Ewyas Harold Preschool
Chair Annual Report Sept 22-Aug 23
Preschool ended the 22/23 school year with a loss of £9,516.92 and £12,088.05 in the bank account. The committee remains the same for this coming year with Ally Evans as Secretary, Gill Brown as Treasurer and Cheryl Hall as Chair.
Finances were tight towards the end of the academic year but there were some purchases of toys and equipment which included tuff trays, stands and books. The total spent on these resources for 22-23 was £83.97.
Numbers for preschool for July 2023 are 18. This comprises of 16 3 year olds and 2, 2 year olds. The hourly rate remains £5.10 for 2 year olds and £4.90 for 3 years old. As a result of challenges with 2 years olds and our current staffing ratios, the decision has been taken not to admit any more 2-yearolds for the moment.
Fundraising has been limited due to lack of involvement from parents and time for staff to plan anything.
We carried out a Scavenger Hunt and sold chocolate Brownies for Mother’s Day which raised £141.00
Staff have undergone various training:
Sue: First Aid, Safeguarding, Food Hygiene, Prevent.
Rita: First Aid, Safeguarding.
Hilary: Completed her Level 2 training, Prevent, Safeguarding.
Gemma: Autism training, Prevent, Safeguarding.
At the end of the summer term, we were still low on numbers after a year of having low numbers. This was due in part to the unrest at the school and perhaps the cost-of-living crisis. As a result, we were faced with the possibility of closure unless we made some serious decisions. After a lot of work from our Treasurer, we were able to find a staffing model that worked long enough for us to approach the Primary school about merging us in with them as this seems to be the best long-term solution we can find. This is a possibility, but further talks will be needed.
Forecasted new pupils, helped by the opening of the new estate in the village, means that we are expecting more income going forward. This predicted extra revenue has meant that we are now on a more balanced set of finances where we would see a small profit come the end of the academic year 2024 so this is encouraging.
I would like to take this opportunity to say thank you to the staff for their patience and flexibility at what has been a difficult time, we appreciate that this has not been easy on any of you and that the uncertainty has been unsettling. We are grateful for all your work and your devotion to Preschool-it is ultimately you that make this place as special as it is. Hopefully now we are secure in our own right and can look forward to merging talks with school.
I’d also like to thank the rest of the committee for their hard work and dedication, as volunteers this can be a hard role to fill at times, especially when things are difficult, and we must find the time
around our own jobs and families. Combined I think we all make a great team and we will have a better 2024.
EWYAS HAROLD PRE-SCHOOL GROUP
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2023
| Receipts Fees Early Years Grants Early Years Inclusion Grants Rurality Grants Breakfast and Craft Club Tots Group Donations Fund Raising Income Raffle Christmas Fayre Mothers Day Flowers Milk Savings Accounts Interest Payments Wages Pensions Toys, Games and Equipment Breakfast and Craft Club Rent Insurance Repairs and Maintenance Fund Raising Costs Mothers Day Flowers Bingo Nights Fashion Show Advertising Excursions Bouncy Castle Refreshments Craft Expenses and Cleaning Postage, Stationery and Computer Costs Accountants Fees Uniforms Sweatshirts Subscriptions and Registration Fees Training Bank Charges Incidental Expenses Surplus (Deficit) for the Year Bank and Cash Balance at beginning of Year Petty Cash Bank Balance at end of Year Savings Accounts Balance at end of Year |
Restricted General 11,286.82 37,886.38 1,707.00 2,088.00 - - 54.51 93.00 - 147.50 - 9.76 - 53,272.97 52,384.47 773.43 83.97 - 4,285.13 743.45 14.19 49.42 - - 282.74 - 80.52 573.40 1,044.95 568.76 546.00 28.68 107.25 239.32 626.13 - 358.08 - 62,789.89 - (9,516.92) 21,648.13 12,131.21 43.16 12,088.05 - 12,131.21 2023 |
Restricted General 7,809.10 48,748.60 - 2,000.00 - - 10.00 96.00 276.60 102.13 (2.94) 7.82 2022 |
Restricted General 7,809.10 48,748.60 - 2,000.00 - - 10.00 96.00 276.60 102.13 (2.94) 7.82 2022 |
|
|---|---|---|---|---|
| - | - | 59,047.31 | ||
| 45,994.49 610.84 4,712.13 - 4,316.01 709.86 - 30.45 - - 25.00 86.00 - 623.12 1,431.89 436.70 546.00 196.26 - 227.44 462.34 - 394.89 |
||||
| - | - | 60,803.42 | ||
| - 43.16 12,088.05 - |
- 80.09 13,727.90 7,840.14 |
(1,756.11) 23,404.24 |
||
| 21,648.13 | ||||
| 21,648.13 |
We have prepared the above Receipts and Payments Account from the books, vouchers and information made available to us and certify that it is accordance therewith. We have not carried out an audit.
1 St. Mary's Street Ross-on-Wye
Thorne & Co.
10th November 2023
Independent examiner's report on the accounts
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Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Ewyas Harold Pre-School
On accounts for the year 31 August 2023 Charity no 1153965 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/ 08 / 2023.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Edward Richards Date: 10 November 2023 Name: Edward Charles Richards Relevant professional FCCA qualification(s) or body (if any): Address: Thorne & Co., Accountants, 1 St. Mary’s Street, Ross-on-Wye, Herefordshire HR9 5HT
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
October 2018
1
IER
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER