2022-03-31-accounts

THE WILTSHIRE BOBBY VAN TRUST (a Charitable Incorporated Organisation)

TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

Charity Number:- 1153790

The Alanbrookes Group Ltd t/a J S Weeks & Co Accountants Devizes

THE WILTSHIRE BOBBY VAN TRUST

Contents

	Pages
Charity Information	1
Trustees’ Report	2 - 4
Independent Examiner’s Report	5
Statement of Financial Activities	6
Balance Sheet	7
Notes to the Accounts	8 - 14

THE WILTSHIRE BOBBY VAN TRUST

FOR THE YEAR ENDED 31 MARCH 2022

	Charity Information	Charity Information
Organisation Type	Charitable Incorporated Organisation
Patron	HRH The Former Duchess of Cornwall
Vice Patrons	The Marchioness of Lansdowne
	Mrs Annette Lynton Mason
Trustees	Robert Hiscox DL – Chairman
	Lucinda Baker LVO
	Peter Begg (appointed 13 December 2021)
	Mark Cann
	Henry Colthurst (appointed 14 March 2022)
	Marion Deegan
	John Nokes
	Chief Constable Kier Pritchard
	Col. Robert Richardson-Aitken
	Emily Tulloch
Director	Jennie Shaw
Operators	Kathleen Williams	Co-ordinator
	Sally Raubenheimer	Co-ordinator
	Doug Batchelor	Van operator
	Mick Leighfield	Van operator
	Will Todd	Van operator
Charity Number	1153790
Charity Office	Hazeland Mill
	Bremhill
	Calne
	Wiltshire, SN11 9LJ
Operation Office	Devizes Police Station
	New Park Street
	Devizes
	Wiltshire, SN10 1DZ
	Tel:- 01225 256867 Email:- [e-mail]
Accountants	The Alanbrookes Group Ltd t/a J S Weeks & Co
	10 Market Place
	Devizes
	Wiltshire, SN10 1HT
Bankers	Lloyds Bank Plc
	38 Market Place
	Devizes
	Wiltshire, SN10 1JD

-1-

THE WILTSHIRE BOBBY VAN TRUST

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 MARCH 2022

The Trustees present their report and the accounts for the year ended 31 March 2022.

Reference and Administration Details

The charity information and list of trustees who have served during the year are detailed on page 1.

Structure, Governance and Management

The appointment of trustees is governed by the Trust Deed of the charity. The Board of Trustees is authorised to fill vacancies arising through the resignation or death of an existing trustee or to strengthen the committee.

Public Benefit

The objects of the charity are to promote the protection of people and property, the prevention of criminal acts and the reduction of the fear of crime. The Trustees, in reviewing the Charity’s aims and objectives and in planning activities, have considered the Charity Commission’s guidance on public benefit. The Trustees are content with the degree and scope of public benefit the Charity provides. The Charity exercises no exclusion or discrimination although the elderly and vulnerable are prioritised.

Objectives and Activities

The Trust protects the most vulnerable people in Wiltshire and Swindon by providing physical security to the homes of the over 60s and 18+ with a registered disability who have become, or are at risk of becoming, victims of house crime or domestic abuse. We also provide advice on avoiding cyber-crime which has become a major threat, especially to elderly and vulnerable people.

The ‘Bobby’ operators carry out full home security and fire risk assessments before fitting the appropriate hardware for each client. This service and the equipment are provided free to all eligible clients. They secure approximately 1,500 homes each year thereby reducing the fear of crime, the incidence of crime or re-victimisation and allowing people to live with a feeling of safety in their own home.

The Stay Safe Online team of 7 volunteers advise and educate our clients on all aspects of online safety either at their own home or at group talks. The use of computers is often essential to our clients and they are very vulnerable to exploitation by theft and by deceit from unscrupulous fraudsters.

The Trustees, in reviewing the Charity’s aim and objectives and in planning activities, have considered the Charity Commission’s guidance on public benefit. The Trustees are content with the degree and scope of public benefit the Charity provides.

Achievements and Performance

The Bobby operators have visited 1,490 homes in the past financial year; 226 of these were in response to a crime being committed; 397 domestic abuse victims were visited an increase of 23% from the previous year and 787 homes were secured on pro-active visits to elderly and vulnerable people who didn’t feel they had adequate security to feel safe, again an increase of 40% on the previous year.

In addition, Bobby Van operators attended 64 community events, giving talks on staying safe in the home and personal safety or having stands highlighting our service, to the Wiltshire/Swindon communities. In the previous financial year, they attended only 20 of these events/community engagements owing to covid restrictions.

