Canterbury Food Bank CIO
Annual report and accounts For the year ended 31 December 2024
Contents
| Page | |
|---|---|
| Charity Information | 1 |
| Report of the Trustees | 2 - 8 |
| Key Supporters | 9 |
| Independent Examiner's report | 10 |
| Statement of Financial Activities | 11 |
| Balance Sheet | 12 |
| Statement of Cash Flows | 13 |
| Notes to the Financial Statements | 14 - 26 |
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Canterbury Food Bank CIO
Charity Information For the year ended 31 December 2024
| Charity number | 1153791 | ||
|---|---|---|---|
| Trustees | Martin Ward | Chairman | |
| David Holt | Vice- Chairman | ||
| Alun Edwards FCA DChA | Treasurer | ||
| Louisa-Jane Evans | (Appointed 31 October 2024) | ||
| Morounkeji Moses | (Appointed 31 October 2024) | ||
| Penny Nicholls | |||
| Adam Ratcliffe | (Appointed 31 October 2024) | ||
| Ian Riddell | |||
| David Rowbotham | (Resigned 30 January 2025) | ||
| Peter Taylor-Gooby | |||
| Senior management | Angela Gardiner | Operations director | |
| Susan Roberts | Accounts manager | (Until 31 December 2024) | |
| Stuart Jaenicke | Accounts manager | (From 1 January 2025) | |
| Liam Waghorn | Warehouse manager | ||
| Registered office | Unit 29 | ||
| Joseph Wilson Industrial | Estate | ||
| Millstrood Road | |||
| Whitstable | |||
| Kent | |||
| CT5 3PS | |||
| Independent examiner | Matt Jones ACA | ||
| Burgess Hodgson Audit Limited | |||
| 27 New Dover Road | |||
| Canterbury | |||
| Kent | |||
| CT1 3DN | |||
| Bankers | HSBC UK Bank plc | ||
| 9 Rose Lane | |||
| Canterbury | |||
| Kent | |||
| CT1 2JP | |||
| Solicitors | Furley Page LLP | ||
| 39 St Margaret's Street | |||
| Canterbury | |||
| Kent | |||
| CT1 2TX |
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Canterbury Food Bank CIO
Report of the trustees For the year ended 31 December 2024
The trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31 December 2024. Comparative information is provided for the year ended 31 December 2023.
The financial statements comply with the Charities Act 2011, the charity's constitution, and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 ('the SORP').
Objectives and activities
The objects of the Canterbury Food Bank CIO as set out in its constitution and most recently amended on 2 April 2025 to become the prevention or relief from poverty or financial hardship in the Canterbury City Council district (as defined at the date of this constitution) in particular but not exclusively by:
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i) The provision of emergency food parcels together with other related supplies, along with items, services and facilities connected with the preparation and serving of emergency food supplies to individuals and family groups in financial crisis;
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ii) To provide financial support with domestic energy costs for those individuals and families in need; and
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iii) To campaign on issues to prevent or relieve poverty that include, but are not limited to, initiating and running projects solely, or contributing to, or cooperating with, charities, other organisations, and the media.
In setting the objectives and activities of the charity the trustees have read and considered the guidance on public benefit published by the Charity Commission for England and Wales.
The charity seeks to achieve its objectives through the operation of a food bank that serves Canterbury, Whitstable, Herne Bay and the surrounding villages from our base on the Joseph Wilson Industrial Estate in Whitstable. This involves the following:
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l Maintaining contact with churches, supermarkets and other organisations to service locations at which food and other products can be donated.
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l Collecting donations from those locations, sorting them to ensure that all are in date and storing them in our warehouse facility.
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l Packing food in parcels of appropriate calorific and nutritional value awaiting distribution to those in need.
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l Maintaining communications with various agencies in the Canterbury City Council District in order to make available food parcels to those experiencing financial crisis and who are engaging with an approved agency's client development programme.
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l Changing the food distribution systems to enable food parcels to be delivered to those individuals and families experiencing financial crisis who are referred to the charity by an agency or support group with which they engage, as well as those who contact the charity directly.
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l Providing fuel vouchers for those struggling to meet the cost of domestic energy bills; l Signposting individuals in need to agencies that can provide help and assistance. l Distributing to other organisations items donated that do not meet the dietary criteria for inclusion in the food parcels and which cannot otherwise be used in the charity's operations.
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Canterbury Food Bank CIO
Report of the trustees For the year ended 31 December 2024
Our activities also include the need to engage with our supporters to raise the finances needed to maintain our operations. We are fortunate to receive the support of many in our community and we are grateful for every donation received regardless of the amount. As demand for our services increases however, increasingly we approach county and city authorities and independent sources of funding, seeking grants to support our increased operational costs. Further details of the key supporters of the charity are shown on page 9.
