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2022-11-30-accounts

Trustees’ Annual Report for the period

From Period start date To Period end date

Charity name:

Charity registration number:

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the charity are:
1. To advance, improve, develop and
maintain public education in, and
appreciation of, the art of science and
music in all its aspects by any means the
trustees see fit, including through the
presentation of performances and recitals;
2. to further such charitable purpose or
purposes as the trustees in their absolute
discretion shall think fit but in particular
through the making of grants and donations
to enable students to take part.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The EYSM mission is to offer the best
possible opportunities to young people to
participate in an orchestral and vocal
summer course and to undertake new
musical experiences.
In doing so, EYSM adheres to the following
principles:
SafetyAll activities take place in an
environment of respect and safety for all
participants with regard to current
legislation and taking a lead from best
practice in education.
InclusivityThe chance to take part is
offered to any young person between the
ages of 11 and 21 (or 8 and 12 for Juniors)
who has the talent to take part in the work,
without any auditioning process. Where
economic background means the course
fee is unaffordable, EYSM endeavours to
find sponsorship to support young people
to attend.
ExcellenceEYSM supports the highest
possible standards and seeks always to
enable participants to experience both
artistic and personal growth. In doing this,
EYSM draws on the services of musicians
at the height of their profession who work
at reduced rates in order to support the
participation of young people with talent.
RangeEYSM seeks to explore a variety of
musical works across a range of genres
that extend the repertoire of performers
and other musical activities which extend
their overall musicianship.
Enjoyment and fulfilmentEYSM provides
an holistic experience encompassing a
wide range of musical experience in
playing, singing and listening. Ancillary
activities are structured around music and
sport and all of these support team work. In
carrying out its mission, EYSM keeps in
mind Charity Commission guidance on
public benefit and ensures that all activities
retain the focus of its aims and objectives.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees have regard to the guidance
issued by the Charity Commission on
public benefit. Updates and briefings sent
by the Charity Commission are distributed
and discussed.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 EYSM’s policy is to seek out and provide
financial support to young people whose
families cannot afford the course fee.
EYSM has both private and corporate
sponsors, most of whom have been
supporters of the course for many years.
EYSM also welcomes young people each
year who are sponsored to attend following
a winning performance at a festival
affiliated to The British & International
Federation of Festivals.
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 EYSM is run throughout the year by
volunteers which include trustees who take
responsibility for overseeing specific
sections of the work and reporting back to
trustee meetings.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 During the year 2021-2022, EYSM held a
live summer course for the first time since
the enforced break caused by the Covid
pandemic. The course took place in July-
August 2022 and had fewer students than
usual, mainly because families prioritised a
summer holiday about all else in this first
post-Covid year. Numbers were also
affected as student returners had passed
the age limit during the pandemic.
Trustees, having anticipated both these
things and predicted a lower number, were
pleased and surprised by the number of
students who had not only found and
followed EYSM on the internet during the
pandemic but decided to book places as a
result. This highlighted not only the value of
EYSM’s continued presence online during
the pandemic, but showed a significant
extension of EYSM’s geographical reach.
EYSM had been grateful when all of its
sponsors continued to support EYSM’s on-
line work during the pandemic. Post-
pandemic, all sponsors decided to continue
their support of the live course. Thus,
although the live course in 2022 was
smaller in terms of numbers it was wider in
terms of reach. At the close of the live
course, EYSM gained new members.
Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 Numbers required for a live course were
met and expectations were exceeded.
Performance of fundraising
activities against objectives
set		 Para 1.41 All EYSM sponsors and supporters
renewed their support. New members were
accepted.
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of the financial year the Charity’s
finances are sound.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 EYSM’s policy is to gather reserves that
would cover the full cost of one year’s live
course. It has been working towards that
goal throughout its lifetime as a stand-alone
charity.
Amount of reserves held Para 1.22 £49550
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 n/a
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Individual sponsors.Membership fees.
Course fees to cover the cost of musicians
and instrumentation.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected by their peers and are
recruited in respect of the skills they bring.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Trustees are inducted by other trustees and
all processes and procedures are guided
by materials provided by the Charity
Commission. Safeguarding procedures are
guided by the DBS.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 EYSM has a Chairman, Hon Treasurer and
small committees who work within the
trustee body, reporting back to trustee
meetings.
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name EYSM
Other name the charity uses European Youth Summer Music
Registered charity number 1153693
Charity’s principal address 16 Harvest Road
Tytherington
Macclesfield SK10 2LH
(since 2023)
Previously 145 Woodsmoor Lane, Stockport, SK3 8TH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Marilyn Ruth
Stewart		 Chairman
Jennifer Ann
Strongitharm-
Cornell		 Hon Treasurer
Sheila MaryCox
Dr Elizabeth Grace
Louisa Dollins
Dr Mary Louise
Vyvyan
Neill Edward
Oldham
Thomas Leslie
Robinson-Woledge
Jacqueline Louise
Smith* (surname
Wadsworth until
02/04/2022)
Elizabeth
Whitehead

