Trustees’ Annual Report for the period
From 01/04/2020 Period start date To 31/03/2021 Period end date
Charity name:Highcroft Community Centre CIO
Charity registration number: 1153987
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 To provide the space and resources for
of the charity as set out a
in its governing number of groups to provide a range of
document activities to promote the benefit of the
inhabitants of Stockland Green and the
surrounding area. This is to be carried
out without distinction of sex, sexual
orientation, race or politics, religious or
other opinions, by associating together
the said inhabitants and the local
authorities, voluntary and other
organisations in a common effort to
improve facilities and service provision
in the interests of social welfare,
community cohesion and improving
conditions and life chances for local
residents.
Summary of the main Para 1.17 and There are a number of groups that
1.19
activities in relation to currently use the centre who offer a
those purposes for the range of activities for all ages and
public benefit, in abilities. Some are physical activities
particular, the activities, such as exercise classes, and cricket
projects or services and martial arts groups, which in the
identified in the main, will contribute to the health and
accounts. well-being of the participants, and
others contribute to building social
cohesion.
Statement confirming Para 1.18 As a range of groups use the centre, and
whether the trustees the
have had regard to the Centre welcomes and encourages
guidance issued by the residents from all backgrounds to join in
the activities offered at the Centre, the
Charity Commission on
public benefit Trustees feel that the centre’s aims are
met and that due regard has been given
to the guidance issued by
the Charity Commission on public benefit.
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Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
Highcroft Community Centre does not
make grants so does not hold a policy on
Para 1.38
Policy on grant making this
Highcroft is not in a position to explore
social investment at this time so we do
Para 1.38
Policy on social not hold a policy on this
investment including
program related
investment
The Trustees of Highcroft Community
Centre
Para 1.38
Contribution made by are the charity trustees and volunteers
volunteers and are responsible for the
management of the centre.
Which can include litter picking,
gardening and opening and closing the
centre . Without the volunteers it is un
likely the centre would survive in its
current form.
Highcroft Community Centre is an
Other organisation that recognises and
welcomes diversity and are committed
to providing an environment that is
free from any form of discrimination
on any of the protected characteristics
set out in the Equality Act 2010
Although the centre has carried
out
adjustments to meet the needs of
residents who are or become
disabled, we are willing to make
further adjustments if the need
arises.
The Centre is committed to
safeguarding and promoting
the welfare of users of the
Centre and all groups and
volunteers are expected to
share this commitment.
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Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | Highcroft Community Centre has been able to provide space and resources to groups to provide opportunities for many residents in Stockland Green which would not be available if not for the existence of the centre in the local area.. The groups who use Highcroft Community Centre have had good attendance however the lockdown in March 2020 and subsequent lockdowns throughout 2020 and 2021 have impacted attendance and activities, as the centre was forced to close for various periods However activities include- - exercise classes for more mature persons and martial art classes for young people - Cricket this activity attracts people of all ages in the local area particularly those of south asian heritage. The team provides free coaching sessions for young people, not available locally and has ambitions to set up a girls team. All these activities contributes to the health and well-being of the participants and builds confdence and a chance to meet with like-minded people. These groups also enable people to meet and make new friends in a friendly open environment. All of this will help to make a diference in people’s lives and the wider community. However there is still capacity during the week to attract more usage of the Centre and hence increase our income. |
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A ll of the objectives have been met in that groups offer a range of activities for all Achievements against Para 1.41 residents of Stockland Green without distinction of sex, sexual orientation, race objectives set or politics, religious or other opinions. Other organisations have been involved with the Community Centre to improve facilities and service provision in the interests of social welfare, community cohesion and improving conditions and life chances for local residents. Room hire fees have been affected by the pandemic but there has been an increase Performance of on this since last year. No additional fund
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fundraising activities Para 1.41 raising activities have occurred due to the
against objectives set uncertainty and a lack of opportunities
during the pandemic
Highcroft does not have a direct
investment strategy , so are unable to
Investment performance Para 1.41 submit evidence
against objectives
In spite of the lock down – the bar renters
Other decided to come back and reopen the bar
in spite of losses they incurred due to lock
down.
