YELABUS ASSOCIATION CIO
Annual Report & Accounts for the year ended 30 April 2024

Yelabus Association CIO
Accounts for the year ended 30 April 2024
Table of eontents
Table of contents
Statutory inforniation
Annual Report of the Management Committee
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts
9-11
Statutory information
The following infonnation fornis part of the Annual Report of the Management Committee, who are
the managing trustees.
The Association's principal office is:
¢10 Yateley Town Council
Reading Road
Yateley
Hampshire GU46 7RP
Telephone 07719 799263
The Yelabus Association is a registsred Charithble Incorporated Organisation (CIO) number
1153996. It is registered in England and Wales
The Management Committee (who are trustees) are appointed annually at the annual general
meeting by majority vole. The following have scrved as Committee members during this
rinancial year:
Richard Whitbread (Chair, Vice Chair until 12 Decembcr
Bill Hill (Secrelary)
Paul C.hampney (Treasurer)
MaureLn Ayres
Gill Hennell
David Shafto (from 24 July 2023)
Tony Spencer (resigned 12 December 2013)
Greg Easterbrook (from 12 December 2023)
The Charity's independent examiner is:
Alan Peever. Abbreviated Address: Camberley GU15 1 FE
The Association's bankers are Lloyds Bank Camberley, Surrey, Shawbrook Bank Limited,
Brentwood. Essex. and United Trust Bank. London.

Yelabus Association CIO
Annual Report of the Management Committee for the year ended
30 April 2024
The Committee have pleasure in submitting their rep)rt for the year. The Committee members who
have served during the year are listed on the previous page. This report is to be presented al the annual
general meeting scheduled to be held at The Tythings, Reading Road. Yateley in December.
Objectives and activities
The Charity provides a community transport service for individuals and groups located in Yafrley and
surrounding areas
operating trips for shopping, social events or excursions. The service has been
provided in the past year through two m inibuses, both capable of carrying wheelchairs, using two paid
staff and a number of volunteer drivers whom we again thank for their wonderful contribulions to
ensuring the service operates. The Charity is a Charitable Incorporated Organisation established in
2013. Yateley Town Council's offices provide an administrative base.
The Charity's income is derived principally from hire charges and grant funding from Hampshire
County, Yateley, and Blackwater & Hawley Town Councils, since hire charges are not sufficient to
cover operating and administration costs. Hire charges and grant funding are expected to cover
operating costs, but the Charity also receives donations from the local community.
The Charity provides a valued service to the communities of ya￿ley. Blackwater & Hawley and
Eversley and surrounding areas, enabling them to travel for social purposes at reasonable cost when
other means of transport. such as taxis, might be prohibitively expensive. The Commitfre members
are mindt'ul of the Charity Commission's guidance on public benefit.
Achievements gnd performaDce
The users of this community transport service are largely local groups, care homes and similar
organisations with individual hires representing a small proportion of income. The milcages travelled
by our buses in 2023 increased slighily over 20?2 {5 % ). whilst the numbers of passengers carried
increased signiticantly (17 % ) - indiLating higher load factors and more efficient use. The increase in
hiring income over 2022113 was 80/0.
A successful campaign during 2023 resulted in five new volunteer drivers being recruited and trained.
This is a very welcome addition to resources
more volunteer recruits may still be needed as the
Operations Manager continues to seek new groups thal can benefit from yelabus support.
In 2019 Hampshire County Council retendcred the operations previously provided by yelabus. The
contract was won by Rushmoor Voluntary Services (RVS) who then offered a sub-contract agreement
to yelabus for those services previously operated which was acceptsd with a slight incr¢ase in funding.
Initially for two years this has been extsnded year by year to 31 March 2025: with a slight increase in
value in 2023124.
The Trustees are immensely grateful to Yateley Town Council who have again provided significant
financial suppo¢ together with the generous use of facilities: and to Hampshire County Council
(HCC) for the special grants, detailed in the Financial Review section.
The Trustees made modest adjustments to hire charges during the year to counter the reduction in
asslstance.
Sarah cU￿)e provided excellent service throughout the year as Operations Manager, until her
departure in April. Trustecs wclcomcd Lorraine Davies as the new Operations Manager.

