# **Wilmslow Green Room Society Charity No. 1153665**
**Trustees’ Report and Unaudited Accounts**
**1[st] August 2023 to 31 July 2024**
## Table of Contents
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**Trustees’ Annual Report** ................................................................................3 **Independent Examiner’s Report** ................................................................................ 6 **Receipts and Payments** .......................................................7 **Statement of Assets and Liabilities** ............................................................................9
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## **Trustees’ Annual Report**
The trustees’ present their report with the unaudited financial statements of the charity for the year ended 31 July 2024.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
CIO - Association Registered 04 Sep 2013
## **Charity No.** 1153665
## **Principal Office:**
The Green Room Theatre 85 Chapel Lane Wilmslow Cheshire SK9 5JH
## **Trustees:**
The following Trustees served during the year: David Reynolds -President Paul Lewis – Chair Mark Jephcott –Treasurer Lorna Kong – Vice Chair Denise Soussi – Secretary John Chidgey – Registrar Celia Bonner – Artistic Director Bruce Williams – Theatre Director
## **Accountant:**
Jean Lunt Balanced Creations Ltd 50 Sandstone Drive Whiston Merseyside L35 7NJ
## **Independent Examiner:**
Al Fowkes 4, Linley Road. Cheadle Hulme Cheadle SK8 7HP
## **Bankers:**
Royal Bank of Scotland PLC 36 St Andrews Square Edinburgh EH2 2YB
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## **TRUSTEE REPORT**
The objective of the charity is to promote the advancement and improvement of general education in relation to all aspects of the art of drama and the development of public appreciation of such art. During the past year, the Society has fulfilled the following activities in pursuit of this objective:
Achievements and Performance
The season for 2023-2024 was a success in a further improvement in audience attendance and also our first musical production which involved a younger group of performers. Our season again consisted of five productions covering comedy, Shakespeare, drama and murder mystery. Hindle Wakes, by Stanley Houghton, returned after having to be cancelled, due to illnesses, in our previous season. This drama provided family conflict from the early 20th century. We then ventured into a new and exciting venture which was a musical. Ordinary Days by Adam Gown saw a young cast sing their way through an exploration of New York life.
We provided a challenge with our Agatha Christie production of Murder in the Studio which involved an enormous cast. A great idea to involve all those that wanted to taste the performance element of theatre either for the first time, returning after years resting or as an opportunity to perform without the pressure of learning every single line. This was a success in bringing around fifty of our members together to get this production to the public.
For many years Shakespeare plays have been performed by the theatre and we returned to him again this season with the production of The Two Gentlemen of Verona. Possibly another first as a “dog” and live music appeared on stage at the theatre to support the lovers in their quest for happiness.
We finished our season with Amanda Whittington’s Ladies Unleashed, a further addition to her ladies series of plays. A comedy about friendships as personal lives change. An all female cast that made us think about our own friendships but provided many laughs along the way.
The Murder Mystery team took the “Butter in a Lordly dish to the local once act festival at Wilmslow Guild. The production was well received and recognised within the adjudicators awards.
Our backstage crews and actors of our full length plays were also recognised by The National Operatic and Dramatic Association and The Greater Manchester Drama Federation with various nominations and awards. This is a great credit to the Theatre as it continues to provide quality productions.
We have strived to meet our commitment to provide stimulation theatre that our audiences can appreciate challenging them to think but being entertained along the way.
The second open day to discuss the upcoming plays and get to know what the directors are looking for again proved a success with many members and potential new members in attendance. This provided the Play and Stage committee with a good base to work from before auditions were held. The annual Brass Band concert was again a great way of bring full and social members together to enjoy the start of the Christmas period.
Promoting our activity at community events continued with a small group having a presence at The Wilmslow Community Show, involvement with the local “Love the Lane” promotions and having a presence at the Wilmslow council event to promote the upcoming year.
Having stalled due to weather and discussions on how to proceed plans are in place to move the extension work on in the coming season. The start of this work will be in August 2024.
The upcoming season will see us really celebrate our Centenary year with trips to The Royal Shakespeare Theatre in Stratford, a Dinner Dance and Gala Evening just a few things in which we hope to engage with our members, new and old.
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## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Trustees are the President, Chair, Vice Chair, Secretary, Treasurer, Registrar, Artistic Director, and theatre Director who are all members of the Committee. Trustees are elected by the Annual General Mee7ng. Full members of the Society are eligible to nominate and to be nominated as candidates for elec7on as a trustee.
