## Friend’s of Hartford Manor
Charity Number 1153908
Registered Address: Hartford Manor Primary School, Stones Manor Lane, Hartford, CW8 1NU
## **Registered Trustees:**
FOHM Committee 2020/2021 Chair Michelle Bebbington Treasurer – Beccy Sheller
Secretary and Communications Officers (joint position) Katie Dean and Helen Ghagan Vice Chair - Amy Caves
Ordinary Committee Members Natalie Wood, Lucy Holroyd, Sarah Smith, Nicola Grace, Alison Clarke, Petra Hadingham, Bec Coventry, Kathryn Cawley, Anna Toye Rob Bemment.
## **Highlights for this year**
- Raising £23,500! Our best year ever!!
- Online raffles – National PTA Raffle but also the Sleepover bundle, Garden Planter,
- build a bear and even a Christmas Cake!
- The School Lottery continues to be well supported, the same with
- Easyfundraising and AmazonSmile
- Clothes Recycling – Now established within Hartford and through lockdown it has
- been used a lot!
- Sunflowers – We had such a huge response from families engaging with our Facebook
- page to share pictures of the children planting and growing their sunflowers seeds over the summer. It’s been so lovely!
- Ohh … and not forgetting that we won Community ReAwards PTA of the Year for
- 2021!
## **Things to Evaluate**
- We will have some changes in the committee this year and they will need our full
- support whilst they get to grips with their new roles, and we will also have lots of new members which is brilliant!
• We need to continue to review the availability of grants, promote match
funding and community donations
- And we will of course need to keep an eye on local restrictions and opportunities to
- host some – offline – in person - events!
## **The Difference We Have Made:**
- (a) Items we have bought this year include:
- Nursery Storage
- Reading Huts
- Mr Bedford’s Wildlife Cameras
- Additional Books and Playground equipment via Redrow Donation
- Brass Band Treat Day for all the children
- (b) On-going pledges:
- Recollection books
- Reception starters book bags
- Reading prizes at the Celebration Assemblies
- £500 p.a. for the library stocks
- £200 School Performance resources
- £500 Playground equipment
Approved Future Pledges:
- Multi-Play Daily Mile Track - £15,000
- Year 6 Hangout/Outside Classroom Area - £10,000
## **BIG Thanks to:**
• All staff at school for their on-going support with our fundraising ideas throughout the year
• Particular mention for the School Office for all their continued support distributing posters and newsletter, setting up ParentPay, collecting money and dealing with queries on our behalf
• Our amazing HM Community who continue to support our fundraising activities. We would not be able to do what we do without parental help and support. Thank you to all the parents/carers and the children at our school.
## **HUGE thanks to the FOHM Committee members!**
This year has been another difficult one as we have juggled our home and work lives – looking after families and friends when they have needed us, but also taking care of ourselves throughout the pandemic. And yet, when we have been able, we have pulled together, come up with ideas and taken forward several fundraisers to continue to raise funds for our school and we have continued to provide resources that enhance the experience of our children.
Let’s hope over the next 12 months FOHM can do what they do best and host amazing in-person events, having fun with our children and HM Community and continue to raise money for our school.
It’s with a heavy heart that I step down as Chair of FOHM this year now that Harry has moved to High School. But it has been such a huge privilege to be part of such an amazing community and the positive impact that we have made within our school and local community.
Thanks again for all your support this year and throughout my tenure as Chair. Good luck with all your future fundraising – you’ll be fab!
## **Financials**
Reporting period for accounts: 1[st] September 2020- 31[st] August 2021
## **Opening bank balance**
Opening bank balance on 1[st] September 2020 was £13,709.35 Opening cash balance of £0
Total income received during the period £26,140.26 Total expenses during the period £2,754.19 Donations to school this year totalled £5,574
## **Closing bank balance**
Closing bank balance 31[st] August 2021 £31,559.58 Closing cash balance £0
## **Incomings**
Total raised for the school £23,542.07
## Event profits
|Sponsored bike ride|£5,475.25|
|---|---|
|Dare 2B Different|£485.72|
|Small change challenge|£513.47|
|BigPTA Raffle(December 2020)|£322.50|
|Virtualquiz night|£115|
|Christmas Cards|£669|
|Pumpkin Decorating|£87.09|
|CandyCane Corner|£1221.40|
|Pre-loved uniform|£347|
|Lockdown love|£110|
|The BigRead|£1747|
|Sleepover Raffle|£500|
|Balloon race|£489.68|
|Sunflowers|£60|
|BigPTA Raffle|£298.50|
|Non uniform DayDecember|£239.97|
|Christmas Tombola|£286.75|
|Non uniform dayMay2021|£322|
|Gardenplanter raffle|£128|
|Build a bear raffles|£450|
|Christmas cake raffle|£100|
|Year 6 Leaver’s Hoodies|£75|
## Summary of Receipts and Payments
|**Receipts**||
|---|---|
|Grants & Donations|£2,056.78|
|Event income|£17,248.50|
|Lotteryincome|£2,680.20|
|Commissions|£1850.44|
|HMRC Gift Aid|£2,304.34|
|**Total**|**£26,140.26**|
|**Payments**||
|---|---|
|Event Expenses
|£2,598.19|
|Licenses
|£20|
|PTA
Membership/Insurance
|£111|
|Asset/investment
purchases
|£0|
|Cash floats out
|£0|
|Donations to school
|£5574|
|Gifts
|£25|
|**Total**
|**£8,328.19**|
## **Donations to school**
Donations to school this year totalled £5,574 including: Reception book bags Y6 Recollection books Nursery storage Playground equipment Reading huts Small Change Challenge prize IT Donation Redrow Donation Mr Bedford’s new wildlife cameras
## **Accounts verification**
The accounts for FOHM have been verified by Katie Broom who is registered with The Institute of Chartered Accountants in England and Wales. This included an analysis of bank transactions supplied reconciled to the bank balance for the period 1/9/20 to 31/8/21.
