,041 | 69,633 |
| Total Income Resources | 85,300 | 95,943 | |
| Resources Expended Costs of Generated Funds |
|||
| Charitable Activities | 4a | 75,183 | 95,799 |
| Governance Costs | 4b | 200 | 200 |
| Total Resources Expended | 75,383 | 95,999 | |
| Net Incoming/(outgoing) Resources |
9,917 | (56) |
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Cholsey Community Development Trust (A Company Limited by Guarantee)
Balance Sheet As at 30[th] June 2025
| 30th June | 30th June 2024 | ||
|---|---|---|---|
| Notes | 2025 | 2024 | |
| Fixed Assets | |||
| Tangible Assets | 2 | 42,127 | 43,766 |
| Current Assets | |||
| Cash at Bank and in Hand | 5 | 142,268 | 131,122 |
| Debtors, Accrued Income and Preprayments |
6 | 20,136 | 14,966 |
| Stock | 526 | 846 | |
| Total Current Assets | 162,931 | 146,934 | |
| Current Liabilities | |||
| Creditors and Accruals (falling due in one year) |
7 | 13,762 | 7,610 |
| Deferred Income | 8 | 624 | 2,045 |
| Total Assets Less Current Liabilities |
190,672 | 181,045 | |
| Funds of Charity | |||
| Designated Capital Fund | 9 | 42,127 | 43,766 |
| Designated Maintenance Fund |
10 | 8,750 | 8,750 |
| Designated Sinking Fund | 11 | 55,700 | 48,200 |
| Coronavirus Recovery fund | 12 | - | 5,366 |
| General Fund | 84,095 | 74,963 | |
| Funded by | 190,672 | 181,045 | |
For the year ending 30/06/2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
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Cholsey Community Development Trust (A Company Limited by Guarantee)
Directors’ Responsibilities
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The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
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The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
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These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with FRS102 SORP.
Approved by the Directors on the 19[th] December 2025
Signed on their behalf by Director
Print Name: Richard Harding
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Cholsey Community Development Trust (A Company Limited by Guarantee)
Notes to the Financial Statements For the Year ending 30[th] June 2025
1. Accounting Policies
Basis of preparation
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011.
Incoming Resources
Recognition of Incoming Resources
These are included in the statement of Financial Activities (SOFA) when;
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The company becomes entitled to the resources
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The Directors are virtually certain they will receive the resources;
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The monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure, the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when there is unconditional entitlement to the resource.
Government Grants
The charity has not received government grants in the 2024/25 reporting period.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resource expended) where the benefit to the company is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the company of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts but is described in the Directors annual report.
Investment Income
This is included in the accounts when receivable.
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Cholsey Community Development Trust (A Company Limited by Guarantee)
Expenditure and Liabilities
Liabilities recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the company to pay out resources.
Governance Costs
Includes costs of the preparation and examination of statutory accounts, the costs of Directors meetings, and cost of any legal advice to Directors on governance or constitutional matters.
Fixed assets
These are capitalised if they can be used for more than one year, and cost at least £100. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic lives as follows;
Asset Class Depreciation Rate Fixtures & Fittings 10 to 30 years Plant & Machinery 3 to 10 years
Stocks
Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock.
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
Reserves
The trust aims to hold reserves equivalent to at least 50% of its annual core budget, with designated reserves being built up for Maintenance and Sinking funds.
Each year, through its budget, the Trust aims to generate enough income in order to transfer sufficient funds into the Maintenance Reserve, and to transfer agreed amounts into the Designated Sinking Fund. Should the income fall short of what is required, then the Trustees may decide to transfer the shortfall from the General Fund into the designated funds.
The Designated Capital Fund is held to fund Fixed Asset purchases. On approval of a capital scheme a budget is approved, and funding moved to the Capital Fund. These funds are then released back to the General Fund in line with depreciation of the assets.
There is a temporary Coronavirus Recovery Fund. The Charity received a number of Grants to support its position and recovery from Covid-19. Although there was no restriction on where this grant was spent, the Trustees wanted to monitor it separately from the General Fund.