The Society is run by an Execu7ve CommiAee which comprises the trustees plus the chairs of the Publicity and Social CommiAees
It is considered that all the trustees and any others who could be considered as managers within the charity are deemed to be fit and proper persons under the terms of the Finance Act 2010.
The contents and obligations of the Equality Act 2010 and GDPR 2018 are known and complied with to the best of the Trustees ability. The Trustees recognise that in respect of Risk Assessment they accept the term 'risk' includes any circumstances that may, or do, have an adverse effect, and is wider than financial matters.
They have been observing the advice given by the Charity Commission in respect of Public Benefit and are conscious of their responsibility regarding fire and accident safety. An accident book is maintained. There is a protection policy in place regarding children. Checks are made with the Disclosure and Barring Service in respect of persons dealing regularly with young people and vulnerable adults.
## **FINANCIAL REVIEW**
The financial results of the Charity are presented on pages 8 to 10.
## **RESERVES POLICY**
Reserves: The Society aims to maintain sufficient working capital for the purposes of the daily running of the Society and this is equivalent to three months of income. Any funds above this amount effectively constitute a reserve which is held against future requirements for capital investment. All funds are unrestricted income funds.
## **FUTURE PLANS**
The Theatre is starting to get back into its routine of Play Selection, casting and performances.
The Trustees are confident that the Society will generate sufficient future cash flows to both meet existing liabilities as and when they fall due and to continue with ongoing plans to enhance the theatre. This will be done by restricting all discretionary spend protecting existing reserves.
This report was approved by the Trustees on 31st October 2024 and signed on their behalf by David Paul Lewis Chair The Green Room Theatre Wilmslow
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## **Independent Examiner’s Report Charities Act 2011**
Independent Examiner's Report to the Trustees of Wilmslow Green Room Theatre, No. 1153665. I report on the accounts of the charity for the year ended 31st July 2023 which are set out on pages 7 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts conducted under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Al Fowkes 4, Linley Road, Cheadle Hulme, Cheadle SK8 7HP
Date: 06 October 2024
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## **Receipts and Payments for the period 1 August 2023 to 31 July 2024**
||Unrestricted
funds|Unrestricted
funds|Unrestricted
funds|Restricted
funds|Restricted
funds|Endowment
funds|Endowment
funds|2024
Total
funds|2024
Total
funds|2023
Total
Funds|
|---|---|---|---|---|---|---|---|---|---|---|
||to the
nearest £|||to the
nearest £||to the
nearest £||to the
nearest
£||to the
nearest
£|
|**Receipts**|||||||||||
|Membership Subscriptions|**4,064**|||**-**||**-**||**4,064**||**4,465**|
|Plays / Productions|**36,539**|||**-**||**-**||**36,539**||**29,495**|
|Social Evening|**260**|||**-**||**-**||**260**||**305**|
|Room Hire|**500**|||**-**||**-**||**500**||**610**|
|Programs|**1,007**|||**-**||**-**||**1,007**||**-**|
|Wardrobe Hire|**333**|||**-**||**-**||**333**||**373**|
|Bar, Hot Drinks, Ice creams|**-**|||**-**||**-**||**-**||**-**|
|Bar Sales|**6,749**|||**-**||**-**||**6,749**||**7,384**|
|Hot Drinks|**746**|||**-**||**-**||**746**||**671**|
|Ice Creams|**1,381**|||**-**||**-**||**1,381**||**1,008**|
|Merchandise|**-**|||**-**||**-**||**-**||**805**|
|Donations And Grants|**712**|||**-**||**-**||**712**||**1,989**|
|Fundraising|**-**|||**-**||**-**||**-**||**-**|
|100 Club|**1,020**|||**-**||**-**||**1,020**||**520**|
|Sponsorship|**180**|||**-**||**-**||**180**||**-**|
|Bank Interest received|**4,061**|||**-**||**-**||**4,061**||**1,824**|
|Other Income|**275**|||**-**||**-**||**275**||**-**|
