REGISTERED COMPANY NUMBER: 08255729 (England and Wales) REGISTERED CHARITY NUMBER: 1153751
HILBRAE RESCUE KENNELS
(A COMPANY LIMITED BY GUARANTEE)
TRUSTEES' REPORT AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
HILBRAE RESCUE KENNELS
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees' Report | 2 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Statement of Financial Position | 6 |
| Notes to the Financial Statements | 7 to 12 |
| Detailed Statement of Financial Activities | 13 to 14 |
HILBRAE RESCUE KENNELS
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
TRUSTEES
Mr P Burrell Mrs M Burrell Mr P H Clarke (resigned 7.5.24) Mrs J Kaminski Mrs A L Mark (resigned 25.9.23) Mrs L George (appointed 28.9.23)
COMPANY SECRETARY
Mrs M Burrell
REGISTERED OFFICE
Hilbrae Rescue Kennels Cold Hatton Telford TF6 6QJ
REGISTERED COMPANY 08255729 (England and Wales) NUMBER
REGISTERED CHARITY 1153751 NUMBER
INDEPENDENT EXAMINER TCA (Shrewsbury) LLP Third Floor 21 St Mary's Street Shrewsbury Shropshire SY1 1ED
Page 1
HILBRAE RESCUE KENNELS
TRUSTEES' REPORT FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the period 1 November 2022 to 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the charitable company are:
For the benefit of the public to relieve the suffering of animals in need of care and attention and, in particular, to provide and maintain rescue homes or other facilities for the reception, care and treatment of such animals.
To promote humane behaviour towards animals by providing appropriate care, protection, treatment and security for animals which are in need of care and attention by reason of sickness, maltreatment, poor circumstances or ill usage and to educate the public in matters pertaining to animal welfare in general and the prevention of cruelty and suffering among animals.
Significant activities
The charitable company offers shelter and sanctuary for animals which are in need of medical attention, provides medical treatment for animals and actively seeks new homes for "rescued" animals.
During the year we have rehomed an abundant number of dogs. We have provided an opportunity for individuals with learning/social/behavioural disabilities to interact with the dogs which gives the dog and the individual great pleasure. We have provided experience days of individuals and company employees to experience the socialisation of dogs.
Public benefit
In setting the objectives and planning activities, the Trustees have given due consideration to general guidance provided by the Charity Commission relating to public benefit.
FINANCIAL REVIEW
Financial position
During the 17 month period the charitable company generated income of £365,350 (year ended 31 October 2022: £185,563) and incurred expenditure of £408,069 (YE 31.10.2022: £255,398) resulting in an overall deficit of £42,719 (YE 31.10.2022: a deficit of £69,835).
The timing of donations and legacies can impact the year on year results and the Board are confident that, whilst fundraising continues to be challenging, that the charitable company remains a going concern.
Reserves policy
Our reserves policy is to hold 12 months running costs in free reserves.
At the year-end our free reserves, calculated as unrestricted reserves less fixed assets, were £172,386 (2022: £212,634) which represents 8 months of current running costs (2022: 10 months).
FUTURE PLANS
Our future plans are to continue with our ongoing work and we also plan to replace our existing kennels with new ones.
Since the financial year end, the Trustees' have appointed a freelance fundraising co-ordinator, experienced in animal welfare, to support with the financial growth and sustainability of the charity.
Page 2
HILBRAE RESCUE KENNELS
TRUSTEES' REPORT FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charitable company was incorporated on 16th October 2012 and is governed by it's memorandum and articles of associated which were approved on 31st August 2012.
Charitable status was obtained on 10th September 2013.
Recruitment and appointment of new trustees
In selecting individuals for appointment as Trustees, the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity.
New Trustees' are recruited openly and receive a full induction to the charity.
TRUSTEES' RESPONSIBILITY STATEMENT
The trustees (who are also the directors of Hilbrae Rescue Kennels for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. Mrs M Burrell - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HILBRAE RESCUE KENNELS
Independent examiner's report to the trustees of Hilbrae Rescue Kennels ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the period 1 November 2022 to 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
C Moelwyn-Williams BSc FCA
TCA (Shrewsbury) LLP Third Floor 21 St Mary's Street Shrewsbury Shropshire SY1 1ED
Date: .............................................