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Cholsey Community Development Trust (A Company Limited by Guarantee)
2. Tangible Fixed assets
| Plant and Machinery | Fixture and Fittings | Total | |
|---|---|---|---|
| Cost | |||
| At 1 July 2024 | 53,327 | 92,712 | 146,039 |
| Additions | 6,686 | 6,686 | |
| Disposals | (400) | ( 400) | |
| At 30 June 2025 | 52,927 | 99,398 | 152,325 |
| Depreciation | |||
| At 1 July 2024 | 33,302 | 68,971 | 102,273 |
| Charge for the year | 3,159 | 5,166 | 8,325 |
| Eliminated on disposal |
( 400) | (400) | |
| At 30 June 2025 | 36,061 | 74,137 | 110,806 |
| Net Book Value | |||
| At 30 June 2025 | 16,866 | 25,261 | 41,159 |
| At 30 June 2024 | 20,025 | 23,741 | 43,766 |
3. Incoming Resources
| 3.Incoming Resources | ||
|---|---|---|
| a). Grants |
||
| 2024/25 | 2023/24 | |
| Covid-19 Job Retention Scheme (CJRS) |
- | - |
| Covid-19 Retail, Hospitality and Leisure Kick start Grant |
- | - |
| - | - | |
| b). Residents Contributions |
||
| 2024/25 | 2023/24 | |
| 27,259 | 26,310 | |
| c). Other Income |
||
| 2024/25 | 2023/24 | |
| Events and Hire Income | 53,440 | 64,209 |
| Donations | 2,866 | 3,598 |
| Recharges | 1,735 | 1,826 |
| Sales | - | - |
| 58,041 | 69,633 |
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Cholsey Community Development Trust (A Company Limited by Guarantee)
4. Resources Expended
| 4. Resources Expended | ||
|---|---|---|
| Charitable Activities Cost of Events Admin Wages Events management Advertising and Marketing Repairs and maintenance Utilities Cleaning Admin expenses Insurance Service charges Depreciation Profit/loss on disposal of fixed assets |
||
| 2024/25 | 2023/24 | |
| 13,304 6,982 10,473 314 4,500 7,833 7,872 7,681 700 5,421 8,325 - 1,778 |
30,607 | |
| 6,998 | ||
| 10,497 | ||
| 1,170 | ||
| 4,319 | ||
| 10,548 | ||
| 6,957 | ||
| 5,725 | ||
| 1,691 | ||
| 6,764 | ||
| 8,697 | ||
| Cricket club water, electric & fire safety | 1,826 | |
| 75,183 | 95,799 | |
| Governance Costs Independent Examiners Fee Meeting expenses Solicitors Fees |
||
| 2024/25 | 2023/24 | |
| 200 | 200 | |
| 186 | - | |
| 491 | - | |
| 877 | 200 |
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Cholsey Community Development Trust (A Company Limited by Guarantee)
5. Cash at bank and in hand
| 2024/25 2023/24 |
|
|---|---|
| Current Accounts | 141,577 130,759 |
| Paypal Account | 283 - |
| Cash in transit (Zettle, Website, Post Office) |
19 88 |
| Petty Cash | 389 275 |
| 142,268 131,122 |
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Cholsey Community Development Trust (A Company Limited by Guarantee)
6. Debtors and Prepayments
| 2024/25 | 2023/24 | |
|---|---|---|
| Debtors Control Account | 1,531 | 7,469 |
| Accrued Income - Residents levy | 7,042 | - |
| June hires invoiced in July | 1,275 | 1,028 |
| Cricket Club recharge | 1,735 | 1,826 |
| - | ||
| Insurance paid in advance | 1,408 | 1,260 |
| Screening licence deposit | 150 | 150 |
| Service charge paid in advance | 1,345 | 1,345 |
| Subscriptions paid in advance | 388 | 388 |
| Acts booked for future events | 4,500 | 1,500 |
| Accrued Income-Events | 762 | |
| 20,136 | 14,966 |
7. Creditors and Accruals: Amounts falling due within one year
| 2024/25 | 2023/24 | |
|---|---|---|
| Trade creditors | 8,095 | 4,321 |
| Deposits for future events | 750 | 1,050 |
| Social security taxes | 435 | 510 |
| Pension liabilities | 61 | - |
| Accruals | 4,220 | 1,529 |
| Independent examiners fee | 200 | 200 |
| 13,761 | 7,610 |
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Cholsey Community Development Trust (A Company Limited by Guarantee)
8. Deferred income
| 8. Deferred income | ||
|---|---|---|
| 2024/25 624 |
2023/24 2,045 |
|
| Invoices raised for hire after 30th June | ||
| Tickets purchased for future events | ||
| 624 | 2,045 |
9. Designated Capital Fund
These are the balances used to fund the capital expenditure of the charity. Funds are released from the General Fund account to the Capital Fund to support the initial purchase of fixed assets. These funds are later released from the Capital Fund to the General Fund matching depreciation.
