TYTHERTON VILLAGE HALL REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2025
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| TYTHERTON VILLAGE HALL | |
|---|---|
| REPORT AND ACCOUNTS | |
| YEAR ENDED 31 MARCH 2025 | |
| CONTENTS | PAGE |
| STATUTORY INFORMATION | 3 |
| TRUSTEES’ REPORT | 4 |
| RECEIPTS AND PAYMENTS ACCOUNT | 7 |
| STATEMENT OF ASSETS AND LIABILITIES | 8 |
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TYTHERTON VILLAGE HALL STATUTORY INFORMATION
OBJECTS
The objects of Tytherton Village Hall are to further or benefit the residents of East Tytherton and Tytherton Lucas and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organizations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
REGISTERED CHARITY NUMBER: 1154150
COMMITTEE
The charity is administered by a committee that includes all trustees of the charity. The trustees are elected at the Annual General Meeting:
Rachel Emily Bailey (resigned 9 June 2025) Michael Kenneth John Chapman Thelma Carol Lesley Cox Christopher James Laurence Helen Mary Minto Nicholas Henry Edmond Pillow Brenda Elisabeth Whitbread (resigned 4 December 2024)
PRINCIPAL ADDRESS
c/o The Warren Kellaways Chippenham Wiltshire SN15 4LR
PROFESSIONAL ADVISERS
Bankers Lloyds Bank 29 High Street Chippenham SN15 3HA
Accountant Barry Jackson 78 Stickleback Road, Calne, SN11 9RB
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STRUCTURE GOVERNANCE AND MANAGEMENT
Tytherton Village Hall is a Charitable Incorporated Organization governed by a Constitution dated 11[th] April 2013, as set out by the Charity Commission. The charity was registered on 9[th] October 2013 and took over the assets of the previous unincorporated organization also known as Tytherton Village Hall on 1[st] January 2014.
Management
Trustees are recruited from local residents and are elected at the Annual General Meeting. Trustees serve for three years and may be re-elected for up to three terms. The Village Hall is managed by a larger management committee on which all Trustees sit. Trustees are generally drawn from this larger group and so the training requirement is minimal. There are no employed staff so all decisions are taken by the management committee or by a sub-group and subsequently ratified by the full committee.
The bar was established as a trading company limited by guarantee (Tytherton Village Hall Trading Ltd) in July 2019. The company continues to pay all its profit by Gift Aid to the charity.
Risk Management
The major risk to the charity is failure to build the new hall. Work has progressed during the year. Funding for a watertight building is complete. Other risks are managed on an ad hoc basis.
OBJECTIVES AND ACTIVITIES
The objectives of the charity as set out in the Constitution are: “The objects of Tytherton Village Hall are to further or benefit the residents of East Tytherton and Tytherton Lucas and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organizations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.”
The absence of a physical building continues to hamper our ability to hold community events but other local halls have been generous enough to allow us to use their facilities at minimal cost.
Volunteers
The Village Hall relies entirely on volunteers to function. Effort continues to be focused on work on the new site and a small band has been working hard with the invaluable assistance of a local agricultural contractor.
The social events almost invariably include the provision of food and the committee members, augmented by other volunteers, cater to a very high standard. Once again, a small group of volunteers ran Friday morning ‘Coffee and cake’ sessions during the summer months in another local hall and made a profit of £1,256. Volunteers enable the village hall to function and to remain financially viable. Without them we would need to very significantly increase charges for events.
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ACHIEVEMENTS AND PERFORMANCE
The major achievement this year was to be able to continue holding social events without our own building. We have used other local facilities to hold an Italian supper, a Wine and Cheese party, a Christmas Fair, a New Year Supper and, jointly with another charity, a St Patrick’s Day Dinner. All were very well attended by our local audience and, on occasions, those from neighbouring villages. Together the events made a profit of £3896.04.
The cost of work so far on the new building including design and consultant fees is £308,171 which has been paid entirely from our reserves. The building shell is now complete, and work is underway to install the external cladding, windows and doors. Unfortunately, work was delayed because the structural engineers admitted that they had incorrectly specified some of the steel-work which required rectification. Although this was done at no cost to the charity there was a delay of two months to complete the remedial work. Our regular band of volunteers has expanded and regularly works in all weathers. The very wet weather over winter has also delayed progress.
The Fundraising Subcommittee continued to work with a primary focus on local benefactors. We have drawn down almost £88,538 of grants previously awarded. Our applications for two other charities have been successful yielding a total of £35,000 although one will not release funds until we have all funding complete.
