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2021-03-31-accounts

THE WILTSHIRE BOBBY VAN TRUST (a Charitable Incorporated Organisation)

TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021

Charity Number:- 1153790

The Alanbrookes Group Ltd t/a J S Weeks & Co Accountants Devizes

THE WILTSHIRE BOBBY VAN TRUST

Contents

Pages
Charity Information 1
Trustees’ Report 2 - 3
Independent Examiner’s Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Accounts 7 - 13

THE WILTSHIRE BOBBY VAN TRUST

FOR THE YEAR ENDED 31 MARCH 2021

FOR THE YEAR ENDED 31 MARCH 2021 FOR THE YEAR ENDED 31 MARCH 2021
Charity Information
Organisation Type Charitable Incorporated Organisation
Patron HRH The Duchess of Cornwall
Vice Patrons The Marchioness of Lansdowne
Mrs Annette Lynton Mason
Trustees Robert Hiscox DL – Chairman
Mark Cann
John Nokes
Col. Robert Richardson-Aitken
Chief Constable Kier Pritchard
Craig Baker (resigned September 2020)
Emily Tulloch
Marion Deegan
Lucinda Baker
Director Jennie Shaw
Operators Kathleen Williams Co-ordinator
Sally Raubenheimer Co-ordinator
Doug Batchelor Van operator
Mick Leighfield Van operator
Will Todd Van operator
Charity Number 1153790
Charity Office Hazeland Mill
Bremhill
Calne
Wiltshire, SN11 9LJ
Operation Office Devizes Police Station
New Park Street
Devizes
Wiltshire, SN10 1DZ
Tel:- 01225 256867 Email:- bobbyvan@wiltshire.police.uk
Accountants The Alanbrookes Group Ltd t/a J S Weeks & Co
10 Market Place
Devizes
Wiltshire, SN10 1HT
Bankers Lloyds Bank Plc
38 Market Place
Devizes
Wiltshire, SN10 1JD

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THE WILTSHIRE BOBBY VAN TRUST

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 MARCH 2021

The Trustees present their report and the accounts for the year ended 31 March 2021.

Reference and Administration Details

The charity information and list of trustees who have served during the year are detailed on page 1.

Structure, Governance and Management

The appointment of trustees is governed by the Trust Deed of the charity. The Board of Trustees is authorised to fill vacancies arising through the resignation or death of an existing trustee or to strengthen the committee.

Objectives and Activities

The objects of the charity are to promote for the public benefit the protection of people and property, the prevention of criminal acts and the reduction of the fear of crime.

The Trust protects the most vulnerable people in Wiltshire and Swindon by providing physical security to the homes of the over 60s and 18+ with a registered disability who have become, or are at risk of becoming, victims of house crime or domestic abuse. We also provide advice on avoiding cyber-crime which has become a major threat, especially to elderly and vulnerable people.

The ‘Bobby’ operators carry out full home security and fire risk assessments before fitting the appropriate hardware for each client. This service and the equipment are provided free to all eligible clients. They secure approximately 1,500 homes each year thereby reducing the fear of crime, the incidence of crime or re-victimisation and allowing people to live with a feeling of safety in their own home.

The Stay Safe Online team of 7 volunteers advise and educate our clients on all aspects of online safety either at their own home or at group talks. The use of computers is often essential to our clients and they are very vulnerable to exploitation by theft and by deceit from unscrupulous fraudsters.

The Trustees, in reviewing the Charity’s aim and objectives and in planning activities, have considered the Charity Commission’s guidance on public benefit. The Trustees are content with the degree and scope of public benefit the Charity provides.

Achievements and Performance

The Bobby operators have visited 1,165 homes in the past financial year; 246 of these were in response to a crime being committed; 322 domestic abuse victims were visited and 564 homes were secured on proactive visits to elderly and vulnerable people who didn’t feel they had adequate security to feel safe.

Covid-19 and the subsequent lockdowns meant that we were unable to visit the number of homes that we normally do over the year. We were, however, able to continue to visit victims of house crime under government guidelines and restrictions. There was a 20% rise in our call outs to domestic abuse victims which was reflected across the UK. This increase was mainly in cases where domestic abuse hadn’t been reported before Covid-19 struck. The lockdown restrictions, increased unemployment and financial worries were, and continue to be, the main causes and whilst restrictions may now have eased, the other causes may take longer to resolve.

The Stay Safe Online team have been unable to return to home visits or group talk under government guidelines and have been relying on ‘Teams’ calls to educate and advise clients. The majority of clients are happy to wait until face to face visits can resume.

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THE WILTSHIRE BOBBY VAN TRUST

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 MARCH 2021

………Continued

Financial Reserves Policy

The Trust’s reserve policy is one of maintaining a capital reserve to be able to meet and respond to the needs of the community it serves; this means that it must be prepared to vary its method of operation to meet new challenges. Changes may include the purchase of capital equipment and the employment of additional staff. We are aware that the new cyber advice service could need considerable resources.

