RAY (Refugee Action York)
(Registered Charity Number: 1154065)
Trustees. Annual Report & Financial Statements
for the year ended
31 March 2025
Charity accounts independent examination services

RAY (Refugee Action York)
(Registered Charity Number: 1154065)
Contents
Index
Page
Trustees, Annual Report
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts

Trustees, Annual Report
From:
0110412024
To:
3110312025
Charity's full name
RAY (Refugee Action York)
Registered Charity number
1154065
Objectives and activities
Summary of the purposes of the charity set out in its governing document
To advance education and relieve financial hardship amongst migrants, those seeking asylum and those
granted refugee status, particularly by the provision of advice and guidance. To advance the education of
the public in general about the tssues relattng to refugees and those seeking asylum.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the
activities, projects or services identified in the accounts
We have continued to run our Hub gatherings once a month, celebrating different cuFtures each time we
meet, and with varying information sessions and activities also on offer.
The coffee mornings are a weekly bNO-hour drop-in session hosted by York St John University, with an
enhanced offer of ESOL support through University staff and volunteers. We also partner with Citizens
Advice York (CAY) to have an Outreach Advisor available for appointments at every session.
Each family or individual we support is allocated a Project Worker, who meets with them for an initial
assessment of their needs and can then provide appropriate help, support or referrals to appropriate
agencies (eg financial help or budgeting support, mental health support or referral, immigration advice,
housing need).
RAY provides weekly Youth Group and sports sessions and mentoring for young people, as well as
classes in Arabic, Ukrainian and Turkish, including some at GCSE and A Level.
Through our Befriending Project RAY offered both initial intensive practical support and longer-term
befriending and integration support to respond to the user-identified needs of seprfice users.
We also continue to offer English conversation practice either in small groups led by a volunteer, or on a
one-to-one basis with a volunteer.
Our Swimming Project has offered the opportunity for anyone who cannot swim to learn to be safe in the
water, either through group sessÈons organized solely for RAY service users, or through a funded place at
general swimming lessons.
We continue to use our Hardship fund to support families and individuals who have no recourse to public
funds, or who have a specific need such as winter coats or shoes.
We hold 3 drop-in sessions per week specifically for asylum seekers who are living in a local hotel. Vve
offer an initial needs assessment, with referrals to appropriate agencÉes (eg foodbank, legal advice, mental
health support); English conversation group. crafts & board games; health and wellbeing information
sessions and activities" giveaway sessions of donated items such as toys/school uniformltoiEetries' and a
chance to socialise with others from the hotel and RAY volunteers.

We held a monthly Women's Project focusing on health and wellbeing, with Énformation sessions on
women's health topics, craft activities, and provision of lunch.
This year we also introduced a fortnightly Men's evening session, including snooker and pool, darts,
chess, dominoes, cards and FIFA video football. The games are keenly contested, and coffee and tea are
shared along with lively conversation.
The trustees consider that they have complied with their duties to have due regard to the public benefit
gurdance publFshed by the Chartty Commission.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity's work has
made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
In 2024125 RAY supported around 1,300 asylum seekers and refugees. Last year this figure was around
1,000, and only six years ago it was around 150. As an organisation we have continued to expand rapidly,
learning to be responsive and flexible to meet the level of need and new challenges we face arising from
different global and political situations.
Through our various sepdtces this year:
At least 32 sepdice users have had the benefit of various referrals to foodbank, RAY hardship fund,
benefits advice, community furniture store, other Funds such as Fuel Poverty or School Uniform funds,
DigÈtal Inclusion projects, and bikes.
9 service users were supported on enhancing their Cvs and assisting with preparation forjob
applications and intepdiews.
58 service users took up votunteerÈng opportunities within RAY'S different services. During this year 2
sepdÉce users joined the Trustee Board - bringing the number of Trustees wrth lived experience to 4.
Staff have worked with individuals on accessing housing and registering onto the Local authority social
housing scheme.
Being matched with a volunteer befriender has led to reduced isolation, and improved integration into the
local community, as well as increased confidence in accessing new services, and a greater general sense
of wellbeing. It has also enabled other needs of the serrfice user to be picked up at an early stage, so that
RAY staff could help or refer to the appropriate agencylorganisation. 20 families have benefited from this
project.
60 people have attended workshops/talks this year, and 60 people have attended our English
conversation session at coffee morning. 24 feedback forms were completed and collected during some of
the sessions: 100 % of people of respondents said that they were satisfied with the format of the coffee
morning and 88 % said they were satisfied with their level of English.
An average of 38 people per week attended our English conversation session specifically for asylum
seekers, including fortnightly workshops or talks on various health and wellbeing topics.