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Financial Review
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Review of the charity’s Para 1.21 The Centre has managed to cover all costs
financial position at the over the year and manage to make a
end of the period surplus. Any surluses will be utilised to
improve facilities at the Centre. There is a
schedule of work and improvement
required to keep the Centre as a
welcoming place to attend and to maintain
the safety of all who attend the Centre
Statement explaining the Para 1.22 Highcroft Community Centre has only one
policy for holding or two major sources of income and these
reserves stating why they are not always guaranteed. Income is
are held generated through use of the space we
offer or through grant applications. With
uncertainty caused by the pandemic it is
especially prudent to ensure that there are
sufficient funds available to “tide” the
Centre over if existing sources of income
are lost hence having a policy for holding
reserves
Amount of reserves held Para 1.22 £26,546.00
Reasons for holding zero Para 1.22 Highcroft Community centre does hold
reserves reserves-as above
Details of fund materially Para 1.24 There are no funds in defecit.
in deficit
Explanation of any Para 1.23 We have entered a partnering agreement
uncertainties about the with the Pioneer Group during the past
charity continuing as a year which provides assistance and
advice .
going concern
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Additional information (optional) You may choose to include further statements where relevant about:
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Room hire and grant applications.
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Highcroft Community Centre does not have
an investment policy as it rarely has a
profit each year and any profit will be
Investment policy and
objectives including any Para 1.46 reinvested in the Centre rather than
invested elsewhere.
social investment policy
adopted
Ageing volunteer base,
Lack of expertise in some areas.
A description of the Para 1.46 Fund raising activities limited due to Covid
19
principal risks facing the
Partnership agreement failing or ending
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 CIO Highcroft Community Centre is
document governed by a constitution
(trust deed, royal charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are usually recommended by
methods including details current trustees or advisors and are
of any constitutional elected as per our constitution
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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All new trustees are provided with a copy
of all our policies and procedures including
Policies and procedures Health and Safety, Safeguarding Children
Para 1.51 and young people, and safeguarding
adopted for the induction
People at Risk, IT etc. Trustees attend a
and training of trustees
committee meeting prior to being accepted
to the Committee
Highcroft Community Centre is a traditional
Committee set up with Chair, Treasurer and
The charity’s Secretary and Trustees all elected. We also
Para 1.51 have a partnering agreement with the
organisational structure
Pioneer Group
and any wider network
with which the charity
works
Partnering arrangement with the Pioneer
Group,
Relationship with any Para 1.51 to support the creation of a stable and
viable community business, supporting the
related parties
local community and contributing to the
social, environmental and economic well-
being of Stockland Green
Other
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Reference and Administrative details
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Charity name Highcroft Community Centre
Other name the charity N/A
uses
Registered charity 1153987
number
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Charity’s principal 485 Slade Road
address Stockland Green
Birmingham
B23 7G
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Names of the charity trustees who manage the charity
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Dates acted if not for
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Trustee name Office (if any) whole year
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1 Frank Wootton Chair 2 Cheryl Dockery Secretary 3 Mr F Harris 4 Mrs J Chapman 5 Mr P Williams 6 Ms P Gouldingay 7 Mr N Nash Appointed 05/10/21 8 Mrs Jane Pscuik-Smith Resigned Jan 2021 9 Mr P Perkins Resigned 20/03/2021
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10 Mr R Vernalls Appointed 05/10/21 11 Mrs P Nash Appointed 05/10/21 12 Mrs R Vernalls Appointed 05/10/21 13 Ms k Thrupp Appointed 05/10/21 14 15 16 17 18 19 20