Investment Policy

The trustees have the power to invest in such assets as they see fit. All investment opportunities are chosen with due regard to the level or risk and ethical considerations.

The current aim is preservation of capital with an overall return balanced between capital growth and income. The trustees delegate the management to the Finance Committee consisting of Robert Hiscox and Mark Cann, and the portfolio is discussed at each meeting of trustees.

Risk Management

The Trustees have assessed the risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that proper systems and controls are in place to mitigate exposure to foreseeable risks.

Approval

This report was approved by the trustees on 8 November 2021 and signed on their behalf by:

…………………………….. Robert Hiscox Chairman of Trustees

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THE WILTSHIRE BOBBY VAN TRUST

Report of the Independent Examiner To The Trustees of The Wiltshire Bobby Van Trust

I report on the accounts of the charity for the year ended 31 March 2021, which are set out on pages 5 to 13.

Respective Responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:-

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my explanation, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 130 of the 2011 Act, and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act,

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

……………………………..

Mrs B A Moss FCA

The Alanbrookes Group Ltd t/a J S Weeks & Co 10 Market Place Devizes Wiltshire, SN10 1HT

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THE WILTSHIRE BOBBY VAN TRUST

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted Restricted Total Total
Funds Funds Funds Funds
2021 2021 2021 2020
Notes £ £ £ £
Incoming Resources
Incoming Resources from Generated
Funds:-
Voluntary Income:
Donations and Gifts 2 190,052 - 190,052 74,162
Activities for Generating Funds:
Fundraising Events 37,170 - 37,170 62,836
Investment Income 3 21,201 - 21,201 22,167
────── ────── ────── ──────
Total Incoming Resources 248,423 - 248,423 159,165
────── ────── ────── ──────
Resources Expended:-
Costs of Generating Funds:
Investment Management Costs 4 1,518 - 1,518 1,619
Charitable Activities 4 240,366 - 240,366 259,925
────── ────── ────── ──────
Total Charitable Expenditure 241,884 - 241,884 261,544
Governance Costs 4 15,694 - 15,694 15,202
────── ────── ────── ──────
Total Resources Expended 257,578 - 257,578 276,746
────── ────── ────── ──────
Net (Outgoing) Resources before
Other Recognised Gains and Losses (9,155) - (9,155) (117,581)
Other Recognised Gains and (Losses) 5 175,481 - 175,481 (75,647)
────── ────── ────── ──────
Net Movement in Funds 166,326 - 166,326 (193,228)
Reconciliation of Funds
Total Funds Brought Forward 698,767 - 698,767 891,995
────── ────── ────── ──────
Total Funds Carried Forward 865,093 - 865,093 698,767
══════ ══════ ══════ ══════

The notes on pages 7 to 13 form an integral part of the accounts

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THE WILTSHIRE BOBBY VAN TRUST

BALANCE SHEET

AS AT 31 MARCH 2021

2021 2020
Notes £ £
Fixed Assets
Investments 8 833,092 657,611
Current Assets
Stock 31,089 33,704
Debtors and Prepayments 9 3,037 10,707
Cash at Bank and in Hand 39,107 34,375
────── ──────
73,233 78,786
Creditors:Amounts Falling Due Within One Year
10		 (41,232) (37,630)
────── ──────
Net Current Assets 32,001 41,156
────── ──────
Net Assets 865,093 698,767
══════ ══════
Represented by:-
Unrestricted Income Funds:-
General Fund 264,984 274,139
Designated Revaluation Fund 300,109 124,628
Designated Contingency Reserve 300,000 300,000
────── ──────
865,093 698,767
Restricted Income Funds - -
────── ──────
Total Funds 11 865,093 698,767
══════ ══════

The accounts were approved by the Trustees on 8 November 2021 and signed on their behalf by:

……………………………..

Robert Hiscox Chairman of Trustees

The notes on pages 7 to 13 form an integral part of the accounts

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THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

1.1. Basis of Accounting

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard 102 (FRS102) Section 1A and the Charities Act 2011.

1.2. Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.

Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.

1.3. Incoming Resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

1.4. Resources Expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

1.5. Fixed Assets

Investments held as fixed assets are revalued at the balance sheet date with any gain or loss being taken to the Statement of Financial Activities.

