2021-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of St John The Evangelist, Churt And Rushmoor

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Parochial Church Council of St. John's, Churt Treasurer's Report

For the Year Ending 31st December 2021

1. General Fund

The year ended with the fund showing a surplus for the year's activities of £8.5k , and a closing balance of £67.0k. Given the circumstances caused by the Coronavirus pandemic, this is another fabulous result financially.

Overall, total income excluding legacies [but including gift aid] was up on 2020 by £3.3k due to :-

regular giving up by £1.6k - annualised income has increased even though no. of donors has fallen [by 4] - casual/other giving/collections up by £1.8k.
there was little extraordinary income in 2021 [2020 saw a donation to the S Bicknell Covid fund for mask making].
Parish magazine sales saw a resurgence due to a full year's advertising charges, with an increase over 2020 of £2.6k
Fees to the PCC for wedding and funeral services etc were down on 2020 by £0.7k.

There were no legacies in 2021, so that resulted in £4.5k lower income than 2020.

Total expenditure was up on 2020 by £9.7k due to :-

vicar's expenses up £0.9k [new incumbent]
vicarage rent down by £1.5k [1 x qtr paid in 2020, nothing paid during 2021]
Parish Share up by £10.4k [due to Minister's fees for new incumbent]
Church running expenses/repairs/churchyard down by £1.5k
Parish magazine printing costs up by £0.8k [there were no magazines issued for Apr/May/Jun 2020]

During the year, payments totalling £5.5k to charitable organisations were paid out, slightly up on 2020.

There is a new lease agreement on the photocopier at £210 per quarter plus servicing/copy charges. The new lease cost and indeed service/copy charges represent a considerable annual saving [£1.1k for the lease alone], with title to the machine passing to the PCC at the end of the 5 year lease term. There are no other long term financial commitments.

2. Restricted Funds

The total year end balance on Restricted funds stood at £65.9k, a net reduction of £2.6k in the year.

We received a generous donation of £1.5k into the Fabric fund in December.

A total of £4.1k was spent from the Fabric fund, analysed as :-

£0.2k portion of the electricity bills
£0.8k on churchyard maintenance [mowing/hedge trimming]
£1.9k kitchen/lobby repairs and redecoration
£1.2k on the restoration and upgrade of the WiFi to the Church and Stables

Sadly, the Friends of St John's fund raising activities were once again quashed by the pandemic, thus there was no income or indeed expenses of any sort during the year.

There was no activity from the Growth fund.

3. Designated Funds

The total year end balance on Designated funds stood at £26.9k, a net increase of £10.9k in the year.

The Projects Fund year end balance stood at £23.9k, an increase of £11.1k over the opening balance, due to several very generous donations, including £1,000 to upkeep the Garden of Remembrance.

The balance on the Children & Youth Fund was down by £0.2k [expenses for the Light Party and Xmas nativity service]. The balance on the Toddler Fund remained at £0.3k.

4. Reserves Policy

It is PCC policy to maintain a minimum balance of 25% of average annual regular expenditure in the General Fund, as well as a substantial balance in a restricted Fabric Fund.

Pleasingly, the balance on both these funds at the end of 2021 was healthy, thus meeting these criteria.

Summary

Against the backdrop of continued Covid restrictions, with re-opening the church doors part way through the year, the church finances has recorded an overall surplus of £16.8k .

We lost four donors during 2020, and a further one during 2021, yet annualised regular income has increased by £2.2k. We were blessed with the arrival of our new Resident Minister Debbie, meaning that services were able to resume following the re-opening of the church to congregations.

We spent more money on Parish Share than last year [due to Minister fees] but less than a full year, and saved money on rent. We spent less money on church running expenses and repairs.

We were blessed with several sizeable donations during the year.

But sadly, once again, there was no activity from the Friends during the year. However, there are plenty of events lined up for 2022. A main area of huge encouragement and gratitude has been the continued financial support from the community in terms of their continued donations as we eased out of the pandemic period - thanks again to the Stewardship team and the Wardens for keeping the church open to visitors as often as possible during the first part of the year, and to Richard Bodle for continuing with on-line services until the church re-opened, and the arrival of our new Resident Minister Debbie.

Currently, there is an annual deficit of c. £14k between regular income and regular expenses, I therefore urge the PCC Committee to continue it's positive work done so far, in finding as many ways as possible to increase further the level of regular giving, and other forms of donations.

Finally, I would like to express my thanks to all those who collate and bank the weekly collections, who collect and bank the cash from magazine sales throughout the parish and who sell advertising space in the magazine.

Barry Field has decided to hang up his calculator after many years, and hand it over to Terry Cole and John Brain, who will administer the gift aid and sundry bankings between them.

I would like to express my gratitude to Barry Field for his continued support as Finance Officer, and Treasurer before that, and my thanks in advance for the work that Terry and John will be doing.

