THE EASTER ORCHESTRAL SOCIETY TRUSTEES. ANNUAL REPORT FOR THE PERIOD ending 31rt December 2024 Charity Name and Number Easter Orchestral Society Charity number: 1153970 Principal Registered Contart Easter Orchestral Society, clo 72 Cranley Gardens, London NIO 3AJ Trustees at 31st December 2023 Quentin Maxwell-jackson Calum Kennedy Jennifer Davies Chair Secretary Assistant secretsry Treasurer John Best Philip Austin Greg Place Susannah Rang Daniel Regan Librarian Brass weekend co-ordinator Committee member Committee member structurei governance and management of the charity Governing document Constitution. How the charity is constituted Association. Trustee selection The Committee of the Orchestra is elected by members of the society at the annual AGM. All committee memters are reqUI￿d to be trustees. 4. Additional governance issues The society is governed by its Constitution as amended at the AGM held on 30th May 2021. The management of the society is undertaken by the Committee/Board of Trustees which is responsible ft)r all matters of administration and management. The trustees meet at least twice a year There We￿ no serious incidents that require reF¥)rting. Summary of the Objects of the charity The objects of the society are to advance, improve, develop and maintsin public education in and appreciation of the art and science of music in all of its aspects by any means the trustees see fit, including through the presentation of the annual rehearsal orchestral programme providing instruction in orchestral playing. Non-playing members are also welcome. Summary programmes undertaken by the Easter Orchestral Society The societys main activity is the provision of an annual residential orchestral programme which is open to applications from experienced and able orchestral instrument players. The trustees engage a Musical DI￿ttOr, Assistant Musical Director and Leaders of the Orchestra who are professional musicians. The aim is to achieve a high standard of orchestral playing within a supportive and fun environment. The week-long programme is held during the Easter holidays and the final informal run- through session is open to the public, at no cos¢ to further enhance the objectives of the society. The society also holds, in the autumn of each year, a Brass Ensemble weekend for a limited number of players. The trustees are committed to equal opportunities and provide several fully funded scholarships, 500/0 bursaries and reduced subscripty'ons for players under 30 for the annual residents-al week. Summary of achievements The annual Easter Orchestra week took place from 2 April to 8 April 2024. The Brass Weekend took place 25 October - 27 October 2024. Both were held at Ellesmere College in Shropshire. Financial summary (figures rounded to the nearest £1) The Society received income of £6,119 (prior year £4,933) in sundry donations and Gift Aid claims from the previous year. The total surplus generated was £5,032 (plyear £5,360). The society held funds of £54,141 at the year end, of which member fees paid in advance was £14,456. The level is sufficient to cover several yearfs deficit if recruitment should fall significantly and any cancellation fees which may be incurred. The trustees regularly review planning and reseprfe wlicy. All expendItU￿ Is used solely to further the obJeC￿veS of the sodety In the hlre of venues, prlnted muslc, professlonal muslclans and Instrument hire as requlred for eath annual programme. Expendlture and Income Is detalled In the annual accounts avaSlable with thls report at the Charltles Commlsslon webslte. Dedaratlon The trustees deda￿ that they have approved the Tnsstees, Annual Report. Quentin Maxwell-jackson Chair Date: ## **EASTER ORCHESTRAL SOCIETY** |Income and Expenditure for the year ended
note
**Income**
Subscriptions
Donations
Gift Aid
**Expenditure**
Course accomodation
Music hire and expenses
MD fees
Assistant MD fee
Leaders fees
Instrument hire & players
