## **Trustees' Annual Report for the period**
Period start date Period end date Date Month Year Day Month Year **From** 06 04 2020 **To** 05 04 2021
## Section A Reference and administration details
## **Charity name** Community Emergency Foodbank
**Other names charity is known by** CEF
**Registered charity number (if any)** 1153907
**Charity's principal address** Rectory Farm House 2 Church Street Bladon Woodstock **Postcode OX20 1RS**
## **Names of the charity trustees who manage the charity**
|2
3
5
6
7
8
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if**
**any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mrs Elaine Parsons||||
||Mrs Lucinda Lewis-Crosby||||
||Mr Tom Benyon||||
||Mrs Susan Wingfield Digby|Chair|||
||Miss Claire Lewis||||
||Mr Andrew Bevan|Secretary|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**TAR**
March **2012**
1
**Type of adviser**
**Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution adopted 23 September 2013
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in April.
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The Trustees have a comprehensive risk register which is reviewed annually.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To provide emergency non-perishable food to people in Oxford who are struggling financially to put food on the table. All recipients of food parcels have to be referred by statutory or non-statutory organisations working in the city of Oxford.
**Summary of the objects of the charity set out in its governing document**
The CEF goal is to alleviate hunger in Oxford City by seeking and collecting food which is then distributed from St Francis Church, Hollow Way, Littlemore Baptist Church, Church Lane and Barton Community Church, Barton Neighbourhood Centre. During lockdown the distribution was only from St Francis Church.
In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. Despite our Welfare System in this country, many thousands of people
**TAR**
March **2012**
2
still go hungry through debt, sickness, sudden job loss, addiction, marriage breakdown or simply delays in benefit. We serve those referred to us by GPs, Health Visitors, the CAB, Clergy, Community workers and Police etc. – any professionals who are likely to come into contact with people in real need. On 1[st] April 2020 we had to change our food collection service as it was no longer safe due to the COVID 19 pandemic. We closed our CEF cafés and provided a delivery service to all those who had been electronically referred to us by the various referral agencies in the city. This was provided by volunteers, working in pairs to deliver food parcels door to door. This service continued until 1[st] August 2021 when we returned to our CEF café service at St Francis Church, Barton Community Church and Littlemore Baptist Church. We have continued to use our electronic referral link. .
**What do we want to achieve?**
To provide three days nutritionally balanced emergency food-aid for people in crisis, identified and referred by frontline statutory and nonstatutory service providers e.g. GPs,Health Visitors, Social Workers, Probation Officers, Advice Centres, Clergy, Community Workers etc. – any professionals who are likely to come into contact with people in real **Summary of the main** need. Referrals can be made to families for a maximum of 5 food parcels **activities undertaken for the** in one year (the number of parcels received can be extended by **public benefit in relation to** negotiation with the referring agencies). **these objects (include within this section the statutory** To signpost service users to other agencies appropriate to their needs **declaration that trustees have** e.g. advice centres, housing departments, social services, Age Concern, **had regard to the guidance** Sure Start, probation services. **issued by the Charity Commission on public** To provide a hot drink and snack and an opportunity to talk to a listening **benefit)** ear in a comfortable setting.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
## **- Annual report for the Community Emergency Food bank (CEF) 2020/21**
I am pleased to report for the year 2020/2021 CEF:
- Has fed in excess of 4,580 people, of whom 1406 were children. The numbers of people receiving food parcels has increased since the previous year, mainly due to COVID 19.
- • Distributed over 70,000 items of food,
- Worked with 35 committed volunteers as well as extra help in times of warehouse overload.
- Established a system of food deliveries to individual households from April 2020 to July 2021 due to COVID 19 restrictions.
- Established an electronic referral system to replace a paper referral system.
- Has established a closer liaison with individuals within referral agencies to discuss and negotiate the food support needed for their clients in the longer term.
- Supported other organisations with food distribution and food donations.
- A 150 mile sponsored walk raised over £5,000.00
**TAR**
March **2012**
5
## **Section E Financial review**
We hold £41,878.00 cash in the bank and £165,074.00 in investments, all **Brief statement of the** of which are unrestricted funds. These funds are held to cover future **charity’s policy on reserves** operating expenditure due to lack of donations and any unforeseen expense that may occur.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Susan Wingfield Digby **Position (eg Secretary, Chair,** Chair **etc) Date** 20/01/22
**TAR**
March **2012**
6
**Community Emergency Foodbank**
**1153907**
**Receipts and payments accounts CC16a For the period** 06/04/2020 05/04/2021 **To from**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**135,741**
**739**
**-**
**-**
**-**
**-**
**-**
**-**
**136,480**
**-**
**-**
**-**
**136,480**
**1,490**
**6,666**
**4,184**
**113**
**980**
**3,353**
**13,111**
**653**
**1,432**
**2,336**
**34,317**
**11,105**
**70,000**
**81,105**
**115,422**
**21,058**
**-**
**20,820**
**41,878**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**135,741**
**739**
**-**
**-**
**-**
**-**
**-**
**-**
**136,480**
**-**
**-**
**-**
**136,480**
**1,490**
**6,666**
**4,184**
**113**
**980**
**3,353**
**13,111**
**653**
**1,432**
**2,336**
**34,317**
**11,105**
**70,000**
**81,105**
**115,422**
**21,058**||**Last year**
**to the nearest £**|
|Donations|**135,741**|||||**39,579**|
|Gift Aid|**739**|||||**862**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**136,480**|||||**40,440**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**40,440**|
||||||||
|
Fund raisingcosts-mailshots|**1,490**|||||**1,759**|
|Direct costs-food|**6,666**|||||**953**|
|Rent|**4,184**|||||**1,995**|
|Telephone|**113**|||||**178**|
|Insurance|**980**|||||**1,193**|
|Motor & travel exps|**3,353**|||||**4,713**|
|Contractors|**13,111**|||||**13,085**|
|Repairs|**653**|||||**1,236**|
|Bank fees|**1,432**|||||**593**|
|Admin exps|**2,336**|||||**1,081**|
|**_Sub total_ **|**34,317**|||||**26,785**|
||||||||
|**A4 Asset and investment**
**purchases (see table)**|||||||
|**,**
Assets|**11,105**||||||
|Investments|**70,000**|||||**5,000**|
|**_Sub total_ **|**81,105**|||||**5,000**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**31,785**|
||||||||
||**21,058**|**-**|**-**|
**21,058**||**8,655**|
||**-**|**-**|**-**|**-**||**-**|
||**20,820**|**-**|**-**|**20,820**||**12,165**|
||**41,878**|**-**|**-**|**41,878**||**20,820**|
CCXX R1 accounts (SS)
27/01/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**|**Details**
Signature
Gift Aid
Cash at bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Computer
**Details**
**Details**
**Details**
Car|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**41,878**
**-**
**-**
**-**
**-**
**-**
**41,878**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,879**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**8,413**
**-**
**865**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Susan Wingfield Digby|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**165,000**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Susan Wingfield Digby|20/01/2021|
|||||
CCXX R2 accounts (SS)
27/01/2022
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Community Emergency Foodbank
**On accounts for the year** 05/04/21 **Charity no** 1153907 **ended (if any) Set out on pages** 1 1(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** Sharon Webb **Date:** 25/01/2022 **Name: Relevant professional** FMAAT **qualification(s) or body (if any): Address:** 279 Thorney Leys Witney Oxon OX28 5PH
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**