Corporate trustees – names of the directors at the date the report was approved- N/A
Director name
Name of trustees holding title to property belonging to the charity- N/A
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser
Name
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Cheryl Dockery Position (eg Secretary, Chair, etc) Secretary Date 26[th] January 2022
Charlty Reglstratlon Number: 1153987 Highcroft Community Centre ao Unaudited Finanaal Statements for the year ended 31 March 2021
HIGHCROFf COMMUNtrY CEKfRE ao The trustees present their rewrt along with the financial statements of the charity for the year ended 31st March 2021. The Trustees have adopted the Provisions of the Charities Statement of Recommended Practice (Financial Reporting Standard 102) -"Accountsng and Reporting by Charities- effective from l January 2015 in preparing the annual report and financial ststements of the charity. prtndpal Actlvlty The provision of Community Centre facilities. The management committee members vtho seTrd during the year and subsequently were as follows: Mr F Wootton Chair Ms C Dockery Mr F Harris Ms J Chapman Mr A P Williams Ms P C)Uld1ngaY Mrs J Pscuik-smith Resigned January 2021 Mr P Perknns Regned 20103121 Mr R Nash Appointed 05110121 Mr R Vemalls Appointed 05110121 Ms P Dance Appointed 05110121 Ms K Thrupp Appointed 05110121 IglTrLrofi iDTnlTllJnl&Y -r:.rÈ I IG
copfftpirs Page Organisation information Rep)rt of the Management Committee Independent Examinerfs Report Ststement of Income and Expenditure Balance Sheet Notes to the finarKial Statements 9-12 For Management use only: Detsiled Income and Expenditu Account 13 Aidhirnrt CoiDnlLifiit* Cf.nf[p CIG p inanc 131
HIGHCROFf COMMUNITY CENTRE ao Oryanisation inforniation TRusfEES Mr F Wootton (Chair) Mr F Harrrs Ms J Chapman Mr A P Williams Ms P Gouldingay Mr R Nash Mr R Vemall Ms P Dance Ms K Thrupp SECREfARY Ms C thxkery REGISTERED OFFICE Slade Road Erdington 'rmingham West Midlands B23 7AU CHARrrY REG NUMBER 1153987 (England and Wales) BANKERS Uoyds TSB PIC 207 High Street Erdington Birniingham B23 6SZ INDEPENDENT EXAMINER Adrian McKeown LMH Accountants Ltd TIA Trevor Jones & Co 582 - 586 Kingsbury Road Erdington Bimiingham B24 9ND IL'-p.!I CL*Y)-,IL J. PclgL'
REPORT TO THE MANAGEMENT COMMrrrEE The financial statements have been prepared in accordan with the accounting policies set out in Note l and comply with the trust deed and applicable law. Structure, Governano and Management The charity was established by deed dated 16m September 2013, under charity number 1153987, and operates for public benefft. The prinopal office is Slade Road, Erdington, Birmingham, West Midlands, B23 7AU. The trustees held office throughout the year and to date. The power of appointing new or additional trustees rests with the continuing trustees. The charity has no stsff of its own. All deciOnS regarding the charFty are taken by the trustees alone. Periodically, the trustees idenbfy and review major risks. Where wactical andlor appropriate, decisions are tsken to reduce or remove them. The trustees are supported by a local organisation, which has significant experience in developing community services arKI managing faalities. Objectives and Future Plans The Object as stated in the charity deed is to promote the benefit of the inhabitsnts of Stockland Green and the surrounding area without disttnction of sex, sexual orientstion, race or politics, religious or other opinions, by associating together the said inhabitsnts and the local aLrthoribes, voluntsry and other organi5ation5 in a common efftirt to improve faolitie5 and service provision in the interests of social welfa, communlty coheslon, and improving life conditions and life changes for local resldents. Accordingly, the trustees have discretion over the use of the charivs funds. The trustees deploy an income and Expenditure accounting system, reconciled with the bank balance befo each committee meeting. There are finanaal protocols in place which stipulate that expenditure over £500 must have the authority of the tM)ard of trustees. The trustees consider that the tnjsys achievements and perforniance meet the public benefit requirements and the activities and performance are satisfattory. Finanaal Review The charity's resources increased by £26,546 in the year. The unrestricted funds at 3151 March 2021 and 31st March 2020 were held as follows". 2021 (£) 2020 (£) As at l Aprfl Surplus for the year to 31 March As at 31 March 14,424 26,546 40,970 6,952 7,472 14,424 Ighi. ofi Qi7Tn17'.' Ifi4lN. C."