Yelabus Association CIO
Annual Report of the Management Committee for the year ended
30 April 2024 (continued)
The Charity has procedures and policies covering, inter alia. health and safety, pmtection of
vulnerable people. moving and positioning. Policies and procedures remain under continuous review.
All drivers receive MIDAS and First Aid training. Training is also available for Committee members
and staff, using material available from the Community Transport Association (CTA) and RVS.
Social Impact
In addition to the hard metrics of journeys undertaken, passengers carried, miles travelled ctc, the
Charity has taken part in a review pn)moted by the CTA to assess the overall benefit of yelabus
operations to the community. This used the ECT Community Transport Social Value Toolkit (SVT)
to review the public benefit of Community Transport through the contributions that it makes to
independeni living (eg by providing door-to-door shopping trips). contribution to health and wellbeing
(eg by enabling social interaction at group events). making travel affordable for passengers and charity
groups with limited income, harnessing volunteer activity for public benefit (by use of mainly
volunteer drivers and volunteer Trustees) and providing training (first aid, assistance for less-abled,
driving) for Charity staff for public benefit.
The ECT SVT uses algorithms to assess the organisation's outputs, and computes a financial value of
the operation to the community. Within the figures are indicative values of volunteer driver and
volunteer Trustee time of almost ?,000 hours for 2023. The SVT model indicates a toLql community
benefit social value of£140,000 for the year flowing from yelabus operations. For comparison, this is
nearly three times the cash turnover of the Charity, giving a further perspective to the value of the
Charity's work.
Finaneiydl review
The Statement of Financial Activities on page 7 shows a deficit of £319 (prior year surplus of £8,421)
ror the year. based on all activilies which includes special granls of £7.405 from HCC. These special
grants covered continued assistance with our recovery from covid. adjustments to bus livery for HCC
Connect Service, and the training of new volunteer drivers during ihe year. It is noted that without the
special grants the deficit on nornial operations in the year would have been £7,724 compared with a
prior year deficit of £1,022 on the same basis.
The HCC contract with R VS has been extended until 31 March 2025. Earlier this year HCC proposed
that all supp)rt to Community Transport be removed from l April 2025. Following public
consultation, and delay duc to the general election, HCC are still considering their future support for
Community Transport but the revised pro￿sa￿S. which are awaiting approval, anticipate maintaining
partial support through the following financial year. yelabus are detem)ined to continue to provide
services to the community whatever the decision by HCC, but cannot yet detemiine the severity of the
impact on the pricing structure until final decisions are made by HCC.
For this year only the Trustees have applied the policy of allocating all Donations received to new bus
funding rather than the 500/0 al located last year.
The Charity retains the following unrestricted r¢serv¢s:
a designated reserve of £25,084 (prior year £27.417) being the fund of contributions towards the
new Merccdcs: and
a second deslgnated fund towards the pur¢hasc of the next new vehicle, Currently £10,947 (prior
year £7.52
-). The policy will revert to placing 50% of all donations in this fund in future years.

Yelabus Association CIO
Annual Report of the Management Committee for the year ended
30 April 2024 (continued)
a general fund of £150.450. significantly exceeding the minimum of £75,000 (equivalent to a
year's operating costs, closure costs and similar) determ ined by the Trustees.
The Trustees have taken advantage of rising interest rates to improve interest income and have also
ensured that funds are held in accounts wilh full FSCS protection.
The level of unrestricted reserves and funding commitments at 30 April 9024 will enable operations to
be maintained at least until 30 April 2025.
The Charity has been subject to significant financial pressures during the year, not least with a
doubling of expenditure on minibus maintenance and repair
to meet the Trustees, objectives of
keeping the vehicles in an excellent mechanical and cosmetic condition for the benefit of passengers.
One minibus is now 9 years old and the Trustees have concerns thai ihese higher custs will continue.
Structure• governance and managemeDt
The Charity is a charitable incorporated organisation governed by ils constitution dated 4 June 2013.
The Management Committee (who are the managing trustees) are appoinled at the annual general
meeting by majority vole. The Charity's slatutory particulars, including the names of irustees, are on
Page l.
The Committee meet every month to manage business affairs. Whilst the Committee have overall
responsibility for the Charity's aflairs and meet monthly, day-tfrday operational responsibilities are
delegated to the paid operations manager. reporting to the Chair, Treasurer and Secretary who have ad
hoc discussions between full Committee meetings,
Whilst the current Truslees have an extensive range of business experience and knowledge. there has
been a resignation of a Trustee since the year end. The remaining Trustees feel the team needs
additional resource and if you believe you could assist please in anyway please contact us,
The Committee have considered thc risks to which the Charity is exposed and have established various
policies, procedures and training (see above) to manage those risks. The Committee has concluded that
these risks are appropriately covered by thc insurance policies in respect of:
cmploycr and public liabilitics
statutory Department for Transport vehicle insurance
trustees. indemnity
Charity law requires trustres to prepare annual accounts that give a true and fair view of the sta* of
affairs of the Charity at the year end and of its financial activities during the period. The trustees are
required to:
select suitable accounting policies and apply th('.m prudently;
make judgements and estimates that are reasonable and prudent.
prepare accounts on a going concern basis unless it is inappropriate to presume that the Charity
will continue in operation.
Trustees are responsible for keeping proper accounting records that disclose with reasonable accurdcy
the financial position of the Charity, so that the accounts comply with the charity accounting SORP
2015. They are also responsible for safeguardiny. the assets of the Charity and hence for taking
reasonable steps for the prevention of fraud and other irregularities.

