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← Ashley Down After School Club And Holiday Playscheme

2023-12-31-accounts

Docusign Envelope ID: C6178667-7EC7-40F3-A204-C0FE8B9565A7

ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME

ACCOUNTS

Year ended 31 December 2023

Charity Number 1154025

Docusign Envelope ID: C6178667-7EC7-40F3-A204-C0FE8B9565A7

ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME

FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

CONTENTS PAGE
Legal and Administrative Information 2
Trustees’ annual report 3 to 9
Independent Examiner’s Report 10
Statement of financial activities 11
Balance sheet 12
Notes to the Accounts 13 to 19

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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME

Legal and administrative information

YEAR ENDED 31 DECEMBER 2023

Full Name: Ashley Down After School Club and Holiday Ashley Down After School Club and Holiday
Playscheme
Registered Charity Number: 1154025
Address: Manor Farm Boys Club
Wellington Hill
Bristol
BS7 8ST
Trustees: Laura Rusbridge (Co-Chair March 2023)
Nicola Presley (Co-Chair April 2024
Heidi Burniston (Treasurer March 2023)
Sarah Barker (Secretary March 2023)
Laura Ashley
Joanne Morris
Nicholas Lind
Helen Thomson
Zoe Crick-Turner (resigned June 2024)
Trustees resigned at AGM March 2023: Julia Hodgson (Chair)
Lindsey Shobbrook (HR officer)
Sharon Gordon (Treasurer)
Kate Bruce
Trustees resigned at AGM April 2024: Jessica Tibble (Co-Chair)
Leigh Thomas
Key Management personnel: Haidi Haskins – Charity and Play group
Manager
Independent Examiner: Jacob Trowbridge MAAT
Bristol Community Accountants CIC
The Park,
Daventry Road,
Knowle
Bristol BS4 1DQ
Bankers: Unity Trust Bank PLC
 Lloyds Bank PLC
Nine Brindley Place
 25 Gresham Street
Birmingham
 London
B1 2HB
 EC2V 7HN
Accounting Services: Joanne Trowbridge MAAT
Bristol Community Accountants CIC
(11836955)

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TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2023

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2023.

Reference and administrative information set out on page 2 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities.

Structure, Governance and Management

Organisation

Ashley Down After School Club and Holiday Play Scheme is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and governed according to its association constitution, adopted 01 Oct 2013.

The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. There must be at least 4 charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. The maximum number of charity trustees is 8. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum. Any person who retires as a charity trustee by rotation or by giving notice to the CIO is eligible for reappointment. A charity trustee who has served for 4 consecutive terms may not be reappointed for a 5th consecutive term but may be reappointed after an interval of at least 2 years.

A number of existing trustees stepped down at the 2023 AGM as a result of their children no longer attending the club. Many of these trustees had been on the board since the creation of the club, and the new trustees thanked them for their commitment to the club to date. A number of newer trustees stayed on the board and took up new roles.

New trustees for this period were recruited from the parent population of the club, using an email Call to Action to parents asking for volunteers to join the trustee board. New trustees presented at the AGM, and were nominated, seconded and voted in at the AGM.

Objectives and activities

Objects of the Charity

Ashley Down After School Club is a not-for-profit organisation providing affordable, quality childcare for children aged 4 to 11. The provision of wrap around care is offered for children attending Brunel Field Primary School and Ashley Down Primary School, in accordance with the guidance issued by the Charity Commission on public benefit.

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TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2023

The charity's purpose is to provide quality, regulated care for children between the hours of 7:45 to the start of the school day and from 15:15 to 17:40. This benefits parents/carer's who work or are unable to meet the drop off and collection times for the school day. Provision was also offered occasionally during the reporting period on non-school days as a holiday club.

Fees are-collected to cover the costs of proving this care with any profit being reinvested into the club.