The Stay Safe Online team have returned to visiting clients in a pair at home rather than 1:1 since the pandemic although they continue to do 1:1 visits in a public place as agreed by Wiltshire Police.

-2-

THE WILTSHIRE BOBBY VAN TRUST

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 MARCH 2022

………Continued

Financial Reserves Policy

The Trust's reserves policy is one of maintaining a capital reserve to meet and respond to the needs of the community which it serves. As a result it must be prepared to vary its method of operation to meet new challenges with the emphasis often for immediate response and action knowing that funds are already available to support such intervention. Reserves must also be held to include purchase of capital equipment as well as employment of additional staff which may also carry liabilities for future pensions. In addition, reserves are being held to meet extra demands and needs of the cyber crime team whose future strategy is currently being set.

Investment Policy and Performance

The trustees have the power to invest in such assets as they see fit. All investment opportunities are chosen with due regard to the level or risk and ethical considerations.

The current aim is preservation of capital with an overall return balanced between capital growth and income. The Finance Committee consisting of Robert Hiscox, Mark Cann and Henry Colthurst has appointed Evelyn Partners to manage the investments and the portfolio is discussed at each meeting of the Trustees. The Trustees are satisfied with the performance.

Risk Management

The Trustees have assessed the risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that proper systems and controls are in place to mitigate exposure to foreseeable risks.

Plans for Future Periods

The evolution of the charities relationship with Wiltshire Police (WP) has led both parties to consider the current structure and whether it is as effective and efficient as originally intended. Is it currently fit for purpose? The conclusion of all concerned is for a new structure to be established in 2023 which effectively separates the charity from WP and will involve the staff TUPEing(sic) across as well as other significant administrative and operational changes under the terms of a formal consortium agreement with WP. This restructuring moves the WBVT to being a much greater Operational organisation and taking on greater direct responsibility more than being a significant facilitator and fundraiser as has been the case to date. The Trustees have considered the implications in detail and acknowledge the increased risk to the charity but are of the firm view that this will enable it to serve its beneficiaries better and more extensively. They consider the situation is not ideal but necessary due to the significant cultural differences of WBVT and WP and the often prohibitive and unintended risk restrictions enforced on WP which impact on WBVT. Part of this consideration has been a detailed cost analysis and the Trustees have allocated a maximum sum of £200,000 as a contingency fund for the transfer of staff and operational responsibility from WP in the main to absorb extra running costs and an additional £100,000 as a 'hard deck' contingency to cover potential pension and redundancy liabilities as an employer. This will significantly reduce the charities general reserves which is something the Trustees will address in the year ahead, nonetheless the charity already holds such reserves for just such a purpose. In the medium term the trustees are confident this will increase the charities Output making it significantly more effective and responsive to the needs of its beneficiaries.

-3-

THE WILTSHIRE BOBBY VAN TRUST

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 MARCH 2022

………Continued

Approval

This report was approved by the trustees on 24 January 2023 and signed on their behalf by:

…………………………….. Robert Hiscox Chairman of Trustees

-4-

THE WILTSHIRE BOBBY VAN TRUST

Report of the Independent Examiner To The Trustees of The Wiltshire Bobby Van Trust

I report on the accounts of the charity for the year ended 31 March 2022, which are set out on pages 6 to 14.

Respective Responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:-

• examine the accounts (under section 145 of the 2011 Act);

• to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and

• to state whether any particular matters have come to my attention.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my explanation, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements:

2. to keep accounting records in accordance with section 130 of the 2011 Act, and

3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act,

have not been met; or

1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

……………………………..

Mrs B A Moss FCA

The Alanbrookes Group Ltd t/a J S Weeks & Co 10 Market Place Devizes Wiltshire, SN10 1HT

