Charity Registration No. 1154142 

## PHOTOGRAPHY OXFORD 

TRUSTEES’ REPORT AND AUDITED ACCOUNTS 

FOR THE YEAR ENDED 31 AUGUST 2022 

1 



## PHOTOGRAPHY OXFORD 

## LEGAL AND ADMINISTRATIVE INFORMATION 

|CURRENT TRUSTEES|Professor Uwe Ackermann|
|---|---|
||Dr. Mark Alexander|
||Mr. Paul Inman (Chair, resigned 17 November 2022)|
||Mr. Jeremy Lewis Mogford|
||Dr. Lena Fritsch|
||Mr. Richard Ovenden (resigned 19 March 2022)|
||Sir Brian Pomeroy|
||Mr. Benet Slay|
||Ms. Katy Barron  (Interim Chair, 17 Nov - 22 May 2022)|
||Ms. Taous Dahmani|
||Ms. Chloe Dewe Matthews|
||Ms. Joanna Brooks|
||Professor Daniela Treveri-Gennari|
||Mr. John Hunt (appointed 14 March 2023)|
||Mr. Paul Bullivant (Chair, appointed 22 May 2023)|
|DIRECTOR|Ms. Danielle Battigelli|
|CHARITY NUMBER|1154142|
|PRINCIPAL ADDRESS|20 Yarnells Hill|
||OXFORD|
||Oxfordshire|
||OX2 9BD|
|INDEPENDENT EXAMINER|Mr. Yong Feng Han|
||6 Sage Walk|
||Oxford|
||Oxfordshire OX4 7YU|
|BANKERS|The Co-Operative Bank|
|INSURANCE BROKERS||
||A-Plan Insurance|
||107 High Street|
||Oxford|
||Oxfordshire|
||OX1 4DA|



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## PHOTOGRAPHY OXFORD 

## CONTENTS 

||Pages|
|---|---|
|Trustees’ report|4 – 11|
|Reserves Policy|10|
|Statement of Trustees’ responsibilities|12|
|Independent examiner’s report|13|
|Statement of financial activities|14 - 15|
|Balance sheet|16|
|Notes to the accounts|17 – 19|



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## PHOTOGRAPHY OXFORD 

TRUSTEES’ REPORT 

FOR THE YEAR ENDED 31 AUGUST 2022 

The Trustees present their report and accounts for the year ended 31 August 2022. 

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document and the Statement of Recommended Practice ‘Accounting and Reporting by Charities’, issued in March 2005. 

## **Structure, governance and management** 

The charity is a Charitable Incorporated Organisation and is governed by its Foundation Constitution. 

The Trustees who served during the year 01 September 2021 – 31 August 2022 were: Professor Uwe Ackermann Dr. Mark Alexander Mr. Paul Inman (Chair) Mr. Jeremy Lewis Mogford Mr. Richard Ovenden (resigned 19 March 2022) Sir Brian Pomeroy Mr. Benet Slay Dr. Lena Fritsch Ms. Katy Barron Ms. Taous Dahmani Ms. Chloe Dewe Matthews Ms. Joanna Brooks Professor Daniela Treveri-Gennari 

## **Organisation** 

The charity is governed by a Board of Trustees that must have a minimum of three individuals. There is no maximum number of Trustees. The Trustees meet on a regular basis to agree the strategic direction and policy of the organisation. They also ensure that the charity fulfils its objectives and complies with the requirements of the Charities Commission. 

In years when the Charity’s activities include preparation for and delivery of a Festival of photographic exhibitions and talks, day-to-day management is delegated by the Board to the Festival Director, who attends Board meetings to update trustees on developments, finance and risks, and to seek approval on the programme, planning and future strategy. 

## **Appointment of Trustees** 

New trustees join the Board at the invitation of the Trustees and through open calls, and are chosen with a view to ensuring the Board has the appropriate skills, knowledge, experience and diversity relevant to Photography Oxford and current best practice. New trustees are given an induction pack that includes information on governance, good practice, legal obligations, the Constitution and Governing Document, a copy of the most recent Trustees’ Annual Report and Statement of Accounts and an overview of the current business plan. 

None of the Trustees has any beneficial interest in the charity. All of the Trustees are members of the Charitable Incorporated Organisation (CIO) and the only persons eligible to be members of the CIO are its trustees. If the CIO is wound up, the members have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities. 

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TRUSTEES’ REPORT (continued) 

FOR THE YEAR ENDED 31 AUGUST 2022 

## **Objectives and Activities** 

Photography Oxford is a charity that works to bring high quality local, national and international photography and photographic debate to existing and new audiences of all ages and backgrounds, to inspire creativity, nurture emerging photographers, raise awareness of photography as an art form and build connections across diverse communities through the accessible visual language of photography. 