Public benefit

In shaping the objectives for the year and planning activities, the trustees have considered the Charity commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

Review of activities & summary of main objectives

During 2023, our organisation has made significant strides in enhancing its operations and services. Despite our expansion in 2021/22, the club continued to operate with a waiting list, with significant additional demand from the 2023 Reception intake adding to the pipeline. Collaborating closely with school authorities, the club secured additional space at both the Ashley Down and Brunel Field schools whilst continuing to operate from the Main Site.

Breakfast and Afterschool clubs are run on school days. For children attending Brunel Field from all year groups, the club was held at the Brunel Field school site. For children attending Ashley Down from the Reception and Year 1 year groups, the club was held at the Ashley Down school site. For children attending Ashley Down in the Year 2 to 6 year groups, the club was held at a dedicated space within the grounds of the Bristol Civil Service Sports Club on Filton Avenue known as Main Site.

Between January 2023 and July 2023, the club provided up to 56 after-school places per day for children attending Ashley Down Primary School and up to 60 places per day for children attending Brunel Field Primary School. In September 2023 our provision expanded for both schools. For children attending Ashley Down the club provided 54 places per day at the Ashley Down School site for Reception, Year 1 and Year 2, and up to 36 places per day at the Main Site for children between Year 3 and Year 6 across Monday to Thursday. On Fridays, with a significant reduction in the number of spaces required, the club provided 24 places at the Ashley Down site for all year groups eliminating the requirement to use Main Site. For children attending Brunel Field the club expanded to provide up to 80 places per day Monday through Thursday dropping to 30 places on Fridays. Additionally, the club continued to provide Breakfast Club services at both school sites from Monday to Friday, with up to 24 places at Ashley Down and up to 36 places at Brunel Field.

As operations expanded, so did the need for a larger staff team to maintain quality service delivery. Starting with 21 staff members in January 2023, the club successfully scaled up to a team of 31 by the end of the year thus ensuring adequate staffing levels to meet the growing demands of our programs and services.

As a club catering for pupils from two local schools, we have good relationships with staff from both school sites. Meetings are held with these partners regularly and as and when necessary to improve the breakfast and after school club provision.

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TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2023

In April 2023 our Brunel Field site was OFSTED inspected, with an outcome of us meeting all requirements. Feedback from the inspector was positive noting:

“The manager and leader are knowledgeable and ensure the club is well organised and inviting. Children arrive happy and enthusiastic for the session ahead of them. Staff greet them with warmth and excitement, and there is a clear ethos of mutual respect and kindness. Children enjoy established routines that allow them to have a healthy range of snacks with their friends and then choose from a wide range of activities, both indoors and outdoors. Children enjoy quieter activities such as dinosaurs, magnetic blocks, and puzzles, as well as physical play activities such as football and a climbing wall. Children are deeply engaged in their chosen play and activities. They play harmoniously and children of all ages are well behaved and considerate of each other."

Shortly after in May 2023, our Main Site was inspected and also met all requirements which are conditions of our registration. Once again, the inspector was very complementary in their report about the club stating:

“Children excitedly join staff in their school playground before walking to the club. Staff offer a warm welcome and children approach them to tell them about their day. Staff talk to teachers from the school to gain important information about the children's day, particularly for children with special educational needs and/or disabilities (SEND). Staff use this information to support children and ensure they are happy and settled in their care. All children go straight to specific activities within the club when they arrive. They play and engage in the activities and resources offered.

Children say they enjoy their time at the club and many ask for more time to play when parents arrive. They play with a variety of activities inside and outside that have been specifically chosen by staff to follow children's interests. Children play football and other active games, such as skittles and gymnastics. They spend considerable amounts of time on activities and play harmoniously together. Older children play chess and card games inside, while younger children develop their small muscle skills in arts and crafts activities”.

The Trustees would like to take this opportunity to thank those staff that worked hard to ensure the continued provision of quality care for local children throughout the expansion.