All payments out of the bank account were checked against supporting documentation. She confirmed that the money spent through the bank account, is supported by invoices & / or authorisation documents.
Some improvements have been suggested on certain areas of administration but good controls and procedures are in place and it was concluded that the accounts are true and fair and free from material misstatement.
## **Special notes**
We did not receive any grants from local government
We did not receive any donations from unknown sources or have any unusual activity We did not receive any non-UK income
The trustees did not receive any payments other than reimbursement of expenses. Less than 20 additional volunteers helped during the year to 31st August 2021, DBS checked were not required.
The trustees for this period are listed above and no changes were made during the year.
## **Declaration**
Signed on behalf of the charity’s trustees
Signature: R.Sheller
Full name: Rebecca Sheller
Position: Treasurer
Date: 19[th] September 2021
**Charity Name N FRIENDS OF HARTFORD MANOR 1**
## **Receipts and payments acco**
Period start date
**For the period from**
**To**
09/01/2020
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Events 16,876 - -
Donations 9,265 - -
Gift Match - - -
- - -
- - -
- - -
- - -
- - -
26,140 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 26,140 - -
A3 Payments
Events 2,598 - -
Misc expenses 156 - -
Donations 5,574 - -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total 8,328 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 8,328 - -
Net of receipts/(payments) 17,812 - -
A5 Transfers between funds - - -
A6 Cash funds last year end 13,709 - -
**----- End of picture text -----**
_**Cash funds this year end**_ **31,559 - -**
## **Section B Statement of assets and liabilities at the end of**
**Unrestricted Categories Details funds to nearest £ B1 Cash funds** Bank account **31,559 - -** _**Total cash funds**_ **31,559** (agree balances with receipts and payments account(s)) OK **Unrestricted funds Details to nearest £ - B2 Other monetary assets - - - - -**
## **Fund to which Details asset belongs**
## **B3 Investment assets B4 Assets retained for the charity’s own use**
|**Details**
**Details**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Details**
**Details**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|
|---|---|
|||
|||
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
Signature Print N
**o (if any) 153908**
## **ounts**
## **CC16a**
Period end date 08/31/2021
## **Total funds**
## **Last year**
**to the nearest £**
**to the nearest £**
**----- Start of picture text -----**
16,876 18,577
9,265 -
- -
- -
- -
- -
- -
- -
26,140 18,577
**----- End of picture text -----**
**----- Start of picture text -----**
-
- -
- -
26,140 18,577
2,598 19,497
156 -
5,574 -
- -
- -
- -
- -
- -
- -
8,328 19,497
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
- -
8,328 19,497
17,812 - 920
- -
13,709 14,629
**----- End of picture text -----**
## **the period**
**----- Start of picture text -----**
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
**----- End of picture text -----**
**----- Start of picture text -----**
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
-
Date of
Name
approval
**----- End of picture text -----**
At the request of the Treasurer, Beccy Sheller, I have conducted an audit of the Friends of Hartford Manor accounts for the year ending 31st August 2021. I can confirm the full books and records were made available to me and are kept in good order.
As part of this engagement, I have conducted the following testing:
· A reconciliation of the opening and closing cash book balances to the bank statement
- Agreed the majority of expenditure to supporting documentation
· Reviewed support for the following income sources - gift aid, school lottery and Amazon smile
## **Expenditure**
There are good expenditure controls in place with expense claims requiring support and being signed off by two signatories. A couple of claim forms only had one signatory so it should be ensured going forward that there are two.
For donations to the school, it may be worth keeping support for the donation that was agreed with the school with the invoice for the expenditure.
## **Income**
I have seen support for the HMRC gift aid, Amazon smile and school lottery income. It can only be confirmed that the cash actually banked matches the bank statement and the summaries kept but I cannot verify that this agrees to the funds raised and income received from the actual events. The bank opening balances and closing balances have been reconciled to the attached summary. I can therefore confirm that the attached summary agrees to the bank movement but cannot confirm that all the income from the events has been authorised and accounted for.
## **Records**
The records are kept in good order but going forward it might be useful if possible to download the bank statements into excel directly from the online banking to save having to manually enter the information into excel. It would also be useful to ensure that each income stream is consistently added to the same column as in the current year some income streams were added to donations on some occasions and events on others. This could be made easier by adding a column for each event.
In conclusion, I can confirm that the accounts are true and fair and free from material misstatement.
Katie Broom
ICAEW member 9271016
19th September 2021