Our refreshed mission from April 2022 has been to offer a biennial international photography festival featuring a diverse and ambitious programme of exhibitions and related events, professional development opportunities, and a public engagement and outreach programme, delivered in collaboration with strategic partners across the city of Oxford, nationally and worldwide. 

The charity objectives are to advance education by promoting and providing opportunities for the appreciation, understanding and enjoyment of photography and the arts, in particular through the promotion and running of a photography Festival in Oxford. 

Our detailed objectives have been: 

- Delivery of an ambitious creative programme working to a high level of excellence, informed by current and historical photographic research. 

- Creation of an expansive public programme designed to engage all members of the community, with an emphasis on developing new audiences. 

- Connecting visual arts venues across Oxford and raising their profile through the Photo Oxford Festival, which is the only professionally curated and exclusively visual arts festival in the city. 

- Fostering international collaborations. 

- A range of educational outreach initiatives, partnering with local schools, the University of Oxford and Oxford Brookes University, local photographic societies, community and arts organisations and a broad online constituency. 

- Nurturing and supporting emerging professional talent by providing a series of professional development opportunities. 

- Use of the Festival theme to open up new perspectives and opportunities, in particular in 2020-21 and 2021-22 to raise awareness of the contributions of women to photography. 

- Working towards financial and environmental sustainability. 

We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set. 

## **Artistic Programme** 

Building on the success of the Photo Festivals delivered by the Charity in 2014 and 2017, and particularly on the Covid-curtailed Festival in 2020-21, our activity during the year 01 September 2021 - 31 August 2022 was focused on delivering a Festival that included activities that could not be delivered in 2020-21 because of the second government-imposed lockdown of all public events. The theme for both the 2020- 

5 



21 and the 2021-22 Festivals was, therefore, **‘Women and Photography – Ways of seeing and being seen’** . 

**Programme for Photo Oxford 2021 Festival, 15 October 2021 – 15 November 2021** 

## **In-Venue Exhibitions** 

- **Tokyo: Art & Photography,** Ashmolean Museum 

- Keiko Ikeuchi **: Water Lily: Dance of Darkness** - Butoh Dance photos, Oxford Playhouse 

- Dr. Michael Pritchard, Director of Programmes, Royal Photographic Society, Curator - **Line and Texture: The Photography of Nancy Sheung (1914-1979):** Hamlin Gallery, St. Hugh’s College 

- **A Different Mirror: Photographs from the Hyman Collection** (Heather Agyepong, Eliza Hatch, Alexis Hunter, Jo Spence, Bindi Vora) and **Maud Sulter: Remaking the Past,** Barn Galleries, St. John’s College 

- Pelumi Odubanjo , curator - Elisa Moris Vai (2020 Photo Oxford Open Call winner): **Catherine, Kiambé, Surya,** Maison Française d’Oxford. 

- Maga Esberg, Curator: **HATCHED2021: Women creating Landscapes** OVADA Gallery 

- Megan Ringrose, Curator with work by 12 artists: **Fabric of Photography: A Material Matter,** Arts at the Old Fire Station gallery. 

- Fran Monks: **ZOOM Portraits of Covid19 Vaccine Trial Participants** . History of Science Museum (also outdoors) and **ZOOM Portraits of Climate Change Negotiators** at Blavatnik School of Government cafe (also outdoors) 

- Caroline Seymour: **Plastic Theatre: The operating theatre of Peter Kalu and his team,** Stanford House Gallery. 

- Khadija Saye: **Dwelling: In this Space we breathe** Pitt Rivers Museum. 

- Joanna Vestey, Curator: **Photography and the Book** 45 Park Town, Oxford 

- Four Corners, Partner/Curator: **Images of Liberation: Sally Fraser’s photography of women’s protest,** Cohen Quad, Exeter College 

- Vanessa Winship, Curator - Jim Grover: **Dearly Beloved** University Church of St. Mary the Virgin 

- Carla van de Puttelaar: **Light Touch** Medieval Barn at the Old Bank Hotel 

- Sophie Jeffrey, Laura Skog, Lydia Wakefield (Oxford Brookes University photography students): **Three new Voices** . 

Avenue 4, the Covered Market. 

- Young Photographers from Pegasus Theatre and D’Overbroeck’s School: **Illuminate: Exploring the Way the Camera sees** 

Avenue 4, the Covered Market. 

- Teresa Williams: **Not Many People Here Yet** Wolfson College. 

