ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME
cio
ACCOUNTS
YEAR ENDED 31 DECEMBER 2021
R*tered Charlty Number 1154025

ASHLEY DOWN AFfER SCHOOL CLUB AND HOUDAY PLAYSCHEME CIO
FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
CONTENTS
PAGE
Trustees annual report
Independent Examinerfs Report
Receipts and payments accounts

ASHLEY DOWN AFTER SCHOOL CLUB AND HOUDAY PLAYSCHEME CIO
TRUSTEES REPORT
YEAR ENDED 31 DECEMBER 2021
LEGAL AND ADMINISTRATIVE INFORMATION
Legal F(Ym
Charitable Incorpofated Organisation {fom)ed under the Charities Att 2011) registered charity
nurnber 1154025.
Prlnclple Offlce
Bristol Civil Service Sports Club Annexe
Filton Avenue
Horfield
Bristol B57 OAT
Trustees
Julia Hodgson
Lindsey Shobbrook
Sharon Gordon
Kate Bruce
Jessica Tibble
Leigh Thomas
Chair & Child Protertion Officer from June 2018
HR Officer
Treasurer
Trustee
H&S off￿er
H&S Officer
Independent Examlners
Joanne Trowbridge MAAT
Bristol Communrty Ac¢ountsnts CIC
The Park,
Daventry Road,
Knowle
Bristol BS4 IDQ
Bankers
UnityTrust Bank PLC
Nine Brindleyplace
Birn)ingham
BI 2HB
Uoyds Bank PLC
25 Gresham Street
London
EC2V 7HN

ASHLEY DOWN AFfER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
TRUSTEES REPORT
YEAR ENDED 31 DECEMBER 2021
The Tru5tee5 present their report and accounts for the year ended 31 Decernber 2021.
uciure
Ashley Down After School Club and Holiday Playscheme CIO is ¥ Charitable Incorporated
Organisation ICIOI. registered wrth the Charrty Commission on I" (knber 2013 and governed by its
constitution.
Membership of the CIO Is open to anyone who is interested in furtherirvd its purpose and. who by
applying for membership. has indKated agreement to become a member and accept the duties of
membership. A member may be an indiwdual, a corporate body, or an individual representing an
organi5ation that is not incorporated. Jf the CIO is vmund UP* the members of the CIO have no
liability to contribute to its assets and no personal responsibility for settling ts debts and liabilities.
The affairs of the chafity are mal￿ged on a day-ttrday basis by the trustees. WI￿ may exercise all the
powers of the CIO.
The trustees who served duri￿ the year are shown on page 2 of thi5 reporL
oln
In accordance with the temis of the constitution, there must be at least four charty trustees. If the
nurnber falls below thi5 minimum, the remaining trustee or trustees may act only to call a meeting of
the charity trustees, or appoint a charity trustee. The maximum number of Charbty trustees that
may be appointed to the CIO is eighL
The Trustees have complied with their duty under Section 17 of the Charities Art 2011 to have due
regard to public benefit guidance published by the Charity Commission.
and acdvlties
As a club catering for pupils from Brunel Field Primary 5cknl and Ashley Down Primary Schwl. we
have good relationships wrth stsff from both school sites. Meetings are held with these partners as
and when necessary to improve after school club provision.
Ashley Down After School Club is a not-for-profft Organisat￿n providir8 affixdable. quality child care
for children aged 4 to 11. We run clubs every evening after school for children from the Ashley Down
Primary Schod and Brund Field Primary Sclyjol. The Brunel Fteld club is on the xhool site. The site
for children attending Ashley Down Primary Sch￿4 is Within the grounds of the Bristol Civil Service
Sports Club on Filton Avenue.
Provision of after-school care for children attending Brunel Field and Ashley Down Prlmary schools, in
accordance of the guidance issued by the Charity ComMiss￿n on public benefit.