Page 4
HILBRAE RESCUE KENNELS
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
| Period | |||
|---|---|---|---|
| 1.11.22 | |||
| to | Year Ended | ||
| 31.3.24 | 31.10.22 | ||
| Unrestricted | Total |
||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 152,204 | 72,069 | |
| Charitable activities | |||
| Charitable activities | 55,624 | 9,110 | |
| Other trading activities | 2 | 154,836 | 104,223 |
| Investment income | 3 | 2,686 | 161 |
| Total | 365,350 | 185,563 | |
| EXPENDITURE ON | |||
| Raising funds | 15 | 40 | |
| Charitable activities | |||
| Charitable activities | 408,054 | 255,358 | |
| Total | 408,069 | 255,398 | |
| NET INCOME/(EXPENDITURE) | (42,719) | (69,835) | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 370,144 | 439,979 | |
| TOTAL FUNDS CARRIED FORWARD | 327,425 | 370,144 |
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 5
HILBRAE RESCUE KENNELS
STATEMENT OF FINANCIAL POSITION
31 MARCH 2024
| 2024 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 155,039 CURRENT ASSETS Debtors 9 42,064 Cash at bank and in hand 140,528 182,592 CREDITORS Amounts falling due within one year 10 (10,206) NET CURRENT ASSETS 172,386 TOTAL ASSETS LESS CURRENT LIABILITIES 327,425 NET ASSETS 327,425 FUNDS 11 Unrestricted funds 327,425 TOTAL FUNDS 327,425 |
2022 Total funds £ 157,510 35,271 184,755 220,026 (7,392) 212,634 370,144 370,144 370,144 370,144 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the period ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mrs M Burrell - Trustee
The notes form part of these financial statements
Page 6
HILBRAE RESCUE KENNELS
NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
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the requirements of Section 7 Statement of Cash Flows;
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the requirement of paragraph 3.17(d);
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the requirements of paragraphs 11.42, 11.44, 11.45, 11.47, 11.48(a)(iii), 11.48(a)(iv), 11.48(b) and 11.48(c);
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the requirements of paragraphs 12.26, 12.27, 12.29(a), 12.29(b) and 12.29A;
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the requirement of paragraph 33.7.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
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HILBRAE RESCUE KENNELS
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
1. ACCOUNTING POLICIES - continued
Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
2. OTHER TRADING ACTIVITIES
| Rent received Insurance commission Shop sales |
Period 1.11.22 to Year Ended 31.3.24 31.10.22 £ £ 11,645 5,968 35 40 143,156 98,215 154,836 104,223 |
|---|---|
3. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| Period | ||
| 1.11.22 | ||
| to | Year Ended | |
| 31.3.24 | 31.10.22 | |
| £ | £ | |
| Interest receivable | 2,686 | 161 |
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| Period | ||
|---|---|---|
| 1.11.22 | ||
| to | Year Ended | |
| 31.3.24 | 31.10.22 | |
| £ | £ | |
| Depreciation - owned assets | 2,471 | 2,827 |
5. TRUSTEES' REMUNERATION AND BENEFITS
Trustees' remuneration
During the period the following Trustees received total remuneration from the charitable company, including pension contributions of:
Mr P Burrell - 17 month period ended 31 March 2024: £13,868 (Year ended 31 October 2022: £19,538)
Mrs A L Mark - 17 month period ended 31 March 2024: £28,394 (Year ended 31 October 2022: £18,026)
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HILBRAE RESCUE KENNELS
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
5. TRUSTEES' REMUNERATION AND BENEFITS - continued
Trustees' expenses
There were no trustees' expenses paid for the period ended 31st March 2024 nor for the year ended 31st October 2022.
