**Charity Registration No. 1153764** **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **LEGAL AND ADMINISTRATIVE INFORMATION** |**Trustees**|Sir D Wootton| |---|---| ||D Randall| ||R C Wilson| ||R Barnes| ||D Ward| ||Ms S Terpilowski| ||I Dyson| ||M Duffy| ||P Collins| ||P Crowther| ||P Kelly| ||K Blythe| ||Ms E Walker| ||P Lavery| ||R Woolford| ||Ms J Williams| ||Assistant Chief Constable G Ritchie| |**Charity number**|1153764| |**Principal address**|Po Box 1236| ||Bromley| ||Kent| ||United Kingdom| ||BR1 9AE| |**Independent examiner**|Nicholas Parrett FCA| ||Azets| ||2nd Floor| ||Regis House| ||45 King William Street| ||London| ||United Kingdom| ||EC4R 9AN| ## **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **CONTENTS** ||**Page**| |---|---| |Trustees' report|1 - 3| |Independent examiner's report|4| |Statement of financial activities|5| |Balance sheet|6| |Notes to the financial statements|7 - 10| **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **TRUSTEES' REPORT** _**FOR THE YEAR ENDED 31 MARCH 2021**_ The trustees present their report and financial statements for the year ended 31 March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". ## **Objectives and activities** ## _**Objectives and aims**_ To promote for the public benefit, in partnership with the police, law enforcement agencies and other relevant bodies and organisations, the protection of people and property from criminal acts. In particular, but not exclusively, by the provision of a national communication vehicle between the public and the private sectors providing information on all relevant security matters. The charity maintains a regular flow of national communications between the public and the private sectors in order to ensure maximum awareness of ongoing situation, or to maximise preparedness in advance of an incident taking place. All activities of the charity have been for the sole purpose of the 'public benefit', through the provision of information to help improve the safety of the public, and property, on a regular basis. ## **Achievements and performance** ## _**Charitable activities**_ The sole purpose of the charity is to touch as many people as possible, sharing useful advice on security and safety matters. The demands upon Cross-sector Safety and Security Communication "CSSC" have grown since its founding, and in the recent period of increased maligned activity the calls upon the Charities services have seemed almost exponential and incidents triggered major growth in demand to receive messaging. The charity has sent out 195 CSSC London and National messages, or Bridge Calls held in the year end 31 March 20 21 , making a total of 982 since the charity was set up. (averaging 16 per month in the last year). Over 4860 organisations and companies now have access to the website, which enables members to view and receive alerts and security messages, this is an increase of 573 organisations registering in the last 12 months. Progress continues with the set up of CSSC regional hub teams, ensuring the charity covers all of the United Kingdom. In addition to the messaging service we have continued to develop conference calls and bridge calls within the organisation. The authorities that CSSC works most closely with are the Metropolitan Police Service, British Transport Police, City of London Police, NCPP/ National Counter Terrorism Police Head Quarters. All the achievements of the charity over the past year are with limited financial and staff resources and the charity continues to rely on donations from its partners. - 1 - ## **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_ ## **Financial review** ## _**Principal funding sources**_ The charity is funded primarily through donations from companies benefitting from, and/or supportive of, the CSSC objectives. For the first time this year, this has been in the form of a voluntary members fee of £500 per entity. In order to achieve the structure required to achieve the charity's goals, a number of businesses have seconded personnel on a voluntary basis to help drive the operational aspects of the charity. Our thanks go to all of the external bodies that have supported the CSSC during the course of the year, either through donations or time. The charity doesn't receive any direct funding from the annual dinner, although much of the benefit from the dinner is related to improve exposure to business and communications of the charity's strategy with senior figures. Expenditure increased slightly on part-time admin support engaged to deliver the charity objectives. Otherwise the charity has incurred minimal expenses. ## _**Reserves policy**_ Majority of donations received during the year have been unrestricted. The minimum sum of £5000 as unrestricted cash reserves will continue to be maintained. ## **Structure, governance and management** ## _**Governing document**_ The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. The trustees who served during the year and up to the date of signature of the financial statements were: Sir D Wootton D Randall R C Wilson R Barnes D Ward Ms S Terpilowski I Dyson M Duffy P Collins P Crowther P Kelly K Blythe Ms E Walker P Lavery R Woolford Ms J Williams Assistant Chief Constable G Ritchie - 2 - ## **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_ ## _**Organisational structure**_ All trustees are experienced professionals in their own right adding extensive value to the objectives of the charity. All trustees during the year have been involved in the charity since inception. The charity is made up of a core Executive Committee that focusses on the strategic direction of the charity. The national communication strategy has been developed by having a structure of Industry Sector Leads (ISLs), each responsible for the dissemination of information to their industry groups. The network of ISLs form the membership of charity. The Trustees are in place to manage the communication surrounding major risks and are therefore prepared to respond to major issues accordingly. The trustees are involved in setting the parameters within which communications may be sent advising public of a situation, and how they may best prepare themselves to maximise life safety and security. ## **Funds held as custodian trustee** The charity has agreed to administer the funds of the CSSC dinner, as its agent. It received £nil (2020: £15,942), the