54 young people regularly attended youth or sports club, and 10 had a volunteer mentor to support them
regularly in an area of their choice (eg homework, job hunting or further education applications)
4 young people achieved GCSE in Arabic,
5 young people have undertaken a voluntary work placement.
23 children and young people, and 12 adults have participated in regular swimming lessons.
In December we held a Christmas party in partnership with the Refugee Council. Approximately 90
asylum seekers attended, Father Christmas gave out presents donated by York Cares, Girl Guides, Trilogy
Toys, Millthorpe School and St Oswald's Church Fulford. The children did Christmas themed craft activities
and played games, and everyone received a party bag of food.
On tnternatFonal Women's Day by popular demand we repeated the drumming workshop held last year,
which 33 women enjoyed.
Service user views:
Feedback forms were reviewed of the monthly Hub sessions. Comments included:
Enjoyed going to the Hub to meet friends, socialise, speak with volunteers and practice English
speaking.
Good to chat with others in my own language as well as practise English.
Helped to understand informal'on related to the police.
Being made to feel welcome even if not attending on a regular basis,
Gaining increased confidence in managing child's online safety.
"We come to the Hub because both me and my husband are sociable people so this is important for us
to have that opportunity. I don't want the children to forget the Arabic language and culture; RAY
encourages them to keep their own identity and celebrate it rather than hide it" Syrian service user
Feedback from Youth:
"I like to play football. I like switching between different games. Playing the same thing for a long time
becomes borrng for me. I like the format of the club because it offers a variety of activities. My favourite is
football, but l also enjoy playing chess and just chatting with everyone."
"It is good to make new friends at RAY. We speak to each other, I like to have different conversations and
share what is important to me. We have recently moved, and I have little social interaction in the new place.
That's why l attend every club. l just don't want to sit at home on my phone; it's boring."
What our young people say about their language classes:
I really like these Ukrainian language lessons because I don't have many opportunities to communicate
in my native language, which makes them essential."
"I love learning Arabic because it helps me speak wtth my grandparents and understand stories they tell
from back home. It's also cool to read and write in a language that has a special alphabet, and I feel proud
knowing I'm connecting with my culture. One day, I want to read all the amazing books written in Arabic
and maybe even teach my friends what I've learned!"

Volunteering.
A Ukrainian sepdice user, O, was introduced to St Leonard's Hospice by RAY and is currently volunteering
his time and skills in their Donation Centre, receiving and sorting donations for the St Leonard's shops.
O's granddaughter helped him to share his experience: Hello! My name is O, l am a volunteer at St
Leonard's Hospice. I have been living in York for two years already and have had other volunteering
experiences, such as gardening.
The organisation Refugee Action York that supports me and my family, helped me to find a volunteering
opportunity with St Leonard's. l am now helping at the retail donation centre. It's helping me because I can
communicate with other volunteers and Émprove my English skÈlls. l am grateful for this experience as I feel
useful and that it's an important cause."
Financial review
Review of the charity's financial position at the end of the period
During the financial year 2024-25 RAY received income of £426,783, which was an increase of 54 % from
the previous year. Two new two-year charitable grants and additional one-off grant funding from the local
authority improved RAY'S medium term sustainability, after a financial deficit in the prior year. Donations
increased by 5 % as a result of one-off gifts in addition to regular donations. Expenditure rematned at a
similar level to the prior year, totallÈng £326,522 and reflecting the continued high level of demand for RAY'S
services,
RAY continues to seek funding from diverse sources and from a mixture of multi-year and individual grants.
Generous donations from the public provide vital unrestricted funds, allowtng RAY to respond with agility to
global events that cause people to seek refuge and asylum tn the UK and, ultimately, York.
Statement explaining the policy for holding reserves stating why they are held
The charity relies on grants and donations to meet its objectives. RAY has a policy of holding a level of
unrestricted reserves in order to be able to fund operating expenditure for three to six months, should
grants and other funding obtained not be sufficient to maintatn services and react flexibly to external events
in the short term. The trustees have designated a small fund to ensure that reseNes remain available for
hardship payments to those most in need.
Amount of reserves held
At the year end RAY held reserves of £310,774, 99 % of which was held Én cash. Approxiately 72 % of total
reser￿eS represented restricted funds, monies given to RAY for specific purposes. The charity held
unrestricted resep¢es of £76,560 at 31 March 2025, equivalent to 2.8 months of expenditure, which is
slightly below the desired range.
Reasons for holding zero reserves
NIA
Funds materially in deficit
NIA
Explanation of any uncertainties about the Gharity continuing as a going concern
N/A

