## Trustees’ Annual Report For the 1st April 2020 to 31st March 2021 ## **Section A Reference and administration details** **Charity name** Parkview Community Playgroup **Registered charity number** 1153914 **Charity’s principal address** Hiltingbury Community Centre (The Hilt) Hiltingbury Road ChandlersFord Eastleigh SO53 5NP **Names of the charity trustees who manage the charity** _Trustee name and office_ ## _Dates_ Johnanne Mitchell- Chair 04/09/17 - 20/07/2021 LaurenSingleton-Secretary/Chair 04/09/17 - Curent Helen Miller-Treasurer 04/09/19 - Current Lauren Miller-Fundraiser 04/09/19 - 31/12/21 Charlotte Stillwell-Fundraiser 04/09/19 - 03/03/21 Louise Winter -Treasurer 04/10/21- Current Katie King - Secretary 04/10/21- Current **Section B Structure, governance and management** **Type of governing documentation** Constitution (Charity Commission CIO September 2013) **How the charity is constituted** Charitable Incorporated Organisation **Trustee selection method** Responsibility for the selection of new Trustees rests with the existing trustees. They must oversee the management of an open and efficient process and always act in the best interests of the charity. The trustees are elected from the parents of the children attending the setting. Ideally those elected have suitable experience for the role. If this is not possible the outgoing trustees will ensure suitable training and supervision is given in the handover. All current trustees have completed the courses on the free training website run through Pre School Alliance called Educare. These include such courses as Safeguarding and the Role of the Trustees. ## **Section C Objectives and activities** ## **Summary of the objectives of the charity set out in the constitution:** The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: - (a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; - (b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; - (c) Instigation and adhering to and furthering the aims and objects of the Pre-School Learning Alliance. ## **Summary of the main activities undertaken for the public benefit in relation to these objectives** Provided a safe, secure, happy and stimulating environment for the preschool age children to learn and develop through play. This was within the EYFS framework with learning through games and play, covering the following topics: communication and language, physical development, personal, social and emotional development, literacy, mathematics, understanding the world, expressive arts and design. Children of school age were prepared by visits to the local schools, picnics and topic subjects included within the session. Occupation levels were low in September 2017 due to a low birth rate year. However, after promotion of our setting, these levels have steadily risen. We are now above 80% and have secured occupation levels maintaining this percentage next year to ensure the sustainability of the setting. Under Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008, the trustees are aware of the commission’s public benefit guidance. At the annual planning meeting the occupancy levels were increased and the hourly rate set at a level to ensure that the playgroup was more accessible but still within staff to child ratios. ## **Section D Achievements and Performance** **Summary of the main achievements of the charity during the year** Due to Coronavirus, things haven't been quite the same this year but everything has been well managed and the staff and committee have worked together closely to ensure all government guidelines have been adhered to. The Playgroup is now operating at near full capacity and an extra afternoon has been added to the timetable of the setting due to demand from parents. Parkview playgroup benefits from the experience of long serving staff and due to the extra hours we are increasing our staff by adding a new member. The Charity is considered to be financially stable. Our main income is from fees however, fundraising still plays a vital part. We have done some smaller fundraising this year due to coronavirus, but our families have been very supportive. We hope to resume our annual fundraising events as soon as we can. Many of our children started school in September and they left playgroup as happy, confident and sociable children who are a credit to the dedicated team of staff and ethos of Parkview. There have been no complaints or incidents that require a report to Ofsted. ## **Section E Financial Review** The majority of fee income comes from Hampshire County Council (£ 83,892 ) under the government funding scheme for 3 and 4 year olds, with the remainder from parents ( £9,323) The fundraising brought in £1,280 over the period and this was used to update and replace equipment for the benefit of the children. The playgroup wishes to develop the outside area for the children, to enrich their development. This would need an increase in the fundraising or raising grants to cover the costs. Reserves are held to help the setting operate effectively. Trustees keep the reserves policy and the level of reserves held under review but Parkview