Overall, these achievements underscore our commitment to adaptability, collaboration, and excellence in providing essential childcare services to our community. Through strategic decision making and effective teamwork, we have successfully navigated challenges and positioned ourselves for continued growth and success in the future.

Financial review

The expansion of the club to support the needs of the school community allowed us to accommodate a higher volume of children across three sites. Although the running costs of the club increased with higher staff numbers and an additional site, the club was able to utilise existing resources and relationships, ensuring that a significant financial impact was not felt.

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TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2023

The additional revenue generated from fees for new families using the club’s services, coupled with our management of running costs and existing reserves has provided a healthy balance. This has already been put to work in 2024 to enhance the provision offered at the club along with the management and oversight of the charity.

The increase in provision has resulted in an increase of staff numbers to ensure an appropriate ratio is offered. Higher staff numbers present additional risks across a wide range of club activities including recruitment and retention, training and management, ratio management and scheduling. The club has actively managed these risks by implementing and enhancing the following strategies:

The club's main source of income is generated from the fees charged to parents/carers for the childcare services the club provides. Though the 2023 expansion of the club increased our running costs, we were able to keep the cost of each session per child the same as previous years. The families who the club supports were able to access an enhanced provision without feeling the impact of increased costs.

Due to the increase in income during the reporting year, the accounts are now being prepared on the accruals basis rather than the previous receipts and payments basis.

Reserves policy and risk management

As an organisation, ADASC do not have any restricted or designated funds. All funds held are for the general use of the charity.

We maintain a prudent level of reserves to ensure the organisation can navigate unforeseen challenges while continuing to deliver essential services to the community. Our reserves are regularly reviewed, with a target reserve level set to cover at least three months of operational costs. Our reserves at the end of 2023 were £84,799. Given the increased demand for the clubs services, we have been able to build a higher than required reserve. Our intention is to allocate funding in 2024 to support a potential move of premises if one can be identified along with the expansion and control of the clubs management and charity oversite.

The trustees have examined the major risks to which the charity is exposed and systems have been established to mitigate those risks. These procedures will be periodically reviewed to ensure that they still meet the needs of the charity.

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TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2023

Policy Reviews and Updates

Throughout the reporting period, our organisation has continued to carry out a comprehensive review process for all existing policies, ensuring they remain current and aligned with evolving needs and regulations. Where necessary, updates were made to existing policies to reflect changes in our operations, including the further expansion in size and the addition of new sites.

In addition to reviewing existing policies, we recognise the importance of a robust framework to guide our activities effectively. As part of this effort, new policies continue to be adopted to address emerging challenges and ensure compliance with industry standards and best practices.

Plans for the future

Our strategic aims for the club are:

  1. To continue to offer High-Quality Care and Play Experiences by:

  2. Continuously assessing and improving the programs and activities offered to ensure they meet the needs and interests of the children.

  3. Regularly gathering feedback from children, parents, and staff to identify areas for improvement.

  4. Investing in staff training and development to enhance their ability to provide engaging and enriching experiences for the children.

  5. Continuing to meet our Regulatory Compliance and Good Practice goals by:

  6. Staying updated on relevant regulations and guidelines for out-of-school care programmes

  7. Establish robust policies and procedures to ensure compliance with regulations and promote best practices in childcare.

  8. Conducting regular audits and reviews to monitor compliance and identify any areas for improvement.

  9. Continued Provision of Care for our Schools by:

  10. Maintaining strong relationships with Ashley Down and Brunel Field schools to understand their needs and priorities.

  11. Working collaboratively with the schools and parents to address any challenges or concerns related to our out-of-school care provision.