ASHLEY DOWN AFfER SCHOOL CLUB AND HOUDAY PLAYSCHEME CIO
TRUSTEES REPORT
YEAR ENDED 31 DECEMBER 2021
The charrtls purpose is to provide quality, regulated care for children between the hours of 3.15-
5.45pm. This will benefft parents/carerfs who y￿￿k or are unable to pick their thiklren's up at the
end of the school dav.
Fees are collected to cover the costs of provin8 this care (stsff, premises. tonsumables) with any
profft beirE reinvested into the club.
Across the year. the number of sesS￿n$ provided per week at each club averaged at 118 (Brunel
Field pupils) and L43 (Ashley l)own puptsl.
Objects of the Charlty
The objects of the Group shall be:
Al To prowde the necessary facilities for the daity care. recreation and education of children during
out of school hours and school holidays.
B) To advance the educats.on and training of the persons in the provis￿n of such care. education
and recreational facilities.
Nothing in this con5titLrtion shall authorise an application of the property of the CIO for the purposes
which are Thot charitable in accordance with Isection 7.of the Charits'es and Trustee Investment
(Scotland) Act 2005 and section 2 of the CharÉties Act INorthern Ireland) 2(X)8.
Summa
maln achl
This reporting period was a busy year for the Ashley Down After School Club. Followin8 lock(k)wn
(Covid 19 panderni¢l. the club reopened ￿ dcors at the same time as 5thooYs reopened on the 8th
March.
All staff lexcept those that still needed to Self￿ate} returned from furlough.
In line with the respective schLX)I's practice. children were kept in 'bubbles' to avoid cross year group
infection. Additional pofiaes around responding to Covid-lg related incidents were developed and
communicated with p8rentslcarers.
Having been grven notice to va¢*e our main prernise5 during the preV￿u$ year, both staff and
Trustee energies were spent finalising arrangements for the moye to the new slte at the CNII SeNite
Sports Ground ft>r the pupils from Ashley C¥)wn Primary Schcol. The move went ahead for the start
of Term I IIOW22).
There was significant 'churn' of stoff at this time- both within plawworkers and management. The
dub manager handed in her fesignation to return to her country Ispain) after 10 years in post
in Term l and a new manager was appointed in Term 2.
The Trustees would like to tske this opportunity to thank those stsff that worked hard to ensure that
continuity of qualty care existed for all children during return from kxkdown. move to a new
premises and a change in staffing and rnanagement of the club.

ASHLEY DOWN AFfER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
TRUSTEES REPORT
YEAR ENDED 31 DECEMBER 2021
Revlews and U
We strive to make sure our wlicies and procedures are always relevant and so have held workshops
this year on Safeguardiwd and Behaviour Managernent and have updated our policies and procedures
aecordingly.
es Poli
and Rlsk
The trustees recognise the need to keep reserves at a level which will give the organisation stsbility
to enable tt to continue to operate in the future. The artual level of reserves will be periodically
reviewed.
The trustees have now examined the major risks to vthich the charity is exposed and
systems will continue to be estsbknshed to mrtigate those risks.
Plan
f rthelutyre
Our strategic aims hold true for the club
to continue to provide hFgh quality out of school care and play experiences for the children
who currently use the club
for our Club to rneet all regulatory requirements and to follow good practice as far as
possible
to conts.nue provide, a5 far as is practKable. out of school care for the children at the Ashley
Down Schools
for our core activities to be financially 5etf sufficient
to maintain a suitable level of reserve5
Tn￿ee5, resp￿sIbIlItIeS In relatlon to the financlal statements
The trustees declare that they have approved the trustees, rewrt a￿￿e.
Approved by the trustees and swied on their behalf by:
Date
Iqty ocTobeL
..2022

ASHLEY DOWN AFfER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
ndent Examinerfs Re
rttot
Inde
YEAR ENDED 31 DECEMBER 2021
I report on the accounts of the Charlty for the ye•r ended 31 December 2021 which are set out On
pages 7-9.
Responslbllltles and basls of rewt
As the charity trustees of the Trust you are responsible for the preparation of the a¢¢ounts in
accordance with the requirements of the Charities Act 20111.the ACY).
I report In respect of my examination of the Trusys accounts carried out under sectlon 145 of the
2011 Act and in carrylng out my examinatlon I have followed all the applicable Directions 8iven by
the Charity Cornmlssion under sertion 14515llbl of the Art.
Independent ex•mlnerf$ siatement
I have completed rny eXaminat￿n. l Confim) that no rnaterlal matters have come to my attention In
connertion with the examination gfvln¢ me cause to belleve that in any material respect:
l. accountlng records were not kept in respert of the Trust as requlred by section 130 of the
Act; or
2. the accounts do not acc￿d wlth those records.
I have no concerns and have c¢)me across no other matters in connectlon with the examlnation to
whlch attentlon should be dfabvn tn thls report in cfder to enable a proper understanding of the
accounts to be reached.
Joanne Trowbrfdge MAAT
Bristol Community Accountsnts CIC
The Park
Oaventry Road,
Knowle
Bristol 8S4 IDQ
Date...............