full amount of £nil (2020: £15,942) amount was paid out to three agreed charities, as requested by CSSC dinner. Balance held at the 31 March 2021 was £nil (2020: £nil). ## **Future plans** Since its inception CSSC has demonstrated its ability to communicate rapidly and responsibly to an ever growing population of subscribing members and is now in a position to send messages, through the cascade principle and the Industry Sector Leads to over 10 million people within 20 minutes. The reputation of CSSC continues to grow and the support it receives from the security services, in all their guises, together with the Home Office is unmatched. Our Plans for the Future are effectively within three categories; * The establishment of truly national coverage throughout the United Kingdom * The development of our messaging/alerting service, currently based on confirmed sources and services to also message/alert upon open source material, information. * Securing a firm financial base to ensure that CSSC can continue to grow and develop its services. Authorative mass communication has proved itself to be an essential part of the national reaction to a catastrophic, major event. People and industry need to know what is happening and how to react to an event. CSSC is an essential part of the response armoury. However, it needs to be funded. Donations are its life blood, and the charities future plans are dependant on continued donations from individuals and organisations who benefit from the information distributed by the charity. The trustees' r eport was approved by the Board of Trustees. .............................. **D Randall** Trustee 04/10/2021 Dated: ......................... - 3 - ## **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** I report to the trustees on my examination of the financial statements of Cross Sector Safety and Security Communications (the charity) for the year ended 31 March 2021. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or - 2 the financial statements do not accord with those records; or - 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Nicholas Parrett FCA Azets 2nd Floor Regis House 45 King William Street London EC4R 9AN United Kingdom 04/10/2021 Dated: ......................... - 4 - ## **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2021**_ |||**Unrestricted**|Unrestricted| |---|---|---|---| |||**funds**|funds| |||**2021**|2020| ||**Notes**|
**£**|**£**| |**Income from:**|||| |Donations and legacies|**3**|31,403|55,142| |**Expenditure on:**|||| |Raising funds|**4**|216|1,684| |Charitable activities|**5**|2,080|4,638| |Other|**8**|35,000|35,490| |**Total resources expended**||37,296|41,812| |**Net (expenditure)/income for the year/**|||| |**Net movement in funds**||(5,893)|
13,330| |Fund balances at 1 April 2020||44,046|30,716| |**Fund balances at 31 March 2021**||38,153|44,046| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. - 5 - ## **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **BALANCE SHEET** ## _**AS AT 31 MARCH 2021**_ |**Notes**
**Fixed assets**
Tangible assets
**9**
**Current assets**
Debtors
**10**
Cash at bank and in hand
Net current assets
**Total assets less current liabilities**
**Income funds**
Unrestricted funds|**2021**
**£**
4,620
33,533
38,153|**£**
-
38,153
38,153
38,153
38,153|**2020**
**£**
-
43,986
43,986|**£**
60
43,986
44,046
44,046
44,046| |---|---|---|---|---| The financial statements were approved by the Trustees on ......................... 04/10/2021 .............................. D Randall **Trustee** - 6 - **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_ ## **1 Accounting policies** ## **1.1 Accounting convention** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **1.2 Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **1.3 Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **1.4 Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Computer equipment 33% on cost ## **1.5 Taxation** The charity is exempt from tax on its charitable activities. ## **1.6 Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2 Critical accounting estimates and judgements** In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. - 7 - ## **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_ ## **3 Donations and legacies** |**4**
**5**|**Unrestricted**Unrestricted
**funds**
funds
**2021**
2020
**£**
£
Donations and gifts
31,403
55,142
**Raising funds**
**Unrestricted**Unrestricted
**funds**
funds
**2021**
2020
**£**
£
Fundraising and publicity
Support costs
216
1,684
216
1,684
**Charitable activities**
**Security**
**Communica**
**tion**
**Security**
**Communica**
**tion**
**2021**
**2020**
**£**
**£**
Depreciation and impairment
60
60
Website hosting fees
999
1,060
Telephone and internet costs
210
666
Sundry expenditure
811
2,852
2,080
4,638
2,080
4,638| |---|---| ## **6 Trustees** None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. - 8 - ## **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_ ## **7 Employees** The average monthly number of employees during the year was: |||**2021**||**2020**| |---|---|---|---|---| |||**Number**||**Number**| ||Sub contractor staff|2||2| ||There were no employees whose annual remuneration was £60,000 or more.|||| |**8**|**Other**|||| |||**Unrestricted**Unrestricted||| |||**funds**||funds| |||**2021**||2020| ||Staff costs|35,000||31,250| ||AGM costs||-|4,240| |||35,000||35,490| |**9**|**Tangible fixed assets**|||| |||**Computer equipment**||| |||||**£**| ||**Cost**|||| ||At 1 April 2020|||180| ||At 31 March 2021|||180| ||**Depreciation and impairment**|||| ||At 1 April 2020|||120| ||Depreciation charged in the year|||60| ||At 31 March 2021|||180| ||**Carrying amount**|||| ||At 31 March 2020|||60| |**10**|**Debtors**|||| |||**2021**||**2020**| ||**Amounts falling due within one year:**|**£**||**£**| ||Prepayments and accrued income|4,620||-| |**11**|**Related party transactions**|||| - 9 - **CROSS SECTOR SAFETY AND SECURITY COMMUNICATIONS** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** ## _**FOR THE YEAR ENDED 31 MARCH 2021**_ ## **11 Related party transactions (Continued)** ## **Transactions with related parties** During the year the charity entered into the following transactions with related parties: |**Donation received**
**2021**
**£**
Entities with control, joint control or significant influence over the company
500
500|
**2020**
**£**
500
500| |---|---| - 10 -