Additional information
RAY'S existence and success is enabled by the generous support of indÈviduals, community groups,
businesses and trusts, both within York and from further afÈeld. The Board of Trustees takes this
opportunity to recognise and thank everyone who has contributed to RAY'S funding in 2024-25, without
whom the services and support provided to seNice users wouEd simply not be possible.
Structure
overnance and mana
ement
Description of the charity's trusts
Type of governing document
Constitution
How the charity is constituted
cio
Trustee selection methods including New trustees are appointed by members at the Annual General
details of any constitutional
MeetFng
provisions
Reference and administration details
Charity's full name
RAY (Refugee Action York)
Charity's principal address
clo Clifton Children's Centre
Kingsway North
York
Postcode Y030 6JA
Names of the trustees who manage the charity
Trustee name
Office (if any>
David Croft
Rachel Bateson
Map¢da Dorai
Annette Maas
Valentin Muhire
Mary Mccormack
Angela Creswick
Hussni Nakeshbandi
Iryna Martynyuk-Lototska
Chair
Treasurer
07.01.25-31.03.25
07.01.25-31.03.25
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature
Full Name
Position
Date
vib
ed411 ¢
IÉ 1 2&
OFT

Independent examlnerfs report to the trustees of Refugee Action York
I report on the accounts of;
RAY (Refugee Action York)
for the year ended.
31 March 2025
which are set out on pages 7 to 18.
This report is made solely to the Charity's Trustees, as a body, in accordance with Section 145 of
the Charities Act 2011. My independent examination work has been undertaken so that I might
state to the Charity's Trustees those matters l am required to state to them in an Independent
Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not
accept or assume responslbllity to anyone other than the Charlty and the Charlty's Trustees as a
body, for my independent examination work, for this report, or for the opinions I have formed.
Responsiblllties and basis of report
As the charity Trustees of the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 {'the Act'}.
I report in respect of my examination of the CIO'S accounts carried out under section 145 of the
2011 Act and in carrying out my examination I have followed all the applicable Directions given
by the Charity commission under section 145{5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material Matters have come to my attention
in connection with the examination giving me cause to believe that in any material respect:
I l.accounting records were not kept in respect of the Trust as required by section 130
of the Act; or
2 the accounts do not accord with those records
3 the accounts do not comply WFth the accounting requirements of section 396 of the
2006 Act other than any requirement that the accounts give a 'true and fair view which
is not a matter considered as part of an independent examination; or
4 3.the accounts do not comply with the applicable requirements concerning the form
and content of accounts set out in the Charities (Accounts and Reports) Regulations
2008 other than any requirement that the accounts give a true and fair view which is
not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination
to which attention should be drawn in this report in order to enable a proper understanding of
the accounts to be reached.
Jeff Todd (FCA)
Date:
Outsource Independent Examination Services
24 First Avenue
York
Y0317YQ

RAY (Refugee Action York)
Statement of Financial Activities for the year ended: 31 March 2025
Unrestricted Designated Restricted
Note
funds
funds
funds
Total
2025
Total
2024
Income and endowments from:
Grants, donations and legacies
Trading actsvities
Investments
60,797
993
21
1,625
363,347
425,769
993
21
275,900
1,975
21
Totsl income
61,811
1,625
363,347
426,783
277,896
Expenditure on:
Raising funds
Charitable activities
1,530
49,391
1,530
324,992
2,188
329,275
2,045
273,556
Total expenditure
50,921
2,045
273,556
326,522
331,463
Net incomel(expenditure)
10,890
(420)
89,791
100,261
(53,567)
Gross transfers between funds
Net movement in funds
10,890
{420)
89,791
100,261
{53,567)
Total funds brought forward
65,670
9,823
135,020
210,513
264,080
Total funds carried forward
76,560
9,403
224,811
310,774
210,513

RAY (Refugee Action York)
Balance Sheet as at:
31 March 2025
Note
2025
2024
Fixed assets
Tangible assets
1,920
1,920
2,807
2,807
Total fixed assets
Current Assets
Cash at bank and in hand
308,910
206,776
Debtors & prepayments
4,721
4,578
Total current assets
313,631
211,354
Current Liabilities: Amounts falling due
within one year
Creditors and accruals
(4,777)
(4,777
(3,648)
(3,648
Total current liabilities
Net Assets
310,774
210,513
Funds of the Charity
Unrestrscted Funds (General)
Designated Funds
10
76,560
9,403
65,670
9,823
10
Restricted Funds
10
224,811
135,020
Total Funds carried fonvard 10 & 11
310,774
210,513
The financial statements were approved by the trustees and signed on their behalf by:
R(+Ctrk&L @KI&&
Trustee
Date: I s. 01. 202É