Other fees and expenses
Other course costs
Making Music sub & insurance
Other expenses|Income and Expenditure for the year ended
note
**Income**
Subscriptions
Donations
Gift Aid
**Expenditure**
Course accomodation
Music hire and expenses
MD fees
Assistant MD fee
Leaders fees
Instrument hire & players
Other fees and expenses
Other course costs
Making Music sub & insurance
Other expenses|31-Dec-24|||31-Dec-23|31-Dec-23| |---|---|---|---|---|---|---| |||Easter week
Apr-24
Brass weekend
Nov-24
44,292.00
3,600.00
875.00
150.00
4,764.47
329.74
**49,931.47**
**4,079.74**
34,340.20
2,346.00
5,533.97
0.00
1,775.00
450.00
1,675.00
2,450.00
1,320.00
150.00
0.00
675.00
0.00
**47,919.17**
**2,796.00**||||| ||||||41,943.00|3,820.00| ||||||585.00|0.00
248.30| ||||||4,100.10|| |||||||| ||||||**46,628.10**|**4,068.30**| |||||||| ||||||33,051.80|2,529.00| ||||||3,786.91|373.10| |||||||| ||||||1,650.00|450.00| ||||||1,550.00|| ||||||1,150.00|| ||||||500.00
350.00
532.62
634.00
0.00|| ||||||**43,205.33**|**3,352.10**| |||||||| |**Surplus on activity**||**2,012.30**|**1,283.74**||**3,422.77**|**716.20**| ||||||**4,138.97**
1,200.68
20.38
**5,360.03**|| |**Total surplus on activity**||**3,296.04**|||**4,138.97**|| |Interest on savings account
Other income||1,735.80
0.00||||| |**TOTAL SURPLUS**||**5,031.84**|||**5,360.03**|| ## **EASTER ORCHESTRAL SOCIETY** ## Statement of Net Assets |Current account
Savings account (Barclays)
Savings account (Saffron BS)
Total bank balances
Deduct
Income in advance
Other creditors
Add
Payments in advance
Debtors
**Net Assets**
cfwd
Add surplus for the year to
31-Dec-24
**Net Assets**|Carried forward
at
31-Dec-24||Brought forward
at
01-Jan-24| |---|---|---|---| ||753.33
3,570.18
55,464.68
59,788.19
(14,456.34)
(710.00)
4,200.00
5,319.21
**54,141.06**
bfwd
cfwd||8,555.16
3,037.62
48,761.44| ||||60,354.22| ||||(13,610.00)
(660.00)
3,025.00| ||||**49,109.22**| ||||5,031.84| ||||**54,141.06**| Debtors is mainly HMRC gift aid not received until 2025 ## **EASTER ORCHESTRAL SOCIETY** ## **Treasurer's report for the year ended 31st December 2024** Continuing success in securing full attendance, especially violinists, has meant that despite the committee's efforts not to make a surplus,we again exceeded our budgeted income and have returned a useful surplus figure of just over £5,000. For the Easter course this breaks down against budget as follows: ## Easter course only (excluding interest income) |budgeted loss
add increase in:
member subs
gift aid and donations
deduct:
increased costs
actual surplus
actual
players (excluding guests)
86
paying members
74.5|£
(617)
1,106
1,855
(332)| |---|---| ||2,012| ||budget
86
71.0| As indicated at last year's AGM we increased the budgeted number of paying members from 65 to 71 in 2024. This helps to keep the cost per person down and eliminates any budgeted surplus. However. we always budget for the agreed number of scholarships and bursaries. If the proportion of paying members to scholarships increase then our income increases, but costs remain at the same level. We cannot of course increase the total number on the course - the current course in 2025 is completely full at the time of writing (94 players). The accounts also show a healthy surplus on the brass course, mainly due to £zero music hire. Interest receipts are also much higher than budgeted. John Best Treasurer March 2025 ## **Independent Examiner’s Report to the Trustees of Easter Orchestral Society** I report on the accounts of the charity for the year ended 31[st] December 2024. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 145 of the 2011 Act) - to follow the procedures laid down in the General Directions given by the commission (under section 145(5)(b) of the 2011 Act) - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met, or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Richard Mansfield 25 Ridgeway Gardens London N6 5XR - 2[nd] April 2025 Signed _______________________________