Achievements and performance
Last year we reported on the rapid increase in demand for the charity's services that we experienced, reaching unprecedented levels. Whilst demand fell back slightly in 2024 it remained high throughout the year, and appears to be growing again in 2025 The cost of living crisis has proved to be a greater challenge for us than the pandemic, but it was a challenge that we were able to meet thanks to our staff and volunteers who ensured that we were able to meet the needs of all of those who came to us looking for support and assistance.
As noted in previous reports the cost of living crisis has also had implications for the charity's cost base, as despite the generosity of those donating food and other products to the charity for redistribution increasingly we are having to supplement this by purchasing goods ourselves to meet the increasing level of demand. Additionally the costs of running our warehouse have increased due to rising energy costs, although the initial cost of doing so has been met by support from the National Lottery and others. The charity has benefitted significantly over recent years through the support of Canterbury City Council and funds provided from Housing Support, but such levels of support are unlikely to continue at such a level given the pressures on public finances. The trustees expect that these difficult financial conditions look set to continue for the foreseeable future.
During the year we achieved our aim of acquiring our warehouse from our former landlords at a cost of £300,000 before related legal costs without recourse to borrowing. This has saved us the cost of ongoing rental payments but at the same time reducing the amount of interest receivable now that less funds are held following the puchase. It also leaves the charity exposed to potential future costs that previously would have been bourne by our landlords, and a contingency reserve has been formed in response to this increased risk.
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Report of the trustees For the year ended 31 December 2024
We are extremely proud of the way our staff and volunteers continue to rise to this challenges we face in continuing to provide assistance to those in need seeking our help. Doing so has involved the following:
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l Maintaining strong links with supermarkets, churches, schools and other organisations that has enabled the charity to operate over 80 donated food collection points across the district, collecting well in excess of 200,000 donated items of food and other groceries for distribution during the period.
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l Maintaining contact with over 175 approved agencies and support groups in the Canterbury City Council district with whom the charity partners to support those in financial crisis.
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l Managing a team of around 200 volunteers who provided in excess of 20,000 hours of their time during the period.
We continue to ensure that the contents of each food parcel we provide is designed to provide nutritional and calorific content which is suitable for the recipient, based on guidance we have received from an experienced dietician. Each food parcel that we provided during the period had an approximate value of £35.
With our focus on providing food and other basic supplies to those in need we recognise that many of those who seek our help also have additional needs which we are unable to meet. To help address this we have again maintained our signposting provision during the period, with a team of 4 employees who can provide guidance on alternative sources of assistance to those in need. In the face of increasing demand we continue to expand the services we provide to those in need by funding a benefits advisor in conjunction with CAB Canterbury that commenced early in 2025. Whilst these arrangements ultimately did not prove successful we are now examining eays of providing guidance on benefits available in-house.
The increasing demand for the charity's services is best shown by the number of meals that have been distributed to those in need.
| buted to those in need. | |||
|---|---|---|---|
| 2024 | 2023 | 2021/22 | |
| (year) | (year) (17 months) | ||
| Number of food parcels distributed | 13,052 | 14,644 | 14,625 |
| Number of meals provided | 117,468 | 131,796 | 131,625 |
| Estimated cost of the food items delivered | 452,645 | 485,843 | 409,500 |
Sadly since the end of the period the effects of the cost of living crisis continue to be felt, with demand for our services in 2025 on the rise again, whilst at the same time we have seen financial support for the charity reduce. This does not surprise use given the financial pressures faced by those that support us. Fortunately the charity is well-placed to cope with this despite the deficit incurred in 2024, as set out below in the financial review section of this report. We will continue to seek to help all those in need which approach us for assistance, whilst acknowledging that doing will place further demands on our staff and volunteers and increased pressure on our resources.
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Report of the trustees For the year ended 31 December 2024
The trustees and senior management team have continued to work on developing a strategic plan for the charity that covers the period through to 31 December 2026, setting out a series of aims for the charity as it faces up to changing levels of demand and the need to maintain high standards of service delivery whilst remaining financially secure. This may see the charity expand the range of services the charity seeks to provide and involve entering into closer working relationships with other organisations with similar objectives to our own. Throughout this period of change we also recognise the need to consider the needs of all our stakeholders, including our staff and volunteers, and to become a greener organisation.
Financial review
In previous years we have noted how fortunate the charity has been in continuing to receive support, both financially and through the donation of goods for distribution, that has enable us to continue to operate without fear of running into financial difficulty. This support has ensured that the charity remains on a stable footing and that the charity continues to be able to deliver its much needed services to those in need. As already indicated we expect demand to continue to increase, and our healthy financial position will enable to continue to meet the challenges that we face. No issues have been identified by the trustees that could indicate that the charity is not a going concern.
