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← Eysm

2023-11-30-accounts

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Trustees’ Annual Report for the period

From 1st Dec 2022 Period start date To 30th Nov 2023 Period end date

Charity name: EYSM

Charity registration number: 1153693

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the charity are:
1. To advance, improve, develop and
maintain public education in, and
appreciation of, the art of science and
music in all its aspects by any means the
trustees see fit, including through the
presentation of performances and recitals;
2. to further such charitable purpose or
purposes as the trustees in their absolute
discretion shall think fit but in particular
through the making of grants and donations
to enable students to take part.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The EYSM mission is to offer the best
possible opportunities to young people to
participate in an orchestral and vocal
summer course and to undertake new
musical experiences.
In doing so, EYSM adheres to the following
principles:
SafetyAll activities take place in an
environment of respect and safety for all
participants with regard to current
legislation and taking a lead from best
practice in education.
InclusivityThe chance to take part is
offered to any young person between the
ages of 11 and 21 (or 8 and 12 for Juniors)
who has the talent to take part in the work,
without any auditioning process. Where
economic background means the course
fee is unaffordable, EYSM endeavours to
find sponsorship to support young people
to attend.
ExcellenceEYSM supports the highest
possible standards and seeks always to
enable participants to experience both
artistic and personal growth. In doing this,
EYSM draws on the services of musicians
at the height of their profession who work
at reduced rates in order to support the
participation of young people with talent.
RangeEYSM seeks to explore a variety of
musical works across a range of genres
that extend the repertoire of performers
and other musical activities which extend
their overall musicianship.
Enjoyment and fulfilmentEYSM provides
an holistic experience encompassing a
wide range of musical experience in
playing, singing and listening. Ancillary
activities are structured around music and
sport and all of these support team work. In
carrying out its mission, EYSM keeps in
mind Charity Commission guidance on
public benefit and ensures that all activities
retainthefocus of its aims and objectives.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees have regard to the guidance
issued by the Charity Commission on
public benefit. Updates and briefings sent
by the Charity Commission are distributed
and discussed.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 EYSM’s policy is to seek out and provide
financial support to young people whose
families cannot afford the course fee.
EYSM has both private sponsors, most of
whom have been supporters of the course
for many years. EYSM also welcomes
young people each year who are
sponsored to attend following a winning
performance at a festival affiliated to The
British & International
Federation of Festivals.
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 EYSM is run throughout the year by
volunteers which include trustees who take
responsibility for overseeing specific
sections of the work and reporting back to
trustee meetings.
Other

Achievements and Performance

SORP
reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The EYSM course prepared for and held in 2023 was the second live event
held since 2019 due to the break for the pandemic. It built on the success of
the re-launch following the pandemic and we were pleased to welcome
more pupils to the course. There were a pleasing number of pupils who
returned to the course having enjoyed their experience in 2022, or indeed at
EYSM prior to the pandemic.
A new vocal course welcomed two new tutors to the course – Joanna
Garcia as Vocal Director and Repetiteur / Accompanist, and Roberto Garcia
as Vocal Tutor. The vocal course had 12 first study singers and worked
closely with the second study singers too. This saw the return of the
Singers’ Concert – an hour-long programme of vocal music comprising of
solos and small ensembles. It was also a delight to see student
accompanists having the opportunity to play parts of the performance.
The Wind Band welcomed Steve Dummer as its new Conductor following
the retirement of John Greaves. The Wind Band performance was
successful and eased us into a new chapter for this ensemble. Steve will
return as Wind Band Conductor in 2024, and we will be pleased to welcome
him back into this role.
The main orchestra was bigger this year – showing some new growth in
pupil numbers as the course returns to full strength. There was a limited
number of higher-grade pupils and their experience of orchestral playing.
This is something that will come with time, and it is key that the more
experienced players return and enjoy EYSM until they are too old to play –
at which point, they can become house staff!
It was unfortunate that some of the core team were unable to attend the
course for a range of reasons, but testament to the leadership that the
course was able to continue without interruption, and some members of our
core team were able to work remotely to ensure the smooth running of the
course. The team in attendance at the course worked effortlessly and the
2023 course was very successful.
As always, it is important to mention and to thank the EYSM sponsors who
supported the course and provided significant bursary support. Without their
funds and goodwill, the course could not meet its inclusive aims as a
charity.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Numbers required for a live course
were met.
Performance of fundraising
activities against objectives
set		 Para 1.41 All EYSM sponsors and supporters
renewed their support. New members were
accepted.
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of the financial year the Charity’s
finances are sound.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 EYSM’s policy is to gather reserves that
would cover the full cost of one year’s live
course. It has been working towards that
goal throughout its lifetime as a stand-alone
charity.
Amount of reserves held Para 1.22 £73414
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 n/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Individual sponsors.Membership fees.
Course fees to cover the cost of musicians
and instrumentation.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed,royalcharter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected by their peers and are
recruited in respect of the skills they bring.
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees

recruited in respect of the skills they bring.		 including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees

recruited in respect of the skills they bring.		 including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees

recruited in respect of the skills they bring.
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Trustees are inducted by other trustees and
all processes and procedures are guided
by materials provided by the Charity
Commission. Safeguarding procedures are
guided by the DBS.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 EYSM has a Chairman, Hon Treasurer and
small committees who work within the
trustee body, reporting back to trustee
meetings.
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charityname EYSM
Other name the charityuses European Youth Summer Music
Registered charitynumber 1153693
Charity’s principal address 16 Harvest Road
Tytherington
Macclesfield SK10 2LH
(since 2023)
Previously145 Woodsmoor Lane,Stockport,SK3 8TH

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Marilyn Ruth
Stewart		 Chairman
Jennifer Ann
Strongitharm-
Cornell		 Hon Treasurer
Sheila MaryCox
Dr Elizabeth Grace
Louisa Dollins
Dr Mary Louise
Vyvyan
Neill Edward
Oldham
Paul Hanson From 22 December 2022
Joanna MacDaniel From 22 December 2022
Mary Sherwood From 22 December 2022
Jacqueline Louise Smith
Elizabeth Whitehead

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

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Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date

Elizabeth Whitehead		 Marilyn Stewart

Secretary		 Chairman

27 September 2024

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EYSM Eurpopean Youth Summer Music Eurpopean Youth Summer Music Eurpopean Youth Summer Music No (if any)
Receipts andpayments accounts CC16a
For the period
from		 01/12/2022
Period start date		 To 30/11/2023
Period end date
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
435
97,183
8,577
3,569
4,705
456
420
-

115,345
-
-
-
115,345
60,964
2,070
2,421
16,943
8,800
1,197
628
123
92
2,436
-
-
572
184
96,430
-
-
-
96,430
18,915
-
49,498
68,413		 Restricted
funds
to the nearest £
-
-
5,000
-
-
-
-
-
5,000
-
-
-
5,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
5,000
-
-
5,000		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
435
97,183
13,577
3,569
4,705
456
420
-
120,345
-
-
-
120,345
60,964
2,070
2,421
16,943
8,800
1,197
628
123
92
2,436
-
-
572
184
96,430
-
-
-
96,430
23,915		 Last year
to the nearest £
Membership 435 675
Course Fees 97,183 59,756
Donations 8,577 13,307
Gift Aid 3,569 -
Sales 4,705 3,907
Sundries 456 53
Refunds 420 742
- -
Sub total(Gross income for
AR)
115,345		 78,440
A2 Asset and investment sales,
(see table).
-
- -
~~Sub total~~ - -
Total receipts
A3 Payments
78,440
Course Accommodation 60,964 45,048
Course Activities 2,070 806
Merchandise & Tuck 2,421 2,107
Professional Fees 16,943 16,157
Support Staff Expenses 8,800 6,350
Music & Instrument Hire 1,197 914
Insurance 628 424
DBS & Safeguarding 123 396
Advertsng& Promotion 92 1,248
Office & Website 2,436 922
Meetings - 237
Transport & Travel - 12
SundryExpenses 572 742
Refunds 184 1,585
**Sub total ** 96,430 76,948
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
76,948
18,915 5,000 - 23,915 1,492
- - - - -
49,498 - - 49,498 -
68,413 5,000 - 73,413 1,492

CCXX R1 accounts (SS)

27/09/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Bank Balance		 Unrestricted
funds
to nearest £
68,413
-
-
68,413
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs		 Restricted
funds
to nearest £
5,000
-
-
5,000
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details
Signature		 Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
J A Strongitharm-Cornell		 When due
(optional)
Date of
approval
J A Strongitharm-Cornell 25/09/2024

CCXX R2 accounts (SS)

27/09/2024

2

Independent examiner's report on the accounts

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Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Charity Name
EYSM – European Youth Summer Music		 Charity Name
EYSM – European Youth Summer Music		 Charity Name
EYSM – European Youth Summer Music
30thNovember 2023 Charity no
(if any)		 1153693
(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date:

Name:

Relevant professional qualification(s) or body (if any):

Address:

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

1

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER