f
Trustees’ Annual Report for the period Period start date Period end date To
Section A
Reference and administration details
Charity name| Friends of Halesworth County Library
Other names charity is known by| Friends of Halesworth Library
Registered charity number (if any) | 1153765
Charity’s principal address |Halesworth Library
Halesworth, Suffolk
freeemeeNamesof the charity—[onmeten trusteeswho manage[RNAS the charity [Sareea | a Elise Jeffries Library Manager From 29" April 2024 4 (ex-officio) 5|AubreyAlanJones |ViceChair || 6| Evelyn Lindqvist | Minutessecretary | | 8|YvonneSandison7|NatalieLloydEvans | —C—“‘“CSC‘sC | |To 28"February2025 | Q|Jacquelinewiliams | | | —C(‘“CSCSCsisSCS Qe QS Qe 2p 3) 1 eG (OO pp pT _) eee eee ees eee ee 9 QO op 2a, cl [eel Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
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|Names|and|addresses|of advisers|(Optional|information)|
|Type|of adviser|Name|Address|
|Name|of chief executive|or names|of senior staff members|(Optional|information)|
|Section|B|Structure,|governance|and|management|
|Description|of the|charity’s|trusts|
|Type of governing document|Constiuton|(association)|
|How the|charity|is|tituted|Charitable Incorporated|Organisation|
|Additional|governance|issues|(Optional|information)|
|You|may|choose|to|include|
|additional|information,|where|
|relevant,|about:|
|e|policies|and|procedures|New trustees are|inducted|in|line with the guidance for such|
|adopted|for the|induction|and|procedures as|laid down|by Suffolk|Libraries|Industrial|and|Provident|
|training|of trustees;|Society|Limited which managed|Suffolk's|public|
|e|the|charity's;|organisationala|libraries|service|throughout the|period|of this|report.|
|structure and any wider|;|Since|it was established|in 2013,|the|Friends of Halesworth County|
|network with|which|the|charity|Library|(like similar groups|at|all|libraries|in|Suffolk)|has been|a|
|works;|member of Suffolk|Libraries IPS|Ltd. which|is|a member of Co-|
|e|relationship|with any|related|operatives|UK.|
|parties;|Rules state that objects|shall|be carried|out “for public|benefit|in a|
|manner that|is conducive|to the|spirit|and|ethos|of Co-operation’.|
|e|trustees’|consideration|of|
|major|risks|and|the|system|
|and|procedures|to|manage|
|them.|
|Section|C|Objectives|and|activities|
|e|To advance|the|education|of the|general|public|in|Halesworth,|
|Suffolk|and|the|surrounding|area,|in|particular|but|not|exclusively,|
|Summary of the objects of the|by the|provision|of a|lending|library.|
|charity|set|out|in|its|e|To|advance|education|and|to|provide|facilities|in|the|interestsof|
|governing document|social|welfare|for recreational|leisure time occupation|with the|
|objectiveof|improving|the|conditions|of fifefor|the residents.|
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e Raising the profile of the Library through fundraising and by hosting educational and recreational events.
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e Volunteer support of the Library helping to enable it to meet the needs of the community (see below for role of volunteers).
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e The charity trustees have understood the guidance issued on public benefit and remain focused on what the charity was established to achieve as laid down in its objectives.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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Contribution made by volunteers
This is an essential part of our functioning.
We havea large group (currently approximately 20) of volunteers from
among the Friends of Halesworth Library. Collectively they contribute a
bis: iene} TaranF servicegreat deal has of grown beyond time to the Library the tasks on a which regular paid basis. staff The are scope able t o f the
, accomplish, and volunteers take on routine library and administrative
everd. obout:
, ° tasks. For example, they shelve the returned books; they tidy the shelves
e policy on grantmaking; and items for sale; they locate requested books and do general stock
° . work; they unpack new books and process withdrawn stock; they care for
policy ia a related the garden and planters; they plan and arrange regular and special
investment; events.
e contribution made by
volunteers. Their contributions allow staff to run and promote the library and its
services and to form local partnerships in the community.