Total incoming resources for the year amounted to £713,344, an decrease of 24% when compared to the prior year figure of £942,376. This figure includes an amount of £356,056 being the trustees' estimate of the value of goods donated to the charity for distribution to those in need. This level of income reflects the continuing partnership entered into during the prior period with Canterbury City Council, who have recognised the good work undertaken by the charity and in doing so have provided funds from the Housing Support grant that are proving to be essential in meeting the increasing cost of having to supplement goods donated to the charity with those we purchase ourselves. The financial pressures faced by local governemnt have though seen an understandable reduction in the funds provided, and it remains to be seen how the potential reorganisation of local government in Kent will affect the charity in future years.
Despite the fall in income the expenditure on charitable activities has increased slightly when compared to the prior year, reflecting the increased demand and the cost of the infrastructure the charity needs to have in place to meet this demand. Total expenses for the period amounted to £776,668, an increase of 3% when compared to the prior period figure of £752,449. Much of cost incurred relates to the cost of acquiring groceries and other household items for distribution, where due to the level of demand we have had to buyin significantly more than in previous years at a higher cost due to inflationary pressures. Another key area where costs remain high is payroll, and the need to expand the charity's workforce is sufficient to meet as the scale of the charity's operations. The total payroll cost for the year amounted to £196,795, around 19% more than the prior year figure. The charity remains an equal opportunities and living wage employer. The charity also continues to benefit from the army of volunteers that are vital in maintaining the charity's activities, the benefit of which is not reflected in the accounts in line with current accounting practice.
Overall the charity's deficit for the period amounted to £63,324 compared to the prior year surplus of £189.927. Whilst this is a significant turnaround in our results the charity remains well placed to meet its future challenges. The trustees are not complacent however and are seeking new ways to raise funds to ensure that our financial position does not erode further. The deficit for the year has seen the charity's total
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Report of the trustees For the year ended 31 December 2024
The charity's reserves policy is reflected in the approach taken with setting aside designated funds that reflect both planned future expenditure that has been agreed upon in principle by the trustees, and the need to hold reserves that preserve the financial security of the charity. The charity's policy is to recognise designated funds that reflect the trustees' estimate of 6 months' payroll costs, lease obligations and other overheads that should ensure that the charity remains able to meet its obligations to staff and creditors as they fall due for payment. The charity also recognises a designated fund that reflects the cost of acquiring the warehouse facilities, a move that was considered necessary to safeguard the charity's long term future given the difficulty recently experienced in finding suitable property from which the charity can base its operations. A contingency fund has also been recognised to reflect the additional risks that arise from owing property, and a further designated fund has been recognised for the proposed cost of acquiring parking spaces in the vicinity of our warehouse.
The charity also has a number of restricted funds, details of which are disclosed in note 14 of the accounts.
Having adjusted for restricted and designated funds the charity's general unrestricted funds at 31 December 2024 amounted to £230,975 (2023: £275,050), of which an amount of £201,020 is reflected by liquid assets and are considered to be the free reserves held by the charity (2023: £234,317).
Structure, governance and management
Canterbury Food Bank CIO is a charitable incorporated organisation, registered with Charity Commission for England and Wales. It is governed by its constitution, which sets out the charitable objectives of the charity and the powers of the trustees to achieve those objectives.
The charity is governed by its trustees, details of which are set out on page 1 of this annual report. The trustees set the strategic direction and policy of the charity, and meet on a monthly basis to review the performance of the charity and determine future direction.
New trustees are recruited from the local community served by the charity and appointed by a resolution of the board of trustees in accordance with the terms of the charity's constitution. As part of the application process prospective trustees are provided with a copy of the charity's constitution, an explanation of what it means to be a charity trustee, both generally and in the context of the activities of the Food Banks, and what qualities, qualifications and commitment are expected from trustees.
During the year three new trustees joined the board, Louisa-Jane Evans, Adam Ratcliffe and Morounkeji Moses, adding to the breadth of experience possessed by the trustee body. We also said farewell to David Rowbotham who stood down as a trustee after many years of service to the charity, we are grateful for the contribution David made to the Food Bank over that time. Following his resignation David Holt took over the position of Vice-Chairman.
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Report of the trustees For the year ended 31 December 2024
Day to day management of the charity is delegated to the senior management team, headed by operations director Angela Gardiner. Together they oversee the operations of the charity, supported by a small team of core staff. At the heart of the charity's operation is a team of volunteers who generously supply their time, knowledge and enthusiasm to support the work of the charity, expressed in long hours being spent delivering the charity's objectives, assisting with administrative tasks and other areas of service. Without their assistance the charity would not be able to meet its core objective of supporting the local community in Canterbury, Whitstable, Herne Bay and the surrounding villages, and the trustees are extremely grateful for their support and generosity.
