Registered Charity No: 1153906 BARNSLEY FOOD BANK PARTNERSHIP REPORT AND ACCOUNTS YEAR ENDED 30 SEPTEMBER 2024
BARNSLEY FOOD BANK PARTNERSHIP REPORT AND ACCOUNTS YEAR ENDED 30 SEPTEMBER 2024 CONTENTS Page Legal and Administrative Information Trustees, Report Independent Examinerfs Report Recei pts & Payments Account Statement of Assets and Liabilitles 10 Notes to the Financial Statements 11-12 Page 2
BARNSLEY FOOD BANK PARTNERSHIP LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 30 SEPTEMBER 2024 Full Name: BARNSLEY FOOD BANK PARTNERSHIP Registered Charlty Number: 1153906 Contact Address: Christopher Joseph Denton 8 Gildhurst Court Blrdwell Bamsley South Yorkshl S70 5ST Trustees: M Comey C J Denton I Guest Rev M A Neal ATOY Rev P J Marles (Appointed Dec 23) C Harrison Chalr: Rev M A Neal (Actlng Chair) Treasurer: I Guest Bankers: Unity Trust Bank plc Four Brlndleyplace Birmlngham BI 2JB Independent Examlner: steph Tolson Community Accountant BCVS SeNices Llmlted 23 Queens Road Barnsley S71 IAN Page 3
BARNSLEY FOOD BANK PARTNERSHIP TRUSTEES. REPORT YEAR ENDED 30 SEPTEMBER 2024 The Trustees present their report and accounts for the perlod 01 October 2023 to 30 September 2024. structurei governance and management Bamsley Food Bank Partnership is a Charitable Incorporated Organlsatlon (CIO), registered wlth the Charlty Commisslon and govemed by its constitution, adopted September 2013. The members of the CIO are the charity trustees. Membership of the CIO cannot be transferred to anyone else. The members of the CIO have no liability to contribute to assets and no personal responsibility for settling debts and liabilities in the event of windlng up. The charity trustees may create assoclate or other classes of non-votlng membership and may determine the rights and obllgations of such members. The affairs of the charity are managed by the trustees, who may exercise all the powers of the charity. The trustees who served during the year are Ilsted on page 3 of thls report. Appolntment of Trustees In accordance with the terms of the constitution, there must be at least three charity trustees. If the number falls below this minimum, the remaining trustees can act only to call a meeting of the trustees or appolnt a new trustee. There is no maximum number of charity trustees that may be appointed to the CIO. Trustees can only be appointed by a resolution passed at properly convened meeting of the charity trustees. Each new trustee is glven a copy of the constitution and the latest trustee's annual report and accounts, on or before appolntment. Charltable alms and objectives The objects of the charlty are: To lIeVe persons in Barnsley, Unlted Kingdom and elsewhere in the world who are in condltlons of need, hardshlp or dlstress (beneflclaries) in such a way as the Trustees from tlme to time think fit. Related partles The trustees conslder that there are no related parties to the charlty. Page 4
BARNSLEY FOOD BANK PARTNERSHIP TRUSTEES. REPORT contlnued YEAR ENDED 30 SEPTEMBER 2024 Activities undertaken for the publlc beneflt & achlevements during the perlod In shaping the objectives for the year, the trustees have paid due regard to the publlc benefit guidance published by the Charity Commission. The Bamsley Foodbank Partnership was established to provide parcels of food to people in the borough of Barn51ey who are in crisis. This was to be achieved by establlshing intentional partnerships with community organisations to both collect donations and distribute food. Food has been donated through supermarket collections and also by many community and faith organisations wanting to support the project. The food collected is gathered, sorted, stored and packed for re-distribution in a central hub and then delivered to a number of community hubs where it can be collected by those who are referred to us. The main hub for the Foodbank is still located with Fareshare Yorkshire in Aldham House Industrial Estate. The facilities have enabled the project to maintain its volunteer sessions and to accommodate the staff employed in the project. Stock is sorted into type and date to ensure that the items with the shortest date are used first. Our aim is to maintain a stock level of between 3 and 6 months at any one time. We are grateful to Fareshare Yorkshire for the continued support they glve to the project and their willingness to share these excellent facllltles. It is of some