During the year a continued higher level of investment was made in the Community centre, which was required to generate more income over the longer tem, making the facility mo sustainable. Accounting and Reporting Responsibillties The trustees are requi under the Charities Act 2011 and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of ]land (FRS 102), to prepare financial statements for each financial year which give a true and fair view of the charity's financial artivities during the year and of its financial position at the end of the year. In preparing financial ststements glving a true and fair wew, the tru5tee5 should follow best practice and". Select Suitable accounting poliaes and then apply them consistenty. Make judgments and estimates that are reasonable and prudent. State whether applicable accounting stsndards and ststements of recommended practice have been followed, subjett to any departures disdosed and explained in the financial Statements, and Prepare the financial ststements on the going conrn bass unless it is inappropriate to presume that the charity will continue in operati(Jn. The trustees are nSible for keeping accounting records which disclose with reasonable accuracy the financial position of the charrty, and which enable them to ascertain the financial POSltion of the charity, and which enable them to ensure that the financial statements comply with the Charities Art 2011, the Charity (Accounts and Reports) Regulations and the provisions of the trust deed. The trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees on £ g . l £Z and signed on their behalf by: Mr F Wootton (Chaimian) Ms C Dockery (Secretsry) 2E.01 ZLJI digfiirofi CiiiDm, Inily ."e*"re L IG .nlPP,l% sj i,,
INDEPENDENT EXAMINER5 REPORT TO ThE TRusfEES OF HIGHcR0 commuNy CEltrRE CIO l port to the Trustees on my examination of the financial statements of Hlghcroft Community Centre CIO (the Charity) for the year ended 31 March 2021. Responslbllltjes and basls of report As the Trustees of the charity (and also tts directors for the purrM)ses of company law), you are responsible for the preparation of the financial ststements in accordance with the requirements of the Companies Art 2(K16 (the 2006 Act). Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2(yJ6 Act and are di9ible for independent examination, I report in respect of my examination of the charivs financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carying out my examination I have followed all the applicable directions given by the Charity Commisgon under settion 145(5)(b) of the 2011 Act. Independent examinerfs Statemert I have completed my examination. I confinn that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. Accounting records were not kept in respect of the tharity as required by section 386 of the 2006 Act, or 2. The financial statements do not accord with those records; or 3. The financial ststements do not comply with the accounting requirements of section 396 of the 2006 Art other than any reQUirnent that the accounts give a true and fair view which is not a matter considered as part of an independent examination: or 4. The financial statements have not been ppa in accordance with the methods and principles of the Statement of Recommended Practice for accounting and rem)rting by charities applicable to charities preparing their accounts in accordan with the Financial Reporting Stsndard applicable in the UK and Republic of Iland (FRS 102). I have no conm5 and have come across no other matters in connectton the examination to which attention should be drawn in this port in order to enable a proper understanding of the financial ststements to be reached. LMH Accountsnts Ltd TIA Trevor Jones & Co Old Bank Chamber5 582-586 King5bury Road Erdington Birmingham B24 9ND Dated .................................... r*iElI, oli Ccmni.Jni&y trnrtr Cic, . IYén(l¢j ciaLf-IliS!nib il h,IRrcr, 021 i'aE£- 16
HIGHCROFf COMMUNrrY CENTRE ao ststernent of Financial Activities (Incorpornting Income and Expendlture Account) for the Year Ended 31 March 2021 2021 2020 Income 56,564 55,061 Cost of Incon Net Income 56,564 55,061 Adm5nistrdtion Expenses (30,018) (47,589) Other Operatlng Income Opernting Surplusl(Deficit) 26,546 7,472 Interest Received from Bank Accounts Surplusl(Defftit) on Ordinary Actlvltles 26,546 7,472 Surplusl(Deflat) of Income over Expenditure 26,546 7,472 All of the above results are derived from continuing actrvibes. All gains and losses in the year are included in the above. Al income and expenditure in bjth the cuent and the prior year related to unrestricted funds. The notes on pages 9 to 11 fom part of these nanCIal Statements. HignL 'olI Commi Inii'l Ctriiift-.