Reference and administrative details
Reference and administrative details are shown on page 1 of this annual report.
Future plans
As reported above we plan to expand the services we are able to offer by providing guidance on benefits, to address an increasing need to not just supply emergency food parcels but to help address the cause of poverty that we see. The charity will continue to work with other organisations locally to seek ways by which we can help to alleviate the poverty that we see in our district.
The trustees will continue to seek new ways of increasing the financial support we receive, necessary to ensure that we remain financially stable. This will be achieved through strengthening our links with those bodies that already support us, reaching out to those bodies willing to support organisations such as ours through grant funding and by increasing the amount of community fundraising we undertake.
Statement of trustees' responsibilities
The trustees are responsible for preparing the trustees' annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements the trustees are required to:
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l select suitable accounting policies and then apply them consistently; l observe the methods and principles in the Charities SORP; l make judgements and estimates that are reasonable and prudent;
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l state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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l prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
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Report of the trustees For the year ended 31 December 2024
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the charity's constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the board of trustees at a meeting held on 27 November 2025.
Martin Ward
Martin Ward Chairman
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Key supporters For the year ended 31 December 2024
The trustees, staff and volunteers who make up the operating personnel of the charity are deeply indebted to the many individuals and organisations who have so generously given to the charity in the form of food and financial support. Without these valuable contributions the charity would not have been able to support so many individuals in need in Canterbury, Whitstable, Herne Bay and the surrounding villages. We are grateful for every donation we receive, regardless of the amount.
Special thanks go to the following organisations for their support during the year:
Canterbury City Council Sainsburys National Lottery Community Fund St Alphege Christian Centre All Saints Whitstable Congregation St Bartholomew's Church Barham Downs Benefice St Dunstan's PCC Beverlie Pub Quiz customers St Edmunds Junior School Brachers LLP Charitable Trust St Mary the Virgin, Elham Buccaneer Production Co St Michael's Road Residents Association Canterbury Harriers Stafford House School Canterbury Mosque Stewardship City Church Streynsham Trust Community of the Presentation Trust Tea Cosy Club Dickens Evening donors Tescos Fordwich United Charities Twelve Taps Limited Hardy Family Foundation Whitstable & Herne Bay Lions Club Hope Johnson Bake Sale Ickham Parish Council Kreston Reeves Foundation Morrisons National Funding Donate Nationwide Herne Bay Neighbourly Foundation The Pack Foundation Pebbles Seasalter Rotary Clubs of Canterbury, Herne Bay and Chestfield The Saddlers Company
We are equally grateful to the many unnamed individuals, community groups and organisations who have also similarly supported the charity during the year.
We are also grateful to the following supermarkets in the district for their support by enabling food to be donated at their premises: Sainsbury's, Morrison's, Tesco and Co-Op.
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Independent Examiner's Report to the trustees of Canterbury Food Bank CIO
I report on the accounts of the charity for the year ended 31 December 2024.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and than an independent examination is needed.
It is my responsibility to:
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l examine the accounts under section 145 of the 2011 Act;
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l to follow the procedures laid down in the General Directions given by the Charity Commissioner under Section 145(5)(b) of the 2011 Act; and
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l to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by a charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
In connection with my examination, no matter has come to my attention:
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l which gives me reasonable cause to believe that, in any material respect, the requirements:
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(a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting records of the 2011 Act have not been met; or
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l to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Matt Jones
Matt Jones ACA Burgess Hodgson Audit Limited 27 New Dover Road Canterbury Kent CT1 3DN
Date: 27 November 2025
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Statement of Financial Activities For the year ended 31 December 2024
| Note Incoming resources Donations and legacies 4 Investment income 5 Resources expended Raising funds 6 Charitable activities 7 Net income Transfers between funds Net movement in funds Total funds brought forward Total funds carried forward |
General fund Designated funds Restricted funds Total funds Total funds 2024 2024 2024 2024 2023 £ £ £ £ £ 687,223 - 3,810 691,033 926,231 22,178 133 - 22,312 16,146 709,401 133 3,810 713,344 942,377 2,550 - - 2,550 1,411 673,892 48,194 52,032 774,118 751,038 676,442 48,194 52,032 776,668 752,449 32,959 (48,060) (48,222) (63,324) 189,928 (77,035) 77,035 - 0 - (44,076) 28,974 (48,222) (63,324) 189,928 275,051 736,800 72,526 1,084,377 894,449 230,975 765,774 24,304 1,021,053 1,084,377 |
|---|---|
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Balance sheet
as at 31 December 2024
| General | Designated | Restricted | Total | |||
|---|---|---|---|---|---|---|
| fund | funds | funds | funds | Total funds | ||
| Note | 2024 | 2024 | 2024 | 2024 | 2023 | |
| £ | £ | £ | £ | £ | ||
| Fixed assets | ||||||
| Tangible fixed assets | 10 | 29,955 | 320,655 | 23,391 | 374,001 | 74,522 |
| Current assets | ||||||
| Stock | 6,849 | - | - | 6,849 | 12,629 | |
| Debtors and prepayments | 11 | 8,370 | - | - | 8,370 | 80,968 |
| Cash at bank and in hand | 193,443 | 445,119 | 913 | 639,475 | 923,481 | |
| 208,662 | 445,119 | 913 | 654,694 | 1,017,078 | ||
| Creditors: Amounts falling due within one year | ||||||
| Creditors and accruals | 12 | 7,642 | - | - | 7,642 | 7,224 |
| 7,642 | - | - | 7,642 | 7,224 | ||
| Net current assets | 201,020 | 445,119 | 913 | 647,052 | 1,009,854 | |
| Net assets | 230,975 | 765,774 | 24,304 | 1,021,053 | 1,084,376 | |
| Represented by: | ||||||
| Unrestricted funds | 14 | 230,975 | 765,774 | - | 996,749 | 1,011,850 |
| Restricted funds | 14 | - | - | 24,304 | 24,304 | 72,526 |
| Total funds | 230,975 | 765,774 | 24,304 | 1,021,053 | 1,084,376 |
The financial statements were approved and adopted by the trustees at a meeting held 27 November 2025.
