ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
ACCOUNTS
YEAR ENDED 31 DECEMBER 2020
Registered Charity Number 1154025
ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2020
| CONTENTS | PAGE |
|---|---|
| Trustees annual report | 2 |
| Independent Examiner’s Report | 7 |
| Receipts and payments accounts | 8 |
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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
TRUSTEES REPORT
YEAR ENDED 31 DECEMBER 2020
LEGAL AND ADMINISTRATIVE INFORMATION
Legal Form
Charitable Incorporated Organisation (formed under the Charities Act 2011) registered charity number 1154025.
Principle Office
139 Muller Road Horfield Bristol BS7 9RB
Trustees
Julia Hodgson Chair & Child Protection Officer from June 2018 Lindsey Shobbrook Secretary & HR Officer Sharon Gordon Treasurer Claire Mitcham BF Liaison resigned December 2020 Kate Bruce Trustee Jessica Tibble appointed December 2020 Leigh Thomas appointed December 2020
Independent Examiners
Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ
Bankers
Unity Trust Bank PLC Lloyds Bank PLC Nine Brindleyplace 25 Gresham Street Birmingham London B1 2HB EC2V 7HN
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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
TRUSTEES REPORT
YEAR ENDED 31 DECEMBER 2020
The Trustees present their report and accounts for the year ended 31 December 2020.
Structure, Governance and Management
Organisation
Ashley Down After School Club and Holiday Playscheme CIO is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission on 1 October 2013 and governed by its constitution.
Membership of the CIO is open to anyone who is interested in furthering its purpose and, who by applying for membership, has indicated agreement to become a member and accept the duties of membership. A member may be an individual, a corporate body, or an individual representing an organisation that is not incorporated. If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
The affairs of the charity are managed on a day-to-day basis by the trustees, who may exercise all the powers of the CIO.
The trustees who served during the year are shown on page 2 of this report.
Appointment of Trustees
In accordance with the terms of the constitution, there must be at least four charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. The maximum number of Charity trustees that may be appointed to the CIO is eight.
Public benefit
The Trustees have complied with their duty under Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.
Objectives and activities
Objects of the Charity
The objects of the Group shall be:
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A) To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays.
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B) To advance the education and training of the persons in the provision of such care, education and recreational facilities.
Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with [section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and section 2 of the Charities Act (Northern Ireland) 2008.
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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
TRUSTEES REPORT
YEAR ENDED 31 DECEMBER 2020
Summary of main objectives in relation to the above objects
Both clubs had to close at points throughout the year due to Covid. We did offer some key worker cover.
Muller Road site
During the year Ashley Down After School club has been able to continue to run its after school provision at the Muller Road site. The club started with high numbers of children attending Monday, Tuesday, Wednesday, Thursday ( average 35) with a few less on Friday.
All these mean that we have provided approximately 3600 childcare sessions after school on this site- half of our usual number of sessions.
Brunel Fields site
We have continued to provide childcare through our second club at Brunel Fields school site. This club is smaller (with a maximum of 27 children on any evening) and has access to the playground at Brunel Fields. The club is full usually full Monday to Thursday with 27 children and less on a Friday. We provided approximately 3000 childcare sessions at this site during the year- thirty percent less of our usual number of sessions.
All the children love being outside, making full use of all the latest improvements of the outside area. The mud kitchen, the wooden structure and the play pod area have been the highlights all along this short year.
The club activity and routines had to stop due to the Covid- 19 in March and the Board of Trustees decided to provide after school care for children of key workers. The provision operated at the Studio at Brunel Field for 3 months , we have provided approximately 65 childcare sessions during that time.
Holiday Club
We managed to provide just February half term at the Muller Road site and several Inset Days– even though demand was high, we just managed to provide 4 days of holiday club. A wide range of workshops were on offer.
The Board of Trustees decided not to offer this service due to the high risk involved among children and staff.
Parents
Even though the number of children attending was low, parents who used our service were very grateful and relieved as they could carry on working as key workers.
We have conducted our annual parents’ survey for the year 2020 which confirmed that we are continuing to satisfy parents with our provision of child care after school.
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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
TRUSTEES REPORT
YEAR ENDED 31 DECEMBER 2020
Staff
Our team continues to be strong, dedicated, professional and extremely hard working.
During the lockdown and before staff being furloughed, they reflected on their own practice, answering some questions, sharing practical ideas to make the provision more enjoyable within our ethos and play work principles.
Our last monitoring report from BAND highlighted our enthusiasm and commitment to improving our service.
'There is a clear commitment to the ongoing development and progress of the club, shared by all the staff, leaders and the management committee. The club benefits from strong and effective leadership from the committee members and from the manager of the scheme. In particular, staff are enthusiastic in planning and providing a range of interesting and fun activities for children that attend and they are continuously researching and finding out creative and exciting activities that they can plan based on children's interests'.
Inclusive Play Project
We worked with BAND and Bristol City Council to offer inclusive play and are proud to be at the forefront of this scheme and to be recognised as one of the leading clubs in this area.