Tim Kirk

Honorary Treasurer

Parochial Church Council of St. John's, Churt

Statement of Financial Activities

For the Year Ending 31st December 2021

Unrestricted Funds	Restricted Funds	Designated Fund	TOTAL 2021	TOTAL 2020	YoY Move
£	£	£	£	£	£
72,778 0 4 8,832 15	1,500 0 0 0 0	11,081 0 0 0 0	85,359 0 4 8,832 15	73,864 0 32 6,911 4,964	11,495 0 (28) 1,921 (4,949)
81,629	1,500	11,081	94,210	85,772	8,439
0 0 73,051 90	0 0 4,085 0	0 0 173 0	0 0 77,309 90	0 0 74,455 90	0 0 (2,853) 0
73,141	4,085	173	77,399	74,545	(2,853)
8,489 58,487	(2,585) 68,475	10,908 16,003	16,811 142,964	11,226 131,738	5,585 11,226
66,975	65,889	26,911	159,776	142,964	16,811

Parochial Church Council of St. John's, Churt

Balance Sheet as at 31st December 2021

Note Current assets Debtors 4 CBF Bank Deposit Account Cash at Bank Total Current Assets Liabilities Creditors - amounts falling due in one year 5 Total Current Assets Total Net Assets Parish Funds Unrestricted 7 Restricted 7 Designated 7 Total Funds	TOTAL 2021	TOTAL 2020
	£	£
	9,267 7,631 144,109
		8,935 7,627 136,190

	161,007	152,753
	1,231	9,788
	1,231	9,788

	159,776	142,964
	66,975 65,889 26,911	58,487 68,475 16,003
	159,776	142,964

Tim Kirk [PCC Treasurer] Approved by the Parochial Church Council

Parochial Church Council of St. John's, Churt

Notes to the Financial Statements

For the Year Ending 31st December 2021

1. Accounting Policies

The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP 2005.

The financial statements have been prepared under the historical cost convention. They include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.

Funds

'Restricted' funds represent bequests, donations and PCC appeal proceeds made for a specific purpose. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of the year is carried forward as a balance of that fund. The funds are generally held in a bank deposit account and the interest is apportioned to individual funds on an average balance basis. 'Unrestricted' funds are general funds which can be used for PCC general running expenses. 'Designated' funds are part of the unrestricted funds that have been set aside for a particular project. These funds may be redesignated by the PCC, therefore designation does not prevent these funds from being spent on any other purpose.

'Conduit' funds represent fees for the services of the clergy, organists, vergers or choir at weddings and funerals, where the money is paid over directly to those involved. These funds also include collections taken at funerals where these funds are designated for charities or organisations outside of the church, and funds which have been collected or received on behalf of other charities. These funds are not included in the Statement of Financial Activities.

Incoming Resources

Planned giving, collections and donations are recognised when received. Tax refunds are recognised when the incoming resource to which they relate is received. Legacies are accounted for when the PCC is legally entitled to the amounts due. All other income is recognised when it is received. All incoming resources are accounted for gross.

Resources Expended

Donations are accounted for when paid over. The diocesan parish share is accounted for when due. Amounts received specifically for mission are dealt with as restricted funds. All other expenditure is generally recognised when it is incurred and is accounted for gross.

Fixed Assets

Consecrated and benefice property is not included in the accounts in accordance with s.10(2)(a) of the Charities Act 2011.

Cost information is not available for moveable church furnishings acquired prior to 2000, therefore such assets are not valued in the financial statements. Subsequently no individual item has cost more than £1,000 so all such expenditure has been written off when acquired.

All individual items of equipment used within the church premises with a purchase price of £500 or less have been written off when acquired.

2. Incoming Resources

Unrestricted Funds	Restricted Funds	Designated Funds	TOTAL 2021	TOTAL 2020	YoY Move
£	£	£	£	£	£
37,970 7,839 15,148 1,405 351 1,581 395 6,471 1,618 0	1,500	11,081	37,970 7,839 15,148 1,405 351 1,581 395 6,471 1,618 12,581 0 0	36,787 7,891 15,148 892 223 549 137 6,142 1,535 0 0 4,561	1,183 (52) 0 513 128 1,032 258 329 82 12,581 0 (4,561)
72,778	1,500	11,081	85,359	73,864	11,495

b) Activities for Generating Funds Fund Raising: Friends of St. John Tax recoverable Other Tax recoverable Bookstall

Total

c) Receipts from Investments Current account interest CBF Deposit Account interest

Total

d) Income from Church Activities Church Property Lettings Parish magazine sales and advertising Fees paid to the PCC Bookstall

Total

e) Other Incoming Resources Sale of Xmas cards Donation to Covid-19 mask appeal Insurance rebate re roof repairs Hire of Stables / Church Room Other / Charity Collections

Total

Total Incoming Resources

0 0 0 0 0	0 0 0 0 0		0 0 0 0 0	0 0 0 0 0	0 0 0 0 0
0	0	0	0	0	0
0 4	0 0		0 4	0 32	0 (28)
4	0	0	4	32	(28)
0 6,853 1,979 0	0 0 0 0		0 6,853 1,979 0	0 4,211 2,700 0	0 2,642 (721) 0
8,832	0	0	8,832	6,911	1,921
15 0 0 0 0	0	0	15 0 0 0 0	121 2,000 2,285 0 558	(106) (2,000) (2,285) 0 (558)
15	0	0	15	4,964	(4,949)