HIGHCROFf COMMUNrrY CENTRE CIO Balan Sheet as at 31 Marth 2021 2021 2020 FIXED ASSEf5 Tangible assets 2,148 3,007 CURRENT ASSErs Bank Accounts and Cash in Hand 38,728 9,304 Debtors and Prepayments 42,814 13,566 CURRENT UABILrriES Creditors: Amounts Falling Due within One Year (3,992) (2, 149) Totsi Assets les5 Current Liabllitles 38,822 14,424 Totsl Net Assets 40,970 14,424 REPRESEltrED BY ACCUMULATED FUNDS Unrestricted Funds 40,970 14,424 These financial statements Vre apwoved by the management committee on ...... and were signed on its behalf by: Mr F Wootton (Chairman) Fh LU-44¢ Ms C Dockery (Secretary) 2Eloi/204 The notes on page5 9 to 12 ft)rm part of these nanaal Ststements. ric
HIGHCROFf COMMUNrrY CENTrE CIO Notes to the Flnanclal Statsments for the Year Ended 31 March 2021 I PRINCIPAL ACCOUNTING POLICIES Basis of preparntion The financial statements have been prepared in accordan with the Statement of Recommended Practice: Accounting and Reporting by Charities, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities SORP (FRS 102). The Trust is a public benefit entity, as defined in FRS 102, and applies the relevant paragraphs prefixed 'PBE' in FRS 102. These finanaal statements have been prepared under the historic cost convention. Cash flow exemption A Statement of Cash Rows has not been PKKluced as the charity is within the small charity thresholds. Income All income is recconised On the charity has entitlement to the resources, it is probable that the resources will be received and tre rnetrry value of income can be measured with sufficient reliability. Expenditure All expenditure is accounted for on an accruals basis and is recognised whEn there 15 a legal or constructive obligation to pay the expenditure. All costs have been directsy attributed to one of the functional categories of expendtture in the Statements. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Tanglble Fixed Assets Tangible fixed assets are initially measured at cost and subsequenty measured as at cost or valuation, net of depreciation. Depreciation is recognized so as to write off the cost or valuation of assets less their residual values over their usefvl lives on the following basis: Fixtures and fittings - Straight line 25% Funds Unrestricted Funds comprise those funds whith the trustees are free to use in accordan with the charitable objects. rj-i.ro (io fin3nLral..taiempni. 31 Mirch 20LI
HIGHCROFf COMMUNrrY CENTRE CIO Notss to the Financial Statements for the Year Ended 31 Marth 2021 Slgnlficant management Judgments and key sources of estlmatlon uncertalnty The preparation of the financial statements requires management to make judgments, estimates and assumptions that affect the application of policies and reported amounts of assets and liabilities, income and expenses. The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstsnces, the results of which form the basis of making the judgments about carrying values of assets and liabile5 that are not readily apparent from other sources. Actual results may differ from these estimates. Estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounts'ng e5bmates a recognised in the peric41 in which the estimate is vISed and in any future periods affected. There are no specific management Judgments in applying the accounting policies of the charity that have a significant effect on the amounts OgnISed in the financial ststements. The charity makes estimates and assumpb'ons CcmIng the future. The resulting accounting estimates will, by