Signed
Martin Ward Alun Edwards
Martin Ward Chairman
Alun Edwards Treasurer
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Statement of Cash Flows For the year ended 31 December 2024
| Cash flows from operating activities Net income for the year Depreciation Interest receivable (Increase)/decrease in stocks (Increase)/decrease in debtors Increase/(decrease) in creditors Net cash provided by operating activities Cash flows from investing activities Interest received Purchase of property, plant and equipment Net cash used in investing activities Change in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year Analysis of cash and cash equivalents Cash at bank and in hand |
2024 £ (63,324) 25,879 (22,312) 5,780 72,598 418 19,039 22,312 (325,357) (303,045) (284,006) 923,481 639,475 639,475 |
2023 £ 189,927 19,963 (16,145) 5,364 (54,721) 3,458 147,846 16,145 (30,771) (14,626) 133,220 790,261 923,481 923,481 |
|---|---|---|
The charity has no debt, and accordingly an Analysis of the Changes in Net Debt is not presented.
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Notes to the accounts For the year ended 31 December 2024
1 Accounting policies
Current period information is provided for the year to 31 December 2024. Comparative information is provided for the year ended 31 December 2023.
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
a) Basis of preparation
The financial statements have been prepared in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (issued in October 2019)(the SORP), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
Canterbury Food Bank CIO meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the accounting policy notes.
b) Going concern
Having considered the charity's financial position and forecast future results the trustees are satisfied that the charity is a going concern, and the financial statements have been prepared on this basis.
c) Income
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from government and other grants, whether 'capital' grants or 'revenue' grants, is recognised using the performance model when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
For legacies, entitlement is taken at the earlier of the date on which either the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executors to the estate that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executors' intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.
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Notes to the accounts For the year ended 31 December 2024
d) Donated goods and services
Donated goods are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and the economic benefit can be measured reliably.
In accordance with the SORP the value of general volunteer time is not recognised in the financial statements. Further information regarding the contribution of volunteers in the running of the charity's operations in included in the Trustees' Annual Report.
On receipt, donated goods are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain goods of equivalent economic benefit on the open market, with a corresponding amount recognised in expenditure in the period of receipt.
e) Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity, this is normally upon notification of the interest paid or payable by the Bank.
f) Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.
h) Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:
- l Costs of raising funds comprise the costs of generating grant income and other donations. l Expenditure on charitable activities includes the costs of operating the food bank and associated administrative costs.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
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Notes to the accounts For the year ended 31 December 2024
i) Operating leases
Rentals payable in respect of operating leases are charged on a straight line basis over the period of the lease.
j) Tangible fixed assets
Individual fixed assets costing £1,000 or more are capitalised at cost and depreciated over their estimated useful economic lives on a straight line basis as follows:
| l | Motor vehicles | 20% |
|---|---|---|
| l | Equipment | 20% |
| l | Leasehold improvements | Over the lease term |
Freehold propery is not subject to depreciation as any charge would be considered immaterial.
k) Stock
Stock is included at the lower of cost and net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
l) Financial instruments
The trust only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recorded at transaction value and subsequently measured at their settlement value.
m) Pension costs
The charity contributes to a defined contribution pension scheme for employees. Contributions to the scheme are charged to the Statement of Financial Activities in the period in which they are incurred.