Incoming and outgoing resources and funds
Total income for the year was £112,360 of which £99,770 is Restricted to the new build. Operational expenditure was £5,430 (£5,214 in 2023-24) which reflects the much reduced level of activity without a building noted above. The operational surplus of £7,160 (£6,393 in 2023-24) again reflects the result of not having a physical hall.
As a result of the successful fundraising this year the Restricted Fund has a balance at year end of £132,513, not including grants awarded but not yet drawn down. Trustees have agreed that all except a small operational reserve is Designated to fund the hall build.
Reserves and Investment Policies
Sufficient working capital for functions is maintained in a current bank account and deposit account. The separate Deposit Account with CCLA has earned £9,479 in interest. Any further sums will be held in CCLA when received with sufficient retained in the Lloyds Deposit Account to fund build costs on an ongoing basis.
Risks
Once again the major risk is our inability to move forwards with the new building. We have sufficient funds to complete the great majority of the actual building although fit-out may be phased as funds allow.
PUBLIC BENEFIT
The trustees consider that the activities set out above comply with Charity Commission guidance on providing public benefit.
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PLANS FOR THE FUTURE
Our focus continues to be on fundraising for the new hall and undertaking the build itself. Restrictions in the availability of volunteers mean inevitably slow progress but save significant sums. Our aim is to have a use-able building as soon as possible without necessarily completing all the rooms and this looks likely by spring 2026.
We will continue to organize events on similar lines to our previous work. We plan to use the new site wherever possible and will use other local facilities where we can. A good example is the Christmas Fair organized by us in another hall with help from our committee.
Our administrative focus will be on fundraising through local donors but more importantly by applying for grants for significant sums. The success of the project relies on submitting high quality grant applications and the fundraising group continue to work on this.
FUNDRAISING
The Village Hall does fund-raise directly from the general public and does not use any external agency. We communicate with members by e-mail and through the parish newsletter about Village Hall events, but we do not elicit funds in doing so.
Agreed by the trustees on 24[th] November 2025 and signed on their behalf by
C J Laurence
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TYTHERTON VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT
YEAR ENDED 31 MARCH 2025
| Receipts Fundraising events 100 Club income Donations and legacies Bank interest received Other income Total Receipts Payments Utilities Fundraising event costs 100 Club prizes Memberships Professional costs Total expenses Net receipts/(payments) Cash funds b/f Cash funds c/f Capex - new building Net cash c/f |
Unrestricted Funds 7,834 980 3,231 395 150 12,590 113 3,437 450 50 1,380 5,430 7,160 63,351 70,511 - 70,511 |
Restricted Funds - - 90,290 9,479 0 99,770 - - - - - - 99,770 171,368 271,138 138,625 132,512 |
Total Funds 2025 7,834 980 93,521 9,874 150 112,360 113 3437 450 50 1,380 5,430 106,930 234,719 341,649 138,625 203,023 |
Total Funds 2024 9,100 1,050 257,351 6,435 0 |
|---|---|---|---|---|
| 273,937 | ||||
| 303 3,091 450 50 1,320 |
||||
| 5,214 | ||||
| 268,723 | ||||
| 56,958 | ||||
| 325,682 90,962 234,719 |
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TYTHERTON VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2025
| Cash funds: Bank current account Bank deposit account CCLA Cash & cheques in hand Total cash funds |
Unrestricted Funds Restricted Funds Total Funds 2025 Total Funds 2024 £ £ £ £ 197 - 197 196 27,440 - 27,440 48,520 42,777 132,512 175,289 185,809 97 - 97 193 70,511 132,512 203,023 234,719 |
|---|---|
The trustees have established a Designated Fund to complete the new hall of £81,000. Further funds may be designated as non-restricted donations are made and profits from events accrue.
Other assets held for the charity’s use:
| 2025 | Depreciation | Additions | 2024 | |
|---|---|---|---|---|
| during year | ||||
| Equipment | 486 | 368 | - | 918 |
| Land | 75,000 | - | - | 75,000 |
| Buildings | 308,171 | - | 138,625 | 169,546 |
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Independent examiner's report to the trustees of Tytherton Village Hall
I report on the accounts of the Trust for the year ended 31 March 2025 which are set out on pages 7 and 8.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Barry Jackson
Relevant professional qualification or body: ACA
Address: 78 Stickleback Road, Calne, SN11 9RB
Date: 23 November 2025
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