10. Maintenance Fund
This fund is being built up to support 5-yearly redecoration of The Great Hall (as required by the lease). In 2024/25 no transfer has been made, to reflect maintenance expenditure made during the year).
11. Sinking Fund
The sinking fund is a reserve for any large capital repair and maintenance expenditure that may be required for the Great Hall in the future. In 2024/25 a transfer of £7,500 has been made from the general fund to the Sinking Fund (2023/24 £7,500).
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Cholsey Community Development Trust (A Company Limited by Guarantee)
12. Coronavirus Recovery Fund
In 2019/20 the charity received a grant of £25,000 to support its recovery following the impact of Covid 19 followed by another £12,000 in 2021/22 as a kick-start grant. £5,366 was carried forward into 2024/25 with £5,366 being used in year to purchase kitchen equipment
13. Analysis of movements between funds
| Designated Capital Fund Designated Maintenance Fund Designated Sinking Fund Coronavirus recovery fund General Fund |
|
|---|---|
| Opening balances | 43,766 8,750 48,200 5,366 74,963 |
| Depreciation | (8,325) 8,325 |
| Capital Budget | 6,686 (6,686) |
| Transfer to Maintenance Fund |
0 0 |
| Transfer to Coronavirus Recovery Fund |
0 (5,366) 5,366 |
| Transfer to Sinking Fund |
7,500 (7,500) |
| (Deficit) / surplus for the year |
9,627 |
| 42,127 8,750 55,700 - 84,095 |
14. Related Party Transactions
There have been no related party transactions in the year ended 30[th] June 2025.
15. Number of staff employed
Number of employees during the year was as follows: 1 (2023/24 Employees: 1)
16. Corporation Tax
The charity is exempt from tax on income and gains to the extent that these are applied to its charitable objects.
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Cholsey Community Development Trust (A Company Limited by Guarantee)
Independent Examiner’s Report on the Accounts for the Year Ended 30[th] June 2025
Respective responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 145 of the Charities Act,
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To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(9)(b) of the Charities Act),
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Accounts comply with the requirements of the 2011 Act
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The charity keeps accounting records under section 130 of the Act
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To state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with general directions given by the Charity Commission, an examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention;
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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To keeping accounting records in accordance with section 130 of the Charities Act;
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To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Nigel Thomas 14 The Forty Cholsey OX10 9LH
Date: 16[th] January 2026
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Cholsey Community Development Trust (A Company Limited by Guarantee) th Independent Examinerfs Report on the Accounts for the Year Ended 30 June 2025 Respective responsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. Examine the accounts under section 145 of the Charities Act, To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(9)(b) of the Charities Act), Accounts comply with the requirements of the 2011 Act The charity keeps accounting records under section 130 of the Act To state whether particular matters have come to my attention. Basis of Independent Examiner's Statement My examination was carried out in accordan with general directions given by the Charity Commission, an examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The ProdureS undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Independent Examine3 Statement In connection with my examination, no matter has come to my attention. which gives me reasonable cause to believe that in, any material respect, the requirements: To keeping accounting records in accordance with section 130 of the Charities Act., To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. or To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Nigel Thomas 14 The Forty Cholsey OX10 9LH Date: 16th January 2026 PJgc 18or18