2 Legal status of the trust
Canterbury Food Bank CIO is a Charitable Incorporated Organisation and has no share capital. The registered office of the charity is Unit 29, Joseph Wilson Industrial Estate, Millstrood Road, Whitstable, Kent CT5 3PS.
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Notes to the accounts For the year ended 31 December 2024
3 Comparative financial information
The full Statement of Financial Activities for the year ended 31 December 2023 is as follows:
| Incoming resources Donations and legacies Investment income Resources expended Raising funds Charitable activities Net income Transfers between funds Net movement in funds Total funds brought forward Total funds carried forward |
General fund Designated funds Restricted funds Total funds £ £ £ £ 828,850 - 97,381 926,231 5,556 10,590 - 16,146 834,406 10,590 97,381 942,377 1,411 - - 1,411 591,980 107,415 51,643 751,038 593,391 107,415 51,643 752,449 241,015 (96,825) 45,738 189,928 (224,130) 224,130 - - 16,885 127,305 45,738 189,928 258,166 609,495 26,788 894,449 275,051 736,800 72,526 1,084,377 |
|---|---|
17
Restricted
Canterbury Food Bank CIO
Notes to the accounts For the year ended 31 December 2024
3 Comparative financial information (continued)
The comparative balance sheet as at 31 December 2023 is as follows:
| Fixed assets Tangible fixed assets Current assets Stock Debtors and prepayments Cash at bank and in hand Creditors: Amounts falling due within one year Creditors and accruals Net current assets Net assets Represented by: Unrestricted funds Restricted funds Total funds |
General fund Designated funds Restricted funds Total funds £ £ £ £ 40,733 - 33,789 74,522 12,629 - - 12,629 18,499 - 62,469 80,968 210,413 736,800 (23,732) 923,481 241,541 736,800 38,737 1,017,078 7,224 - - 7,224 7,224 - - 7,224 234,317 736,800 38,737 1,009,854 275,050 736,800 72,526 1,084,376 275,050 736,800 - 1,011,850 - - 72,526 72,526 275,050 736,800 72,526 1,084,376 |
|---|---|
18
Restricted
Canterbury Food Bank CIO
Notes to the accounts For the year ended 31 December 2024
4 Income from donations and legacies
| 4 Income from donations and legacies | |||||
|---|---|---|---|---|---|
| General | Designated | Restricted | Total | ||
| fund | funds | funds | funds | Total funds | |
| 2024 | 2024 | 2024 | 2024 | 2023 | |
| £ | £ | £ | £ | £ | |
| Cash donations receivable | 330,641 | - | 3,810 | 334,451 | 547,395 |
| Legacies receivable | - | - | - | - | 9 |
| Donated goods | 356,056 | - | - | 356,056 | 377,438 |
| Income from activities for generating | 526 | - | - | 526 | 1,389 |
| funds and collections | |||||
| 687,223 | - | 3,810 | 691,033 | 926,231 | |
| Comparative figures: | Designated | Restricted | |||
| Cash donations receivable | General fund 2023 £ 450,014 |
funds 2023 £ - |
funds 2023 £ 97,381 |
Total funds 2023 £ 547,395 |
|
| Legacies receivable | 9 | - | - | 9 | |
| Donated goods | 377,438 | - | - | 377,438 | |
| Income from activities for generating funds and | 1,389 | - | - | 1,389 | |
| collections | |||||
| 828,850 | - | 97,381 | 926,231 |
The charity benefits greatly form the involvement and enthusiastic support of its many volunteers, without whom the charity would be unable to operate, further details of which are included in the trustees' report. In accordance with the SORP the economic contribution of general volunteers is not recognised in the accounts.
5 Investment income
| Bank interest receivable Comparative figures: Bank interest receivable |
General fund Designated funds Restricted funds Total funds Total funds 2024 2024 2024 2024 2023 £ £ £ £ £ 22,178 133 - 22,312 16,145 General fund Designated funds Restricted funds Total funds 2023 2023 2023 2023 £ £ £ £ 5,556 10,590 - 16,146 |
|---|---|
19
Restricted
Canterbury Food Bank CIO
Notes to the accounts For the year ended 31 December 2024
6 Costs of activities for raising funds
| Other fund raising costs | General fund Designated funds Restricted funds Total funds Total funds 2024 2024 2024 2024 2023 £ £ £ £ £ 2,550 - - 2,550 1,411 2,550 - - 2,550 1,411 |
|---|---|
In the prior period all expenditure to the general fund.
