2023-12-31-accounts

St Matthew’s Church The Parish of Edgeley & Cheadle Heath APCM

Sunday 21st April 2024

Minutes of Annual Parochial Council Meeting

Opening prayers

Rev. Jeb Beatty lead the meeting and began in prayer.

Present:

Rev. Jeremy Beatty, Nicky Beatty, Norma Stowman, Heather Travers, Mary Mitchell, Audrey Mannion, Sylvia Parker, Arthur Bullock, Shum Goodwin, Grace Anderson, Margaret Phillis, Karen Perry, Karen Bailey, Heather Williams, Heather Adams, Jon Adams, Emese Vamosi, Stephanie Haynes, Graham Mitchell, Ian McGill, Ian Riley, Pam Robinson, Mark Goodwin

Apologies: Ken Hazeldine, Mark Rushton, Julia Blundell, Lois Haslam

Minutes of Previous APCM Held on Sunday 1 May 2023

Minutes of the previous APCM were circulated via email and proposed and seconded by Grace Anderson and Heather Williams.

Appointment of Tellers:

No need for tellers as there was no need to vote this year.

Election of Church Wardens

Of our current wardens, Mike Taylor is standing again and Mary Mitchell is standing down. Mike Taylor –

Proposed: June Edgar; Seconded: Mary Mitchell - elected unopposed.

Jeb explained that though Mary is to step down as Warden she is willing to stay on until the 31[st] July when we have to have another warden in place. No objections from PCC. Thank you, Mary. So, before July Jeb will be talking to some people and is sure we will have a person in place by then.

PCC proposed a vote of thanks should go to Mike and Mary for all they have done this year and a special thank you to Mary for all her hard work during some tricky and difficult years. All in favour.

Election of Representatives for the PCC We require 12 members as we are over 100 congregation – Shum Goodwin is standing down, (a big thanks to her for her service over the last 3 years) leaving 1 position open. We need 5 members this year.

Proposed PCC representatve	Proposed by…	Seconded by…
MaryMitchell(3years)	June Edgar	Sylvia Parker
June Edgar(3years)	Sylvia Parker	MaryMitchell
Ken Hazeldine(3years)	June Edgar	Sylvia Parker
Karen Perry (1year)	June Edgar	Sylvia Parker
Ruth Windsor(3years)	Ken Hazeldine	Mike Taylor

Vote: All in favour, subject to finalising paperwork.

Synod (ex officio on PCC) allowed 3 representatives. Mark Rushton and Julie Okundaye are remaining on as representatives. Without a third volunteer at present, we have a casual vacancy.

Appointment of Welcomers/Sidespersons

These are to be chosen by the PCC – Mike has previously explained that a Sidesperson is the correct name for the role and are not just Welcomers. They are expected to go to the Arch Deacons visitation where Wardens

are sworn in to post.

Thanks go to all the current and newly added Sidespeople on the rota pinned in the vestibule – Mark Rushton, Christine Dawson, Ruth Windsor, Karen Perry, June Edgar, Tim Morley, Di Bebb, Karen Bailey, Mark Goodwin, Shum Goodwin, Sandra Lambourn, Ian McGill, Ken Hazeldine, Mike Taylor, Steph Haynes (especially for her help at Baptisms).

Report on changes in electoral roll since last APCM

Julie Johnson has gathered and updated the Electoral Roll, a copy of which will be kept in the safe and a name only list will be posted on the notice board. There are now 112 members on the Parish Electoral Roll up from 105 last year with 7 new members. 4 deaths last year (Fred Dean; Dorothy Mowbray; Alan Mycock; David Truman; We said a prayer in our hearts for all of them). 3 removed from the roll. New to roll: Hakeem Adediwuma; Maria Andrzejewska; Lois Beatty; Nicola Beatty; Susan Bowker-Reeve; Mary Crawshaw; Andrew Dawes; Thomas Dawes; Lawson Etoqmaike; Sunday Onibokun; Christiana Akomolafe; Ian Riley; Christine Watson; Lorraine Wildman.

List of just names are to go up on the notice board - if anyone has any change of next of kin details to pass them on to her for her to update her files.

Julie pointed out a discrepancy on the APCM report handout given in church and Jeb said he’d rectify it. Jeb thanked Julie on our behalf for all her work on the electoral roll.