concern to the trustees that durlng thls year there has been a significant increase in the amount of food that we are having to purchase in order to meet demand. Despite the enormous generosity of the Barnsley community we are now having to spend time sourclng quantities of stock at an affordable pr1 which also impacts on our level of service. Trustees continue to monitor thls development although anticipate it is likely to continue as cent financial decisions of the national government impact on households In the area. Durlng thls year the Trustees took the declslon to separate the Foodbank from the oversight of Fareshare. This has enabled us to separate our organlsatlons whlle stlll having use of the spa and facilities in the warehouse. Staff previously employed on our behalf by Fareshare Yorkshire were TUPEd from 1st April which involved a full review of their job descriptions and terms of employment. The Foodbank Manager and Development and Communications Administrator were tranSferd on full time contracts. The Warehouse Technlclan at their request remained on 32.5hours. Subsequently, they gave notice of their intention to leave due to moving out of the area and the trustees agreed to appoint a Full Time Warehouse Technician who began work on 23rd September 2024. This transition and these 3 appointments have made It posslble to meet the increaslng demand for the Foodbank and we continue to be mostly funded through local donations and a number of small grants. The first (distribution) spoke5 were opened in October 2013 at Wombwell Salvation Army and Hope House Church. A spoke is a pla where support can be offered through informal conversation and signposting and many people referred have returned not because they need another food parcel but because they value that level of support in their community. At the beginning of October 2023 spokes were located at: Barnsley Hope House Church Barnsley St George's Church Goldthorpe Salvation Army Darfield Wesley Methodist Church Elim Church Worsbrough Penlstone St Andrews Church Royston Salvatlon Army Wombwell Foodbank Hub Grimethorpe Community Farm Great Houghton Welfare Hall Page 5
BARNSLEY FOOD BANK PARTNERSHIP TRUSTEES. REPORT contlnued YEAR ENDED 30 SEPTEMBER 2024 The Methodlst Church in Hoyland and Blrdwell st Mary's Church Wombwell Stsincross Methodist Church Roundhouse Lifelong Learning Centre With the Foodbank Manager, the Trustees continue to review the needs of communities across Bamsley to identify whether there is a need and opportunity for new spokes. Each spoke is staffed each week by volunteers, and we are grateful to them for the continued support especially during this year when we have seen demand for our services continue to increase. It should be noted that since the beglnning of the project we have now collected and distributed more than £lm of food and In total the project has provided food for 65,411 people. Summa of Activlt In Year 11 (October 2023 to September 2024) Maintained 13 Spokes, opening 15 sesslons per week. (15 in previous year) Recruited and trained addltlonal Referral Agencles (total at end Sept 2024 =143). Collected 88,299Kg of food (94,019Kg In 2022/23) equlvalent to approximately £209,269. equlvalent to approximately Dlstributed 87,277Kg of food (89,774Kg In 2022123) £206,847. Referrals Recelved - 5,001 (4,930 In 2022123). People Fed - 10,022 (10,539 In 2022/23). Plans for the Future The Foodbank Partnershlp has continued to grow through the year providing food and support for people in the community of Barnsley. The project is still benefitting from funding through Barnsley Metropolitan Council, and we continue to explore ways in which we can secure sustainable funding from alternative sources. The Trustees are seeking funding to employ a Fundraising Officer who will work with the trustees to secure sustainable funding for the future but through grants and donations. If funding cannot be secured, the Trustees will be unable to guarantee the current level of provision in the borough. However, subject to funding being available, the project will continue to establish new partnerships in order to set up spokes in other areas of the borough. Areas for these spokes will be identified from local statistics of deprivation and also the number of referrals being received. A priority in this coming year will be to foster links with the spoke volunteers that ensure all clients can be signposted