7 Costs of charitable activities
| Groceries and other stock items Packaging Leaflets, promotion and clothing Property costs Wages and salaries Other personnel costs Telephone Insurance Motor expenses Other travel costs Equipment costs Printing, postage and stationery Meeting expenses Depreciation Finance costs Professional fees Governance costs Social value measurement Social campaigning Benefit advisor Sundry expenses |
General fund Designated funds Restricted funds Total funds Total funds 2024 2024 2024 2024 2023 £ £ £ £ £ 402,663 30,310 19,673 452,645 482,246 577 1,800 780 3,157 2,666 577 1,000 - 1,577 1,634 24,340 - 2,896 27,236 24,900 169,664 11,000 16,131 196,795 164,332 8,087 285 - 8,372 15,005 3,289 - 793 4,082 3,507 3,492 - - 3,492 2,745 5,480 2,000 39 7,519 4,733 4,962 1,200 1,105 7,267 8,198 8,344 599 180 9,123 9,632 2,076 - 35 2,111 2,152 1,337 - - 1,337 1,003 15,479 - 10,400 25,879 19,963 1,331 - - 1,331 1,254 1,327 - - 1,327 - 1,020 - - 1,020 1,165 7,319 - - 7,319 5,903 1,195 1,195 - 10,937 10,937 - 398 - - 398 - 673,892 48,194 52,032 774,118 751,038 |
|---|---|
20
Restricted
Canterbury Food Bank CIO
Notes to the accounts For the year ended 31 December 2024
7 Costs of charitable activities (continued)
| Comparative figures: Groceries and other stock items Packaging Leaflets, promotion and clothing Property costs Wages and salaries Other personnel costs Telephone Insurance Motor expenses Other travel costs Equipment costs Printing, postage and stationery Meeting expenses Depreciation Finance costs Governance costs Social value measurement |
General fund Designated funds Restricted funds Total funds 2023 2023 2023 2023 £ £ £ £ 387,546 86,200 8,500 482,246 606 1,800 260 2,666 634 1,000 - 1,634 10,563 - 14,337 24,900 137,212 11,000 16,120 164,332 10,790 4,215 - 15,005 3,037 - 470 3,507 2,745 - - 2,745 2,723 2,000 10 4,733 5,024 1,200 1,974 8,198 9,569 - 63 9,632 2,152 - - 2,152 1,003 - - 1,003 10,054 - 9,909 19,963 1,254 - - 1,254 1,165 - - 1,165 5,903 - - 5,903 591,980 107,415 51,643 751,038 |
|---|---|
8 Staff costs, trustees information and related party transactions
| Salaries and wages Social security costs Pension costs The average number of employees during the period was: |
2024 2023 £ £ 183,387 154,930 8,229 5,167 5,179 4,235 196,795 164,332 9 9 |
|---|---|
21
Restricted
Canterbury Food Bank CIO
Notes to the accounts For the year ended 31 December 2024
8 Staff costs, trustees information and related party transactions (continued)
No employee earned more than £60,000 in either the current period or previous year.
The charity trustees were not paid or received any other benefits from employment with the charity. Expenses totalling £Nil (2023: £207) were reimbursed to trustees during the year.
The key management of the charity comprise the trustees and the senior management team. The total remuneration payable to key management during the year amounted to £87,712 (2023: £77.805). With the exception of minor donations receivable totalling £373 there were no transactions with related parties other than those noted above (2023: £577).
9 Taxation
The charity is exempt from taxation on income and gains to the extent that these are applied to its charitable objects.
10 Tangible fixed assets
| Cost As at 1 January 2024 Additions Disposals Transfers As at 31 December 2024 Depreciation As at 1 January 2024 Charge for the period Disposals Transfers As at 31 December 2024 Net book value As at 31 December 2024 As at 31 December 2023 |
Freehold property Leasehold improvements Equipment Motor vehicles Total £ £ £ £ - 64,929 12,263 37,995 115,187 304,800 5,848 14,709 - 325,357 - - - - - 70,777 (70,777) - - - 375,577 - 26,972 37,995 440,544 - 20,617 4,488 15,559 40,664 - 15,613 4,667 5,599 25,879 - - - - - 36,230 (36,230) - - - 36,230 - 9,155 21,158 66,543 339,347 - 17,817 16,837 374,001 - 44,312 7,775 22,436 74,523 |
|---|---|
22
Restricted
Canterbury Food Bank CIO
Notes to the accounts For the year ended 31 December 2024
11 Debtors
| Rent deposit Gift aid recoverable Grants receivable Other sundry debtors Prepayments 12 Creditors Accounts payable Payroll liabilities Accruals |
2024 2023 £ £ - 4,000 - 4,360 - 62,469 2,159 500 6,211 9,639 8,370 80,968 2024 2023 £ £ 508 - 4,487 3,449 2,647 3,775 7,642 7,224 |
|---|---|
13 Operating lease commitments
At 31 December 2024 the charity had operating lease commitments falling due for payment as follows:
| Within one year Between one and five years |
2024 2023 £ £ - 16,000 - 29,516 - 45,516 |
|---|---|
During the year the charity exercised an option to acquire the leasehold property it previously occupied as a lessee.