Safeguarding Policy: statement for Safeguarding Children, Young People, and Vulnerable Adults.

As required, the policy statement that we have signed up to from the diocese was read by Jeb Beatty, as well as the national policy. He said we hope to be growing our work with children in church and this policy is an important policy to us all.

The diocesan guidelines for safeguarding are on our website.

The policy will need to be signed off by the PCC, and a poster will be put on the notice board.

Safeguarding

June Edgar took up the post of Safeguarding Officer this year. She said there are no incidents to report.

Thanks go to June for her conscientious, hard work.

Heather Adams pointed out that Clergy and Readers do do the courses but June doesn’t need to chase them up. Jeb wanted to reinforce the point that safeguarding though difficult and sometimes tedious is a necessary and important process for our church members, our church and everybody that comes into contact with it.

Please note the Diocese now requires all Trustees of PCCs with charitable status to be DBS checked and certificated. New PCC Trustees are asked to apply for an enhanced DBS check and also to do basic safeguarding course and send the certificates to our Safeguarding Officer. There is also a HMRC Fit and Proper Persons Declaration as well as a PCC Member Trustee Eligibility Declaration to read and sign – if you haven’t done so please see a Warden or Secretary about it.

Financial Review – year ending 2023

Arthur went through his report and explained a few points brought up in it. He said that the figures are not as bad as they seem – the shortfall of income over expenditure last year can partly be attributed to not having as many grants for CDM salary but doesn’t take into account overlap of new grants coming in. There was also a drop in gift aid of circa £10K but that was because of a gift the year before.

Arthurs Report

See the Annual Report

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Approval of Accounts passed by John Freeman

Heather Williams: proposed Mark Rushton: seconded All in favour and none against

Sylvia reminded us about the appointment of our financial examiner. John Freeman is still willing to do it for us and for free. Appointment of Independent Examiner John Freeman does it all for free and at his own expense.

Proposal : that John Freeman be appointed independent examiner again for the current financial year Proposed – Mark Goodwin; Seconded – Shum Goodwin . Unanimously agreed .

Thanks to John Freeman (auditor and advisor) for his continued support of our treasury team and agreeing once again to do it (free) for another year. And Julie J reminded us to thank all those who count and do the banking Jeb to send a thank you card to John.

Mike T reminded us that the finances look complicated and we can get lost in the figures but it is obvious there is a shortfall.

Jeb said that he would bring a presentation on giving to a Sunday service in the near future. Annual Report (separate doc) Thanks go to all involved in church life and all its activities. Proposed: Seconded: Grace Anderson ALL in favour The meeting closed around 12:45

Item 10 – Accounts

1. Church accounts for 2023 have been prepared, and were audited by John Freeman who approved them on 2 March 2024, with no outstanding issues. They were received and approved by PCC at its meeting on Tuesday 26 March.

2. There has been a significant decrease in donations of around £10k compared with 2022. Part of this apparent decrease was the result of a large one-off donation in 2022. The remainder of the decrease is mostly attributed to a decrease in the number of people donating, as opposed to a fall in typical amounts donated.

3. Our Community Development Manager received slightly over £10k worth of grants towards her work. This resulted in an apparent decrease of £13k in the restricted fund over the course of the year. This apparent decrease was partially the result of a £10k grant being received in November 2022. So far, the restricted fund for our CDM has remained reasonably solvent since its inception. Our community development manager was granted a backdated 6% pay rise from April; an amount comparable to clergy stipends. A long-term policy for determining pay rises during times of relatively high inflation rates has not currently been established.

4. The church building works programme was completed, its remaining oddments resolved, and the final payment (around £5k) made. We received a one-off donation of £600 towards the building works, although no other contributions towards this fund.

5. The apparent large £7k increase in utilities costs needs to be factored-in with the £4.4k energy rebate we received through the Parish Buying scheme. This indicates that, while energy costs have increased significantly, our effective increase has not been as severe as an initial inspection of the expenses may suggest.

6. There was a large one-off cost of £3.4k towards refurbishing the vicarage. The diocese carried out some refurbishment and redecorating of the property during the interregnum period and split the cost half-and-half with the parish.