  12. Explore opportunities for expansion to increase the reach of our services, if needed.

  13. Maintain Financial Self-Sufficiency by:

  14. Developing a sustainable business model that generates sufficient revenue to cover operating expenses.

  15. Regularly review financial performance and adjust strategies as needed to ensure longterm sustainability.

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TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2023

  1. Maintaining Suitable Reserves by:

  2. Establishing a clear policy for reserve levels based on anticipated expenses and potential risks.

  3. Allocate a portion of revenue to build and maintain reserves over time.

  4. Use reserves prudently to address unexpected expenses or investment opportunities while ensuring they remain at an appropriate level to mitigate financial risks.

By focusing on these areas and continually evaluating and adapting our strategies, we can work towards achieving the club's strategic aims by providing high-quality care for the children and families in the schools communities.

Trustees’ responsibilities in relation to the financial statements

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to:-

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the governing document. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are also responsible for the contents of the trustees' report, and the statutory responsibility of the Independent Examiner in relation to the trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.

The financial statements have been prepared implementing the Statement of Recommended Practice for Accounting and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

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TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2023

Approved by the trustees and signed on their behalf by:

==> picture [227 x 90] intentionally omitted <==

----- Start of picture text -----
Nicola Presley
…………………………………………….
Laura Rusbridge
…………………………………………….
----- End of picture text -----

26/10/2024

Date ………………………………………

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Independent Examiner’s Report to the Trustees

YEAR ENDED 31 DECEMBER 2023

I report on the accounts of the Charity for the Year ended 31st December 2023 which are set out on pages 11-19

Responsibilities and basis of report

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Accounting Technicians, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

It should be noted that Bristol Community Accountants provide bookkeeping services to Ashley Down After School Club and holiday Playscheme. I confirm that my duties are segregated, and I am not involved in the day-to-day bookkeeping matters of the charity.

Jacob Trowbridge MAAT

…………………………………………………….

Bristol Community Accountants CIC The Park Daventry Road, Knowle Bristol 28/10/2024 BS4 1DQ Date ..............................................

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STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account)

YEAR ENDED 31 DECEMBER 2023

Note
Incoming and Endowments from:
Donations and legacies
2
Charitable activities
3
Investments
Total Income
Expenditure On:
Charitable activities
4
Other
5
Total Expenditure
Net income
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
£
-
293,466
421		 Restricted
Funds
£
-
-
-		 Total Funds
2023
£
-
293,466
421		 restated
Total Funds
2022
£
312
164,811
106
293,887 - 293,887 165,229
252,439
1,615		 -
-		 252,439
1,615		 148,839
817
254,054 - 254,054 149,656
39,833 - 39,833 15,573
39,833
44,966		 -
-		 39,833
44,966		 15,573
29,393
84,799 - 84,799 44,966

All of the activities of the charity are classed as continuing

The notes on pages 13 to 19 form part of these financial statements

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

Details of the allocation of 2022 total funds between unrestricted and restricted are shown in note 16

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BALANCE SHEET

YEAR ENDED 31 DECEMBER 2023

Note
Fixed assets
Tangible assets
10
Current assets
Debtors
11
Cash at bank and in hand
Total current assets
Creditors : Amounts falling
due within one year
12
Net current assets or liabilities
Total net assets or liabilities
The Funds of the Charity
14
Unrestricted funds
General funds		 2023
£
3,646
4,817
80,394		 2022
£
-
3,153
50,330
85,211
(4,058)		 53,483
(8,517)
81,153 44,966
84,799 44,966
84,799 44,966
84,799 44,966

These financial statements of Ashley Down After School Club registered number 1154025 were approved by the trustees and are signed on their behalf by:

==> picture [301 x 97] intentionally omitted <==

----- Start of picture text -----
………………………………. ……………………………….
Nicola Presley Laura Rusbridge
………………………………. ……………………………….
Date 26/10/2024 Date 26/10/2024
----- End of picture text -----

The notes on pages 13 to 19 form part of these financial statements

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YEAR ENDED 31 DECEMBER 2023

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NOTES TO THE FINANCIAL STATEMENTS

1 Accounting Policies

Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity's ability to continue as a going concern.