23
Restricted
Canterbury Food Bank CIO
Notes to the accounts For the year period ended 31 December 2024
14 Analysis of charitable funds
| General fund Designated funds Future employment a Overheads b Fixed assets c Fixed asset contingency d Rental reserve e New premises acquisition f Training costs g Housing support h Benefits adviser i Parking space acquisition j Restricted funds Pool vehicle k Specific operations grants l Food costs grants m NL cost of living n New warehouse o NL property p Fuel vouchers r Total funds |
At 1 January 2024 Income Expenditure Transfers At 31 December 2024 £ £ £ £ £ 275,051 709,401 (676,442) (77,035) 230,975 100,000 - - - 100,000 30,242 - - - 30,242 - - - 320,655 320,655 - - - 50,000 50,000 8,097 133 - (8,230) 0 350,000 - - (350,000) - 285 - (285) - - 223,176 - (47,310) 39,610 215,476 25,000 - (599) - 24,401 - - - 25,000 25,000 736,800 133 (48,194) 77,035 765,774 - - - - - 3,810 (3,810) - - - - - - - 36,327 - (36,327) - - 10,632 - (4,314) - 6,318 24,651 - (7,581) - 17,070 916 - - - 916 72,526 3,810 (52,032) - 24,304 1,084,377 713,344 (776,668) 0 1,021,053 |
|---|---|
24
Restricted
Canterbury Food Bank CIO
Notes to the accounts For the year period ended 31 December 2024
14 Analysis of charitable funds (continued)
Analysis of charitable funds in previous period
| General fund Designated funds Future employment a Overheads b Rental reserve e New premises acquisition f Training costs g Housing support h Benefits adviser i Restricted funds Pool vehicle k Specific operations grants l Food costs grants m NL cost of living n New warehouse o NL property p Raise the Rent appeal q Fuel vouchers r Total funds |
At 1 January 2023 Income Expenditure Transfers At 31 December 2023 £ £ £ £ £ 258,166 834,406 (593,391) (224,130) 275,051 80,000 605 - 19,395 100,000 30,000 242 - - 30,242 8,000 97 - - 8,097 300,000 9,646 40,354 350,000 3,000 - (4,215) 1,500 285 188,495 - (103,200) 137,881 223,176 - - - 25,000 25,000 609,495 10,590 (107,415) 224,130 736,800 - - - - - - - - - - - 4,500 (4,500) - - - 62,469 (26,142) - 36,327 15,393 1,493 (2,643) (3,611) 10,632 - 28,306 (7,266) 3,611 24,651 10,917 175 (11,092) - - 478 438 - - 916 26,788 97,381 (51,643) - 72,526 894,449 942,377 (752,449) - 1,084,377 |
|---|---|
25
Restricted
Canterbury Food Bank CIO
Notes to the accounts For the year period ended 31 December 2024
14 Analysis of charitable funds (continued)
Details of funds:
Designated funds
-
a) Designated future employment fund: funds set aside to allow for the expansion of the charity's workforce necessary to meet increased demand for the charity's services.
-
b) Designated overheads fund: contingency fund to be able to meet the charity's obligations should income cease unexpectedly.
-
c) Fixed asset fund: a fund to match the charity's investment in property.
-
d) Fixed asset contingency: funds set aside to meet unexpected future costs arising from property ownership.
-
e) Designated rental fund: to cover future rental commitments at the charity's warehouse, no longer required following the acquisition of the warehouse during the year.
-
f) Designated new premises acquisition fund: to fund the acquisition of a permanent home for the charity, no longer required following the acquisition of the property during the year.
-
g) Designated training costs fund: to upskill the charity's trustees, staff and volunteers.
-
h) Designated Housing Support fund: a reserve for Housing Support funds received from Canterbury City Council.
-
i) Designated benefits adviser fund: to expand the charity's activities to include the provision of benefits advice.
-
j) Parking space acquisition fund: funds reserved to acquire parking spaces adjacent to the charity's warehouse.
Restricted funds
-
k) Restricted pool vehicle fund: funds donated to purchase the pool vehicle and against which depreciation is charged.
-
l) Restricted specific operations grants: funds received to support specific operational activities.
-
m) Restricted food costs grants: grants received to finance the purchase of food for inclusion in food parcels.
-
n) Restricted NL cost of living fund: National Lottery grant received to adress the cost of living crisis. o) Restricted new warehouse: funds raised to meet the cost of moving to the charity's new warehouse. p) Restricted NL property fund: National Lottery grant receive to equip the charity's new warehouse. q) Restricted Raise the Rent Appeal: funds raised to meet the cost of renting the charity's new warehouse. r) Restricted fuel vouchers: Funds received specifically to acquire fuel vouchers.
26