CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 01/09/2023 Period start date To 31108/2024 Period end date Charity name: Stepgates Community School Charity reglstration number: 1154114 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 To advance the education of the pupils at Stepgates Community School by providing and asslsting in the provision of facilities not normally provided by the Local Authority- To advance the education of pupils at Stepgates Community School by providing assistance with the funding of school trips and visits and activities outside school for all pupils. The fund supports activities to supplement the curriculum- school trips, workshops in school, whole sch¢)ol Christmas pantomi me, some Items of school unlform, after school clubs arKI payment by instalment for residential trlps. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The Trustees hereby declare that they have had regard to the guidance issued by the Charity Commlssion on public benefit and have overseen the management of the account during the year. Additional information (optional) You may choose to include further statements where relevant about: SORP refererTrce N/A
Policy on grant making Para 1.38 N/A Para 1.38 Policy on social investment including program related investment We are very fortunate to have an active Parent Teacher Association Friends of Stepgates Community School (FOSS) who organise many activities and events during the year, on a voluntary basls. to raise funds for both their own and the sch¢)ol's charity accounts. Our Board of Governors and parents, alongside members of our local communlty have been instrumental In helplng to progress our aim to fund a building to house our school pool. Para 1.38 Contribution made by volunteers The parents and carers of the chi Idren attendi ng Stepgates Community School continue to make voluntary contributions and donations towards the various activities and school trips, both during and after school, enabling School to provide an enrlched curriculum for our chlldren. Other Achievements and Performance SORP reference The Trustees are delighted that the fundraising has contlnued to enable swlmming to be taught as part of the curriculum to all of chlldren In both KS1 & KS2. Furthermore we have been able to assist parents with affordable school uniform. contributions Summary of the main achievements of the charity) identifying the difference the charity's work has made to the Para 1.20
circumstances of its beneficiaries and any wider benefits to society as a whole. towards school trips and activitles and contributions towards updating our school playground area with the addition of a forest school area, an enhanced nature garden and new playground equipment for KS1. Additional information (optional> You ma choose to include further statements where relevant about: We continue to achieve our original objectives which is to provide our children with an enriched curriculum and wrap around care which enhance5 their learning. Fundraising has contlnued this year and we held several fundraisi n8 events dedlcated to the final phase of our swlmming pool project. Donations have continued to be received from communlty actlvities and from local charities includTng The Rotary Club and Black Cherry Falr and through our association with the local Co-op through their community partnershTP scheme. This financial year we have applied to Your Fund Surrey for funding for a swimming pool building to enclose our open air pool. We were successful in the first round of applications and have been invited to submit a full application. This process is ongoing as we first had to obtain planning consents from the Local Authority which we are dell8hted to confirm have been granted. Achievements against objectives set Para 1.41 Perfonnance of fundraising activities against objectives set Para 1.41 N/A Investment performance against objectives Para 1.41 N/A Other
Financial Review Rwiew of the charity's financial position at the end of the period Statement explaining the policy for holding reserves stating why they are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.21 The Charity's financial posltion remai ns one of strength. Para 1.22 NIA Para 1.22 £1000 N/A Para 1.22 Para 1.24 NIA Para 1.23 None. Addltlonal Information (optional) You ma choose to include further statements where relevant about: Funds are raised from parents/carers from donatlons towards trlps, vlslts and activities. Swimming pool funds are raised through community fundraising activities, grant applications and donations. N/A The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 The Trustees have not identified any particular risks that will affect the Charfty's abflity to successfully fund raise to achleve its objectives. A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management Description of charity's trusts: Type of goveming document 111 U)L royal -h2rtprl School Fund Para 1.25 Constitution owis constitute(P {e.g unincorporated an rus Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The Trustees are appointed by Stepgates Communlty School Board of Governors. Additional informatlon (optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 There are three appointed Trustees. The charity's organisational structure and any wider network with which the charity works Para 1.51 NIA Relationship with any related parties Para 1.51 N/A Other Reference and Administrative details Charity name Other name the charity uses Re8lStered charity number Stepgates Community School Fund NIA 1154114
Charity's principal address Stepgates Community School Stepgates Chertsey Surrey l(r16 8HT