RAY (Refugee Action York)
Notes to the accounts for the year ended:
31 March 2025
1 Basis of preparation
1.1 Basis of accounting
The financial statements are prepared under the historical cost convention and the Accounting and
Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their
accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland
(Charities SORP (FRS 102)).
1.2 Change of basis of accounting and previous accounts
There has been no change to the accounting policies (valuation rules and methods of accounting) since
last year.
1.3 Change to previous accounts
No changes have been made to accounts for previous years.
2 Accounting policies
Income and endowments
Recognition of income
Income is recognised in the Statement of Financial Activities (SOFA) when:
the charity becomes entitled to the resources.
receipt is probable; and
the monetary value can be measured with sufficient reliability.
Incoming resources with related expenditure
Where incoming resources have related expenditure, the incoming resources and related expenditure are
reported gross in the SOFA.
Grants and donations
Grants and donations are only included in the SOFA when the charity has evidence of entitlement to the
resources and receipt is probable.
Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees,
annual report.
Expenditure and Liabilities
Expenditure
Charitable activities
Charitable activities expenditure comprises those costs incurred by the charity Èn the delivery of its activities
and services. It includes both costs that can be allocated directly to such activitÉes and those costs of an
indirect nature necessary to support them.
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay
out resources.

Assets
Tangible fixed assets for use by the charity
These are capitalised if they can be used for more than one year. They are valued at cost or, if gifted, at
the value to the charkty on receipt.
DeprecÉation is charged at the rate of 200/0 on the straight line basÉs.
Fund accounting
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of
the general objectives of the charity.
Designated funds are funds which are earmarked by the trustees for a particular purpose and can be
formally undesignated and returned to unrestricted funds.
Restricted funds are funds which can only be used for particular restricted purposes within the objects of
the charity. Restrictions arise when specified by the donor.
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RAY (Refugee Action York)
Notes to the accounts for the year ended:
31 March 2025
5 Trustee expenses & examination fees
5.1 Trustee expenses
No trustees received a remuneration for serdices rendered during the year, nor were any
trustees, out of pocket expenses reimbursed.
2025
2024
5.2 Fees for examination of the accounts
Independent Examiner's fees for reporting on the accounts
Other fees paid to the Independent Examiner
650
600
6 Paid Employees
2025
2024
6.1 Staff costs
Gross wages, salaries and benefits in kind
Employer's National Insurance costs
Employer's Pension costs
235,942
14,067
5,678
255 687
230,075
13,483
5,617
249 175
Total staff costs
6.2 Average number of full time equivalent employees by department
2025
2024
Charitable Activtties
Total
7 Tangible fixed assets
ICT and office
equipment
Total
7.1 Cost or valuation
Balance blfvid
7,608
7,608
Additions
Disposals
1,741
(1,175)
1,741
(1,175)
Balance clfwd
8,174
8,174
7.2 Depreciation
Balance blfwd
4,801
4,801
Charge for year
Disposals
1,602
(149)
1,602
(149)
Balance clfwd
6,254
6,254
7.3 Net book value
Brought forward
2,807
2,807
Carried fonmard
1,920
1,920
13

8 Debtors and prepayments
Analysis of debtors
Amounts falling due within one year
Grants receivable
Gift aid
Prepayments and accrued income
2025
2024
991
3,050
680
4721
3,736
842
4578
Totsl
9 Creditors and accruals
Analysis of creditors
Amounts falling due within one year
Creditors
Accruals and deferred income
2025
2024
3,672
1,105
4777
3,048
600
3648
Total
14

