YELABUS ASSOCIATION CIO
Annual Report & Accounts for the year ended 30 April 2025
14 July 2025

Yelabus Association CIO
Annual Report of the Management Committee for the year ended
30 April 2025
Table of contents
Table of contents
Statutory inforniation
Annual Report of the Management Committee
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts
10-12
Statutory information
The following infomiation fornis part of the Annual Report of the Managemeni Committee. who are the
managing trustees.
The Association's principal office is:
clo Yateley Town Council
Reading Road
Yateley
Hampshire GU46 7RP
Telephone 07719 799263
> The Yelabus Associalion is a registered Charitable Incorporated Organisation (CIO) number
1153996. It is registered in England and Wale5
> The Management Committee (who are trustees) are appointed annually al the annual general meeting
by majority Vote. The following have served &s Committee members during this financial year:
Richard Whitbread (Chair)
Bill Hill (Secrctary)
Paul Champney {Tre&8urer)
Maureen Ayres
Gill Hennell
Greg E&sterbrook
David Shafto (resigned l O June 2024)
The Charity's independent examiner is: Mark Mulberry, Mulberry & Co, Chartered Certified
AccounLqnts, Farnham.
> The Association's bankers are Lloyds Bank Camberley, Surrey, Shawbrook Bank Limited, Brentwood,
Esse& and United Trust Bank, London.

Yelabus Association CIO
Annual Report of the Management Committee for the year ended
30 April 2025
The Committee have pleasure in submitting their report for the year. The Commiltee members who have
served during the year are listed on the previous page. This report is to be presented at the annual general
meeting scheduled io be held at The Tythings, Reading Road, Yateley in December.
ObJe¢tlves and actlvlties
The Charity provides a community transport service for individuals and groups located in Yateley and
surrounding areas - operating trips for shopping> social events or excursions. The service h&s been provided
in the past year through two minibuses, both capable of carrying wheelchairs. using two paid staff and a
number of volunteer drivers whom we again thank for their wonderful conlributions to ensuring the service
operates. The Charity is a ChariLqble Incorporaled Organisation esthblished in 2013. Yateley Town
Council's offices provide an administrative base.
The Charity's income is derived principally from hire charges and grant funding from Hampshire County.
Yaielcy. and Blackwaler & Hawlcy Town Councils. since hire charges are nol sufticien( to cover operating
and adminislration costs. Hire charges and gran( funding are expected to cover operaiing costs, but Ihe
Charity also receives donations from the local community.
The Charity provides a valued seNice to the communities of Yateley. Blackwater & Hawley and Eversley
and surrounding areas. enabl ing them to travel for social purposes at reasonable cost when oiher means of
transport, such as taxis, might be prohibitively expensive. The Committee members are mindful of the
Charity Commission's guidance on public benefit,
Achlevements and perforniance
The users of ihis communiry transport service are largely local groups, the local Voluntary Action
Organisation. care homes. schools and similar organisations. with individual hires representing a small
proportion of income. The mileages travelled by our buses in 202415 increased significantly over 2023124
(+160/0), with the numbers of passengers carried also showing a good increase { I OO/o). The incre&se in hiring
income over 2023124 w&s nearly 200/0.
We were again successful in recruiting new volunteer drivers- with an additional 5 joining the team during
2024125. This is a very welcome addition to resources
but we still seek to recruit further volunleers
particularly to cover evening passenger trips.
We completed the final full year of operations supported by Hampshire County Council under the 2019
ConnectlGroup Hire contract - as sU￿COntractorS to Rushmoor Volunw Services (RVS). The Connect
Shopper service was extended until 31 Aug 2025. at which point HCC support will ce&8e. During the year
we incre&8ed the frequency of this service, to test whether there w&8 suificient demand to make li financially
sustainable without support - &$ a result of this we wil I continue the service at least unti l April 2026. HCC
Group Hire support will continue under a new ¢ontract to take effect from I Sep*mber 2025 which will be
provided as a direct contract betwccn HCC and yelabus and will run for four years to 31 AUg￿t 2029.
The Trustees are immensely grateful to Yateley Town Council who have provided incre&sed financial
support, together with the generous use of facilities. and to Hampshire County Council (HCC) for the special
grants. detailed in the Financial Review section.
The Trustees made modest adjustments to hire charges during the year to counter the reduction in assistance
and the effects of inflation on costs.