- Alice Oliver, Charlotte Foster Lill, Claire Francis, Elina Medley, Flavia Catena, Francesca Provenzano, Laura Boffin, Leah Gordon, Mariasanta Tedesco, Nell Derby, Phillippa James, Sarah Attwood, Sian Gourly and Wendy Aldiss: **Arts Lab: Fourteen** , The North Wall gallery 

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## **Outdoor Exhibitions/Projections, 15 October 2021 – 15 November 2021** 

- Chloe Dewe Mathews: **Thames Log** Christ Church College meadows along the Thames river bank. 

- Hundred Heroines curated - Anna Fox, Hannah Reyes Morales, Lola Flash, Margaret CourtneyClarke, Maria Magdalena Camos-Pons and Zanele Muholi: **Women on Women: Relationships, Identity and Power — Explored through Photography** Displayed on digital boards at 6 bus stops around Oxford 

- Catlin Langford, Curator- **Women and Early Colour Photography** : An Autochrome Trail on windows at 8 locations around Oxford 

- Fran Monks: **ZOOM Portraits of Covid19 Vaccine Trial Participants,** Broad Street building hoardings, and **ZOOM Portraits of Climate Change Negotiators** on outside of the Blavatnik School of Government 

## **On-Line Exhibitions (including exhibitions released between Festivals)** 

- Philip Grover, Curator: P **hotographs of Hollywood legend Greta Garbo** 

- Philip Grover, Curator- **East Meets West: The Kimono in Photographs** 

- Catlin Langford and Helen Trompeteler, Curators: **Moments of Transition: The Photographs of Grace Robertson (1930-2021)** 

- Mirja Maria Thiel: **Portrait of an Artist as an Old Ma** n 

- Hannah Pye: **Women in Beekeeping** 

- Amy Budd, Curator: **Mariana Castillo Deball: Between making and knowing something.** 

- Magdalen Road Studios artists Claudia Figueiredo, Helen Ganly, Kate Hammersley, Asmaa M Hashmi, Joanna Kidner, Lucas McLaughlin, Annabel Ralphs, Ann, Rapstoff, Catalina Renjifo, Cally Shadbolt, Wig Sayell, Vicky Vergou: **A Dangerous Field: Women, Artists and the Photographic Image** 

- 30 young Photographers, curated by Philippa James- **HER Story: A response to** _**100 Women of Oxford**_ 

- Lucy Sabin and Andree Latham curator, an Activating Our Archives project at Modern Art Oxford - **Responsive Space** 

## **Conferences, Talks and Presentations, 15 October 2021 – 15 November 2021** 

- **ElisaMoris Vai** and **Justine Feyereisen:** Conference/symposium at Maison Française d’Oxford about photography and literature, exploring themes of slavery, colonisation, memory and the senses Maison Française d’Oford 

- Rose Teanby: online talk hosted by the Royal Photographic Society **- Mary Somerville: Refocusing the Queen of Science** 

## **Screenings, 15 October 2021 – 15 November 2021** 

- Helen de Witt, Curator: **Sculptural Film** Modern Art Oxford 

- Rob West, Director, with Q&A - **Picture Stories: a documentary film about the** _**Picture Post**_ **magazin** e Ultimate Picture Palace, Cowley Road 

- Bindi Vora: **Mountain of Salt** and **Vivian Maier, Susan Meiselas and Judith Joy Ross** curated by Isabella Seniuta, projected outside Ruskin School of Art, Bullingdon Road 

7 



## **Programme Evaluation** 

Photography Oxford engaged an external evaluator to assess the key successes and identify improvements to be made in future Festivals. In addition to making recommendations for how Photography Oxford might develop short, medium and long-term plans, the evaluator was asked to identify key priorities to be considered by the Festival Director and Board of Trustees. The independent, professional Evaluator we appointed was Jenine McGaughran of JMG Creative, a Curator and Project Manager based in the West Midlands. 

## **Evaluation Methodology** 

The evaluator’s brief was to review all available evaluation data, including the 2020-21 evaluation report, feedback from artists/curators/speakers, partners/venues, and visitors; visitor comment bookss, marketing and print material as well as digital output including social media. The Evaluator also interviewed project contributors including the Festival Director, Trustees and a participating artist. 