Names of the charity trustees who manage the charity Name of person (or body) entltled to appolnt trustee (If any> Full Governing Body Trustee name Offlce (If any) Dates acted if not for whole year Tara Louise Ford Chair Laura Conn Full Governing Body Michael Pope Full Governing Body 10 12 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlrector name rtwasa roved Name of trustees holding title to property belonging to the charity Trustee rkime Dates acted If not for whole year
Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held an(L how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Addltlonal information (optional) Names and addresses of advisers (Optlonal informatlon) Type of Name Address adviser Name of chief executlve or names of senior staff members (Optlonal information) Exemptions from disclosure Reason for non-disclosure of key personnel details Other o tional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) T Ford Full name(s) Tara Louise Ford Posltlon (eg Secretary? Chalr, etc) Chair Date 23.04.2025
{iii) UNOFFICIAL SCHOOL FUNDS - AUDIT CERTIFICATE SCHOOL NAME.. Stepgate5 Community School DfE No: 936/2946 I CERTIFY: l. That the following is a complete list of funds lother than Governor Funds which are administered as a charity, by Trusteesl which. although not the dirett responsibility of the Local Authority, were being administered for the benefit of the school and its pupils during the year ended 31 August 2024,. Name of Fund/Account(sl Purpose of FundlAccount Amount in Fund/Account a5 at 31 August 2024 To enhance the education of the pupils through school trips and other activitie5. Stepgates Community School Fund £27,270 2. That the checks on the Unofficial School Funds Audit Checklist have been completed and that. in my opinion, all such funds have been verified as being correct for the accounting year ending 31 August xxxx; 3. That an independent person nominated by the governing body has audited these funds. An independent person is someone who is not involved in any way with the management of the Unofficial School Funds and is not related to anyone involved in the management of the funds: 4. That an independent person nominated by the governing body is not a Governor of the School. Signed by.. Independent Examiner: Chair of Governors: Signature: Signature: Print Name.. Anthony oore Print Name- EFfft£s Date.. 17th March 2025 Date: Qualified Accountant (delete as applicable) Contact Number.. 07712162998 Contact Email- tony.moore.17@hotmail.co.uk
Are the bank statements for the full year present Is&quent1811? Yes Have all thÈ income banked and payments made appeared on the bank 5taternents? * Ye5 Have reBu13r roconcili3tions. including a reconciliation 3t year-end, been rriod out between the bank statement5 3nd accounting records, do they show È.g. un-presented cheque51income not banked/b3nk error5? Yes Is there evidence that all reconciliation5 have been independently checked by the Headteacher or Bursar? Yes Do the brought forw3rd and carried forward balances at the start and end of the year in the accounting records agree to the bank Statement? Yes GENERAi Have expenditure, income and b3laTrces been compared to the previous year lor reasonablene55 to give assurance over completeness of processing? Yes Is the Annual Statement of Accounts correct for discussion and approval by Governors? Yes ANY OTHER COMMENTS OR IIECOMMENDATIONS Document any recommendations resulting from this audit which you consider would improve thè quality of the record keeping and management of the Unofficial School Fund account. SIGNED by Independent Exaininer.. Qualified Accountanr Idelete a5 applicable) N3me.' Anthony Moore Date..
STATEMENT OF ACCOUNTS Stepgates Community School UNOFFICIAL FUND ACCOUNT For the period 1st September 2023 to 31st August 2024 INCOME & EXPENDETURE Current Yearemding 31$tAu8USt 2024 Note5 Previous Yeurending 31stAugust 2023 Alote5 Incorne- Fundraising Events.. Fundrltisinggvents PtsolDonutions 3,234 1,171 125 3,137 6,526 2,375 41,437 gonations- genera Churitublf Events- ExternolFundrOtsino Accrued Income l£lk+l'. [L15tAccruoll 555 5,085 16,475 Income- Sales.. Vryrious5oles E9 Vnifvrm/wufef BgttlE5J Photo ¢ommi55ion Revision 8uides Uniform Books Actrued Income l£lk +1.. ILiSt Accruall 63 1,252 450 52 90 1,844 63 Income- School Trips.. School Trip5- Vtsnous 29.085 27,997 Accrued Income l£lk +l-. 29,085 27,997 Other Income.. Otherinctsme EoBttnklnterest 23 24 General school fund Accrued Income l£lk +1.. IlistAccrualJ 573 596 24 TOTAL INCOME 36.610 4559 Notes Notes ExpEnditure- Fundraising Evenls.. Cost of Fundrèising events 6,455 555 1,992 3,716 Accrued Expenses l£lk +1.. [LIstAccru(TlJ 7,010 5,708 Expenditure- Cost of Sales: C95rof DDnation5 3,112 1,484 126 Charitable use Cost Df Sales Accrued Expenses If Ik +l-. L15tknruttlJ 4,722 Expenditure- School Trips.. School Trips- Various 29.268 20,632 Accrued Expénses l£lk +1.. 29,268 20,632 Other Exper%diture'. Tran5fèrto PDDI Fund 10,665 General school fund 417 597 733 Accrued Expenses l£lk +l-. Li5tArtruoll 1,014 11,398 TOTAL EXPENOITUXE 37.292 42A60 NEt Surplus/ldefi¢ltl lor the Year Fund balance b/fvid from prlor years 16821 27,952 2.099 25,853
FUND BALANCE ASAT31 AUGUST IYear-Endl 27.270 27,952
AIIIALYSIS OF .-Uh$: otes Gener31 R@5erves Eg. Sio£ Eg.. School Trip5 27,270 27,952 FUtVO 8AiAWCEASAT 31AUGL5fiYear-Endl 27.270 17,952 opresented bv". SAL14NCf CHEET: A55Efs ANO LIASIIITIES Cui¥ent Yea¥ 4nding31stAugust2024 Previous Yetsrendin9 315tAugu¢i 2023 Notes IVote5 Assets Balèn¢e as per 6allk Statefflent 31 August Add unpresenied receipts L*55 unpresented theques Ca$h at Ban 27.162 25.441 2,511 27,270 27.952 Cash In Hana Petty Cash Float Stock lil rt hasa Significant or rqaterKII value and fepresenr5 a fut¥r¢ beneliLI Sundfv Debtors Total A$5et$ 27.210 27,952 less.. Uabllltles Sundry Creditors Net Q4rrentAssetS 27,270 2752