Yelabus Association CIO
Annual Report of the Management Committee for the year ended
30 April 2025
The Charity has procedures and policies coverin& inter ali& healih and safety. protection of vulnerable
people. moving and positioning. Policies and procedures remain under continuous review. All drivers
receive MIDAS and First Aid training. Training is also available for Committee members and staff, using
material available from the Community Transport Association (CTA) and RVS. During the year
Safeguarding Training was provided io all drivers, and planning w&$ undertaken for First Aid training for all
drivers.
In the prior financial year we undertook a detailed computation which indicated that the total community
benefit social value derived from yelabus operations w&5 nearly three times the cash iurnover of the Charity
and we believe ihal this ratio has continued as Trustees have had additional effort in the year in working
with the new contractual arrangements with HCC.
FinAneial revlew
The Statement of FRnancial Activities on page 8 shows a surplus of £17.523 (prior year deficit of £319) for
the year, based on all activilies which includes special grants of £7,372 from HCC. These special grants
covered the final tranche of &ssistance with our recovery from covid. exceptional bus repair and maintenance
costs, advertising, and the training of new volunteer drivers during the year.
During the year we received very generous one-off and continuing donations from a number of local
individuals and organisations. At over £6,000 these were more than double the donations received in the
prior year.
The changes associa*d with HCC support contracts have not impacted on the financial situation in 2024125,
and will have less than anticipated impact on 2025126 onwards (see under "Achievements and
Perforniance").
The VW minibus, ai l O years old, was depreciated to zero by the end of the year. The Trustees considered
the condition and perfonnance of the bus, and decided to defer a decision to initiate a replacemenl vehicle ro
2026. Trustees agreed that all maintenance work needed to maintain the VW in good condition would
continue to be carried out. The level of surplus is exceptional and is welcomed by the Trustees &$ it will aid
the VW replacement in 2026. It is not anticipaied the surplus will bc repealed in 2025-26.

Yelabus Association CIO
Annual Report of the Management Committee for the year ended
30 April 2025
In the light of impending bus replacemenL during the year the Trustees applied a case-by•case policy of
allocating specific Donations received io new bus funding, allocating 500/0 of other donations to the fund.
The Charity rethlns the following unrestricted reserves:
designated reserve of £22,750 (prior year £25,084) being the fund of contribulions towards the new
Mercedes; and
a second designated fund towards the purchase of the next new vehicle, currcntly £15,480 {prior year
£10,948). The Trus*es have decided that - with the impending bus replacement- all donations (subject
to donors, agreement where necessary) and bank inlerest received in 2025126 will be allocated to the bus
replacemeni fund.
a general t.und of £165.774. significantly cxcccding the minimum of £75,000 (equivalent to a year's
operating cosis. closure costs and similar) determined by the Trustees.
The Trustees have taken advantage of rising inierest rates to improve interesl income and have also ensured
(hat funds are held in accounts with full FSCS protection.
The level of unrestricted reserves and funding commilments ai 30 April 2025 will enable operations to be
maintained at le&8t until 30 April 2026.
The Charity has been successful in continuing to build the service, as a result of hard work by ihe Operations
Manager, the availability and dedication of ihe volunteer drivers, and the availability of minibuses. This,
together with generous support from local councils and donors is reflected in the financial perfomiance.
The financial pressure of meeting the Trustees. objectives of keeping the vehicles in an excellent mechanical
and cosmetic condition for the benefit of passengers h&$ been apparent during the year. In the prior year
maintenance costs doubled, and toial costs increased further during 2024125. Reference is made elsewhere to
minibus replacement.
Structure9 governance and management
The Charity is a charitable incorporated organisation governed by its constitution dated 4 June 2013. The
Management Committee (who are the managing trustees) are appointed at the annual general meeting by
majority vote. The Charity's statutory particulars, including the names of trustces, are on Page l.
The Committee meet every month to manage business affairs. Whilst the Committee have overall
responsibility for the Charity's affairs and meet monthly, day-tobday op¢rdiional responsibililies are
delegated to the paid operations manager, reporting to th¢ Chair, Tre&surer and Secretsry who have ad hoc
discussions between full Committee meetings.
Whilst the cu￿ent TNstees have an extensive range of business experience and knowledge. there remains a
need for additional Trustee resource and if you believe you could &8SiSt please in anyway please contact us.
The Committee hav¢ considered the risks to which the Charity is exposed and have established various
policies, procedures and training (see above) to manage those risks. The Committee has concluded that these
risks are approprialely covered by the insurance policies in respecl of:
employer and public liabilities