## **The 2020 – 21 Festival in Numbers** 

The Festival took place in venues across the city of Oxford  between 15 October – 15 November 2021 (31 days) and consisted of the following: 

## **Exhibitions, Events, Conference and Workshops** 

In collaboration with 30 partners we presented: 

- 19 indoor exhibitions (all but one were free to attend) 

- 4 outdoor exhibits in public spaces 

- 2 indoor screenings & 1 outdoor projection 

- 6 online exhibitions (including 2 released during the lead up to 2021 festival) 

- 20 online events (including a full day conference) 

- 5 in-person events 

- 7 in-person professional development opportunities (workshops, courses, portfolio reviews, exhibitions offered to finalists from the 2020 Open Call) 

## **Attendance** 

- 31,259 live visitors at venue exhibitions (excluding outdoor/public space exhibits) 

- 41,891 online audience 

- 137 participants in projects, workshops, portfolio reviews etc 

- 128 creatives benefitted (artists, curators, speakers) 

The live exhibitions and events programme received 340,038 visits; this number includes data shared from partners Hundred Heroines who obtained user data from Clear Channel, the provider of the digital bus stop advertising screens, for the number of passengers using bus stops where artwork was displayed. Audiences at live online events were 460.  2,719 people viewed online content (recorded events and online exhibitions) via the website. Analysis of online data indicate that the Festival received 29,833 website views between 15 September and 13 December 2021. 

Analysis of online data indicates that the Festival received 29,833 website views between 15 September and 13 December 2021. Data for social media followers indicated an increase of 26.3% in Instagram followers from the 2020 festival, as well as increases in Twitter and Facebook followers. 

Instagram is a highly relevant platform for taking and sharing of photographs and moving image content and is regularly used by artists, photographers and relevant organisations. The Festival saw this opportunity and commissioned specific content for the platform in the form of Instagram Takeovers by artists 

8 



and curators from across the world. A dedicated volunteer managed this account, and regularly updated and communicated on content. 

## **Partners** 

The Festival was possible because of positive partnerships with a range of venues and organisations across the city, including Oxford Brookes University; University of Oxford and its library and museums; arts organisations in and outside of Oxford; and arts-facing businesses. 

## **Volunteers** 

It would not have been possible to deliver the Festival without the support of 15 volunteers, as invigilators and in other roles, as well as significant volunteer time from the 3 freelance staff and from Photography Oxford Trustees. 

## **Evaluator’s Overall Comment:** 

Photo Oxford 2021 continued its theme of _Women and Photography – Ways of Seeing and Being Seen,_ celebrating the significant contributions that women make to photography, both behind and in front of the camera. 

It was an ambitious, city-wide Festival bringing together a thoughtful and eclectic mix of international artists in collaboration with key partners throughout Oxford. Comprising a balance of venue-based exhibitions and outdoor displays, complemented by an engaging and thoughtful online programme of events. Collaborative community projects and professional development were successful in merging strands of the programme and this enabled the Festival to reach new audiences. 

Some projects, including commissions, exhibitions and events were a continuation of activity that could not take place due to Covid-related closures in 2020. The impact of the pandemic continued into 2021 resulting in the postponement of some outreach work, with local charities not having the capacity to facilitate what had originally been planned. 

All of this activity was delivered on a budget of £56,945 – an impressive achievement of which the Festival organisers should be incredibly proud. A key factor in achieving this success was the development of important partnerships. 

## **The Impact of Covid** 

Due to uncertainty arising as a result of the Covid pandemic, the 2020 and 2021 Festivals were presented as a hybrid of live, ‘in person’ and online exhibitions and events. 

## **Evaluator’s Comment:** 

This adaptability demonstrates a commitment to the delivery of the Festival, as well as developing the necessary skills of staff and volunteers to provide a programme with national and international reach that developed Festival audiences in new and exciting ways. 

## **Festival Director’s Comment** 

Despite our best organisational efforts planning and development were adversely affected by uncertainty surrounding the lifting of restrictions, the timetable for venues reopening, and relevant staff at partner venues being on furlough during planning periods. 

Fundraising was equally challenging  in the context of Covid recovery with priority given to organisations that had urgent Covid-related issues to address, venues to support, or year-round programmes to maintain. 

## **Evaluator’s Assessment** 

## **Successes** 

The scale of the Festival, delivered in challenging circumstances, is something that should be celebrated. 

9 



This was made possible in part through the development of strategic partnerships across the city and to a large extent through the dedication of the Directorial team. 

The delivery of the outdoor programme was an important development in 2021, particularly in the context of the challenges that presented themselves in making this happen. The tenacity of the Director and their ability to problem-solve should be given special mention. 

The Festival’s approach to audience development was encouraging, with the inclusion of a moving image screening hosted by Modern Art Oxford and projections with The Ruskin School of Art. Portfolio reviews, undertaken with leaders in the sector, allowed the Festival to explore an emerging programme strand of Professional Development. Outreach work planned in collaboration with key organisations and charities in the city demonstrated a keen understanding of where the Festival could explore new audiences and ways of working in the pursuit of creating a more engaging and inclusive programme. Social media were well utilised as a tool for showcasing Festival highlights with artist takeovers and programme announcements. Artist and partnership feedback was overwhelmingly positive with the majority of artists and partners stating they would like to be involved in future Festivals. 

