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2022-06-30-accounts

Chairman’s Address:

I would like to welcome everyone to the AGM.

Hyde Heath Village Hall is registered with the Charity Commissioners as a Charitable Incorporated Organisation (1153885) and constituted by a Deed of Trust dated 12 December 2013.

The village hall land is vested with the Official Custodian who is a member of the Charity Commission’s staff and is appointed by the Charity Commissioners to hold land on behalf of charities.

The Official Custodian does not take part in managing the land, which is the responsibility of the charity. A management committee, set out below, administers the charity and the members are the Trustees of the CIO.

Trustees during 2021-2022
Keith Jones - Chairman
Libby Piper - Secretary
Kewal Shah - Treasurer
John Thornton - Vice Chairman
Nikki Barton - Booking Secretary, Website Manager
Erica Elson - Theatre Group
Linda Drummond - Committee Member
Margaret Dunn - Committee Member – Shop & WI rep
Petra Gratton - Committee Member and Fire Officer (resigned during the
year)

All the above members gave their time and expertise voluntarily. Members of the committee have gone down over the last few years and have not been replaced and we have recently carried out a campaign with limited success.

Trustee indemnity insurance is in place.

The purpose of the AGM is to recap the past year, outline proposals for the future, report on the accounts, to make sure the Hall is being managed in accordance with the trust, take nominations and seconds for the new trustees and agreement of the hall hire rates proposed for 2022/23.

I would like to acknowledge all the hard work that everyone on the committee, their families and other members of our community put in to ensure that the hall functions and that we keep the hall in such excellent condition – we receive very positive feedback from hirers.

Other management functions

Risk assessments are undertaken to ensure the hall is safe for public use and implementing any actions identified as being necessary.

The Fire officer undertakes regular Fire Safety Inspections with a log maintained.

Objectives and responsibilities of the Village Hall Committee

Appointment of Auditor

Bill Newman has undertaken this role over many years, on a voluntary basis and we remain grateful to him for his work.

Treasurers Report See attached document

Report on activities in 2021-22

Fund-raising activities was confined to the 200 Club and The Fete.

Works during 2021/22

Hall Users

Parking remains an issue.

Regular bookings of the village hall have settled down and in addition to our regular yoga classes, dancing classes, sewing group and the Women’s Institute, we have welcomed a children’s martial art group who have been using the hall for the past couple of months. In addition to this we will also be welcoming a baby sing and sign group due to start in the coming week.

The Theatre company have returned having already done one production this year and will be starting their rehearsals for their next project. For the first time since the Covid pandemic we will see the Old Time Music Hall return and will be looking forward to their show at the beginning of December.

Hyde Heath Infant School and the pre-school continue to use the hall for their end of term assemblies.

Currently there are enquiries from other interested parties who may wish to hire the hall on a regular basis and I am liaising with them hoping to add them to our regular hirers.

We continue to have a number of children’s birthday parties, averaging out about 3 per month.

Nikki Barton

Booking Secretary

May I thank Nikki Barton for doing such an excellent job as Booking Secretary and Website Manager.

Village Hall Hiring Rates

The hall’s running costs and expenditure on simple maintenance are thereabouts covered by hire and rental income.

Our fund raising enables us to undertake major projects such as the regular redecoration and work to the floor.

Clearly, we do also need to keep our hire rates competitive when compared to other local halls such as Ballinger and Little Missenden. Comparisons are monitored by Committee members.

Our current hire rates are:

Weekdays & Sundays £14.00per hour(one-off)
Saturdays £14.00per hour(one-off)
Whole Day £180
Whole Day- Saturday £220
Weekdays & Sundays £10.00per hour(regular)
Saturdays £10.00per hour(regular)

Given the current circumstances I am not proposing any change to the hire rates for the forthcoming year but in the light of the increase in inflation will ask our Treasurer to review this going forward.

Licences and Legal Documents

Proposed Activities for 2021/22 year

Other activities include the Christmas Carol concert and next year’s Fete. The planned date is 13[th] May 2022.

Trustees proposed for 2022/23

After several years I am standing down from the committee. John Thornton has kindly agreed to take over from me. Libby Piper - Secretary Kewal Shah - Treasurer Nikki Barton - Booking Secretary, Website Manager Erica Elson - Theatre Group Linda Drummond - Committee Member Margaret Dunn - Committee Member – Shop & WI rep Parish Council Member – vacant

Nominations for trustees named above to continue:

Proposed by Keith Jones Seconded by John Thornton

New Trustee:

