2024-05-31-accounts - Kewford Eagles Football Club

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Kewford Eagles Football Club Annual General Meetng Date,16th September 2024, 7.30pm. Venue, Britsh Legion, Kingswinford

Welcome all so good to see a lot new and old faces.

Tonight’s meeting will be split into 2 parts 1st AGM and the 1st Manager meeting.

AGM this where the current committee step down leaving only the club secretary to take over full control of the club, we then vote in the new committee

Then we going into the manager meeting we go last year and what we have going on then we open the floor for you for any questions.

So, without further ado I now pass you over to Keith the club secretary Kewford Eagles Football Club Annual General Meeting Date,16th September 2024, 7.30pm. Venue, British Legion, Kingswinford

AGENDA,

· Welcome by the Chair AW.2. Attendance – Committee AW. KM. GS. DM. BM. RK. SJ. SB. MD. DS. AH. JM.

· Apologises - Committee SP. SB. MH. SD.

· Minutes from last A.G.M. ACCEPTED SECONDED

· Reports from Chair, Club Secretary and Treasurer. Attached.

· Election of Executive Committee.

(Executive Committee and Committee Officers stand down now, Club Secretary chairs meeting whilst Club Chair & Both Committees are elected.) Everyone re standing apart from

· Minutes Secretary/Facilities Manager/External funding

Nominations for and election of the following existing officers of the Executive Committee,

· Chair Andy Wimlett.

· Vice Chair Glynn Smith.

· Vice Chair Darren Matthews

Club Secretary Keith Marks.

Nominations for and election of the following existing officers of the Committee,

· Treasurer Suzanne Peters.

· Groundsman Asa Humphries.

Pitch Planner Co Ordinator Marisa Humphries.

· Health & Safety & Facilities Manager Andy Wimlett (Cover)

Supported Ability Section Manager Simon Brew.
Mini Eagles Manager & Mini Soccer Advisor Glynn Smith
Business & Social Media Manager Darren Matthews.
Kit Manager Darren Matthews.
Steve Daley Technical Manager.
Welfare Officer/Covid-19 coordinator Becci Matthews.
Girls Assistant Club Secretary & Girls Section Leader Maire Donnelly.
Welfare Officer Rich Kenrick
Boys Assistant Club Secretary
Coaching Development & 7/8’s Guide Darren Strain.
Governance & Policies Officer Jason Mosely.
Vacant Roles - Mini Eagles Assistant Coach
External Fundraising Officer
Minutes Secretary
Boys Assistant Club Secretary
Non-Committee roles - SDYFL Representative Justin Taylor & Matty Pace

Nominations for and election of the following new officers of the Committee,

Ladies Rep Tara Fletcher
Men’s Rep Carl
Health & Safety Officer John Wood. PROPOSED SECONDED

Trustees

Lynn Boleyn, Richard Shelley. Glynn Smith.
President –Brett Woodall
Vice Presidents – Lee Small

Proposals

Any other business

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Kewford Eagles Football Managers Meetng Date, 16th September 2024, 8.30pm. Venue, Britsh Legion, Kingswinford

AGENDA,

· Welcome by the Chair AW.

· Attendance – Committee AW. KM. GS. DM. BM. RK. SJ. MD. DS. AH. JM.

· Apologises - Committee MH. SB. SP. SD.

· Keith Marks-MD/SB/BM/DS qualifications & discipline

· Ongoing qualifications required by FA, need to be completed or can’t coach/manage team. BCFA are out spot checking.

· Glynn Smith mini’s

· Darren Matthews kit & policies

· Andy Wimlett sub.

· Maire Donnelly Girls section

· Asa Humphries ground

· Becci Matthews – RK/SJ welfare

· Darren Strain – Training

· Jason Moseley – Polices

· John Wood – H & S

· Tara Fletcher – Ladies

· Carl Wrench - Men

Welcome again.

Here is to other exiting season, thank you for choosing Kewford Eagles football to start or continue your football journey.

Firstly, can I personally thank all the committee members for all the hard work for last season and getting us to this point a club wouldn’t go a head without volunteers So “thank you all”

We currently stand at 64 teams only down by 3 teams from last season which is massive achievement.

13 months I stood here taking on the role of chairman and I wanted to make a difference, small changes to the club.