to receive the support they need in a time of crisis. During this year. we have received funding through the Trussell Trust to partner with DIAL and Citizens Advice to provide advice to clients visiting our spokes. This development has been well received by the spokes and by our clients and evidence shows that this work is having a positive impact. The project will continue to recruit referral partners especially concentrating on local agencies relating to the existing spoke host organisations. Thls year we have completed 11 years provldlng food parcels for people in Barnsley who find themselves in crisis. At the beglnning of the year we held an event to mark 10 years of the projert and the continued positive support we are able to offer to the community. Page 6
BARNSLEY FOOD BANK PARTNERSHIP TRUSTEES, REPORT continued YEAR ENDED 30 SEPTEMBER 2024 The project relles on the commitment of many volunteers who glve regularly of their time to make sure that food is checked and stored correctly and then packed for distribution as well as to our partners in the spoke organisations. We are grateful for this level of commitment and to the many people across the borough who, by donating food regularlyi alongside our Tesco collections make it possible for us to meet the increasing demand. We are also grateful to the referral agencies with whom we partner to help meet the needs of many people in the borough who come to them in times of crisis. The Charity's policy on reserves The trustees recognise the need to keep reserves at a level which will give the charity stability to enable it to continue to operate in the future. The reserves policy was reviewed in November 2022. It was agreed that the General Reserve should be maintained at a level to cover at least 6 months, runnlng costs (estimate £58,000). This wlll protect the charity in the event of shortfall in core fundingi to allow time to seek other funds. At the year-end the General Reserve stands at £135,636 (2023:£128,235). In additlon to the General Reserve, the trustees have established the following designated funds: Provision for redundancyi notice payments and other closure costs (£13,000). Provlslon for the replacement of stock in the event of loss of food stocks to vermln (8000 kilo at £2.37 per kilo £18,960). Contlngency fund, for unforeseen events/expenditure (£10,000). Trustees responsibllltles for the financlal statements The trustees are responsible for keeping proper accounting CordS whlch disclose with reasonable accuracy the financlal position of the charity at any time and enable the trustees to prepa financial statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Financlal Posltlon The financial statements are set out in pages 9 to 12. The Receipts and Payments Account shows a surplus for the year of £28,952 (2023: deficit of £29,090). The total funds of the charity at the year-end stand at £215,409 (2023: £186,457). The General Reserve of the charity, represented by unStricted fvnds, stands at £135,636 at the year- end (2023: £128,235). The trustees declare that they have approved the report above. Signed on behalf of the charity's trustees: Signed: Date: I Gues( Treasurer Page 7
BARNSLEY FOOD BANK PARTNERSHIP INDEPENDENT EXAMINER'S REPORT YEAR ENDED 30 SEPTEMBER 2024 I report on the accounts of the charlty, which a set out on pages 9 to 12. Respective responslbilities of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year, under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts, under section 145 of the 2011 Act; follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 (5)(b) of the 2011 Act. and state whether particular matters have come to my attention Basls of Independent examlner's report My examlnation was carried out in accordance with the general dlrertions given by the Charlty Commission. An examination includes a review of the accounting records kept by the charlty and a comparlson of the accounts presented with those records. It also includes consideratlon of any unusual Items or disclosures in the accounts, and seeklng explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audlt, and consequently no opinion is glven as to whether the accounts present a 'true and fair view, and the report Is limlted to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records, in accordance with section 130 of the 2011 Att, and to prepare accounts which accord with the accounting records and comply with the accounting requlrements of the 2011 Act have not been met. or 2. to whlch, In my opinion, attentlon should be drawn In order to enable a proper understandlng of the accounts to be reached. Signed Date: 713115 Steph Tolson Community Accountant BCVS Services Limited, 23 Queens Road, Barnsley, S71 IAN Page 8