6. STAFF COSTS
| Period | |||
|---|---|---|---|
| 1.11.22 | |||
| to | Year Ended | ||
| 31.3.24 | 31.10.22 | ||
| £ | £ | ||
| Wages and salaries | 257,812 | 175,917 | |
| Social security costs | 12,366 | 5,306 | |
| Other pension costs | 3,718 | 2,106 | |
| 273,896 | 183,329 | ||
| The average monthly number of employees during the period was as follows: | |||
| Period | |||
| 1.11.22 | |||
| to | Year Ended | ||
| 31.3.24 | 31.10.22 | ||
| Kennels Staff | 11 | 11 | |
| No employees received emoluments in excess of £60,000. | |||
| 7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | ||
| Unrestricted | |||
| fund | |||
| £ | |||
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 72,069 | ||
| Charitable activities | |||
| Charitable activities | 9,110 | ||
| Other trading activities | 104,223 | ||
| Investment income | 161 | ||
| Total | 185,563 | ||
| EXPENDITURE ON | |||
| Raising funds | 40 | ||
| Charitable activities | |||
| Charitable activities | 255,358 | ||
| Total | 255,398 | ||
| NET INCOME/(EXPENDITURE) | (69,835) | ||
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 439,979 |
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HILBRAE RESCUE KENNELS
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted | |||||
|---|---|---|---|---|---|
| fund | |||||
| £ | |||||
| TOTAL FUNDS CARRIED FORWARD | 370,144 | ||||
| 8. | TANGIBLE FIXED ASSETS | ||||
| Freehold | Plant and | ||||
| property | machinery | Totals |
|||
| £ | £ | £ | |||
| COST | |||||
| At 1 November 2022 and 31 March 2024 | 135,000 | 32,343 | 167,343 | ||
| DEPRECIATION | |||||
| At 1 November 2022 | - | 9,833 | 9,833 | ||
| Charge for year | - | 2,471 | 2,471 | ||
| At 31 March 2024 | - | 12,304 | 12,304 | ||
| NET BOOK VALUE | |||||
| At 31 March 2024 | 135,000 | 20,039 | 155,039 | ||
| At 31 October 2022 | 135,000 | 22,510 | 157,510 | ||
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 2024 | 2022 | ||||
| £ | £ | ||||
| Other debtors | 42,064 | 35,271 | |||
| Included in debtors at the period end is a balance of £41,791 | (year | ended | 31 October | 2022: £34,471) | |
| due from Hilbrae Pets Hotel, a partnership run by two of the Trustees (see | note 11). | ||||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
| Trade creditors Social security and other taxes Other creditors |
2024 £ 6,792 3,049 365 10,206 |
2022 £ 5,628 1,764 - 7,392 |
|---|---|---|
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HILBRAE RESCUE KENNELS
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
11. MOVEMENT IN FUNDS
| At 1.11.22 £ Unrestricted funds General fund 370,144 TOTAL FUNDS 370,144 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 365,350 TOTAL FUNDS 365,350 Comparatives for movement in funds At 1.11.21 £ Unrestricted funds General fund 439,979 TOTAL FUNDS 439,979 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 185,563 TOTAL FUNDS 185,563 |
Net movement At in funds 31.3.24 £ £ (42,719) 327,425 (42,719) 327,425 Resources Movement expended in funds £ £ (408,069) (42,719) (408,069) (42,719) Net movement At in funds 31.10.22 £ £ (69,835) 370,144 (69,835) 370,144 Resources Movement expended in funds £ £ (255,398) (69,835) (255,398) (69,835) |
|---|---|
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HILBRAE RESCUE KENNELS
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
12. EMPLOYEE BENEFIT OBLIGATIONS
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £3,718 for the 17 month period. (Year ended 31 October 2022: £2,106)
Contributions totalling £365 (2022: £nil) were payable to the fund at the balance sheet date.
13. RELATED PARTY DISCLOSURES
During the year various transactions were undertaken between the charitable company and Hilbrae Pets Hotel, a partnership run by two of the Trustees, including recharging costs incurred on the partnership's behalf. At the period end, a balance of £41,791 was owed from Hilbrae Pets Hotel to the charitable company (2022: a balance of £34,471 was owed from Hilbrae Pets Hotel).
Page 12
HILBRAE RESCUE KENNELS
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Rent received Insurance commission Shop sales Investment income Interest receivable Charitable activities Adoption fees Grants Total incoming resources EXPENDITURE Raising donations and legacies Fundraising events Charitable activities Animal costs Veterinary costs Waste disposal Support costs Management Wages Social security Pensions Rent and rates Insurance Light and heat Telephone Postage and stationery Advertising Sundries Carried forward |
Period 1.11.22 to Year Ended 31.3.24 31.10.22 £ £ 152,204 72,069 11,645 5,968 35 40 143,156 98,215 154,836 104,223 2,686 161 49,924 9,110 5,700 - 55,624 9,110 365,350 185,563 15 40 - 290 59,732 32,455 17,594 10,479 77,326 43,224 257,812 175,917 12,366 5,306 3,718 2,106 25,653 11,819 167 176 13,259 6,358 1,404 359 1,302 242 - 234 769 329 316,450 202,846 |
|---|---|
This page does not form part of the statutory financial statements
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HILBRAE RESCUE KENNELS
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 1 NOVEMBER 2022 TO 31 MARCH 2024
| Management Brought forward Motor expenses Repairs and maintenance Accountancy Cleaning Staff Uniform Website costs Consultancy Depreciation (plant & mach'y) Bank interest Total resources expended Net expenditure |
Period 1.11.22 to Year Ended 31.3.24 31.10.22 £ £ 316,450 202,846 2,448 1,227 2,838 - 2,448 2,170 2,182 735 205 - 306 - - 1,634 2,471 2,827 1,380 695 330,728 212,134 408,069 255,398 (42,719) (69,835) |
|---|---|
This page does not form part of the statutory financial statements
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