Yelabus Association CIO
Annual Report of the Management Committee for the year ended
30 April 2025
StatU￿ry Department for Transport vehicle insurance
trustees, indemniry
Charity law requires trustee5 lo prepare annual accounts that give a true and fair view of the state of affairs of
the Charity at the year end and of ils financial activities during the pcriod. Thc trustecs are required to:
select suithble accounting policies and apply them prudently.
make judgements and estima*s thal are reasonable and prudent.
prepare accounts on a going concern basis unless il is inappropriate to presume that the Charity will
continue in operation.
TrUs￿e5 are responsible for keeping proper accounting records that disclose with reasonable accuracy the
financial position of the Charity. so that the accounts comply with the Charity accounting SORP 2015. They
are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the
prevention of fraud and other irregularities.
The Charity is entitled to exemption from audit under the Charities Act 2011 but is required to have an
independent examination of its accounts. the Charity has therefore taken advantage of audit exemption.
Signed on behalf of the Committee
WBHill
Secretary
Date IL
2v?£

Yelabus Association CIO
Independent Examiner's Report to the Committee
I report lo the Committee (who are the chariry trustees) on my examination of the accounts of the Yelabus
Association CIO ('the Charity.) for the year ended 30 April 2025.
Responsibilities Ind bASiS of report
As the trustees of the Chartty you are responsible for the preparation of the accounts in accordance with the
requirements of the Charities Aci 2011 ('Ihe Aci, ).
I report in respect of my examination of the Charity's accounts Carried out under seclion 145 of the 201 l Act,
and in carrying out my examination I have followed all the applicable Directions given by the Charity
Commission under section 145(5)(b) of the Act.
Independent examiner's st*tement
I have completed my examination. I confim] that no material matters have come to my attention in
connection with the examinaiion giving me cause to believe that in any material respect:
l. Accounting records were not kepi by the Charity as r¢quired by section 130 of the Act:
2. The account5 do not accord with those records; or
3. The accounis do not comply with the applicable accounting requiremenls concerning the forni and
content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than
any requirement thai the accounts give a 'true and fair view. which is noi a maiter considered as part
of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which
allention should be drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Signed.......
Mark Mulberry, Mulbery & Co. Chartered Certified Accountants, Farnham

Yelabus Association CIO
Statement of Financial Activities for the year ended 30 April 2025
2025
Totgl
2024
Total
Note
tNCOMtNG RESOURCES AND ENDOWMENTS FROM:
Donalions and legacies
Donations
Donations l Grants for new vehicle acquisition
Subscriptions and other income
2,728
4,532
102
7,362
3.425
182
3,607
Charilable activities
Hire charges
Connect Shopper fares and support
Yateley Town Council grant
Grants from other local councils
Support for group hire
Fuel duty rebale
Hart Lottery
24,312
4,811
14,960
500
6,766
2.352
257
53,958
5,6?3
6&943
20,325
3,365
13,000
1,000
5,232
1,101
44,023
1.805
49,435
Bank interest
Tot¥dl
EXPEND￿uRE ON:
Raising funds
Charitable activities
Minibus costs
Mainlenance
Fuel
Vehicle hire charges
Depreciation
Insurances
Salaries and employer oncosts
Staff training and other costs
Telephones
Accounting
Administration and sundry
Excess cost grants
Tot81 outgolng resources
8,975
4,075
8,476
3.807
593
9.618
4.389
27.065
1,078
80
500
,553
-7,405
49,754
8.790
4.442
25.541
1,224
500
3,006
-7,372
49,420
NET INCOMING RESOURCES
17,523
-319
Balances on funds brought forward
Transfers between funds
BALANCES CARRIED FORWARD
186.481
186,800
204 004
All funds are unrestricted and comprise general and designated funds. All income and expenditure w&$ in
respect of general funds both in the current and prior year. Unrestricted funds are shown in Note 6 to these
accounts,
The Notes referred to above fonn part of these accounts.

Ye12bus Association CIO
Balance Sheet as at 30 April 2025
2025
2024
Notes
TANGIBLE FIXED ASSETS
Motor vehicles
45,415
54,205
CURRENT ASSETS
Debtors
Prepaid expenses
Bank balances
Current account
Deposit account
7,222
2,086
3,497
2,356
6.952
145 042
161.302
16,325
135,178
LESS CURREwf LIABILITIES
Creditors
Income in advance- excursion floats
-1.287
-1,426
-2.713
-1,347
,555
-2,903
158,589
204,004
186,481
RESERVES AND FUNDS
Unrestricted funds
Designated funds
General funds
38.230
165,774
36,031
150,450
Approved at a meeting of the Management Committee held on
.2025
UL
Richard Whitbread
Trustee & Chair
Paul Champn
Trustee & Tr
urer