These financial statements have been prepared on the accruals basis due to the increased level of income in the financial period. The prior year comparative figures have been restated from receipts and payments on the basis of the new accounting policy

The charity meets the definition of a public benefit entity as defined by FRS 102 and has therefore taken the advantage of the disclosure exemption available to it in relation to presentation of a cash flow statement.

Fund accounting

Fund accounting
Unrestricted Funds These are available for use at the discretion of the trustees in furtherance
of the general objects of the charity.
Designated funds These are unrestricted funds earmarked by the trustees for particular
purposes.
Restricted funds These are available for use subject to restrictions imposed by the donor or
through terms of an appeal.
Income
Recognition of income Income is included in the Statement of Financial Activities (SoFA) when
the charity becomes entitled to, and virtually certain to receive, the
income and the amount of the income can be measured with sufficient
reliability.
Income with related expenditure Where
income
has
related
expenditure
the
income
and
related
expenditure is reported gross in the SoFA.
Donations and legacies Voluntary income received by way of grants, donations and gifts is
included in the SoFA when receivable and only when the Charity has
unconditional entitlement to the income.
Tax reclaims on donations and gifts Income from tax reclaims is included in the SoFA at the same time as the
gift/donation to which it relates.
Volunteer help These are only included in income (with an equivalent amount in
expenditure) where the benefit to the Charity is reasonably quantifiable,
measurable and material.
Expenditure
Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any
VAT which cannot be fully recovered, and is reported as part of the
expenditure to which it relates.

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NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

Expenditure on raising funds These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs. Expenditure on charitable activities These comprise the costs incurred by the Charity in the delivery of its activities and services in the furtherance of its objects, including the making of grants and governance costs. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible fixed assets and depreciation

Tangible fixed assets are carried at cost less accumulated depreciation and impairment losses. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows: Office Equipment 3 years straight line Fixtures and Fittings 3 years straight line

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Pensions costs

The charitable company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charitable company in an independently administered fund. Pension costs charged in the financial statements represent the contribution payable by the charitable company during the year.

The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.

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NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

Income and Endowments From:

2
Donations and Legacies
Miscellaneous
Donations and Legacies prior year - all unrestricted
3
Charitable Activities
Fees		 Unrestricted
Funds
£
-		 Restricted
Funds
£
-		 Total Funds
2023
£
-		 Total Funds
2022
£
312
- - - 312
Unrestricted
Funds
£
293,466		 Restricted
Funds
£
-		 Total Funds
2023
£
293,466		 Total Funds
2022
£
164,811
293,466 - 293,466 164,811

Charitable activities prior year - all unrestricted

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NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

Expenditure on:
4
Charitable Activities
Salaries
Recruitment
Agency fees
Training
Repairs and maintenance
Cleaning
Insurance
Rent
Telephone
Stationery/post
Food
Consumables and resources
Equipment
IT Equipment and software
Other
Subscriptions
Staff & trustee recognition
Bank Charges
Fines
Depreciation		 Unrestricted
Funds
£
200,533
710
183
1,202
435
819
550
21,560
352
28
9,801
5,921
3,106
748
710
3,383
680
72
1,486
160		 Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total Funds
2023
£
200,533
710
183
1,202
435
819
550
21,560
352
28
9,801
5,921
3,106
748
710
3,383
680
72
1,486
160		 Total Funds
2022
£
113,099
692
-
240
-
-
573
14,755
1,111
-
4,603
3,890
4,832
-
2,026
2,441
-
120
457
-
252,439 - 252,439 148,839
Charitable Activities prior year - all unrestricted
5
Other
Independent examination
Professional fees		 Unrestricted
Funds
£
985
630		 Restricted
Funds
£
-
-		 Total Funds
2023
£
985
630		 Total Funds
2022
£
817
-
1,615 - 1,615 817

Other prior year - all unrestricted

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NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