aims to hold cash reserves equivalent to 3 months’ worth of operating costs. Trustees monitor the level of reserves monthly. In this way trustees will be aware of the build-up of excess reserves or of reserves being unexpectedly or rapidly depleted. Having set the reserves level or range in which it is desirable to operate, trustees monitor the reserves actually held to establish the reason for any significant difference with the target level set. If reserves during the year are below target or exceed target, the trustees consider whether this is due to a short-term situation or a longer-term issue. Action may then be needed to replenish or spend reserves. The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: Full name: Lauren Singleton Position: Chair Date: 12.12.2021 Signature: Full name: Louise Winter Position: Treasurer Date: Signature: CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indo￿ndent Examiners Roport Parkview Communrty PlaygfOUP mambets uf On account$ fgr the yoar 31 Uarth 2021 •nded Charfty no {if any) 1153914 Set out on pao•s Y •TrJz I report to trust￿ on ry exarnin*ion of the acosunts of t￿ a)Ov charity {'the Trust.) for tho yeai endea 31 March 2021. R•spon3ibilities and As th? charity trusto&s cf the Trust. you are rèsponslbk for the praparation basis of report of tha account? in accoroanL* with the reQ￿'ireMenrs of Ihf Charrties A¢t 2011 (-the Act). I report in r6sp•ct d rny examinatton ol the Tru81'3 a￿￿nts o urnler seGtw)n 145 of the 2011 Act and in caffying out my examination. I have fcjllowed the app.icabla DifeGlipns gr¥en by the Charliy Commi58ion utwjer 8eclion 14515j(b) ol ttr.e ACL I hav• trjmpleted my examination I ctrfnn Ihat no m*8rial matters ha corne to my atténiion in conneci on with Ihg examinatK)n wr)i¢h giveB me causa to believe Ihat in. any rnateriat respect: accounilng rerords were nc4 kèpt In WCGOTdan￿ th sgclion 130 of the AGI or the acc(m￿ts (kn rK>t aCC￿d with the Jwomt5ng r%xoids I have no and ha￿ com• acffjss no other mattgrs in ronnection the examin81ion to iyhich attention shtsukl be t*awn in ordèr tra enab prcyw understan(I'nq of th8 aCco￿ntS to be reachod. Independent •xamlnerfg statgrngnt Dal•: 31 January 2Q22 Name: FJ Wlda Rèlèvant prDfegsional qualrficatlonl61 or body IK any)- FCCA CChA Addr•GS: 4 MarioohJ D¢ivè sley Surrerf GV214SF Sectioii B Disclosur• Only COryil8t8 if thè EXa￿lner needB to hghlight rriatters ol concern j3ee CC32. Ind8p8ndèrt of tharity accounts". dYedrf)nB aThJ guidano) for examiners). IER October 2018 ||**PARKVIEW COMMUNITY PLAYGROUP**|**PARKVIEW COMMUNITY PLAYGROUP**|**PARKVIEW COMMUNITY PLAYGROUP**|**1153914**|**1153914**|**CC16a**| |---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
**01/04/2020**|**To**|Period end date
**31/03/2021**||| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**9,323**
**83,892**
**1,280**
**52**
**-**
**-**
**-**
**-**
**94,547**
**-**
**-**
**-**
**94,547**
**213**
**68,734**
**7,866**
**46**
**1,265**
**367**
**164**
**88**
**682**
**726**
**686**
**112**
**156**
**287**
**-**
**81,392**
**-**
**-**
**-**
**81,392**
**13,155**
**-**
**11,872**
**25,027**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**9,323**
**83,892**
**1,280**
**52**
**-**
**-**
**-**
**-**
**94,547**
**-**
**-**
**-**
**94,547**
**213**
**68,734**
**7,866**
**46**
**1,265**
**367**
**164**
**88**
**682**
**726**
**686**
**112**
**156**
**287**
**-**
**81,392**
**-**
**-**
**-**
**81,392**

**13,155**||**Last year**
**to the nearest £**| |Fees: fromparents|**9,323**|||||**16,706**| |Fees: from Hampshire CountyCouncil|**83,892**|||||**57,281**| |Fund-raisingand donations|**1,280**|||||**4,882**| |Other|**52**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**94,547**|||||**78,869**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**78,869**| |||||||| |Fund-raisingcosts|**213**|||||**1,275**| |Staff costs inc training|**68,734**|||||**69,435**| |Rent|**7,866**|||||**7,954**| |Activities - food|**46**|||||**659**| |Activities- materials|**1,265**|||||**1,094**| |Equipment|**367**|||||**1,062**| |Stationery|**164**|||||**284**| |Telephone andpostage|**88**|||||**75**| |Statutory, professional and legal fees|**682**|||||**944**| |Insurance|**726**|||||**716**| |Subscriptions|**686**|||||**52**| |Advertisingandpromotion|**112**|||||**122**| |Cleaning|**156**|||||**21**| |Sundry|**287**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**81,392**|||||**83,693**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**83,693**| |||||||| ||**13,155**|**-**||
**13,155**||**- 4,824**| ||**-**|**-**||**-**||**-**| ||**11,872**|**-**||**11,872**||**16,696**| ||**25,027**|**-**||**25,027**||**11,872**| CCXX R1 accounts (SS) 31/01/2022 1 Sectlon 8 Statement of assets and 113bllitles at the end of the perlod Unrestrtctè(J Restrlctéd hmd Endowmenl nds c￿￿9￿n fktsi •EJre5tE 1 C05h lundy PS .FundrAsiYJ *£tuDI 1,271 Toi•l lund¥ 26.Q27 u￿eSthet*￿ fund5 IDnparestE Restrtcted hmd¥ Endowm•nt Oeialls tDMifESt to lleaVEsI¥ Del8115 rJeta615 84 Assets relained lor th ch511t￿$ ovm use dw• 85 Liabilitie5 PMI Naff Dare ol (yrfal (Jrtee4J Slfi LWISÉ CCXX R2 ¥£couftis (SS:. 311111..2022