## **Challenges** 

Key challenges included a change to personnel due to illness that had a significant impact on marketing, communication and PR, resulting in the Festival not being adequately advertised or attracting sufficient press/ editorial coverage. 

Due to increased online engagement and successful reliance on digital resources in 2020, and the desire to keep environmental impact to a minimum, it was decided that the website would be the main source of information relating to exhibition content, opening times and navigating the Festival by way of its online map. A short programme list was printed as a reference for visitors and a printed map followed soon after the Festival opened, when it became obvious that digital methods were not satisfying all audiences. 

## Evaluator’s Recommendations 

The Evaluator has provided recommendations for organisational development and recruitment of specific roles, future programming and audience and partnership development in the lead-up to the next proposed Festival in 2023. 

## **Reserves Policy** 

The aim of our reserves policy is to maintain free reserves in unrestricted funds at a level that equates to at least three months and at most six months of unrestricted expenditure. This is in line with Charity Commission guidance (Charity Reserves: Building Resilience). The policy is reviewed annually by the Board of Trustees . 

The purpose of the financial reserves is to provide the ability to respond positively to a variety of circumstances, including a need: 

- To fund short-term commitments before a funding grant is received. 

- To cover expenses while the Trustees devise a plan of action when income unexpectedly falls short of promises. 

- To cover expenses that unexpectedly exceed those that were budgeted. 

- For seed-funding a promising project. 

- For remuneration of the Festival Director during the non-Festival year so that they might prepare funding applications, book venues, scout artists and generally engage in planning activities for the upcoming Festival. 

10 



For the 2020-2021 financial year the goal for reserves was set at £4,500. This is well below our year end assets because the 2020 Festival was curtailed by Covid, to be continued by part 2 in 2021-2022. 

## **Independent Examination** 

For the financial year ending 31 August 2021 gross income of the charity was less than £250,000. As a result, these accounts were examined by an independent examiner, described in section 43(3)(a) of the 1993 Act as ‘an independent person who is reasonably believed by the Trustees to have the requisite ability and practical experience to carry out a competent examination of the accounts’. 

The accounts were approved by the Board on 22 May 2023. 

On behalf of the Board of Trustees 


Paul Bullivant Chair of Trustees Dated: 28 June 2023 

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## PHOTOGRAPHY OXFORD 

STATEMENT OF TRUSTEES’ RESPONSIBILITIES 

The Trustees are responsible for preparing the Trustees’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

In preparing these accounts, the Trustees are required to: 

- Select suitable accounting policies and then apply them consistently; 

- Observe the methods and principles in the Charities SORP; 

- Make judgements and estimates that are reasonable and prudent, and 

- Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. 

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The Trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records that comply with Charity Commission regulations, and for preparing accounts that give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its incoming resources and its application of resources, including its income and expenditure, for the financial year. 

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## PHOTOGRAPHY OXFORD 

INDEPENDENT EXAMINER’S REPORT 

FOR THE YEAR ENDED 31 AUGUST 2022 

Yong Feng Han 6 Sage Walk Oxford OX4 7YU 17-02-2023 

To Whom It May Concern: 

Re: Photography Oxford Accounts Review for the period from 01 September 2021 to 31 August 2022. 

I can confirm that I have performed an independent check of the Photography Oxford accounting records for the period from 01 September 2021 to 31 August 2022. I can confirm that the transactions have been correctly recorded for the purpose of reporting income and expenditure in this period. 

Yours faithfully 


Yong Feng Han 

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## PHOTOGRAPHY OXFORD 

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT 

## FOR THE YEAR ENDED 31 AUGUST 2022 

|||||||
|---|---|---|---|---|---|
|||**Unrestricted**<br>**funds**|**Restricted**<br>**funds**|**Total 2022**|**Total 2021**|
|**INCOMING RESOURCES**|**Note**|**£**|**£**|**£**|**£**|
|||||||
|**Incoming resources from generated**<br>**funds**||||||
|Voluntary income|2|33,200|5,900|39,100|36,563|
|||||||
|**Incoming resources from chari-**<br>**table activities**|3|279|0|279|3,112|
|||||||
|**Other incoming resources**||0|0|0|0|
|||||||
|**Total incoming resources**||**33,479**|**5,900**|**39,379**|**39,675**|
|||||||
|||||||
|**RESOURCES EXPENDED**|4|||||
|||||||
|Cost of generating funds||0|0|0|1,000|
|Cost of charitable activity||43,032|4,348|47,380|30,788|
|Governance costs||150|0|150|150|
|Other resources expended||44||44|20|
|||||||
|**Total resources expended**||**43,226**|**4,348**|**47,574**|**31,958**|