Yelabus Association CIO
Annual Report of the Management Committee for the year ended
30 April 2024 (continued)
The Charity is entitled to exemption from audit under the Charities Act 2011 but is required to have an
independent examination of its accounts. the Charity has therefore taken advantage of audit
exemption.
Signed on behaifof the Committee
',[. C kJLt
K R Whitbread
Chair
Date
)L4

Yelabus Association CIO
Independent Examiner's Report to the Committee
I report to the Committee (who are the charity trustees) on my examination of the accounts of the
Yelabus Association CIO ('the Charity.) for the year ended 30 April ?0!4.
Responsibilities and basis of report
As the trustees of the Charity you are responsible for the preparation of the accounts in accordance
with the requirements of the Charities Act 2011 ("the Act,).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the
201 l ACL and in carying out my examination I have followed all the applicable Directions given by
the Charity Commission under section 145(5Xb) of the Act.
Independent exYdmfiner'8 stgtement
I have completed my examination. l confirni that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
l. Accounting records were not kept by the Charity as required by section 130 of the Act.
2. The accounts do nol accord with those records: or
3. The accounts do not c()mply with the applicable accounting requirements concerning the fomi
and conlenl ot" the accounts sel out in the Charities (Accounls and Reports) Regulations 2008
other than any requirement that the accounts give a 'true and fair view, which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understandin8 of the
accounts to be reached.
Alan Peever. Cambcrley GU15 1 FE
I q 201$
Date

Yelabus Association CIO
Statement of Financial Activities for the year ended 30 April 2024
2024
Tolal
2023
Total
Note
INCOMING RESOURCES AND ENDOWMENTS FROM:
Donaiions and legacies
Donations
Donations l Grants for new vehicle acquisition
Subscriptions and other income
3,425
182
3.607
1,236
128
2.600
Charitable activities
Hire charges
Connect Shopper fares and support
Yateley Town Council granl
Grants from other local councils
Support for group hire
Fuel duty rebate
20,325
3,365
13,000
1.000
5,232
1.101
18.881
3.3?9
13.600
1,000
7,112
1,0?7
44,949
436
47.985
Bank interest
Total
1,805
49,435
EXPENDITURE ON:
Raising funds
Charitable activities
Minibus costs
Maintenance
Fuel
Vehicle hire charges
Depreciation
Insurances
Salaries and employer oncosts
Staff training and other costs
Telephones
Accounting
Administration and sundry
Excess cosi grants
Totsl outgoiDg r&8ources
8,476
3,807
593
9,618
4,389
27.065
1,078
80
500
1.553
-7,405
49,754
4,256
3.672
9.618
3,818
22,736
921
88
500
2,151
-8,206
39,564
NET INCOMINGIOUTGOING RESOURCES
-319
8,421
Balances on tiinds brought forward
Transfers between funds
BALANCES CARRIED FORWARD
186,800
178,379
186,481
186000
All funds are unrestricted and Lomprise general and designated funds. All income and expenditure was
in respect of general funds both in the Cu￿ent and prior year. Unrestricted funds are shown in Note 6
to these accounts.
The Notes referred io above forni part of these accounts.

Yelabus Association CIO
Balance Sheet as at 30 April 2024
2024
2023
Notes
TANGIBLE FIXED ASSETS
Motor vehicles
54,205
63,823
CURRENT ASSETS
Debtors
Prepaid expenses
Bank balances
Current account
Deposit account
3,606
1,751
2,246
2,032
16,325
113000
134.682
35.933
125,211
LESS CURRENT LIABILITIES
Creditors
Income in advance- excursion floats
-851
,555
-?.406
-769
-1,465
122.977
186,481
186 800
RESERVES AND FUNDS
Unrestricted funds
Designated funds
General funds
36,031
150,450
34,939
151,861
186.481
186 800
Approved at a meeting of the Management Committee held on
..2024
11LKJLW,
I_L
Richard Whitbread
Trustee & Chair
Paul Champne
Trustee & Tr
urcr

