Trustees, Annual Report coTrIr*ll-.Nrri" PLXI'GROITP For the 1st April 2023 to 31st March 2024 Section A Reference and administration details Charity name Parkview Community Playgroup Registered charity number 1153914 Charitvs principal address Hiltingbury Community Centre (The Hilt) Hiltingbury Road Chandler5Ford Eastleigh S053 5NP Names of the charity trustees who manage the charity Trustee name and office Sabrina Gardner- Chair Scarlett Smyth-vice Chair Patrick -Treasurer Celtie Lincoln- Secretary Jan 2023-Current Jan 2023-Current Sept 2023-current Jan 2023-Current Section B Structure. governance and management Type of governing documentation Constitution (Charity Commission CIO September 2013) How the charity is constituted Charitable Incorporated Organisation Trustee selection method Responsibility for the selection of new Trustees rests with the existing trustees. They must oversee the management of an open and efficient process and always act in the best interests of the charity.
The trustees are elected from the parents of the children attending the setting. Ideally those elected have suitable experience for the role. If this is not possible the outgoing trustees will ensure suitable training a nd supervision is given in the handover. All current trustees have completed the courses on the free training website run through Pre School Alliance called Educare. These include such courses as Safeguarding and the Role of the Trustees. Sertion C Objertives and activltles Summary of the objectives of the charity set out in the constitution: The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: lal Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means orability; Ibl Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; Icl Instigation and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. Summary of the main activities undertaken for the public benefit in relation to these objectives Provided a safe, secure, happy and stimulating environment for the preschool age children to learn and develop through play. This was within the EYFS framework with learning through games and play, covering the following topics: communication and language, physical development, personal, social and emotional development, literacy, mathematics, understanding the world, expressive arts and design. Children of school age were prepared by visits to the local schools, picnics and topic subjects included within the session. Under Section 1715) of the Charities Act and the Charitie5 (Accounts and Reports) Regulations 2008, the trustees are aware of the commission's public benefit guidance. At the annual planning meeting the occupancy levels were increased and the hourly rate set at a level to ensure that the playgroup was more accessible but still within staff to child ratiO5. Section D Achievements and Performance Summary of the main achievements of the charity during the year Staff and committee work together closely to ensure all government Euidelines are adhered to.
The Playgroup is now operating at nearfull capacity and successfully runs 9am-3pm Monday to Friday. The increase in afternoons have a positive response from parents and the extra hours are being filled. The Charity is considered to be financially stable. Our main income is from fees which 15 SUPPOrted by fundraising events. We have also introduced a voluntary daily fee to help with covering the cost of materials and equipment that enhances the children's play and learning. Many of our children started school in September and they left playgroup as happy, confident and sociable children who are a credit to the dedicated team of staff and ethos of Parkview. There have been no complaints or incidents that require a report to Ofsted. Section E Financial Review The majority of fee income comes from Hampshire County Council (£4.77) under the government funding scheme for 3 and 4 year olds, with the remainder from parents who have to pay £6 across the board for those that don't get funding. A fundraising event brought in a healthy amount of cash to help cover the costs of materials to update and refresh our outdoor play area with new fencing ancl planters to enrich the children's development. Reserves are held to help the Setting operate effectively. Tru5tee5 keep the reserves policy and the level of reserves held under review but Parkview aims to hold cash reserves equivalent to 3 months, worth of operating costs. Trustees monitor the level of reserves monthly. In this way trustees will be aware of the build-up of excess reserves or of reserves being unexpectedly or rapidly depleted. Having Set the reserves level or range in which it is desirable to operate, trustees monitor the reserves actually held to establish the reason for any significant difference with the target level set. If reserves during the year are below target or exceed target, the trustees consider whether this is due to a 5hort-term situation or a longer-temi issue. Action may then be needed to replenish or spend reserves. The trustees declare that they have approved the trustee5' report above. Signed on behalf of the charivs trustees". Full name: Sabrina Gardner Position: Chair Date.. a.(Ji. £olS Signature: Full name: Scarlett Smyth Position: Vice Chair Date:a2. ttl . aoat> Signature:
1153914 Receipts and payments accounts CC16a For the period 01/04/2023 31/03/2024 To from FOR ENGLAND ANO WALES ____ ....1.... _J CHARITY COMMISSIONukview Community Playgroup
Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest£ to the nearest£ to the nearest £ to the nearest£ A1 Receipts Fees: from parents 22,218 22,218 11,606 Fees: from Hampshire County Council 92,241 92,241 71,904 Fundraising & donations 1,617 1,617 2,612 Other 189 189 39 - - - - - - - - ====2 Sub total (Gross income for AR) 116,266 116,266 86,160 [A2 Asset ana investment sales, = (see table). - - - Sub total §§§§ 116,266 a Total receipts ( 116.266 I ( -li -ii J , 86.1601 A3 Payments Staff costs 74,745 - 74,745 72,201 Rent 7,578 7,578 9,123 Food 111 111 221 Activities - materials 1,192 1,192[=] 2,055 S= on[Sa.] CCXX R1 accounts (SS) 28/01/2025
Equlpmenl Slalionery Telephone and postage Slalulory, prolesslonal & leoal fees Insurance Subscriplions Training Fundraislng ctssls Advertislng and promollons Cleanlng Sundry 2,207 29 114 463 796 1.110 144 2.207 29 114 463 796 1,110 144 657 113 87 738 760 944 404 661 99 27 103 102 64 102 54 Sub total A4 Asset and Investment urchases seo table Sub total Total payments Net of recelpts/(payments) A6 Transfers between funds A6 Cash funds last year end Cash funds thls year end Section B Statement of assets and liabilities at the end of the period Unrestricted funds lo near8sl £ Caleguii¥¥ Restrlcted funds lo nearest É Endowment funds to MaTe$l £ L)ptails B1 Cash funds Bank accounl 40,349 Fu1raISIng account 9,750 CCXX R2 accounts (SS) 28101t2025
Total cash funds 50,098 Ivé• balK 1b •rKI Yme[ coix)U811 Unrestrfcted funds to ne4r•st £ Restrlcted funds to neare8t £ Endowment funds to nearest £ l )ptails Fund to whlch a$sel belon Cost {optlonJll Curront valu• Ilonal B3 Investment assets rii,tciils Fund to whlch asset belon Current value lonal Cost {optlonall 84 Assets retalned for the charity's own use CCXX R3 accounts (SS} 28101r2025
Fund to whSch Ilablll rBlates Amount due optional When due Ilonal) B5 Llabillties Signed by one or two trustee8 on behalfofaR the trustees Date of roval Signature Print Name sqhJh- GAEoKs£ 4r£iLk IrJJogU Zi CCXX R4 accounts (SS) 28101r2025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trusteesl members of Parkview Community Playgroup On accounts for the year ended 31 March 2024 Charity no (if any) 1153914 Set out on pages (remember lo include the page numbers of additional shee I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: K. Wilkinson Relevant professional qualification{s) or body (if any): 1st class Economics with Accounting BSC. (University of Bristol) Qualified as a Chartered Accountant with the Institute of Chartered Accountants of Scotland (ICAS) in 2003 Address: 16 Nottingham Road Bristol BS7 gDH IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018