If look at what we have done over this short space of time such as - Building on and Improving facilities for our grassroots football teams, the coaches, the players and their families isn’t easy and most of the time comes with expensive costs. However, the committee at Kewford refuse to let this stop us and in the last 13 months, we have achieved a great deal.

Top dressing of 2 pitches and mini eagles
Installation of drainage to 4 pitches
Building of our Presentation and sheltered seating area
Installation of safety rail on a section of our car park/pedestrian access
Installation of additional speed bumps on the car park
Installation of new and improved signage around the ground
Replacement of all 70 corner flags and poles
Hosting of the SDYFL Girls Tournament
Hosting of our Grassroots Football Festival
Formation of new Girls and Boys teams at various age groups
Expansion of our Supported Ability Teams
Creation of our new Mini Kickers sessions, in partnership with Midland Futsal Academy
Our Mini Eagles Development centre, giving opportunities to boys and girls and forming them into our new U7s teams ready for the new season
Expansion of our Grassroots pathway, with the formation of our u18s Floodlit Team and Men’s 1st Team to sit alongside our established and growing Ladies 1st Team
Formation of our Vets team, entering the Sunday Kiddy League
Creation of our new Men’s and Women’s 1st Team Pitch, for all our youngsters to aspire too
Partnership link with Summerhill School
Partnership link with Tough Enough to Care
Partnership link with Midland Futsal Academy
Partnership and Affiliation Link with BRSK
Continuing to build on our Partnership with Wolverhampton Wanderers and providing opportunities for our players
Installation of Solar Panels to our ground to help improve sustainability and reduce costs
Raising money for our clubs chosen charities
Keeping our 3 Star Accreditation with the FA
Hosting Real Madrid Coaches on a Foundation Day Clinic
Unveiling of our new Club Mascot, Ellis!

All of the above, whilst continuing to provide for and support all of our grassroots football players and their community in our usual ways!

All this with dealing with our tractor being stolen, we have now set up extra security CCTV, alarms, bollards, extra locks, and night security.

Kewford Eagles FC isn’t just a football team, it’s a community and supporter of all!

 Keith Marks-MD/SB/BM/DS qualifications & discipline

· Ongoing qualifications required by FA, need to be completed or can’t coach/manage team. BCFA are out spot checking.

Glynn Smith mini’s
Darren Matthews kit & policies
Andy Wimlett sub
9 months for £28 a month from Sept – May at the point there is no reason to look at any increase for next season.
Maire Donnelly Girls section

Kewford eagles’ Girls/Ladies

Kewford eagles girls/ladies’ section is going from strength to strength.

This year we have had a visit from the FA in recognition of all the work we do to encourage females to play at the club and to grow the girl’s section.

We now have 200 females registered with the club for this season

Girls team of the year was awarded to the U9. girls in recognition of the fantastic season they had. The girls showed great passion and determination and became the strongest team in their league group, going on to win tournaments demonstrating great teamwork and spirit.

Wildcats has recently ended, and over the summer we saw around 30 girls aged 5-11 attend the sessions. We all received excellent feedback, and the girls enjoyed learning new skills and making new friends. Thanks to all the volunteers from the girl’s section who made this possible. There was a fabulous end of season party, and all the girls were awarded certificates by Ellis the Eagle and a party in the eagles nest.

A new under 7 girls’ team is now in the process of being set up and thanks to Jon and new coach Shell who will be supporting the girls on their football journey.

The ladies’ team are off to a good start this season and won their first game against Chelmsley. The ladies have strengthened the team and gained some additional players for the season. Lis has joined the coaching team supporting Tara and Chris. The U15 girls enjoyed a coaching session with the ladies this week to raise their aspirations and strengthen their journey to ladies football at the club.

5 girls from the club attended the young leaders course to develop their skills, build their confidence and find out more about coaching and careers in sport. One of our young people compleated her 10 hours at the club volunteering at the wildcats session. Young leaders also assisted with setting up the club survey which helped them to see how the club website is developed and to expland their skills and knowledge of other aspects of the club.

The turn up and play ladies are going strong and we have a core group of regular players who are enjoying playing the beautiful game. If anyone would like to join, it's an open invite to play on Wednesdays 7-8pm (Ellowes hall October) There was great fun this week at Eagle park when the U9 girls took on their mums in a fundraising match.

