## **Trustees’ Annual Report for the period** **From 1/10/2022 Period start date To 30/09/2023 Period end date** **Charity name: East Durham Community Athletics Track** ## **Charity registration number: 1154064** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Promotion Of Community**
**Participation In Healthy Recreation In**
**Particular By The Provision Of Facilities**
**For Athletics**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Participation in Sedgefield Harriers Track**
**Delivery Group. This group**
**is currently engaged with Durham County**
**Council regarding planning**
**permission, land registration and**
**creating a business plan.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**On behalf of the trustees, I declare that to**
**the best of our knowledge, that**
**all activities undertaken have been**
**carried out in accordance with**
**guidance issued by the Charity**
**Commission and the intent outlined**
**within our constitution.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**This year the focus of the charity has**
**been working with the county council to**
**negotiate a lease and planning**
**permissions for the site of the proposed**
**athletics facility.**
**The trustees have also been updating the**
**business plan, which has required third**
**party contractors (Project Manager and**
**Quantity Surveyors) to help supply**
**accurate costings.**
**The charity has also recruited additional**
**trustees and appointed a new Chair,**
**Secretary and Treasurer as well as**
**looking to move finances to a dedicated**
**charity bank (ongoing).**| **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of this period the charity is**
**still in strong financial position. No**
**funding has been actively pursued whilst**
**detailed costings have been acquired.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees consider that the**
**reserves held are at an appropriate level**
**to ensure that they can support the**
**aspiration to build an athletics facility.**| |Amount of reserves held|Para 1.22|**£99,202**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee vote**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|East Durham Community Athletics Track| |---|---| |Other name the charity uses|EDCAT| |Registered charity number|1154064| |Charity’s principal address|East Durham Community Athletics Track
The Manor House
West End
Sedgefield
County Durham
TS21 2BW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephen Foreman|Chair||| ||Ean Parsons|||| ||BethanyRaine|Secretary|From 18 October 2022|Trustee vote| ||Geoff Little|Treasurer|From 12 April 2023|Trustee vote| ||Peter Bradford||From 15 February2023|Trustee vote| ||Graham Darby||From 15 February2023|Trustee vote| ||Thomas Milburn
Walton||From 30 November 2022|Trustee vote| ||John Haycock||From 18 October 2022|Trustee vote| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Bethany Raine **Full name(s)** Stephen Paul Foreman **Position (eg Secretary,** Chair Secretary **Chair, etc) Date** 16/07/2024 **Charity Name No (if any) East Durham Community Athletic Track 1154064 Receipts and payments accounts** Period start date Period end date **To** 10/1/2022 9/30/2023 **For the period from** **CC16a** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **Total funds Last year** |**Section A Receipts and payments**
**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Last year**| |---|---|---|---|---| |**to the nearest £**
**A1 Receipts**
Fundraisingactivities
**-**
Interest earned
**482**
Donations
**22**
Sales
**-**
VAT
**459**
Grants
**-**
**-**
**-**
**963**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 963**
**A3 Payments**
Professional Fees
**10,169**
Web Hosting
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 10,169**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 10,169**
**_Net of receipts/(payments)_ - 9,206**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**74,695**
**_Cash funds this year end_ 65,489**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases,(see table)**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**482**
**22**
**-**
**459**
**-**
**-**
**-**
**963**|**-**| |||||**6**| |||||**2,339**| |||||**33**| |||||**2,662**| |||||**500**| |||||**-**| |||||**-**| |||||**5,540**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||**-**| |||||**-**| |||||| ||**-**|**-**|**963**|**5,540**| |||||| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**10,169**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**10,169**|**3,816**| |||||**86**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**3,902**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||| |||||**-**| |||||| ||**-**|**-**|**10,169**|**3,902**| |||||| ||**-**
**-**
**33,712**
**33,712**|**-**
**-**
**-**
**-**|**- 9,206**
**-**
**108,408**
**99,202**|**1,638**| |||||**-**| |||||**-**| |||||**1,638**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current Account
Savings Account
**Details**
**Details**
**Details**
**Details**
Signature
#VALUE!
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**30,795**
**-**
**34,694**
**33,712**
**-**
**-**
**65,489**
**33,712**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Steve Foreman
Bethany Raine
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||#VALUE!|Steve Foreman|7/16/2024| |||Bethany Raine|7/16/2024|