81,629	1,500	11,081	94,210	85,772	8,439

3. Resources Expended

a) Fund Raising Trading Costs Friends of St. John fund raising Organ refurbishment

Total

b) Costs of Generating Voluntary Income

Total

c) Church Activities Missionary & Charitable giving: Church overseas Home mission & church organisations Local church schools Secular charities Missionary & Charitable giving

Parish Share Clergy Expenses Vicarage Rent Vicarage Expenses Assistant Staff Church Running Expenses Church and Church Room Maintenance Upkeep of services Upkeep of Churchyard Bookstall Parish magazine production costs Training, courses, children's groups Stables Upkeep Moveable furnishings and equipment Salaries / Honoraria New building / major work New installations Support costs Recoverable insurance expenditure Other resources expended

Total

d) Governance Costs AGM Expenses

Total

Total Resources Expended

Unrestricted Funds	Restricted Funds	Designated Funds	TOTAL 2021	TOTAL 2020	YoY Move
£	£	£	£	£	£
	0 0		0 0	0 0	0 0
0	0	0	0	0	0
0 0	0 0		0 0	0 0	0 0
0	0	0	0	0	0
2,519 2,606 194 596			2,519 2,606 194 596	2,140 2,415 454 550	(379) (191) 260 (46)
5,916	0	0	5,916	5,559	(357)
43,124 856 0 864 0 6,127 132 858 224 0 3,608 98 617 0 4,992 0 0 2,677 0 2,957	4,085 0 0 0	173 0	43,124 856 0 864 0 6,127 4,217 858 224 0 3,608 271 617 0 4,992 0 0 2,677 0 2,957	32,693 0 1,500 771 0 7,688 9,818 1,038 0 0 2,850 180 150 177 4,992 0 1,294 2,602 0 3,143	(10,431) (856) 1,500 (93) 0 1,560 5,601 180 (224) 0 (758) (91) (467) 177 0 0 1,294 (74) 0 186
73,051	4,085	173	77,309	74,455	(2,853)
90	0		90	90	0
90	0	0	90	90	0

73,141	4,085	173	77,399	74,545	(2,853)

Payments to PCC Members

During the year, NIL expenses were made to the Resident Minister, and £3,391 were made to PCC members for various fundraising activities, church running expenses etc.

4. Debtors

a) Unrestricted Funds Tax recoverable Others b) Restricted Funds Tax recoverable Others

b) Conduit Fund

Total Debtors

TOTAL 2021	TOTAL 2020
£	£
8,960 306	8,935 0
9,267	8,935
0 0	0 0
0	0
0	0
0	0

9,267	8,935

5. Liabilities

Amounts falling due in one year Unrestricted Funds Unpresented cheques and expenses Prepayment magazine advertising Accruals for utilities Magazine printing December edition Parish Share

Restricted Funds Withheld invoice payment

Conduit Fund

Total Liabilities

TOTAL 2021	TOTAL 2020
£	£
100 200 0 0	8,676 300 0 0
300	8,976
0	0
0	0
931	812
931	812

1,231	9,788

6. Funds Movements

Fabric Fund	Growth Fund	Church Flowers	AVA System	TOTAL 2021
£	£	£	£	£
53,904 1,500 (4,085) 0	13,854 0 0 0	716 0 0 0	0 0 0 0	68,475 1,500 (4,085) 0
51,318	13,854	716	0	65,889
Youth Activities Projects Fund £ £ 3,142 12,861 0 11,081 (173) 0 0 0 2,969 23,942
				TOTAL 2021
				£
				16,003 11,081 (173) 0
				26,911

Unrestricted Funds	Restricted Funds	Designated Funds	Conduit Funds	TOTAL 2021
£	£	£	£	£
58,940 8,336 (300)	65,889 0 0	26,911 0	931 (931)	151,740 9,267 (1,231)
66,975	65,889	26,911	0	159,776

a) Restricted Funds

b) Designated Funds Balance b/f 1st Jan 2020 Incoming Resources Resources Expended Bank Interest Balance c/f 31st Dec 2020

7. Analysis of Net Assets - by Fund

Parochial Church Council of St. John's, Churt

Independent Examiner's Report

For the Year Ending 31st December 2021

I report on the accounts for the year ended 31st December 2021 which are set out on pages 1 to 7.

Respective Responsibilities of the Trustees and Independent Examiner

The Charities Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is sufficient.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
follow the procedures laid down in the General Directions given by the Charity Commissioners in section 145(5)(b) of the 2011 Act;
state whether particular matters have come to my attention.

Basis of Independent Examiner's Statement

My examination was carried out in accordance with the General Directions given by the Charity Commission.

That examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.

Independent Examiner's Statement

In connection with my examination, no matters have come to my attention:

1) which give me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act; or
to prepare accounts which accord with the accounting records have not been met; or
2) which, in my opinion, prevent a proper understanding of the accounts to be reached.

Neil Read

84 Meon Crescent Chandlers Ford Eastleigh HANTS SO53 2PB 27th April 2022