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|||||||
|---|---|---|---|---|---|
|||||||
|**Net movement in funds**||**(9,747)**|**1,552**|**(8,195)**|**7,717**|
|||||||
|**Reconciliation of funds**||||||
|Funds as at 31 August 2021||13,874|7,806||21,680|
|||||||
|**Funds as at 31 August 2022**||(9,747)|1,552|(8,195)||
|||||||
|The notes on pp 16 to 18 form part of these statements||||||



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## PHOTOGRAPHY OXFORD 

BALANCE SHEET 

AS AT 31 AUGUST 2022 

## **Balance sheet:** 

||**Notes**|**2022**|**2021**|
|---|---|---|---|
|Assets||**£**|**£**|
|Fixed assets||0|0|
|Current assets||||
|Cash at bank||13,485|21,680|
|**Net current assets**||**13,485**|**21,680**|
|Less:Liabilities||||
|Creditors (carrying no due date for payment)|9||22,684|
|**Net assets**||**13,485**|**(1,004)**|



For the financial year ending 31 August 2022 gross income of the charity was less than £250,000. As a result, these accounts were examined by an independent examiner, described in section 43(3)(a) of the 1993 Act as ‘an independent person who is reasonably believed by the Trustees to have the requisite ability and practical experience to carry out a competent examination of the accounts’. 

The accounts were approved by the Board on 22 May 2023 

. 



Paul Bullivant Chair of Trustees 

Uwe Ackermann Trustee 

16 



## PHOTOGRAPHY OXFORD 

## NOTES TO THE ACCOUNTS 

FOR THE YEAR ENDED 31 AUGUST 2022 

## 1. Basis of preparation 

The accounts have been prepared under the historical cost convention. 

The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, ‘Accounting and Reporting by Charities’, issued in March 2005. 

## 2. Voluntary Income 

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income. 

- (i) Donations and grants 

Income from donations and grants is included in incoming resources when these are receivable except as follows: 

   - When donors specify that donations and grants given to charity must be used in future accounting years, the income is deferred until those years. 

   - When donors impose conditions that have to be fulfilled before the charity is entitled to use such income, the income is deferred and not included in incoming resources until the pre-conditions for use have been met. 

- (ii) Incoming resources from charitable activities are accounted for when earned. 

- (iii) Donated services and facilities have not been included in the Statement of Financial Activities. 

## 3. Charitable Activities 

This is income received as payment for services provided by the Charity in aid of professional development or from the sale of goods 

## 4. Resources expended 

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT and is reported as part of the expenditure to which it relates: 

Costs of generating voluntary income comprise the costs associated with attracting and applying for voluntary income, including gifts, donations and grants. 

Costs of generating funds comprise the costs associated with fundraising. 

Costs of charitable activity are those costs associated with carrying out the charity’s activity, including the promotion of the practice and understanding of photography through photographic exhibitions and learned talks and discussions about the nature and purpose of photography. 

Governance costs are those incurred in meeting the constitutional and statutory requirements of the charity and include the independent examination fees. 

17 



||**Total 2022**|**Total 2021**|
|---|---|---|
|**VOLUNTARY INCOME**|**£**|**£**|
|**Grants, Donations, Gifts and Sponsorships**|||
|HMRC Gift Aid|95|852|
|Arts Council England|14,950||
|Donation (Uwe Ackermann)|1,010|484|
|Donation (Patricia Baker-Cassidy)|1,000||
|Donation (Cate Cary-Elwes (MAO Film Programme)|200||
|Grant (Modern Art Oxford re Film Programme)|200||
|Donations (The Big Give)|357|1,191|
|Friends and Patrons Programme|788||
|Grant (Fluxus)|4,000||
|Barnsbury Trust|0|2,500|
|Oxford City Council (for 2023 Festival)|500|1,000|
|Oxford City Council Culture Fund|1,000||
|Doris Field Trust|0|1,000|
|Sir Brian Pomeroy (designated for Anna Atkins exhibition)||1,020|
|Arnold Clark Lottery|0|500|
|Bodleian Library (designated for Women & Colour Photography trail)|0|3,000|
|Pye Charitable Foundation (designated for The Gatehouse project)|0|500|
|Tolkien Trust|10,0000|10,0000|
|Esmeé Fairbairn TASK grant|5,000|2,500|
|University of Oxford Community Fund (designated for the 2021 Young|||
|People’s Project)|0|500|
|Bern Schwartz Family Foundation|0|10,000|
|The Arts Society, Oxford (for the 2021 Young People’s Project)|0|2,000|
|**Income from Charitable Activities**|||
|Open Call Entry Fees||2,812|
|Portfolio Reviews Entry Fees|250||
|Contributions towards costs of the Digital Map||300|
|Poster sale|29||
|**Total voluntary income**|**39,379**|**40,159**|