ASHLEY DOWN AFfER SCHOOL CLUB AND HOUDAY PLAYSCHEME CIO
RECEIPTS & PAYMENTS ACCOUP
YEAR ENDED 310ECEMBER 2021
u￿re￿￿¢ted Restrfcted
Fund
Funds
TOTAL
2021
TOTAL
2020
Re￿pts
Fees
Holiday Play5¢htrrie Fees
Bristol aty Council
Fundraising
Bank Interest
RS Grant
CSSPR Scheme
78,618
1820
10.302
837
78,618
2,820
10,202
837
64,775
2,403
3,138
1.213
49
8,882
192
632
10.302
10,302
MÈscellaneou5
103,565
103,565
81,284
Salartes
Recrultment
Training
Memberships
Insurance
77.727
317
77,727
317
88,099
317
140
1,572
199
1,572
Rent
Telephone
ststlonerylpotst
Food
Workshop
HPS Expertses
Other
Bank Charges
10,539
1.092
27
4,712
1.592
10,539
1,092
27
5,178
1,020
80
4,712
1.592
4,265
1,172
274
3.053
3,053
81
1,656
228
ICrf).911
100,911
103,452
Net of recelptsl{pwients)
1654
122,1681
Total funds brought forward
26.739
26,739
48,907
Totsl Funds Carried Forwanl
29,393
29,393
26.739

ASHLEY DOWN AFfER SCHOOL CLUB AND HOUDAY PLAYSCHEME CIO
srATEMENf OF ASSETS AND LIABILITIES
YEAR ENDED 31 DECEMBER 2021
TOTAL
2021
TOTAL
Fund
C*h Funds
Unlty Maln Account
UnSty Savings Account
Petty Cash Float
Lloyds Cr•dlt Card
12.257
17,237
12,257
17,237
7,490
19,754
11651
11651
15691
29,393
29,393
26,739
TOTAL
2021
TOTAL
2020
U•bllltl•s
Ind•p•ndent Ex•mlnatlon
563
563
515
563
563
515
Th• trustee5 d•¢lar• they have approv￿ the accounts above.
Signed on b•half of the th•rWs trustee
Julla Hodg$on
Sharon Gordon

ASHLEY DOWN AFfER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
NOTES TO THE FINANCIAL sfATEMENrs
YEAR ENDED 31 DECEMBÈR 2021
i Actountlng polldes
al Basis of the preparation of the accounts
The finarKial ststements have been prepared on a Receipts & Payments basis which summarise5 the movement of
cash in and OLrt of the organisation. In this contsxt 'Ca5h' includes cash equivalents, such as bank accounts where
cash can be readily available to pay debts as they fall due. Thi5 fom)at of accounts is available to non-companv
Charities with gross income of E250.C(JO or less.
bl Income and expendtture has been analysed in the attounts u5in¥ natural classtfi¢ation.
¢1 The charity maintains an unrestricted fvnd which represents tunds which are expendable at the discretion of the
trustees in furtherance of the obfrects of the charity. Unrestri¢ted funds may arise form geneTrl donationsi grants of
general nature. fees for service proMsw)n and payment for *r¥i￿ delivery contrn¢ts.
Restricted fursds may be provided to the chartty for partlcular purp)ses and may onty be spent for the purposes for
whlch they were given. Any balancè remaining 0LrtStandi￿ on ¥ restricted fund at the end of tho year Is carried
foNéad as a balance on the fund. unless pemiission has been glven by the fuTrJer to remve the restrlction on the
balan￿ outstanding. Restricted furttls wll arise from grants and donations gtben to the charity for specific reasons.
dl The trustees confirm. In accordance wlth the Charitable Incorporated Organisations IGen•rall Regulations 2012, that
at year er￿ the ao dld not have any outstsnding guarantees to third partles nor any debts secured on assets of the
cio.
Trustee beneffts, payments and expe
There were payments. remuneration or expen5e5 made to trustees during the peri￿￿.