Trustees’ Annual Report for the period ON. Period start date Period end date a é To
Section A
Reference and administration details
Charity name| Friends of Halesworth County Library
Other names charity is known by| Friends of Halesworth Library
Registered charity number (if any) | 1153765
Charity's principal address | Halesworth Library
Bridge Street
Halesworth, Suffolk
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Names of the charity trustees who manage the charity
1|DavidBo r e [Trusteename | Oftce tan) | YoureDates actedne iftnotrorwnote not for whole | Namearoun of person trustee (or (any) body) entitled|
[Treasurer | CP
4 Julie Gorton Library Manager To 29/11/2023
(ex-officio)
6 [Evelyn Lindqvist | Minutes secretary [| |
7[NatalieLioydEvans [||
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name —~~~S™~~CC~CCSCSS_ Dates acted if nt for whole year
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|Names|and|addresses|of advisers|(Optional|information)|
|Type|of adviser|Name|Address|
|Name|of chief executive|or|names|of senior|staff members|(Optional|information)|
|Section|B|Structure,|governance|and|management|
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|Description|of the|charity’s|trusts|
|Type of governing|document|MopSmon|
|How the charity|is constituted|Charitable|Incorporated|Organisation|
|Trustee|selection|methods j=|
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Additional governance issues (Optional information)
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|You|may|choose|to|include|
|additional|information,|where|
|relevant,|about:|
|policies|and|procedures|New trustees|are|inducted|in|line|with|the guidance|for such|
|adopted|for the|induction|and|procedures|as|laid|down|by|Suffolk|Libraries|Industrial|and|Provident|
|training|of trustees:|Society|Limited|which|manages|Suffolk’s|public|
|libraries|service.|
|e|the|charity's|organisational|
|Structure|and|any wider|Since|it was|established|in|2013,|the|Friends|of Halesworth|County|
|network|with which|the|charity|Library|(like|similar groups|at|all|libraries|in|Suffolk)|has been|a|
|works;|member of Suffolk|Libraries|IPS|Ltd.|which|is|a member of Co-|
|e|relationship with|any|related|operatives|UK.|
|parties:|Rules state that objects|shall|be|carried|out|“for public|benefit|in|a|
|manner|that|is|conducive|to|the|spirit|and|ethos|of Co-operation’.|
|e|trustees’|consideration|of|
|major|risks|and|the|system|
|and|procedures|to|manage|
|them.|
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Section C
Objectives and activities
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|e|To|advance|the|education|of the|general|public|in|Halesworth,|
|Suffolk|and|the|surrounding|area,|in|particular|but|not|exclusively,|
|charity|set out|in|its|e|To|advance|education|and|to|provide|facilities|in|the|interests|of|
|governing|document|social|welfare|for|recreational|leisure time|occupation|with|the|
|objective|of improving|the|conditions|of|life|for the|residents.|
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- e Raising the profile of the Library through fundraising and by hosting educational and recreational events.
e Volunteer support of the Library helping to enable it to meet the needs of the community (see below for role of volunteers). | e The charity trustees have understood the guidance issued on public benefit and remain focused on what the charity was established to achieve as laid down in its objectives. | Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
Contribution made by volunteers
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This is an essential part of our functioning.
We have a large group (currently approximately 30) of volunteers from
among the Friends of Halesworth Library. Collectively they contribute a
You may choose to inoue. great dealservice has of growntime to beyond the Library the tasks on a which regular paid basis. staff The are able scope t o f the |
, accomplish, and volunteers take on routine library and administrative
slink , cic, tasks. For example, they shelve the returned books; they tidy the shelves
e policy on grantmaking; and items for sale; they locate requested books and do general stock
r lated work; they unpack new books and process withdrawn stock; they care for
poy Prog rannriee rem the garden and planters; they plan and arrange regular and special
investment; events.
e contribution made by
volunteers. Their contributions allow staff to run and promote the library and its
services and to form local partnerships in the community.
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Section D
Achievements and performance
| Summary ofthe main | |
|---|---|
| rachis aera‘aici 9 y |
Thelibraryhasbecomebusierfollowingthecontinuingreturntonormality postpandemic. Planning foreventscontinued anda full programmewas |
| in placethroughoutthe year. Fundraising took place through the period of | |
| this report. | |
| assistance ofthe grant from a local grant awarding charity referred to in | |
| the previous year’s report. Staffand volunteers are delighted with the | |
| result and there has been a substantial improvement in working | |
| conditions and facilities for events. The final payments forthe equipment | |
| and works were made afterthe end ofthe year | |
| Two regularevents which continued were a monthly Board Games Café | |
| and fortnightly Sociable Sunday. The numbers attending both events | |
| have continued to grow and the trustees feel thatthese events provide a | |
| very useful social meeting place formembers ofthe community. | |
| Our monthly series ofbook talks have generally been well attended with | |
| numbers ofattendees approaching 40 on occasions. Speakers have | |
| been writers offiction and non-fiction, poets and artists. During the year | |
| no chargewasmade tothose attending. | |
| As well as regular events we also hosted a couple of Library Quiz nights. | |
| We also ran a Christmas Fair in early December2023 and a Christmas | |
| raffle. We operate a 100 Clubwhich provides a steady income. All these | |
| events were successful in raising funds and also importantly allowed us | |
| to interact with the Friends, customers and visitors to tell them about our | |
| work. | |
| We are committed to supporting activities for children. In April 2023we | |
| arranged for a visit by the Spinning Wheel Theatre who put on a | |
| performance ofthe Velveteen Rabbit. Thiswas free ofcharge and played | |
| to a full house. | |
| Included in oursupport for childrenwas payment fora series ofevents | |
| arranged by library staffwhich took place on aweekly basis overthe | |
| summer holidays. The events were very successful and attracted large | |
| numbers of children. We also worked with staff on initiatives to attract | |
| visits from schools to bring pupils into the library. | |
| Section E | Financial review |
| We continue to retain reserves on deposit in a separate bank account for |
|
| Briefstatement ofthe | unexpected contingencies. |
| charity’s policy on reserves | |
| Details ofanyfundsmaterially | Notapplicable. |
| in deficit | |
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Further financial review details (Optional information)
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Youadditional may chooseinformation, to includewhere =° netswn ol Principalraising, tythroughoutwai .the= year
relevant about: e Donations, grants and bequests
e the charity's principal
sources of funds (including
any fundraising);
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e how expenditure has supported the key objectives of the charity;
-
e investment policy and objectives including any ethical investment policy adopted.
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Section F Other optional information
Be
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Section G Declaration
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The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s ; < wy,
Full name(s) | Nigel George Frostick
Position (eg Secretary, Chair, | [Chair] | Vice chair
etc)
ail {(O™September 2024 |
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Friends of Halesworth County Library Registered Charity Number 1153765
Summary of Account for the year 1/4/2023 to 31/3/2024
Payments
| Pettycash | £ | 206.05 |
|---|---|---|
| Glasses - Peer Ltd | £ | 98.87 |
| Crafters payments | £ | 836.60 |
| Activities | £ | 1,176.08 |
| Book club error refund | £ | 495.00 |
| Staffmeals | £ | 150.00 |
| Volunteers presents | £ | 116.57 |
| VolunteersXmas party | £ | 99.50 |
| Craft materials | £ | 149.40 |
| Zettle card paymentfees | £ | 5.34 |
| Miscellanious items | £ 627.90 Pobiclemenacirselad |
Total payments £ 3,961.31
i |‘ |
Receipts
| Donations | Donations | £. | 2,209.73 |
|---|---|---|---|
| Crafters | share | i | 655.04 |
| Craftcommission | £ | 191.51 | |
| Bags | E | 9.75 | |
| Glasses | z | 348,54 | |
| Pens | £ | 46.50 | |
| Maps | £ | 42.00 | |
| Quizes | £ | 114.00 | |
| Donated | items | a | 46.80 |
| Fundraising | 3 | 2,627.70 | |
| Adverts | £ | 21.00 | |
| Posterdisplay | 2 | 158.00 | |
| 100 Club | £ | 3,500.00 | |
| Book club memberships | £ | 652.00 | |
| HMRC Gift Aid | £ | 469.61 | |
| Savings account interest | £ | 539.95 | |
| Total receipts | £ | 11,632.13 | |
| Plus opening balance | £ | 42,528.14 | |
| £ | 54,160.27 | ||
| Less payments | £ | 3,961.31 | |
| Closingbalance | £ | 50,198.96 |
| |