Policy Reviews and Updates
We strive to make sure our policies and procedures are always relevant and so have held workshops this year on Safeguarding and Behaviour Management and have updated our policies and procedures accordingly.
Finance
We lost revenue due to the Covid where the club had to closed from March 2020 to September 2020. Staff were paid for weeks without being furloughed which made a strong impact on the finance. Brunel School premises were used to provide child care for essential workers providing child care for a low number of children. The reserves had to be used in order to keep the Club running.
Due to the unsettle financial situation, pay rise couldn’t be met this year and continue £9.00 per hour for play workers.
In conclusion, we consider this has been a very difficult year operating as a charity, but thanks to the reserves, the club has survived during this uncertain times
The trustees would like to thank the staff for all their hard work and boundless enthusiasm, the parents for their ongoing support and most of all the children of Ashley Down After School Club for making it the place it is.
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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
TRUSTEES REPORT
YEAR ENDED 31 DECEMBER 2020
Reserves Policy and Risk Management
The trustees recognise the need to keep reserves at a level which will give the organisation stability to enable it to continue to operate in the future. The actual level of reserves will be periodically reviewed.
The trustees have now examined the major risks to which the charity is exposed and systems will continue to be established to mitigate those risks.
Plans for the future
Our strategic aims hold true for the club
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to continue to provide high quality out of school care and play experiences for the children who currently use the club
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for our club to meet all regulatory requirements and to follow good practice as far as possible
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to continue provide, as far as is practicable, out of school care for the children at the Ashley Down Schools
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for our core activities to be financially self sufficient
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to maintain a suitable level of reserves
Trustees’ responsibilities in relation to the financial statements
The trustees declare that they have approved the trustees’ report above.
Approved by the trustees and signed on their behalf by:
…………………………………………….
…………………………………………….
Date
………………………………………2021
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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
Independent Examiner’s Report to the Trustees
YEAR ENDED 31 DECEMBER 2020
I report on the accounts of the Charity for the year ended 31 December 2020 which are set out on pages 8-10.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
…………………………………………………….
Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park Daventry Road, Knowle Bristol BS4 1DQ
Date ..............................................2021
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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
RECEIPTS & PAYMENTS ACCOUNT
YEAR ENDED 31 DECEMBER 2020
| Receipts Fees Holiday Playscheme Fees Bristol City Council Fundraising Bank Interest JRS Grant CSSPR Scheme Miscellaneous Payments Salaries Recruitment Training Memberships Insurance Rent Telephone Stationery/post Food Workshop HPS Expenses Other Bank Charges Net of receipts/(payments) Total funds brought forward Total Funds Carried Forward |
Unrestricted Fund £ 64,775 2,403 3,138 1,213 49 8,882 192 632 81,284 88,099 317 140 460 563 5,178 1,020 80 4,265 1,172 274 1,656 228 103,452 (22,168) 48,907 26,739 |
Restricted Funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - |
TOTAL 2020 £ 64,775 2,403 3,138 1,213 49 8,882 192 632 |
TOTAL 2019 £ 104,737 18,145 2,144 4,089 99 - - 314 |
|---|---|---|---|---|
| 81,284 88,099 317 140 460 563 5,178 1,020 80 4,265 1,172 274 1,656 228 |
129,528 94,238 349 405 1,628 563 12,570 916 280 8,330 5,839 1,849 2,567 380 |
|||
| 103,452 (22,168) 48,907 |
129,914 (386) 49,293 |
|||
| 26,739 | 48,907 |
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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
STATEMENT OF ASSETS AND LIABILITIES
YEAR ENDED 31 DECEMBER 2020
| Cash Funds Unity Main Account Unity Savings Account Petty Cash Float Lloyds Credit Card Liabilities Independent Examination |
Unrestricted Fund £ 7,490 19,754 64 (569) 26,739 Unrestricted Fund £ 515 515 |
Restricted Funds £ - - - - - Restricted Funds £ - - |
TOTAL 2020 £ 7,490 19,754 64 (569) |
TOTAL 2019 £ 24,851 24,704 2 (650) |
|---|---|---|---|---|
| 26,739 | 48,907 | |||
| TOTAL 2020 £ 515 |
TOTAL 2019 £ 467 |
|||
| 515 | 467 |
The trustees declare they have approved the accounts above. Signed on behalf of the charity's trustees:
………………………………. ………………………………. Julia Hodgson Sharon Gordon
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ASHLEY DOWN AFTER SCHOOL CLUB AND HOLIDAY PLAYSCHEME CIO
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2020
1 Accounting policies
- a) Basis of the preparation of the accounts
The financial statements have been prepared on a Receipts & Payments basis which summarises the movement of cash in and out of the organisation. In this context 'cash' includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This format of accounts is available to non-company charities with gross income of £250,000 or less.
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b) Income and expenditure has been analysed in the accounts using natural classification.
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c) The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise form general donations, grants of a general nature, fees for service provision and payment for service delivery contracts.
Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forwad as a balance on the fund, unless permission has been given by the funder to remve the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific reasons.
- d) The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
2 Trustee benefits, payments and expenses
There were no payments, remuneration or expenses made to trustees during the period.
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