Meeting closed at 8pm

Report to Trustees Reeeipts And Payments Statemellt for the year ended 30th JuDe 2022 Contents: Page I Summary Statement Page 2 Receipts Page 3 Payments Page 4 Notes to the Ststements Page 5 - 6 Independent Examinerfs Report Summary of Receipts. Payments and BlnceJ This Year l July 2021 30 June 22 14st Ye4r l July 2020 to30June21 Notts Total Receipts (pag¢ 2) 20,955 28,344 Total PAymellts (page 3) (14.708) (18.599) Exees$ of Reeelpts over PaymeDts 6,247 9.744 Bank Balan¢¢s and tkposils at previous year<nd Bank balance re Hyde Heaih 200 Club at l July 20 114.773 104.654 375 Bank Balances and Deposits al ye*r end (s¢¢ b¢low) 121.020 114,773 Composition of Bank BAIAnees and Deposlts COIF Charities Deposit Fund Scortish Widows In￿ant Access account Scottish Widows 7 day notice account Lloyds Business (Currenl) account Lloyds Hyde Heath 200 Club 21.351 13.915 534 81.534 3,685 21,312 13.901 534 76,721 2.305 Clo$ln£ Balalltes At yÈAr-eDd 121,020 114,773 The notes on page 4 are an integral part of these statements This report was approved by the trusw on 22 September 2022 and sign¢d on their behalf by.. Mr. KJones chAirman) Page 1

Report to Trustees Receipts and P8yments St2temen¢ for ihe year ended 30th June 2022 Receipts Summary This Y￿r l JulTr 2021 to30 JuDe 22 Previou5 Year l July 2020 to30JuDe21 Notes Hall and equipmeni hire 5.326 2.338 Rent received from Hyde H¢ath Village Shop .550 1,200 Fulld Taising 200 Club prize drdw Summer Fete incotne 2,910 6,194 3,120 Interest from avings accounts 54 23 Mi5cellaneou$ In¢ome Electricity contribuiion from the Villag¢ shop Business Continuity Grdnts Rates refund 2.025 2.897 2,400 19,099 164 Total Reeeipts 20.955 28J44 Page 2

Report to Trustees Receipts and Payments StstemeDt for the year ended 30th June 2022 PaymeDlg Summary This YeAr l July 2021 to 30 June 22 Previous Year l July 2020 to30June 21 Notes Operating Costs Cleaning and laundry Heating and lighting Waste disposal Repairs and renewals Insurance Water Rates PRS and PPL music licence Verniin inspection and control Hedge cutting and gardening Annual membership- Community Impact Bucks Website and domain Costs Contribution towards speeding control sign 1,253 5,096 967 1,870 955 264 60 132 225 230 65 94 687 3,605 942 9,475 932 244 175 155 90 74 750 Fulld-raising expenditure: Summer Fete Costs Prize money for the 200 Club draw 1.717 1,530 1,460 Dollalions made.. RAF Benevolent Fund 250 Miscellaneous expenditure Total Paymenls 14,708 18599 Page 3

Report to Trustees Receipts and P*ymellts SiatemeDt for Ihe year ended 30th June 2022 Notes ¢0 the Ststements Bank Account Reconciliation Bank Reconciliation: Lloyds Business (Current) Account Balance as per bank statement at 30 June 2022 Less cheque no. 374 dated 2516122 not yet clear¢d Balance as per the books at 30 June 2022 81,783.98 {250) 81.533.98 Business Continuity Grants These grants were received from ihe local council in response lo the Covid-19 crises. Flxed Assets The legal iiile lo the land on which the Hall is built is vested in the Official Custodian who is member of the Charity Commissions slafy and is appointed by the Charity Commissioners to hold land. The official Custodian does not take part in managing the land which is the responsibility of Ihe Trustees of the Charity. No value is attribuied in these accounts to Ihe buildin& nor to its fixtures. fittings and contents. Hyde Hegtb Vill4ge Shop {gupportlng the community) Hyde Heath Village Hall exists for th¢ benefit of the residents of Hyde Heath and the surrounding area. One of the key community fa¢iliti¢s in the village is the village shop which occupies part of the overall village hall building. The shop provides a valuable service and has been particularly useful to the ¢ommunily durin¥ the pandemic. The Village Hall continues to support the shop by a¢¢¢pting reduced rents and contributions towards electricity costs. The Village Hall and Hyde Heaih Village shop continue to work tO8ether to ensure the continued existence of the shop without having a long tertn negative impact on the Village Hall funds. Fund raising activity In May 2022 (he villt4ge was able to host a very successful fete after an absence of 2 years. Other fund raisin8 aclivities have been curtailed due to the impact of Covid-19. Page 4

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Exarniner's Report Report to the trustee81 members of Hyde Heath Village Hall On accounts for the year ended 30 June 2022 Charlty no lif any) 115385 Set out on pages 1to4 I report to the trustees on my examination of the accounts of the above chanty (Ihe Trust.) for the year ended 3010612021. Re8pon8lbllllles and As the charity trustees of the Trust, you are responsible for the preparation ba$18 of rèport of the ar£ounts in accordan￿ with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145151{b} of the Act. I have completed my examination. I confirm that no malerial matters have come to my attenlion (other than that dis¢losed below ') in connection with the examination whith gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wrth the accounting records Independent axamlnerfs •tatom•nt I have no concerns and have come a￿osS no other matters in connection with the examination to whith attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. Slgned: Date". 22 September 2022 Namo: William Newman Relevant profe8slonal qualificationls) or body lif any): ACIS Address: 3 Harvest Bank. Hyde Heath, Amersham. Bucks HP6 5RD IER October 2018

Section B Disclosure Only complete if the examiner needs lo highlight matters of Con￿rn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018