10 Movement of funds
10.1 Movement of major funds
2025
Balance
blfwd
Incoming Outgoing
resources
resources
Balance
clfwd
Fund Name
Transfers
Unrestricted Funds (General)
General funds
65,670
61,811
50,921
76,560
Designated Funds
Hardship
9,823
1,625
2,045
9,403
Restricted
Aviva
Big Lottery
Anonymous
coyc
36,500
108,646
5,000
35,391
77,927
2,940
1,109
75,664
2,060
44,945
Main funding
Financial Inclusion
Ukraine
50,000
11,671
80,000
4,489
2,000
9,959
47,985
7,000
56,000
1,611
2,000
11,800
828
2,015
4,671
84,798
2,920
60,798
42
Donations
Grail Society
ICB
Lotte ry IAA
Two Ridings Organisational
Development
Refugee Council
Refugee week
Sam Pegram Foundation+B180
Swimming
Two Ridings Cost of Living
VCSE
Williams Family Fund
York Community Fund
York CVS Health Inequalities
11,557
9,716
(828)
9,945
183
9,762
2,617
14,946
991
15,903
991
1,660
670
10,390
4,001
670
11,114
5,000
4,276
4,001
1,260
7,000
10,000
5,000
2,200
363,347
5,740
10,000
3,740
1,260
2,200
273,556
135,020
224,811
Total Funds
210,513
426,783
326,522
310,774
15

2024
Balance
blfwd
Incoming Outgoing
resources
resources
Balance
clfwd
Fund Name
Transfers
Unrestricted Funds (General)
General funds
65,257
35,194
33,206
1,575
65,670
Designated Funds
Hardship
9,735
9,735
5,075
5,075
4,987
4,987
9,823
9,823
Restricted
Belfry
Big Lottery
BBC Children in Need
coyc
3,750
39,893
12,731
3,750
129,948
12,731
135,000
44,945
Main funding
Brexit
Financial Inclusion
Fishergate
Ukraine
34,744
25
(1,492)
1,150
23,096
34,744
25
9,683
2,295
2,298
243
1,054
3,443
40,456
2,302
8,593
2,550
80
13,139
11,937
5,999
8,000
293,270
9,600
1,145
40,000
285
1,575
60,798
42
Donations
Geoff Herrington
ICB
JRF
JRHT
Refugee Council
Refugee week
Sam Pegram Foundation
Swimming
Two Ridings
Two Ridings Cost of Living
York Foodbank (Clothing bank)
1,054
15,000
11,557
40,456
2,302
11,210
2,167
750
10,000
2,470
10,000
2,617
383
670
10,390
13,529
9,467
4,001
8,000
189,088
237,627
1,575
135,020
Total Funds
264,080
277,896
331,463
210,513
16

10.2 Details of Restricted Funds Held
Aviva
Funding for work wtth young people to support them into employment, education, and to reach their potent
Big Lottery
To provide funding for staff, venue and running costs of our regular sessions and services
Anonymous
Funding for work with young people to support them into employment, education, and to reach their
COYC Main funding
To provide funding for running costs for our services including work with Asylum Seekers
COYC Financial Inclusion
To fund a project to help users maximise their income and access advice
COYC Ukraine
To fund work supporting Ukrainians resettling in York- £40,000 of this was received end of January 2025
Grail Society
To fund weekly drop-in sessions for asylum seekers
ICB
To fund work supporting the health and wellbeing of asylum seekers living in a hotel in York
Two Ridings Organisational Development
To fund organisational development work which started in Spring 2025
Refugee Council
To fund a weekly drop-in session for asylum seekers
Refugee Week
To fund events in Refugee Week
Sam Pegram Foundation
To fund access to sports activities for asylum seeking children in York
Swimming
Donations to fund swimming lessons for non-swimmers, and other activities
Two Ridings Cost of Living
To fund a project to support refugees struggling with the cost of living
VCSE
To fund work supporting the health and wellbeing of asylum seekers living in a hotel in York
Williams Family Fund
To fund Youth Worker and youth club sessions - recelved in March 2025
York Community Fund
To fund work supporting the health and wellbeing of asylum seekers living in a hotel in York
York CVS - Vaccine grant
To fund work with refugees and asylum seekers engaging to understand barriers to vaccine take-up and
help them understand the benefits of vaccines
Restricted donations
This includes donations for specific purposes, within this total was £2836 towards a Youth Residential
Trip for 2026
Expenditure on the Lottery IAA is in anticipation of funds to be received in the year to 31 March 2026
17

11 Net assets between funds
Un restricted
& designated
Funds
Restricted
Funds
Total
2025
Balances at 31st March 2025
Fixed assets
Current assets
Cu rrent liabilities
1,920
88,820
4,777
85,963
1,920
313,631
4,777
310,774
224,811
224,811
Unrestricted
& designated
Funds
Restricted
Total
Funds
2024
Balances at 31st March 2024
Ftxed assets
Current assets
Cu rrent Eiabilities
2,807
76,334
(3,648)
75,493
2,807
211,354
(3,648)
210,513
135,020
135,020
18