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Elizabeth Whitehead Marilyn Stewart

Secretary		 Chairman
25/09/2023
25/09/2023
EYSM - European Youth Summer Music EYSM - European Youth Summer Music EYSM - European Youth Summer Music 1153693 1153693 1153693 CC16a
For the period
from		 01/12/2021
Period start date		 To 30/11/2022
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
675
59,756
8,307
-
3,907
53
742
-
73,440
50
-
50
73,490
45,048
806
2,107
16,157
6,350
-
914
424
396
1,248
922
237
12
742
1,585
76,948
-
-
-
76,948
- 3,458
-
48,008
44,550		 Restricted
funds
to the nearest £
-
-
5,000
-
-
-
-
-
5,000
-
-
-
5,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
5,000
-
-
5,000		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
675
59,756
13,307
-
3,907
53
742
-
78,440
50
-
50
78,490
45,048
806
2,107
16,157
6,350
-
914
424
396
1,248
922
742
1,585
76,948
-
-
-
76,948

1,542		 Last year
to the nearest £
Membership 675 345
Course Fees 59,756 -
Donations 8,307 5,255
Gift Aid - 3,866
Sales 3,907 -
Sundry 53 22
Refunds 742 10
- -
Sub total(Gross income for
AR)		 73,440 9,498
A2 Asset and investment sales,
(see table).
Merchandise Stock 50
- -
Sub total 50 -
Total receipts
A3 Payments
9,498

Course Accommodation		 45,048 -
Course Activities 806 -
Merchandise & Tuck 2,107 -
Professional Fees 16,157 -
Support Staff Expenses 6,350 -
DocumentaryExpenses(2021) - 4,974
Music & Instrument Hire 914 -
Insurance 424 -
DBS & Safeguarding 396 -
Advertising& Promotion 1,248 71
Office & Website 922 2,982
Meetings 237
Transport & Travel 12
SundryExpenses 742 -
Refunds 1,585 4,235
**Sub total ** 76,948 12,262
A4 Asset and investment
purchases (see table)
, -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
12,262
- 3,458 5,000 -
1,542		 - 2,764
- - - - -
48,008 - - 48,008 41,410
44,550 5,000 - 49,550 38,646

CCXX R1 accounts (SS)

25/09/2023

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Bank Balance
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
44,550
5,000
-
-
-
-
44,550
5,000
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
J. Strongitharm-Cornell
Elizabeth Whitehead		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
J. Strongitharm-Cornell 23/09/2023
Elizabeth Whitehead 24/09/2023

CCXX R2 accounts (SS)

25/09/2023

2

CHAk'llY LOMMIS',11)N Iiidcpondeiit oxaniiiier's roporl on thL' INlilhNIIAkl, Willl,. accounts 8•¢tlon A Ind•p•r7d•nt Ex4mlnor'• R•port Rvpoil to tlie trusteesl mombors of 011 .Iccouiil% for tho year ended Charity no (if any) 1153(o9S Set out on pagos I I ri.'port lu Ili(: IrirslLJ(Js IN) my LJL?minalion of IhL' dcrrjijnls fjf Ihc. abrJ'lP chaiily l-the Ttusl") for Iho year onded Responsibilities and basis of report As Ihe charivs I￿SleeS. you aro responsible for the prc'paralion of the accounls in accordan￿ wilh Ihe fequiremenls of the Chariliea Act 2011 {"Ihe Acl-l. I report in respect of my examination of the Trust's accounts carried o under seclion 145 of the 2011 Act and in CArrwng out my examination, I have followed all the applicable Directions given by the Charity Comrnission under seclion 145{5)Ibl of Ihe Act. Independent ￿he charitys gross income exceeded £250,000 and 12m qualified to examiner's statement undertake the examination by being a qualified member ol linsert name of applicable listed bodyll- Delete [ l if not applicable. I have completed my examination. I confimi that no material matters have come to my attention in connection wth the examination lother than that disclosed betow '} which gives me cause to believe that in. any malerial respecL' the accounting records were not kept in aixordance with section 130 of the Charities Act: or the accounts did not aco)rd vitth the accounting records.. or the accounts did not comply with the applicable requirements conceming the fom) and content of accounts set out in the Charities (Accounts and Reportsl Regulations 2008 other than any reqU1￿ment that the accounts give a 'tnJe and fair. view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn In this report in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the bTrckets if they do not apply. Signed: Date: I l*-0£".20I5 JP Ipae lopdLI trJSoKJ Name: Relevant professional qualificationlsl or body LCo¢J¥ IER Oct 2018

(if anyl- Address: .SL CFiukCkl £ i@eeT ÉOLLI po(rTo C 14LE £loio s Section B Disclosure Only complete if Ihe examiner needs to highlight material matters of concern (see CC32, Inde￿ndent examination of charity accounts= directions and guidance for examiners). Give here brief delai15 Qf any items that the examiner wishes to disclose. IER Oct 2018