24 January 2023

-5-

THE WILTSHIRE BOBBY VAN TRUST

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2022

		Unrestricted	Restricted	Total	Total
		Funds	Funds	Funds	Funds
		2022	2022	2022	2021
	Notes	£	£	£	£
Incoming Resources
Incoming Resources from Generated
Funds:-
Voluntary Income:
Donations and Gifts	2	99,529	21,000	120,529	190,052
Activities for Generating Funds:
Fundraising Events		89,862	-	89,862	37,170
Investment Income	3	19,844	-	19,844	21,201
		──────	──────	──────	──────
Total Incoming Resources		209,235	21,000	230,235	248,423
		──────	──────	──────	──────
Resources Expended:-
Costs of Generating Funds:
Investment Management Costs	4	2,374	-	2,374	1,518
Charitable Activities	4	258,565	9,500	268,065	240,366
		──────	──────	──────	──────
Total Charitable Expenditure		260,939	9,500	270,439	241,884
Governance Costs	4	17,721	-	17,721	15,694
		──────	──────	──────	──────
Total Resources Expended		278,660	9,500	288,160	257,578
		──────	──────	──────	──────
Net (Outgoing) Resources before
Other Recognised Gains and Losses					(9,155)
Other Recognised Gains and (Losses)	5	34,788	-	34,788	175,481
		──────	──────	──────	──────
Net Movement in Funds		(34,637)	11,500	(23,137)	166,326
Reconciliation of Funds
Total Funds Brought Forward		865,093	-	865,093	698,767
		──────	──────	──────	──────
Total Funds Carried Forward		830,456	11,500	841,956	865,093
		══════	══════	══════	══════

The notes on pages 8 to 14 form an integral part of the accounts

-6-

THE WILTSHIRE BOBBY VAN TRUST

BALANCE SHEET

AS AT 31 MARCH 2022

			2022	2021
	Notes		£	£
Fixed Assets
Investments	8		784,630	833,092
Current Assets
Stock		31,207		31,089
Debtors and Prepayments	9	1,675		3,037
Cash at Bank and in Hand		78,564		39,107
		──────		──────
		111,446		73,233
Creditors:Amounts Falling Due Within One Year	10	(54,120)		(41,232)
		──────		──────
Net Current Assets			57,326	32,001
			──────	──────
Net Assets			841,956	865,093
			══════	══════
Represented by:-
Unrestricted Income Funds:-
General Fund			192,103	264,984
Designated Revaluation Fund			338,353	300,109
Designated Contingency Reserve			300,000	300,000
			──────	──────
			830,456	865,093
Restricted Income Funds			11,500	-
			──────	──────
Total Funds	11		841,956	865,093
			══════	══════

The accounts were approved by the Trustees on 24 January 2023 and signed on their behalf by:

…………………………….. Robert Hiscox Chairman of Trustees

The notes on pages 8 to 14 form an integral part of the accounts

-7-

THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

1.1. Basis of Accounting

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective from 1 January 2019) and the Financial Reporting Standard 102 (FRS102) Section 1A and the Charities Act 2011.

1.2. Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.

Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.

1.3. Incoming Resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

• Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable.

• Investment income is included when receivable.

1.4. Resources Expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

• Costs of generating funds comprise the costs associated with attracting voluntary income.

• Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the costs linked to the strategic management of the charity.

• All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.

1.5. Fixed Assets

• Investments held as fixed assets are revalued at the balance sheet date with any gain or loss being taken to the Statement of Financial Activities.

-8-

THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

………Continued

2. Donations and Gifts

2.	Donations and Gifts
		2022	2021
		£	£
	Personal	24,897	21,999
	Trusts	61,740	153,800
	Business and Sponsorship	9,724	6,929
	Clubs and Societies	587	1,220
	Parish Councils	2,295	810
	County, Town and District Councils	15,020	-
	Gift Aid Tax Refunds	3,186	2,554
	Fire and Rescue	3,080	2,740
		──────	──────
		120,529	190,052
		══════	══════
3.	Investment Income
		2022	2021
		£	£
	Interest receivable	6,892	7,570
	Dividends receivable	12,952	13,631
		──────	──────
		19,844	21,201
		══════	══════

-9-

THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

………Continued

4. Total Resources Expended

		Charitable		Total	Total
		Activities	Governance	2022	2021
		£	£	£	£
	Costs Directly
	Allocated To Activities
	Security Hardware:-
	Opening Stock	31,089	-	31,089	33,704
	Purchases in the Year	25,044	-	25,044	25,033
	Closing Stock	(31,207)	-	(31,207)	(31,089)
		──────	──────	──────	──────
		24,926	-	24,926	27,648
	Hollie Guard Voucher Purchases	7,000	-	7,000	-
	Salaries and Pensions (Including
	Employer’s National Insurance)	145,848	-	145,848	145,450
	Van Leasing and Expenses	27,291	-	27,291	27,038
	Support Costs
	Allocated to Activities
	Sundry Expenses	811	-	811	1,190
	Publicity, Promotions and Event Costs	21,140	-	21,140	4,712
	Charitable Donations	600	-	600	-
	Accountancy	-	1,764	1,764	1,740
	Insurance	771	-	771	570
	Consultancy Fees and Expenses	37,233	15,957	53,190	46,512
	Computer Consumables	2,445	-	2,445	1,200
	Investment Management Fees	2,374	-	2,374	1,518
		──────	──────	──────	──────
		270,439	17,721	288,160	257,578
		══════	══════	══════	══════
5.	Other Recognised Gains and (Losses)
				2022	2021
				£	£
	Gains/(Losses) on Revaluation of Investments			32,375	175,481
	Gains/(Losses) on Disposal of Investments			2,413	-
				──────	──────
				34,788	175,481
				══════	══════