18 



## **4. TOTAL RESOURCES EXPENDED** 

|**TOTAL RESOURCES EXPENDED**|||
|---|---|---|
||**Total 2022**|**Total 2021**|
||**£**|**£**|
|**Cost of generating funds**|0|0|
|Fundraiser|0|1,000|
|**Costs of generating voluntary income**|0|0|
|**Cost of charitable activity**|||
|Exhibition costs (printing, framing, shipping, installation, etc)|13,542|342|
|Talks costs (speaker expenses, venue hire)|5,003|394|
|Competition Prizes|0|1,000|
|Staffing (Festival Director; Marketing & Comms; Festival Assistant)|28,537|24,660|
|Staff Travel|0|0|
|Staff Expenses|119|248|
|Print, postage, stationery|||
|Pegasus Theatre (Young Peoples’ Project)||900|
|Other resources expended|30|3,704|
|**Governance costs**|||
|Legal|0|0|
|Independent examination of accounts|150|150|
|**Other resources expended**|||
|Subscriptions (Zoom)|173||
|Bank charges|20|20|
|**Total resources expended**|**47,574**|**32,442**|



## **5 Trustees** 

None of the Trustees (or any persons connected with them) received any remuneration during the year, nor were they reimbursed any travelling expenses in relation to their roles as trustees. **6. Employees** The charity contracted, on a freelance basis, a Festival Director and other services. There were no employees. 

## **7. Tangible fixed assets** The charity has no tangible fixed assets. **8. Debtors** 

The charity has no debtors. 

**9. Creditors** The Founding Director contributed a total of £15,000 in 2014 plus £7,684 in 2015 as an interest-free loan to the charity, repayable only when charitable surplus permits. At the 22 May 2023 meeting of the Board of Trustees it was agreed that the loan/gift was given in 2014 with no record of a repayment date and can now be regarded as a gift without liability for repayment. 

19 



||**Photography Oxford**|**Photography Oxford**|**Photography Oxford**|**Photography Oxford**|**Photography Oxford**|**No (if any)**|**No (if any)**||**CC16a**|2023|
|---|---|---|---|---|---|---|---|---|---|---|
|||||||**1154142**<br>|||||
||**Receipts andpayments accounts**||||||||||
||**For the period**<br>**from**||Period start date||**To**||Period end date||||
||||01-Sep-21||||31-Aug-22||||
||||||||||||
|**Section A Receipts and payments**|||||||||||
||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**||**Total funds**||**Last year**||
||**to the nearest      £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||||
|Donation: Uwe Ackermann|**1,010**||||||**1,010**||||
|Brian PomeroySponsorshipA Atkins|**-**||||||||**1,020**||
|Donation: BarnsburyTrust|**-**||||||||**2,500**||
|Oxford CityCouncil|||**500**||||**500**||**1,000**||
|Doris Field Trust|**-**||||||||**1,000**||
|Grant: Esmeé Fairbairn|**5,000**||||||**5,000**||**2,500**||
|Bern Schwartz Foundation|**-**||||||||**10,000**||
|Grant: Tolkiein Trust|**10,000**||||||**10,000**||**10,000**||
|Pye Charitable Settlement|**-**||||||||**500**||
|Oxford UniversityCommunityFund|**-**||||||||**500**||
|Bodleian Library (Acland Exhibition)|**-**||||||||**3,000**||
|Bodleian Library (Portfolio Review Sales)|**250**||||||**250**||||
|The Arts SocietyOxford|**-**||||||||**2,000**||
|Arnold Clark Lottery|**-**||||||||**500**||
|Open Call EntryFees|**-**||||||||**2,812**||
|Contributions towards Digital Map|**-**||||||||**300**||
|HMRC Gift Aid|**95**||||||**95**||**852**||
|Arts Council of England|**14,950**||||||**14,950**||||
|Cate Cary-Elwes(re Film Programme)|||**200**||||**200**||||
|Modern Art Oxford(re Film Programme)|||**200**||||**200**||||
|BigGive Donations Campaign|**357**||||||**357**||**1,191**||
|Fluxus(re Maison Francaise exhibition)|||**4,000**||||**4,000**||||
|Cityof Oxford Culture Fund|||**1,000**||||**1,000**||||
|Donation Patricia Baker-Cassidy|**1,000**||||||**1,000**||||
|Friends and Patrons Programme|**788**||||||**788**||||
|Poster sale +postage|**29**||||||**29**||||
|**_Sub total_**_(Gross income for AR)_|**33,479**||**5,900**||**-**||**39,379**||**39,675**||
||||||||||||
|~~**A2 Asset and investment sales, (see**~~<br>**table).**|||||||||||
||**-**||**-**||**-**||**-**||||
||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**||
||||||||||||
|**_Total receipts_**|**33,479**||**5,900**||**-**||**39,379**||**39,675**||
||||||||||||
|**A3 Payments**|||||||||||
|Support Remuneration|**22,140**||||||**22,140**||**25,490**||
|Support Expenses|**6,016**||||||**6,016**||**418**||
|Accountancy/Bank charges|**170**||||||**170**||**150**||
|Artist's/Speakers'/Judges' Fees, Travel and<br>Accommodation|**2,853**||**2,650**||||**5,503**||**300**||
|Competition prizes|||||||**-**||**1,044**||
|Art Transport and Insurance|**3,152**||**72**||||**3,224**||**342**||
|Pegasus Theatre(YoungPeoples' Project)|||||||**-**||**900**||
|Project Costs (Various suppliers)|**8,692**||**1,626**||||**10,318**||**3,314**||
|Marketing (Advertisementin Daily Info)|**30**||||||**30**||**-**||
|Zoom Subscriptions|**173**||||||**173**||||
|**_Sub total_ **|**43,226**||**4,348**||**-**||**47,574**||**31,958**||
||||||||||||
|**A4 Asset and investment purchases,**<br>**(see table)**|||||||||||
||**-**||**-**||**-**||**-**||||
||**-**||**-**||**-**||**-**||||
|**_Sub total_ **|**-**||**-**||**-**||**-**||**-**||
||||||||||||
|**_Totalpayments_**|**43,226**||**4,348**||**-**||**47,574**||**31,958**||
|CCXX R1 accounts (SS)|||1||||||12/03/||