definition, seldom equal the related actual results. There are no estimates and assumptions that have a significant risk of causing a material adjustment to the carying amounts of assets and liabilities within the next finanoal year. Golng concern and the Impact of the COVID-19 OUtbrk The main income stream, rtsjm hire, ceased following the enforced lockdown in late March 2020. There was a limited, phased reopening of faalities from 4tn July to 4th November before a second closure followed on P November 2020. These closures have had a detrimental effett on the finances of the centre. However, successful grant applications totsling over £25 thousand wunds have bn received since March 2020 wthich should ensu the short to medium term financlal viabilty of the charity. The trustees are of a Mew that there are suffiaent reserves to secure the immediate future of the charity for the next 18 to 24 months and on that ba5 the charity is a going concem. Flnandal Instruments The Charity only has firkinaal assets and financial liabilities of a kind that qualFfy as basic finanoal instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. Financial assets measured at fair value comprise cash and cash equivalents. 2. Income 2021 (£) 2020 (£) Room Hire Deferred Income released Other Income As at 31 Marth 4,014 33,168 52,550 56,564 21,893 55,061 r C"iJ F.,YJlif'.ul s1?terrL?Ylb 31 tklarcb )021
HIGHCROFf COMMUNrrY CENTRE CIO Notss to the Hnandal Ststements for the Year Ended 31 March 2021 3. Independent examiner 2021 (£) 2020 (£) Independent examinerfs remuneration 1,800 1,800 4. Tan9ible flxed assets Fixtures Flttings Cost At l April 2020 Additions At 31 March 2021 3,437 3,437 Deprecla At l April 2020 Depreciation charge for the year At 31 March 2021 430 859 1,289 Girrying amount At l April 2020 3,007 At 31 March 2021 2,148 S. Debtors: Amounts Pdlling due with one year 2021 (£) 2020 (£) Trade debtofs 4,262 4,262 6. Creditors: Amunts falling due with one year 2021 (£) 2020 (£) Accruals: Independent Examlnation and Accountancy Other Creditors 1,800 349 2,192 7. Unre5trIrt fvnds 2021 (£) 2020 (£) As at l April Surplus for the year to 31 March Movement in Deferred Income As at 31 March 14,424 26,546 6,952 7,472 40,970 14,424 .Y,lryi..al >IatL-llryt. 3 1 Lh ?02 1
HIGHCROFf COMMUNrrY CEKfRE ao Notes to the Financial Statements for the Year Ended 31 March 2021 8. Stsff and a55(ated party transictions There We no staff employed by the charity in the year ended 31st March 2021 (2020: nil). None of the trustees received any remuneration nor have they been reimbursed for any expenses during this period or the prior period. There were no further lated party transactions noted in the year ended 31$ March 2021 or the prior year. 'l(-(11 >L 3 1 P.Id'. Lh 202 1
HIGHCROFf COMMUNrrY CENTRE ao Statement of Financial Activitses (Incorporatlng Income and Expendlture Account) for the Year Ended 31 March 2021 2021 2020 INCOME Grants Room hire Donation TOTAL INCOME 52,550 4,014 19,793 33,168 EXPENDrnIRE ProiectlGrant Expenditure 5,060 Administration Expenses General & Stats'onery 524 524 Prnmises Costs Maintenance & Other Premises Costs Rates Utilities Insurance Cleaning Security & Caretsking Depreciation 4,387 4,578 1,474 12,297 1,411 349 17,728 430 10,443 1,622 1,744 859 26,599 38,267 General Administration Expenses Telephone & Intemet Sundry C051s 1,069 150 1,434 1.219 1,434 Legal & Professional Costs Independent Examination and Accountsncy 2,2(Kl 2,304 TOTAL EXPENDrruRE NEf SURPLUS FOR THE YEAR 26,546 7,472 .k Ckiiiff CIO F.