## **Trustees' Annual Report for the period**
Period start date Period end date Date Month Year Day Month Year **From** 06 04 2021 **To** 05 04 2022
## Section A Reference and administration details
## **Charity name** Community Emergency Foodbank
**Other names charity is known by** CEF
**Registered charity number (if any)** 1153907
**Charity's principal address** Rectory Farm House
2 Church Street Bladon Woodstock **Postcode OX20 1RS**
## **Names of the charity trustees who manage the charity**
|2
3
5
6
7
8
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if**
**any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mrs Elaine Parsons||||
||Adrian White||||
||Mr Tom Benyon||||
||Mrs Sue Wingfield Digby|Chair|||
||Mrs Claire Lewis||||
||Mr Andrew Bevan|Secretary|||
||Rebecca Ekins||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**TAR**
March **2012**
1
**Type of adviser**
**Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution adopted 23 September 2013
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in April but may begin or end their Trusteeship at other times (eg. appointed by, elected by) as appropriate.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The Trustees have a comprehensive risk register which is reviewed annually,
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To provide emergency non-perishable food to people in Oxford who are struggling financially to put food on the table. All recipients of food parcels have to be referred by statutory or non-statutory organisations working in the city of Oxford. In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The CEF goal is to alleviate hunger in Oxford City by seeking and collecting food and distributing it to those in need. During COVID lockdown we closed our CEF café service and provided a delivery service to all those who had been electronically referred to us by the various referral agencies in the city. This was provided by volunteers, working in pairs to deliver food parcels door to door. This service continued until 1[st] August 2021 when we returned to our CEF café
**TAR**
March **2012**
2
collection points at St Francis Church, Barton Community Church and Littlemore Baptist Church. We have continued to use our electronic referral link
**What do we want to achieve?**
To provide three days nutritionally balanced emergency food-aid for people in crisis identified and referred through an online referral link by frontline workers. To work with statutory and non-statutory service providers e.g. GPs, Health Visitors, Social Workers, Probation Officers, Citizen’s Advice, Clergy,
Community Workers etc. – any professionals who are likely to come into **Summary of the main** contact with people in real need. Referrers are able to refer for a **activities undertaken for the** maximum of five visits (further referral needs may be negotiated on an **public benefit in relation to** individual basis). **these objects (include within this section the statutory** To signpost service users to other agencies appropriate to their needs **declaration that trustees have** i.e. Citizens Advice, housing departments, social services, Age Concern, **had regard to the guidance** Sure Start, probation services, mental health services. **issued by the Charity Commission on public** To provide a hot drink and snack and an opportunity to talk to a listening **benefit)** ear in a comfortable setting.
To signpost service users to other agencies appropriate to their needs i.e. Citizens Advice, housing departments, social services, Age Concern, Sure Start, probation services, mental health services.
To provide a hot drink and snack and an opportunity to talk to a listening ear in a comfortable setting.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
## **- Annual report for the Community Emergency Food bank (CEF) 2021/22**
I am pleased to report for the year 2021/2022 CEF:
- Has fed in excess of 3,700 people in need.
- • Distributed over 50,000 items of food,
- Works with 35 committed volunteers as well as extra help in times of warehouse overload and lockdown.
- A holiday scheme has helped families whose children receive free school meals, to manage during the school holidays.
- Has established a closer liaison with individuals within referral agencies to discuss and negotiate the food support needed for their clients in the longer term.
- Supported other organisations with food distribution and food donations.
- A 150 mile sponsored walk raised over £6178.00
**TAR**
March **2012**
5
## **Section E Financial review**
We hold £23,662.00 cash in the bank and £229.233 in investments, all of **Brief statement of the** which are unrestricted funds. These funds are held to cover a 6-month **charity’s policy on reserves** operating expenditure due to lack of donations and any unforeseen expense that may occur.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Susan Wingfield Digby **Position (eg Secretary, Chair,** Chair **etc) Date** 05/10/2022
**TAR**
March **2012**
6
**Charity Name 1153907 Community Emergency Foodbank**
## **Receipts and payments accounts**
**Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 06/04/2021 05/04/2022
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||
|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**102,284**
**5,879**
**-**
**-**
**-**
**-**
**-**
**-**
**108,163**
**-**
**-**
**-**
**108,163**
**653**
**946**
**2,853**
**125**
**995**
**2,284**
**14,237**
**1,183**
**875**
**1,460**
**25,611**
**768**
**-**
**100,000**
**100,768**
**126,379**
**- 18,216**
**-**
**41,878**
**23,662**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**102,284**
**5,879**
**-**
**-**
**-**
**-**
**-**
**-**
**108,163**
**-**
**-**
**-**
**108,163**
**653**
**946**
**2,853**
**125**
**995**
**2,284**
**14,237**
**1,183**
**875**
**1,460**
**25,611**
**768**
**-**
**100,000**
**100,768**
**126,379**
**- 18,216**||**Last year**
**to the nearest £**|
|Donations|**102,284**||||||**135,741**|
|Gift Aid|**5,879**||||||**739**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**108,163**||||||**136,480**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**136,480**|
|||||||||
|
Fund raisingcosts-mailshots|**653**||**-**||**653**||**1,490**|
|Direct costs-food|**946**||**-**||**946**||**6,666**|
|Rent|**2,853**||**-**||**2,853**||**4,184**|
|Telephone|**125**||**-**||**125**||**113**|
|Insurance|**995**||**-**||**995**||**980**|
|Motor & travel exps|**2,284**||**-**||**2,284**||**3,353**|
|Contractors|**14,237**||**-**||**14,237**||**13,111**|
|Repairs|**1,183**||**-**||**1,183**||**653**|
|Bank fees|**875**||||**875**||**1,432**|
|Admin exps|**1,460**||**-**||**1,460**||**2,335**|
|**_Sub total_ **|**25,611**||**-**||**25,611**||**34,317**|
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||||**11,105**|
|**A4 Asset and investment**
**purchases (see table)**|**768**|||||||
|**,**
**Assets**|**-**|||||||
|Investments|**100,000**||||||**70,000**|
|**_Sub total_ **|**100,768**||||||**81,105**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**115,422**|
|||||||||
||**- 18,216**|**-**|**-**||
**- 18,216**||**21,058**|
||**-**|**-**|**-**||**-**||**-**|
||**41,878**|**-**|**-**||**41,878**||**20,820**|
||**23,662**|**-**|**-**||**23,662**||**41,878**|
CCXX R1 accounts (SS)
24/11/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Gift Aid
**Details**
**Details**
Car
Computer
Fridge
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**23,662**
**-**
**-**
**-**
**-**
**-**
**23,662**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,741**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**229,233**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**5,825**|
||||**640**|
||||**568**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
24/11/2022
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Community Emergency Foodbank
**On accounts for the year** 05/04/2022 **Charity no** 1153907 **ended (if any) Set out on pages** 1 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** S Webb **Date:** 24/11/2022 **Name:** Sharon Webb **Relevant professional** FMAAT **qualification(s) or body (if any): Address:** 279 Thorney Leys Witney Oxon OX28 5PH
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**