6 Net incoming resources for the year

This is stated after charging:
Independent Examiner's Fees
7
Staff costs and numbers
The aggregate payroll costs were:
Wages and Salaries
Social Security Costs
Pension Costs		 2023
£
985		 2022
£
817
2023
£
193,068
7,276
189		 2022
£
109,505
3,494
100
200,533 113,099

No employee received emoluments of more than £60,000 (2023: £Nil) The average monthly head count was 33 staff (2022: 25 staff)

The key management personnel of the charity include all persons that have authority and responsibility for planning, directing and controlling the activities of the charity. The total employee benefits of key management personnel, during the year, total £31,446 (2022: £19,485).

8 Trustee expenses

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2022: £nil). The trustees were not reimbursed expenses during the year (2022: £nil). No charity trustee received payment for professional or other services supplied to the charity (2022: £nil).

9 Related party transactions

No trustee or other person related to the charity has any personal interest in any contract or transactions entered into by the charity during the year. The were no other related party transactions during the year (2022: £nil)

- 17 -

Docusign Envelope ID: C6178667-7EC7-40F3-A204-C0FE8B9565A7

ASHLEY DOWN AFTER SCHOOL CLUB

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

10
Tangible fixed assets
Cost
Additions
At the end of the year
Depreciation
Charge for the year
At the end of the year
Net book value
At the end of the year
11
Debtors
Trade debtors
12
Creditors
Trade creditors
Social security costs
Pension
Accruals and deferred income		 Fixtures and
Fittings
£
1,842		 Office
Equipment
£
1,964		 Total
£
3,806
1,842 1,964 3,806
51 109 160
51 109 160
1,791 1,855 3,646
2023
£
4,817		 2022
£
3,153
4,817 3,153
2023
£
4
1,811
441
1,802		 2022
£
3,405
4,295
-
817
4,058 8,517

13 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

- 18 -

Docusign Envelope ID: C6178667-7EC7-40F3-A204-C0FE8B9565A7

ASHLEY DOWN AFTER SCHOOL CLUB

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

14
Movement in funds
At
01-Jan
Incoming
Outgoing
Transfers
2023
resources
resources
£
£
£
£
Unrestricted funds
General funds
44,966
293,887
(254,054)
-
Total unrestricted funds
44,966
293,887
(254,054)
-
Total funds
44,966
293,887
(254,054)
-
15
Analysis of net assets between funds
Unrestricted
Restricted
Total Funds
Funds
Funds
2023
£
£
£
Tangible fixed assets
3,646
-
3,646
Cash at bank and in hand
80,394
-
80,394
Other net current assets or liabilities
759
-
759
84,799
-
84,799
16
Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP
Unrestricted
Restricted
Total Funds
Funds
Funds
2022
£
£
£
Incoming and Endowments from:
Donations and legacies
312
-
312
Charitable activities
164,811
-
164,811
Other Trading activities
106
-
106
Total income
165,229
-
165,229
Expenditure On:
Charitable activities
148,839
-
148,839
Other
817
-
817
Total expenditure
149,656
-
149,656
Net Income
15,573
-
15,573
Net movement in funds
15,573
-
15,573
Total funds brought forward
29,393
-
29,393
Total funds carried forward
44,966
-
44,966		 At
01-Jan
2023
£
44,966		 Incoming
resources
£
293,887		 Outgoing
resources
£
(254,054)		 Transfers
£
-		 At
31-Dec
2023
£
84,799
44,966 293,887 (254,054) - 84,799
44,966 293,887 (254,054) - 84,799
Unrestricted
Funds
£
3,646
80,394
759		 Restricted
Funds
£
-
-
-		 Total Funds
2023
£
3,646
80,394
759
84,799 - 84,799
165,229 - 165,229
148,839
817		 -
-		 148,839
817
149,656 - 149,656
15,573 - 15,573
15,573
29,393		 -
-		 15,573
29,393
44,966 - 44,966

- 19 -