Yelabus Association CIO
Notes to the Accounts for the year ended 30 April 2025
l. Tbe Cbarity's Structureg orgaDi8gtlon and structure
Yelabus Association {'the Chariry,) is a charitable incorporated organisalion governed by its constitution
dated 4 June 2013. It is a charity regisfrred in England and Wales. In the event of ihc Charity being wound
up, the members have no liability (o contribute to its assets and have no personal liability for settling debts
and liabililies. The address of the registered office is given in the Charity infomation on page l of these
accounts.
Yelabus Association provides transpon for elderly, disabled or otherwise disadvantaged persons in need,
living within the Yateley and surrounding are&s. It also supports the Iransport needs of charitable voluntary
groups, for the benefit of the communiry.
2. Aecountlng policies
a) General matterF
These accounts have been prepared in accordance with the Statemeni of Recommended Practice
Accounting and Reporting by Charities SORP 2015 (FRS 102) and the Financial Reporting Standard FRS
102 &$ updated through Bulletin l. and in accordance with charity law in the jurisdiction of England. The
Charity is a public benefit entity.
b) Golng concern
The Charity's activities are funded through passenger fares, and grants from local government, the income
from which covers operatin8 costs. Although these granis are awarded annually, the Charity has sutTicient
operating reserves to cover a loss of such funding io enable il lo continue in business ai least until 30 April
2026. The Charity also has two designated reserves one of which conlain5 donations towards the next new
vehicle.
c) Accomnllng pollcles
The principal accounting policies are as follows:
Motor vehicles purchased before December 2019 are depreciated at IOO/o per annum on historic cost on
the straighi-line b￿lS over esiimated useful lives.
Motor vehicles pur¢h&8ed after January 2020 are depreciated al 6.660/0 per annum on historic cost on the
straight-line bases over eslimated useful lives.
Expenditure is stated exclusive of value added tax where applicable since the Charity is registered for
VAT, which is reclaimed from HMRC.
d) Donations
The &ssociation receives numerous donations from a number of sources for which we remain very graleful.
As donors are advised that donations may be used for the acquisition of a new vehicle the Trustees had
previously deterniined that 500/0 of all donations should be attributed to the New Bus Acquisition fund with
the aim of being able to fund replacement vehicles when needed. These donations would be held within a
Designated Fund. It was proposed and agreed by Trustees during the year that several large donations
would be fully allocated to the New Bus fund.
e) Designaled Funds
The Trustees hold two designated funds. one to reflect the liability which mighi exist if ihe grants ￿Sed to
acquire the Mercedes in 2020 had io be repaid and which reduce in line with depreciation. The second fund
holds donations which are to be attributed to the acquisition of the next new bus with the aim of avoiding the
need to seek large grants at the time of replacement.
10-

Yelabus Association CIO
Notes to the Accounts for the year ended 30 April 2025 (eontlnued)
3. Employees and Committee members
2025
2024
Salaries
Employer National Insurance. covered by small employer subsidy
Employcr pension contributions
25,020
26,391
521
25,541
674
27.065
Number
Number
Number of employces
No employee earned more than £60,000 (2024: none); and. in the Committee's opinion. no cmployee was
able to exert significant influence over the running of the Charity.
No trustees re￿)Ved any emoluments for their services. Approved expenses are reimbursed to trustees.
4. Motor vehicle
Cost
As at l May 2024
Additions
Disposals
As at 30 April 2025
119,450
119450
Depreciation provisions
As at l May 2024
Charge for the year
Disposals
As at 30 April 2025
65.245
.790
74,035
Net book value
As at 30 April 2024
As at 30 April 2025
54,205
S. Debtors
2025
2024
Hire charges and related grant subsidy funding
VAT refund due
Transport fuel subsidy grant
Intsrest earned not yet received
2,150
941
865
3,266
7,222
1,751
496
1,250
3,497

Yelabus Association CIO
Notes to the Accounts for the year ended 30 April 2025 (contlDued)
6. Unrestrlcted funds
ril 2024 Movement
2025
Designated funds:
Vehicle replacement
10,948
4,532
15.480
Bus Grant Fund broughi forward
Tfr to General funds
Bus Grant Fund carried forward
25.084
25,084
-2,334
22,750
-2.334
25,084
Total Designated Funds
36,031
2,198
38,230
General funds brought forward
Surplus on operational activities for the year
Transfer from Bus Grant Fund
General tunds carried torward
151,543
151.543
17,523
2,334
171400
17.523
2,334
151543
All unrestricted funds
187,574
General
Desi
Total
Fixed &ssets
Debtors and prepaid expenses
Bank balances
Creditors and income in advance
22.665
9.308
136.514
-2,713
165 774
22,750
45.415
9.308
151,994
-2713
15.480
7. Related party trAnsactlons
The Charity receives financial support from Yateley Town Council, where one trustee (Greg Easterbrook) is
a councillor. The Council made a grant of £14.960 in the year (2023124.. £13,000), and it provides a base for
the Charity's administrative functions at the Council Offices without charge.
14 Jul 2025
12