||**_Net of receipts/(payments)_**|**-                     9,747**||**1,552**|||**-**||**-                     8,195**||**7,717**|
|---|---|---|---|---|---|---|---|---|---|---|---|
|**A5**|**Transfers between funds**|**-**||**-**||**-**|||**-**||**-**|
|**A6**|**Cash funds lastyear end**|**21,680**||**-**||**-**|||**21,680**||**13,963**|
||**_Cash funds thisyear end_**|**11,933.17**||**1,552**|||**-**||**13,485**||**21,680**|
|||||||||||||
|||||||||||||



## **Section B Statement of assets and liabilities at the end of the period** 

|**_Net of receipts/(payments)_**|**-                     9,747**||**1,552**||**-**||**-                     8,195**||**7,717**|
|---|---|---|---|---|---|---|---|---|---|
|**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|
|**A6 Cash funds lastyear end**|**21,680**||**-**||**-**||**21,680**||**13,963**|
|**_Cash funds thisyear end_**|**11,933.17**||**1,552**||**-**||**13,485**||**21,680**|
|||||||||||
|||||||||||
|**Section B Statement of assets and liabilities at the end of the period**||||||||||
|**Categories**|**Details**||||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Bank Balance||||**11,933**||**1,552**||**-**|
||||||||||**-**|
||||||||||**-**|
||**_Total cash funds_**||||**11,933**||**1,552**||**-**|
||(agree balances with receipts and payments<br>account(s))||||OK||||OK|
||||||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**|
||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**asset belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**asset belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B4 Assets retained for the**<br>**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**liability relates**||**Amount due**<br>**(optional)**||**When due**<br>**(optional)**|
|**B5 Liabilities**|||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|||||||||||
|Signed by one or two trustees on behalf of<br>all the trustees|<br>Signature||||Print Name||||Date of<br>approval|
||||||Uwe Ackermann||||22/05/2023|



~~2~~ 

~~CCXX R2 accounts (SS)~~ 




## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** Photography Oxford **On accounts for the year** 31 August 2022 **Charity no** 1154142 **ended (if any) Set out on pages** (remember  to include the page numbers of additional sheets) 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . 

- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Date:** 17-02-2023 **Signed: Name:** Yong Feng Han **Relevant professional** Business Support Manager, Faculty of Health and Life Sciences **qualification(s) or body** Oxford Brookes University **(if any): Address:** 6 Sage Walk Oxford OX4 7YU 

**October 2018** 

**IER** 

1 



**Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

**October 2018** 

**IER** 

2