-10-

THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

………Continued

6. The Wiltshire Police Authority met the following costs on behalf of the trust:

Insurance Uniforms Co-ordinators Travel Expenses Staff Training, Supervision and Support Office Accommodation Heating and Lighting Telephone Printing, Postage and Stationery Office Equipment Repairs and Renewals Vehicle Running Costs

7. Staff Costs and Numbers

All staff are employees of Wiltshire Police, they are line managed by Wiltshire Police and adhere to Police procedures and policies.

Staff costs were as follows:

Staff costs were as follows:
	2022	2021
	£	£
Salaries and Pensions (including employer’s national insurance)	145,848	145,450
	══════	══════

The average number of employees during the year was five (2021 – five).

-11-

THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

………Continued

8.	Fixed Asset Investments
		Listed
		Investments
		£
	Cost or Valuation
	As at 1 April 2021	833,092
	Additions at cost	-
	Disposal at valuation	(80,837)
	Gains on revaluation	32,375
		──────
	As at 31 March 2022	784,630
		══════
	Historical cost:
	As at 31 March 2022	446,277
		══════
	As at 31 March 2021	532,983
		══════
	Carrying amount as at 31 March	2022	2021
		£	£
	Smith & Williamson investment portfolio	784,630	833,092
		══════	══════
9.	Debtors and Prepayments
		2022	2021
		£	£
	Trade Debtors	1,360	2,226
	Prepayments	315	811
		──────	──────
		1,675	3,037
		══════	══════
10.	Creditors:Amounts Falling Due Within One Year
		2022	2021
		£	£
	Trade Creditors	43,687	39,316
	Accruals and Deferred Income	10,433	1,916
		──────	──────
		54,120	41,232
		══════	══════

-12-

THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

………Continued

11. Movement in Funds

Movement in Funds
	Balance at			Other		Balance at
	1 April	Incoming	Resources	Gains &		31 March
	2021	Resources	Expended	Losses	Transfers	2022
	£	£	£	£	£	£
Unrestricted Funds:-
General Fund	264,984	209,235	(278,660)	2,413	(5,869)	192,103
Designated funds:
Revaluation Reserve	300,109	-	-	32,375	5,869	338,353
Contingency Reserve	300,000	-	-	-	-	300,000
Restricted Funds:-
Hollie Guard Fund	-	16,000	(7,000)	-	-	9,000
Domestic Abuse in
Swindon Fund	-	5,000	(2,500)	-	-	2,500
	──────	──────	──────	──────	──────	──────
Total Funds	865,093	230,235	(288,160)	34,788	-	841,956
	══════	══════	══════	══════	══════	══════

Purpose of Designated Funds

Revaluation Reserve Fund

The revaluation reserve fund represents the amount by which the fair value of investments exceed their historical cost, being unrealised gains.

Contingency Reserve Fund

The trustees have designated sufficient funds in the contingency reserve to cover redundancy and other costs in the event that the charity has to be discontinued through lack of funding.

Purpose of Restricted Funds

Hollie Guard Fund

This restricted income fund comprises money donated specifically towards the costs of providing Hollie Guard, a personal safety app, for which voucher codes are purchased and given to individuals allowing them to download and access the app.

Domestic Abuse Services in Swindon Fund

This restricted income fund comprises money donated specifically towards the costs of the domestic abuse services provided in Swindon.

-13-

THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

………Continued

12. Analysis of Net Assets between Funds

Analysis of Net Assets between	Funds
	General	Designated	Restricted
	Fund	Funds	Funds	Total
	£	£	£	£
Investments	146,277	638,353	-	784,630
Current Assets	96,446	-	15,000	111,446
Current Liabilities	(50,620)	-	(3,500)	(54,120)
	──────	──────	──────	──────
	192,103	638,353	11,500	841,956
	══════	══════	══════	══════

13. Trustee Remuneration and Related Party Transactions

None of the trustees received any remuneration or reimbursement of expenses during the year.

No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.

-14-