The girl’s waiting list is available on the website should anyone be looking for teams and feel free to contact Maire the girls Secretary for any enquiries.

Supported ability update

The supported ability/pan disability section is now the biggest it's been in nearly 10 years, with over 60 players registers, from ages 6 to above 50. We still meet on Sunday mornings, across U12, U16 and adults’ groups, and for the first time in recent memory, we're pretty much full. Huge thanks and credit to the coaching team of Mark, Dan, Dan and Sam for all their work. We're also taking one or two enquiries from within other Kewford teams as to players who may need additional support and are happy to do so.

(Kewford family) I use these words, because I feel over the last few seasons, I think we have come little disjointed from a committee to coaches, and I want that to change. We are all volunteers, and all want the same things football for all in a safe environment.

I want the committee to be here to help, support and listen to you and the parents, in return

you are asked to, respect all, learn, support your players, respect the code of conduct of the club.

If have anyone concerns about anyone at Kewford parents, coaches, committee, I ask you to come to me, but believe me they all have Kewford and your best interest at heart.

Here’s to the next 12 months!

Plan for next year-

Again, to top dress additional pitches to help improve the playing surface and drainage.
Start work on the paddock, once the lease is sorted, we are in continue talks about with highways and council about access road.
Development of the kitchen/ bar ready for the start of next season.
Access road leading out of Eagles Park.
All the committee will be doing spot checks on you and your teams.

KEWFORD EAGLES FOOTBALL CLUB FUNDING ACCOUNT STATEMENT AS AT 31 MAY 2024

Eagle Park Project Fixed Assets Plant & Equip Office Equipment Furniture & Fixtures CURRENT ASSETS & LIABILITIES Debtors Cash at Bank & In Hand Creditors FUNDING ACCOUNT Balance brought forward Net income for the year KEWFORD EAGLES FOOTBALL CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MAY 2022 INCOME Subscriptions Registration Sponsorship Presentation Nights Club Donations Bar (net proceeds) Summer Ball Tournament (net) Other Fund Raisers/Raffles Catering Grants from local authorities	£ £ 176,321 24,375 - - 24,375 128,504 (10,909) 117,595 318,291 285,597 32,694 0 318,291 £ £ 162,221 (91) 12,126 36,350 *Year ended 31/05/2024* *As At 31/05/2024*	£ £ 176,321 24,375 - - 24,375 128,504 (10,909) 117,595 318,291 285,597 32,694 0 318,291 £ £ 162,221 (91) 12,126 36,350 *Year ended 31/05/2024* *As At 31/05/2024*
	0 £ *Year ended*
		318,291
		285,597 32,694
		318,291
		£ 162,221 (91) 12,126 36,350 *31/05/2024*

Other Income EXPENDITURE Grounds Maintenance Playing Kits & Equipment Ground Rent & Pitch Hire Trophies Refereee Fees Registration Fees Presentation Night FA & Winter Training Feeder Group Insurance Light, Heat, Water & Waste Cleaning & Premises Fines Accountancy Professional Fees Training Postage & Stationery Printing Donations Event Costs Other Expenses CRB Applications & coaching courses Refreshments	70,189 8,100 31,803 11,113 18,136 6,320 3,229 4,341 379 5,500 3,181 2,125	3,600 214,206
Depreciation	17,097
Bank Charges & Interest KEWFORD EAGLES FOOTBALL CLUB FOR THE YEAR ENDED 31 MAY 2023
	£ £
Fixed Asset additions Eagle Park Project Ground Improvements - Drainage	23,700 23,700

Plant & Equip
Seed Spreader	15,072
10 x Goals (live for soccer - net of grant received)

15,072

As At 31/05/2023 £ £ 162,417 15,071 - 1,533 16,604 10,800 22/23 debtor 95,776 23/24 credito 106,576 285,597

273,892 11,705 0 285,597 0

Year ended 31/05/2023 £ £ 148,812 (137) 11,837 2,071

162,583

38,532 9,988 35,648 14,007 17,328 3,960

4,946 11,680

88 5,500

644 2,606 5,952

150,878 11,705

As At 31/05/2022 £ £

5,024 4,650

re Football Fund grant re goals Ir re trophies

23/24 £2.1k Sports Zone Coaching, £1.5k Social Eats

Includes £1.2k tax fine

23-24 Have begun depreciating Kewford Project over remaining term of lease