BARNSLEY FOOD BANK PARTNERSHIP RECEIvfs AND PAYMENfs ACCOUNT YEAR ENDED 30 SEPTEMBER 2024 57,319 57,319 iio, 105,173 37, ITS 224282 161,040 &5,926 14,Xti 2T2 3), 50hgJ 1,377 I,ir ,727 1,1 Tcildji 1735 Fc1 ddtrirKJ/*ibity Feds 917 51,461 ioio 51,461 ioio 34,738 PLtrn Hre 1730 167 Wide nrraThJ 191 191 6n 199, 19), /ltht) 7,401 ,551 28,9Y2 (29,() 41, 16,262 186N57 215.7 Page 9
BARNSLEY FOOD BANK PARTNERSHIP STATEMENT OF ASSEfs & LIABILITIES AS 30 SEPTEMBER 2024 2024 2023 Unty Trust Bank Petty Cash 215,409 186rt57 215.409 186,457 Van (cnst pri) Frnp Tnjck (cost pri) 10,140 1,115 10,140 1,115 1¥255 11,255 Prepayrr*nt of Rent (Warehousing) Debtors . BMBC payEnts due 7,250 10,000 7,250 17,000 Liabilitie5: £countancy/ Independent Examination Fee 750 650 750 650 The trustees decla that they have approved the accounts above. Signed on behalf of the charity's trustees: Date: 3J,las X Guest, Treasurer Page 10
BARNSLEY FOOD BANK PARTNERSHIP NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2024 l. Accountlng pollcles Basis of th The financial statements have been prepad on a Receipts & Payments basls which summarises the movement of cash in and out of the organlsatlon. In this context 'cash' Includes cash equlvalents, such as bank accounts where cash can be readlly available to pay debts as they fall due. This format of accounts Is avallable to non-company charities wlth gross annual income of £250,000 or less. ti n of Income & ex enditure Income and expenditure has been analysed in the accounts uslng natural classification. str The charity malntalns an unrestricted fund whlch repsents funds which are expendable at the dlscretion of the trustees in furtheran of the objects of the charity. Unrestrlcted funds may arise from general donations, grants of a general nature, fees for servlce provlslon and payment for seniice dellvery contracts. Restritted funds may be provided to the charity for particular purposes and may only be spent for the purposes for whlch they were glven. Any balance remaining outstanding on a restrlcted fund at the end of the year Is carrled forward as a balan on the fund, unless permission has been given by the funder to remove the restrlctlon on the balance outstanding. Restricted funds will arise frorn grants and donations given to the charity for specific purposes. Deslgnated funds are established as the trustees see fit, to set aslde unrestricted funds for futu projects or commitments. 2. Trustee payments. beneflts and expenses There were no payments, remuneration or expenses made to trustees during this accountlng period, or in the previous accounting perlod. Page 11
BARNSLEY FOOD BANK PARTNERSHIP NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 30 SEPTEMBER 2024 3. Fund Analysls Openlng Balance Closlng Balance Recelpts Payments Transfers Unrestricted funds General Fund 128,235 123,109 (115,708) 135,636 128.235 123.109 (115,708 135,636 Deslgnated funds Provision for Closure Costs Provision for Loss of Stock Contingency Fund 13,000 18,960 10,000 13,000 18,960 10,000 41.960 41,960 Restricted funds BMBC 2022-23 BMBC 2023-24 The Trussell Trust 2024 The Trussell Trust 2022 10,000 20,000 75,173 (10,000) {20,000) (37,360) (16,262) 37,813 16,262 16.262 105,173 83,622 37.813 Total Funds 186.457 228,282 (199,330) 21S.409 4. Designated Funds Designated funds are unrestricted funds that have been set aslde by the trustees for particular purposes/needs. The trustees have designated funds to support the charity's operational needs, future commitments and statutory obligations. Designated operational and strategic funds at the year-end include: Provision for redundancy and other closure costs (£13.000). Provision for the loss of food stocks to vemiin (£18,960). Contingency fund, for unforeseen events/expenditure (£IO,DOO). 5. Restricted Funds BMBC funding - grants from Barnsley Metropolitsn Borough Council for addltional food and supplementary Items such as toiletrles. The Trussell Trust funding - Flnancial Incluslon grants for a debt advice project, working in partnershlp wlth Dial Bamsley and Citizens Advice Barnsley. Page 12