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|Section|D|Achievements|and|performance|
|Summary of the main|
|pos|ro|—,|an eneiy|The library has continued to become busier.|Planning for events|
|ng|y|continued and|a|full programme was|in place throughout the year.|
|Fundraising|took|place|throughout|the|period|of this|report.|
|During|the|year,|the|Friends|received|a|gift|from|the|will|of one|of our|late|
|members.|This|amounted|to|a|sum|in|excess|of £30,000|and|the|trustees|
|have|decided|to|support|a|series|of|children's|art workshops|to take|place|
|in|the|library|in|the|autumn|of this|year|(2025)|and,|if successful,|in|future|
|years.|The|trustees|believe|that the|workshops|in|her name|will|be|a|
|fitting|memorial.|Other|plans|for|a|more|permanent|memorial|are|on|hold|
|during|the|transitioning|of the|library to|the|control|of Suffolk|County|
|Council|which|took|place|after the|end|of the|reporting|period.|
|Two|regular events which|continued|were|a|monthly|Board|Games|Café|
|and|fortnightly|Sociable|Sunday.|The|numbers|attending|both events|
|have|continued|to|grow and|the|trustees|feel|that|these|events|provide|a|
|very|useful|social|meeting|place|for members|of the|community.|
|Our|series|of|regular|book|talks|have|generally|been|well|attended|with|
|numbers|of attendees|approaching|40|on|occasions.|Speakers|have|
|been|writers|of fiction|and|non-fiction,|poets and|artists.|During|the|year|
|no|charge was|made|to|those|attending.|
|As|well|as|regular|events we|also|hosted|a|couple|of|Library|Quiz|nights.|
|We|also|ran|a|Christmas|sale|in|December|2024|and|a|Christmas|raffle|
|as|our|major fund|raising|initiatives|in|the|year. We|operate|a|100|Ciub|
|which|provides|a|steady|income.|All|these|events|were|successful|in|
|raising|funds|and|also|importantly|allowed|us|to|interact|with|the|Friends,|
|customers|and|visitors|to|tell|them|about|our|work.|
|We|are|committed|to|supporting|activities|for|children.|In|conjunction|with|
|Halesworth|Bookshop we|hosted|an|event|on World|Book|Day|in|March|
|2025,|which|was|successful|and|well|attended.|
|Included|in|our support|for|children was|payment|for a|series|of events|
|arranged|by|library|staff which|took|place|on|a|regular|basis|over the|
|summer|holidays|in|2024.|The|events|were|effectively|free|of charge|for|
|those|attending.|The|events|were|very|successful|and|attracted|large|
|numbers|of|children.|We|also|worked|with|staff|on|initiatives|to|attract|
|visits|from|schools|to|bring|pupils|into|the|library.|
|Section|E|Financial|review|
|Brief;|statement of the|Webank continue accounttoforretain unexpectedreservescontingencies.on|deposit|in|a separate|interest|earning|
|charity’s|policy on|reserves|
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Details of any funds materially Not applicable. in deficit Further financial review details (Optional information) You may choose to include ine ———— : theouaie ane= additional information, where e Own fundraising, throughout the year relevant about: e Donations, grants and bequests e the charity’s principal sources of funds (including any fundraising);
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e how expenditure has supported the key objectives of the charity;
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e investment policy and objectives including any ethical investment policy adopted.
Section F
Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s) A\;qc als
Full name(s) |Nigel George Frostick om:
Position (eg Secretary, Chair, |Chair Vice chair
etc)
Date 2" October 2025 |
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G¥y)* CHARITY COMMISSION | Independent examiner's. report
Section A
Independent Examiner’s Report
Report to the trustees/ members of | The Friends of Halesworth County Library
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|
On accounts for the year | 31' March 2025 Charity no | 1153765
ended (if any)
Set out on pages | Following
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- | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025
Responsibilities and basis of report As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
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e the accounting records were not kept in accordance with section 130 of the Act: or
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e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabie a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
= Name: || Norman Cullingford2 Relevant professional Institute of Charted Management Accountants qualification(s) or body (if any): Address: | Gate Farm The Street
|
| | |
| | |
Rumburgh Halesworth Suffolk
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here details of any (None items that the examiner wishes to disclose.
|
Friends of Halesworth County Library Registered Charity Number 1153765
Summary of Account for the year 1/4/2024 to 31/3/2025
Payments
| Daisy Projectdonation | £ | 150.00 | ||
|---|---|---|---|---|
| Dementia Carers donation | £ | 100.00 | ||
| ff: | 250.00 | £ | 250.00 | |
| Repairs & Fabric: | ||||
| Kitchen refurbishment | £ | 8,386.80 | ||
| Pond pump replacement | £ | 148.00 | ||
| 4 Door locker | £ | 123.42 | ||
| 3 | 8,658.22 | £ | 8,658.22 | |
| Activities | £ | 931.10 | ||
| StaffXmas meals | £ | 140.00 | ||
| Newspapers | £ | 68.20 | ||
| Miscellanious items | £ | 224.55 | ||
| £ | 432.75 | £ | 432.75 | |
| Crafters payments | £ | 769.31 | ||
| Zettle card paymentfees | £ | 15.62 | ||
| Total | payments | £11,057.00 |
Receipts
| Savings account interest | £ | 702.35 | ||
|---|---|---|---|---|
| Donations | £ | 2,871.04 | ||
| Edna Comportbequest | £ | 30,074.44 | ||
| £ | 32,945.48 | £ | 32,945.48 | |
| Crafter's share | £ | 769.31 | ||
| Craft commission | £ | 258.14 | ||
| Book club memberships | £ | 255.00 | ||
| Glasses | £ | 240.69 | ||
| Pens | e | 30.00 | ||
| Quizes | £ | 24.00 | ||
| Fundraising | £ | 1,100.20 | ||
| Adverts | £ | 36.00 | ||
| Poster display | £ | 70.00 | ||
| HMRC Gift Aid | £ | 518.62 | ||
| Other. | ||||
| 100 Club | £ | 5600.00 | ||
| Quiz prizes refund | £ | 19.00 | ||
| £ | 519.00 | £ | 519.00 | |
| Total receipts | £ | 37,468.79 | ||
| Plus opening balance | £ | 50,198.96 | ||
| £ | 87,667.75 | |||
| Less payments | £ | 11,057.00 | ||
| Closingbalance | £ | 76,610.75 |