Yelabus Association CIO
Notes to the Accounts for the year ended 30 April 2024
l. The Charity's structure, organi￿tIon and structure
Yelabus Association ('the Charity,) is a charitable incorpora*d organisation governed by its
constitution dated 4 June 2013. It is a charity registered in England and Wales. In the event of the
Charity being wound up. the members have no liability to contribute to its assets and have no personal
liability for settling debts and liabililies. The address of the registered oifice is given in the Charity
information on page l of these accounts.
Yelabus Association provides transport for elderly, disabled or otherwise disadvantaged persons in
need. living wiihin the Yatclcy and surrounding areas. It also supports the transport nccds of
charitable voluntary group& tor the benefit ot.the community.
2. Accounting policies
a) General mallers
These accounts have bccn prepared in accordance with the Statemcnt of Recommended Practice
Accounling and Reporting by Charities SORP 2015 (FRS 102) and the Financial Reporting Standard
FRS 10?
as updated ihrough Bulletin I, and in accordance with charity law in the jurisdiction of
England. The Charity is a public benefil entity.
b) Going concern
The Charity's activities are funded through passenger fares, and grants from local government, the
income trom which covers operating costs. Although these grants are awarded annually, the Charity
has sufficient operating reserves to cover a loss of suLh funding lo enable it to Lontinuc in business at
least until 30 April ?0?5. The Charity also has two designated reserves one of which conlains
donations towards the next new vehicle.
c) Accvunling policies
The principal accounting policies are as follows:
Motor vehicles purchased before December ?019 are depreciated at IOO/o per annum on historic
cost on the straight-line basis over estimated useful lives.
Motor vehicles purchascd after January ?O?O are depreciated at 6.660/0 per annum on historic cost
on the straight-line bases over estimated useful lives.
Expenditure is stated exclusive of value added tax where applicable since the Charity is registered
for VAT.
d) Donalions
Thc association receives numerous donations froni a number of sources for which we remain very
grateful. As donors are advised that donations may be used for the acquisition of a new vehicle the
Trustees had previously detemiined that 500/0 of all donations should be attributed to the New Bus
Acquisition fund with the aim ol" being able to fund replacement vehicles when needed. These
donations would be held within a Designated Fund. It was proposed and agreed by Trustees at their
meeting on 9 April 2024 that for this year only l OOO/o uf donations would be so allocated.
e) Designaled Funds
The Trustees hold two designated funds, one to reflLcI the liability which might exist if the grants used
to acquire the MerLedes in ?O?O had to be repaid and which reduce in linc wilh deprecialion. The
second fund holds donations which are to be attribii*d to the acquisition of the next new bus with the
aim of avoiding the need to seek large grants at the lirne of rcplacement.

Yelabus Association CIO
Notes to the Accounts for the year ended 30 April 2024 (continued)
3. Employees and Committee members
2024
2023
Salaries
Employer National Insurance. covered by small employer subsidy
Employer pension contributions
26,391
22,387
674
27,065
349
21,736
Nurnber
Number
Number of employees
No employee eamed more than £60,000 (2023: none); and, in the Committee's opinion, no cmployee
was able to exert significant influencc over the running of the Charity.
Temporary cmploymcnt of 3 employ¢es during changLover in Operations Manager role in April 2024.
No trustees received any emoluments for their services. Approved expenses are reimbursed to
trustees.
4. Motor vehicles
Cost
As at l May 2023
Additions
Disposals
As at 30 April 2024
119,450
119.450
Depreciation provisions
As at l May ?013
Charge for the year
Disposals
As at 30 April 2024
55.627
9,618
65,245
Net book value
As at 30 April ?023
As at 30 April 2024
63.823
5. Debtors
2024
2023
Hire charges and related grant subsidy funding
VAT refund due
Transport fuel subsidy grant
3,606
496
2,032
214
4.102
2,246
10

Yelabus Association CIO
Notes to the Accounts for the year ended 30 April 2024 (continued)
6. Unrestricted funds
A ril 2023
Movement
ril
2024
Designated funds:
Vehicle rcplacement
7,521
3,425
10,947
Bus Grant Fund brought forward
Tfr to General funds
Bus Grant Fund Ca￿led forward
27.417
27.417
-?,333
-?,333
27,417
25.084
Total Designated Funds
34.939
1,192
36.031
General t.unds brought forward
Deficit on operational activities for the year
Transfer from Bus Grant Fund
General funds carried forward
151.861
151.861
-2.651
2.333
151,543
-2,651
2,333
-318
151.861
All unrestricted funds
186,800
339
187,139
General
Desi
nafrd
Total
Fixed assets
Debtors and prepaid expenses
Bank balances
Creditors and income in advance
29,121
5.357
118,378
-2,406
150,450
25,084
54,?05
5,357
129.325
-2,406
186,481
10,947
36.031
7. Related party tr2DJactionJ
The Charity receives financial support from Yateley Town Council, where one trustee (Greg
Easterbrook ) is a councillor. The Council made a grant of £13,000 in the year (2023: £13.600). and it
provides a base for the Charity's administrative functions at the Council Offices without charge.
12 Sep 2024