2024-03-31-accounts - Tytherton Village Hall

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TYTHERTON VILLAGE HALL REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024

CONTENTS	PAGE
STATUTORY INFORMATION		3
TRUSTEE’S REPORT		4
RECEIPTS AND PAYMENTS ACCOUNT		7
STATEMENT OF ASSETS AND LIABILITIES		8

TYTHERTON VILLAGE HALL STATUTORY INFORMATION

OBJECTS

The objects of Tytherton Village Hall are to further or benefit the residents of East Tytherton and Tytherton Lucas and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.

REGISTERED CHARITY NUMBER: 1154150

COMMITTEE

The charity is administered by a committee that includes all trustees of the charity. They are elected at the Annual General Meeting:

Rachel Emily Bailey Michael Kenneth John Chapman Thelma Carol Lesley Cox (elected 16 October 2023) Christopher James Laurence Helen Mary Minto (elected 16 October 2023) Nicholas Henry Edmond Pillow (elected 16 October 2023) Brenda Elisabeth Whitbread

PRINCIPAL ADDRESS

c/o The Warren Kellaways Chippenham Wiltshire SN15 4LR

PROFESSIONAL ADVISERS

Bankers Lloyds Bank 29 High Street Chippenham SN15 3HA

Accountant Barry Jackson 78 Stickleback Road, Calne, SN11 9RB

STRUCTURE GOVERNANCE AND MANAGEMENT

Tytherton Village Hall is a Charitable Incorporated Organisation governed by a Constitution dated 11[th] April 2013, as set out by the Charity Commission. The charity was registered on 9[th] October 2013 and took over the assets of the previous unincorporated organisation also known as Tytherton Village Hall on 1[st] January 2014.

Management

Trustees are recruited from local residents and are elected at the Annual General Meeting. Trustees serve for three years and may be re-elected for up to three terms. The Village Hall is managed by a larger management committee on which all Trustees sit. Trustees are generally drawn from this larger group and so the training requirement is minimal. There are no employed staff so all decisions are taken by the management committee or by a sub-group and subsequently ratified by the full committee.

The bar was established as a trading company limited by guarantee (Tytherton Village Hall Trading Ltd) in July 2019. The company continues to pay all its profit by Gift Aid to the charity.

Risk Management

The major risk to the charity is failure to build the new hall. Work has progressed during the year. Funding for a watertight building is complete. Other risks are managed on an ad hoc basis.

OBJECTIVES AND ACTIVITIES

The objectives of the charity as set out in the Constitution are: “The objects of Tytherton Village Hall are to further or benefit the residents of East Tytherton and Tytherton Lucas and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.”

The absence of a physical building has hampered our ability to hold community events but other local halls have been generous enough to allow us to use their facilities and we have used local public spaces.

Volunteers

The Village Hall relies entirely on volunteers to function. Effort is currently focussed on work on the new site and a small band has been working hard with the invaluable assistance of a local agricultural contractor and a farmer.

The social events almost invariably include the provision of food and the committee members, augmented by other volunteers, cater to a very high standard. Once again a small group of volunteers ran Friday morning ‘Coffee and cake’ sessions during the summer months in another local hall and made a profit of £1,289. Volunteers enable the village hall to function and to remain financially viable. Without them we would need to very significantly increase charges for events.

ACHIEVEMENTS AND PERFORMANCE

The major achievement this year was to be able to continue holding social events without our own building. We have used other local facilities to hold talks about members’ trip to South America, a dog show, a Christmas Fair, a supper in Tytherton Lucas, a New Year Supper and a Bastille Day Dinner. All were very well attended by our local audience and, on occasions, those from neighbouring villages. Together the events made a profit of £6,300.

The self-build construction of a new hall has taken up the bulk of our effort. The cost of work so far including design and consultant fees is £128,573 which has been paid entirely from our reserves. The building steel frame has been erected, underground walls built, the beam and block floor installed and the wall construction is well advanced. Our regular band of volunteers has expanded and regularly works in all weathers. The very wet weather over winter has delayed progress as it is impossible to complete some tasks when the site foundations are flooded.

The Fundraising Subcommittee continued to work with a primary focus on local benefactors. We have drawn down £30,00 of grants previously awarded. Our application to the National Heritage Lottery Community Fund was successful and we have been awarded £80,000. We have received two very large donations, one from part of a legacy of £156,000 and another from an anonymous individual of £50,000. We are in touch with two other grant-making charities that we hope will also provide some funds.