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THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

………Continued

2. Donations and Gifts

2. Donations and Gifts
2021 2020
£ £
Personal 21,999 34,403
Trusts 153,800 16,850
Legacy - 3,295
Business and Sponsorship 6,929 3,330
Clubs and Societies 1,220 6,412
Parish Councils 810 1,190
County, Town and District Councils - 525
Gift Aid Tax Refunds 2,554 3,307
Fire and Rescue 2,740 4,850
────── ──────
190,052 74,162
══════ ══════
3. Investment Income
2021 2020
£ £
Interest receivable 7,570 8,352
Dividends receivable 13,631 13,815
────── ──────
21,201 22,167
══════ ══════

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THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

………Continued

4. Total Resources Expended

4. Total Resources Expended
Charitable Total Total
Activities Governance 2021 2020
£ £ £ £
Costs Directly
Allocated To Activities
Security Hardware:-
Opening Stock 33,704 - 33,704 37,136
Purchases in the Year 25,033 - 25,033 29,319
Closing Stock (31,089) - (31,089) (33,704)
────── ────── ────── ──────
27,648 - 27,648 32,751
Salaries and Pensions (Including
Employer’s National Insurance) 145,450 - 145,450 140,665
Van Leasing and Expenses 27,038 - 27,038 28,483
Support Costs
Allocated to Activities
Sundry Expenses 1,190 - 1,190 219
Publicity, Promotions and Event Costs
4,712		 - 4,712 22,173
Charitable Donations - - - 970
Accountancy - 1,740 1,740 1,260
Insurance 570 - 570 534
Consultancy Fees and Expenses 32,558 13,954 46,512 46,872
Computer Consumables 1,200 - 1,200 1,200
Investment Management Fees 1,518 - 1,518 1,619
────── ────── ────── ──────
241,884 15,694 257,578 276,746
══════ ══════ ══════ ══════
5. Other Recognised Gains and (Losses)
2021 2020
£ £
Gains/(Losses) on Revaluation of Investments 175,481 (75,647)
Gains/(Losses) on Disposal of Investments - -
────── ──────
175,481 (75,647)
══════ ══════

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THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

………Continued

6. The Wiltshire Police Authority met the following costs on behalf of the trust:

Insurance Uniforms Co-ordinators Travel Expenses Staff Training, Supervision and Support Office Accommodation Heating and Lighting Telephone Printing, Postage and Stationery Office Equipment Repairs and Renewals Vehicle Running Costs

7. Staff Costs and Numbers

All staff are employees of Wiltshire Police, they are line managed by Wiltshire Police and adhere to Police procedures and policies.

Staff costs were as follows:

Staff costs were as follows:
2021 2020
£ £
Salaries and Pensions (including employer’s national insurance) 145,450 140,665
══════ ══════

The average number of employees during the year was five (2020 – five).

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THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

………Continued

8. Fixed Asset Investments
Listed
Investments
£
Cost or Valuation
As at 1 April 2020 657,611
Additions at cost -
Disposal at valuation -
Gains on revaluation 175,481
──────
As at 31 March 2021 833,092
══════
Historical cost:
As at 31 March 2021 532,983
══════
As at 31 March 2020 532,983
══════
Carrying amount as at 31 March 2021 2020
£ £
Smith & Williamson investment portfolio 833,092 657,611
══════ ══════
9. Debtors and Prepayments
2021 2020
£ £
Trade Debtors 2,226 891
Prepayments 811 9,816
────── ──────
3,037 10,707
══════ ══════
10. Creditors:Amounts Falling Due Within One Year
2021 2020
£ £
Trade Creditors 39,316 36,229
Accruals 1,916 1,401
────── ──────
41,232 37,630
══════ ══════

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THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

………Continued

11. Movement in Funds

Movement in Funds
Balance at Other Balance at
1 April Incoming Resources Gains & 31 March
2020 Resources Expended Losses Transfers 2021
£ £ £ £ £ £
Unrestricted Funds:-
General Fund 274,139 248,423 (257,578) - - 264,984
Designated funds:
Revaluation Reserve 124,628 - - 175,481 - 300,109
Contingency Reserve 300,000 - - - - 300,000
Restricted Funds:- - - - - - -
────── ────── ────── ────── ────── ──────
Total Funds 698,767 248,423 (257,578) 175,481 - 865,093
══════ ══════ ══════ ══════ ══════ ══════

Purpose of Designated Funds

Revaluation Reserve Fund

The revaluation reserve fund represents the amount by which the fair value of investments exceed their historical cost, being unrealised gains.

Contingency Reserve Fund

The trustees have designated sufficient funds in the contingency reserve to cover redundancy and other costs in the event that the charity has to be discontinued through lack of funding.

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THE WILTSHIRE BOBBY VAN TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

………Continued

12. Analysis of Net Assets between Funds

Analysis of Net Assets between Funds
General Designated Restricted
Fund Funds Funds Total
£ £ £ £
Investments 232,983 600,109 - 833,092
Current Assets 73,233 - - 73,233
Current Liabilities (41,232) - - (41,232)
────── ────── ────── ──────
264,984 600,109 - 865,093
══════ ══════ ══════ ══════

13. Trustee Remuneration and Related Party Transactions

None of the trustees received any remuneration or reimbursement of expenses during the year.

No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.

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