7. The Financial Statements, Statement of Assets & Liabilities and the Bank Reconciliation are attached.

8. Questions are invited.

Financial Statement for Year Ending 31/12/2023

Edgeley Cheadle Heath

Receipt & Payment Accounts

2023 Receipts £ £ Incoming Resources from Donors Gift Aid Giving 37246 Planned Giving 1835 Collections and other giving 3205 Restricted Collections for charity 1525 Income Tax recovered 11783 Voluntary Income from other sources Grants R Community Development Manager 10420 Warm Spaces grant (activities/energy) 1620 High Sheriff Grant 500 Fund Raising events 1712 Income from Investments Interest 2430 Income from charitable and ancillary trading Fees 1201 Church Booking Fees 2570 Church House Booking 3265 Sale of furniture Printing 8875 Sale of church brass 400 Sale of food 72 Other Income Legacy Sundry Receipts 1339 Pure energy rebate 4440 Octopus energy rebate 1453 Buildings Grant R Reclaimed VAT (building work) Grant R Grant R Building work grants 600 Total Receipts CDBF energy grant Cellnex SMBC council tax refund EIG SMBC (to mount memorial boards)	2022 £ £ 47095 2267 2411 1296 13987 55593 27715 1218 934 14253 663 2430 1166 895 3350 200 11094 455 16383 37263 804 7232 20753 14260 600 96491	67055 29866 663 17159 38067 35013 187824

Financial Statement for Year Ending 31/12/2023

Edgeley Cheadle Heath

Payments

£ Grants Charitable Giving 1848 Activities directly related to the work of the church Parish Share 58089 Ministry Expenses 5820 Church Running Costs 9042 Utilities 11809 Church House Running Costs 1797 Cost of Services 0 Grant R part 32228 Support costs & mission 0 D Children's church R Warm Spaces activities/energy 1220 R High Sheriff Grant 315 Church Management & Administration Fund Raising Expenses 450 Administration 1036 Printing Costs 1355 Other Flowers Sundry Payments 469 Vicarage refurbishment contribution 3400 Buildings Grant R Roofing Project R Church Refurbishment 5695 R AV system laptop and projector bulb 584 R Church House Total Payments R= Restricted Funds D= Designated Funds Salaries incl. NI & Pension Laptop for PCC secretary use	£ £ 1330 1848 56397 4855 8986 4833 997 30879 120320 96 723 1234 2841 3869 108253 6279 135156	£ 1330 106947 2053 0 108253 218581

Edgeley Cheadle Heath Financial Statement for Year Ending 31/12/2023

Parish of Edgeley Cheadle Heath Assets and Liabilities 31/12/2023

Monetary Assets	Monetary Assets	£	£
	Current Bank Account
	Edgeley & Cheadle Heath	1642
	Other Accounts
	St Matthew's Vernon Account	9424
	CBF Deposit	69707
				80774
Designated	Funds
	Legacies/ In Memory	22942
	Flowers	327
	Children's Church	578
Restricted Funds and Grants
	Friends of the Holy Land	5
	Community Development Manager Donations	12833
	Warm Spaces	400
	High Sheriff grant	259
Buildings
Restricted	Church Refurbishment and Maintenance	21762
				59106
				21668

Edgeley Cheadle Heath Accounts 2023

Bank Account Reconcilliation

Current Account

Balance as per statement 31/12/2023 Add Uncleared Lodgements 03/01/2024 Collections 04/01/24 Collections 201503 31/12/2021 201501 31/12/2023 Assigned Fees 201460 31/12/2023 Verger fee Balance as per cash sheets All Accounts Current Account Vernon Account 31/12/2023 Total Restricted funds Church refurbishment and maintenance Grants for Community Development Manager Friends of the Holy Land Warm Spaces grant High Sheriff grant Designated funds Oil Candles (on order David will have bill) Flowers Hardship fund Used for Pam's pension Total restricted/designated funds GENERAL RUNNING COSTS IN CURRENT A/C Less Unpresented Cheques Childrens Society CBF Account Childrens Church Unspent Legacies(unresticted) other uses eg parish share need PCC permission

1,749.23 428.20 100.00 2,177.43 200.00 300.00 35.00 535.00 1,642.43 1,642.43 9,424.46 69,706.85 80,773.74 21,761.66 12,833.25 4.97 400.00 259.00 - 327.02 578.39 22,942.00 59,106.29 21,667.45