Incoming and outgoing resources and funds

Total income for the year was £273,937 of which £262,330 is Restricted to the new build. Operational expenditure was £3,394 (£4,684 in 2022-23) which reflects the much reduced level of activity without a building as noted above. The operational surplus of £5,707 (£4,629 in 2022-23) again reflects the result of not having a physical hall but also the effort by the committee to maintain local interest and support.

As a result of the successful fundraising this year the Restricted Fund has a balance at year end of £171,367, not including grants awarded but not yet claimed. Expenditure on the building has been £90,962 Trustees have agreed that all except a small operational reserve is Designated to fund the hall build.

Reserves and Investment Policies

Sufficient working capital for functions is maintained in a current bank account and deposit account. In view of the significant large donations this year trustees opened a Deposit Account with CCLA to gain as much interest as possible. £180,000 was invested in July and had already earned £5,808 in interest by the end of the period. Further sums will be held in CCLA when received with sufficient retained in the Lloyds Deposit Account to fund build costs on an ongoing basis.

Risks

Once again the major risk is our inability to move forwards with the new building. We have sufficient funds to complete the great majority of the actual building although fit-out may be phased as funds allow.

PUBLIC BENEFIT

The trustees consider that the activities set out above comply with Charity Commission guidance on providing public benefit.

PLANS FOR THE FUTURE

Our focus now is entirely on fundraising for the new hall and undertaking the build itself. Restrictions in the availability of volunteers will inevitably slow progress but save significant sums. Our aim is to have a useable building as soon as possible without necessarily completing all the rooms.

We will continue to organise events on similar lines to our previous work. We plan to use the village green and the new site wherever possible and will use other local facilities where we can. Good examples are a St Patrick’s Dinner organised in another hall with help from our committee and others from Bremhill.

Our administrative focus will be on fundraising through local donors but more importantly by applying for grants for significant sums. The success of the project relies on submitting high quality grant applications and the fundraising group continue to work on this.

FUNDRAISING

The Village Hall does fundraise directly from the general public and does not use any external agency. We communicate with members by e-mail about Village Hall events, but we do not elicit funds in doing so.

TYTHERTON VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 MARCH 2024

Receipts Fundraising events 100 Club income Donations and legacies Bank interest received Old hall scrap Total Receipts Payments Utilities Fundraising event costs 100 Club prizes Memberships Professional costs Total expenses Net receipts/(payments) Cash funds b/f Cash funds c/f Capex - new building Net cash c/f	Unrestricted Funds 9,100 1,050 830 626 0 11,607 303 3,091 450 50 1,320 5,214 6,393 56,958 63,352 0 63,352	Restricted Funds 0 0 256,521 5,809 0 262,330 0 0 0 0 0 0 262,330 0 262,330 90,962 171,368	Total Funds 2024 9,100 1,050 257,351 6,435 0 273,937 303 3,091 450 50 1,320 5,214 268,723 56,958 325,682 90,962 234,719	Total Funds 2023 9,313 810 8,989 103 19
				19,232
				104 4,580 405 100 600
				5,789

				13,443

				81,126
				94,569 37,611 56,958

TYTHERTON VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2024

Cash funds: Bank current account Bank deposit account CCLA Cash & cheques in hand Total cash funds	Unrestricted Funds Restricted Funds Total Funds 2024 Total Funds 2023 £ £ £ £ 196 0 196 623 48,520 0 48,520 56,225 14,442 171,367 185,809 0 193 0 193 110 63,352 171,367 234,719 56,958

The trustees have agreed to place £61,000 in a Designated Fund for the new building. Further funds may be designated as non-restricted donations are made and profits from events accrue.

Other assets held for the charity’s use:

	2024	Depreciation	Additions	2023
			during year
Equipment	918	579	408	1,089
Land	75,000	0	0	75,000
Buildings	169,546	0	90,962	78,584

Independent examiner's report to the trustees of Tytherton Village Hall

I report on the accounts of the Trust for the year ended 31 March 2024 which are set out on pages 8 and 9.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: Barry Jackson

Relevant professional qualification or body: ACA

Address: 78 Stickleback Road, Calne, SN11 9RB

Date: 11 November 2024