2022-12-31-accounts

THE EASTER ORCHESTRAL SOCIETY

TRUSTEES’ ANNUAL REPORT

FOR THE PERIOD ending

31[st] December 2022

Charity Name and Number

Easter Orchestral Society Charity number: 1153970

Principal Registered Contact

Easter Orchestral Society, c/o 72 Cranley Gardens, London N10 3AJ

Trustees at 31[st] December 2022

1. Quentin Maxwell-Jackson Chair

2. Calum Kennedy Secretary 3. Paul Dyson Brass representative 4. John Best Treasurer

3. John Best Treasurer 5. Philip Austin Librarian 6. Greg Place Assistant librarian 7. Jennifer Davies Assistant secretary 8. Daniel Regan Committee member

Structure, governance and management of the charity

1. Governing document

• Constitution.

2. How the charity is constituted

• Association.

3. Trustee selection

• The Committee of the Orchestra is elected by members of the society at the annual AGM. All committee members are required to be trustees.

4. Additional governance issues

• The society is governed by its Constitution as amended at the AGM held on 30[th] May 2021.

• The management of the society is undertaken by the Committee/Board of Trustees which is responsible for all matters of administration and management. The trustees meet at least twice a year

• There were no serious incidents that require reporting.

Summary of the Objects of the charity

The objects of the society are to advance, improve, develop and maintain public education in and appreciation of the art and science of music in all of its aspects by any means the trustees see fit, including through the presentation of the annual rehearsal orchestral programme providing instruction in orchestral playing. Non-playing members are also welcome.

Summary programmes undertaken by the Easter Orchestral Society

The society’s main activity is the provision of an annual residential orchestral programme which is open to applications from experienced and able orchestral instrument players. The trustees engage a Musical Director, Assistant Musical Director and Leaders of the Orchestra who are professional musicians. The aim is to achieve a high standard of orchestral playing within a supportive and fun environment. The week-long programme is held during the Easter holidays and the final informal runthrough session is open to the public, at no cost, to further enhance the objectives of the society.

The society also holds, in the autumn of each year, a Brass Ensemble weekend for a limited number of players.

The trustees are committed to equal opportunities and provide several fully funded scholarships, 50% bursaries and reduced subscriptions for players under 30 for the annual residential week.

Summary of achievements

The annual Easter Orchestra week took place from 8 April to 14 April 2022. The Brass Weekend took place 28 October – 30 October 2022. Both were held at Ellesmere College in Shropshire.

Financial summary (figures rounded to the nearest £1)

• The Society received income of £7,318 (p/yr £5,690) in sundry donations and Gift Aid claims from the previous year.

• The total surplus generated was £6,634 (p/year £446).

• The society held funds of £57,591 at the yearend (p/yr 57,523), of which member fees paid in advance was £16,136 (p/yr £23,043). The level is sufficient to cover several year’s deficit if recruitment should fall significantly and any cancellation fees which may be incurred.

• The trustees regularly review planning and reserve policy.

EASTER ORCHESTRAL SOCIETY

Treasurer's report for the year ended 31st December 2022

A welcome return to full activity in 2022 with both Easter course (78 playing members) and the Brass weekend course (16 members) being run with great success and enjoyment.

As you will see from the Income and Expenditure account, this has given us a healthy surplus for the year of some £6,600, including Gift Aid recovery and donations of c. £7,300. The surplus meant we were able to offer refunds and/or carry-forwards for those unfortunates who suffered from COVID just before or during last years course.

Costs include increases in professional fees, a somewhat increased spend on music hire, and holding member susbscriptions to their pre-COVID levels, all of which are on budget. We are grateful to the College for their support in also holding prices for the 22 course at pre-COVID levels.

At December 2022 we were holding advance subscriptions of £16,136 which bought the total cash up to £57,600, just slightly below the previous year's total. Almost all of this is now held in interest-bearing accounts.

The level of reserves is again such that we have been able to minimise the increase to subscriptions for the 2023 course, and to continue the programme of scholarships and bursaries for the foreseeable future. It also means we are able to hire instruments as required, and to fill last minute vacant places if it is musically desirable.

John Best Treasurer March 2023

EASTER ORCHESTRAL SOCIETY

Income and Expenditure for the year ended Income note	Income and Expenditure for the year ended Income note	31-Dec-22			31-Dec-21	31-Dec-21
		Easter week Apr-22 Brass weekend Oct-21
Course members			16
Subscriptions 1 Donations 3 Gift Aid Interest on savings account Other income		37,739.50 3,200.00 3,151.74 50.00 3,589.11 527.51 180.37 5.00 44,665.72 3,777.51
					0.00	3,030.00
					70.00	260.00
					0.00
					138.81
					9.15
					217.96	3,290.00
					3,507.96
TOTAL INCOME		48,443.23			3,507.96
Expenditure Course accomodation Music hire and expenses 2 MD fees Assistant MD fee Leader’s fee Other professional fees Section leader expenses Instrument hire Stand lights Making Music sub & insurance Brochure, website and marketing Other committee expenses 3 Secretary’s expenses Other expenses		30,102.22 2,805.00 2,333.98 246.92 1,500.00 0.00 1,400.00 1,000.00 440.00 200.00 375.00 550.00 270.00 586.26 0.00 38,757.46 3,051.92
					0.00	1,930.50
					(164.50)	255.00
						420.00
					264.00
					99.50	2,605.50
					2,705.00
TOTAL EXPENDITURE		41,809.38			2,705.00
Surplus on the year, per activity		5,908.26 725.59
					118.46	684.50
					802.96
TOTAL SURPLUS		6,633.85			802.96

EASTER ORCHESTRAL SOCIETY

Statement of Net Assets

Current account Savings account (Barclays) Savings account (Saffron BS) Total bank balances Deduct Income in advance Other creditors Add Payments in advance Net Assets cfwd Add surplus for the year to 31-Dec-22 Net Assets	Carried forward at 31-Dec-22		Brought forward at 01-Jan-22
	1,993.01 8,000.00 47,598.38 57,591.39 (16,136.00) (610.00) 2,903.80 43,749.19 bfwd cfwd		6,167.25 0.00 52,318.01
			58,485.26
			(23,232.50) 0.00 1,862.58
			37,115.34
			6,633.85
			43,749.19