|**_Sub total_**||**57,827**||**-**||**-**||**57,827**||**49,449**|
||||||||||||
|**Asset and investment**
**sales, (see table).**|||||||||||
||**-**|||**-**||**-**||-||**-**|
|**_Sub total_**||**57,827**||**-**||**-**||**57,827**||**49,449**|
||||||||||||
|**_Total receipts_**||**57,827**||**-**||**-**||**57,827**||**49,449**|
||||||||||||
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Page 8 of 11
|Unrestricted
funds
to the
nearest £|Unrestricted
funds
to the
nearest £|Unrestricted
funds
to the
nearest £|Restricted
funds
to the
nearest £|Restricted
funds
to the
nearest £|Endowment
funds
to the
nearest £|Endowment
funds
to the
nearest £|2024
Total funds to
the nearest £|2024
Total funds to
the nearest £|2023
Total funds
to the
nearest £|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|**Payments**||||||||||
|**Plays And Productions**||||||||||
|Stage expenses|**3,108**||**-**||**-**||**3,108**||**3,475**|
|Scripts|**1,206**||**-**||**-**||**1,206**||**789**|
|Adjudication|**300**||**-**||**-**||**300**||**600**|
|Printing & Publicity|**1,360**||**-**||**-**||**1,360**||**719**|
|Program Printing|**902**||**-**||**-**||**902**||**677**|
|Licenses|**6,259**||**-**||**-**||**6,259**||**498**|
|**Bar, Hot Drinks Ice**
**Creams Purchases**||||||||||
|**Bar**|**3,293**||**-**||**-**||**3,293**||**3,654**|
|**Ice cream**|**495**||**-**||**-**||**495**||**463**|
|**Tea and Coffee**|**115**||**-**||**-**||**115**||**68**|
|**Merchandise**|**-**||**-**||**-**||**-**||**1,088**|
|**Theatre Administration**
**Costs**||||||||||
|Utilities|**1,450**||**-**||**-**||**1,450**||**1,554**|
|Insurance|**2,573**||**-**||**-**||**2,573**||**2,550**|
|Electricity|**1,922**||**-**||**-**||**1,922**||**2,417**|
|Gas|**4.708**||**-**||**-**||**4,708**||**4,629**|
|Cleaning|**360**||**-**||**-**||**360**||**888**|
|IT/Software|**497**||**-**||**-**||**497**||**1,232**|
|Telephone|**2,029**||**-**||**-**||**2,029**||**839**|
|Maintenance|**9,329**||**-**||**-**||**9,329**||**3,556**|
|Building Works|**4,319**||**-**||**-**||**4,319**||**550**|
|General Equipment|**192**||**-**||**-**||**192**||**1,478**|
|Subscriptions / Licenses|**874**||**-**||**-**||**874**||**826**|
|Card payment fees|**850**||**-**||**-**||**850**||**642**|
|Publicity|||**-**||**-**||**-**||**1,055**|
|Office and General
Administration|**1,459**||**-**||**-**||**1,459**||**1,174**|
|Accountancy|**1,800**||**-**||**-**||**1,800**||**1,850**|
|VAT paid to HMRC|**-**||**-**||**-**||**-**||**1,544**|
|Sundries|**145**||**-**||**-**||**145**||**-**|
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|**_Sub total_**||**49,545**||**-**||**-**||**49,545**||**38,815**|
|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||
|**Asset purchases,**|||||||||||
||||||||||||
|**_Sub total_**|||||||||||
||||||||||||
||||||||||||
|**_Total payments_**|**49,545**|||**-**||**-**||**49,545**||**38,815**|
||||||||||||
||||||||||||
||||||||||||
|**_Net of receipts/_**
**_(payments)_**||**8,282**||**-**||**-**||**8,282**||**10,634**|
|**Transfers between funds**||**-**||**-**||**-**||**-**||**-**|
|**Cash funds last year end**||**101,750**||**-**||**-**||**101,750**||**91,9116**|
|**_Cash funds this year end_**||**110.032**||**-**||**-**||**110.032**||**101,750**|
||||||||||||
## **Statement of Assets and Liabilities for the period ended 31[st] July 2024**
|**Categories**|**Details**|**Details**|**Unrestricted funds**|**Unrestricted funds**|**Restricted**
**funds**
**Endowment**
**funds**|**Restricted**
**funds**
**Endowment**
**funds**|**Restricted**
**funds**
**Endowment**
**funds**|**Restricted**
**funds**
**Endowment**
**funds**|**Restricted**
**funds**
**Endowment**
**funds**|**Unrestricted**
**funds**
**2023**|**Unrestricted**
**funds**
**2023**|
|---|---|---|---|---|---|---|---|---|---|---|---|
||||**to nearest £**||**To the**
**nearest £**
**to nearest**
**£**|||||**to nearest £**||
|**Cash funds**|RBS Current
Account||**512**|||||**-**||**543**||
||RBS Business
Reserve||**34,292**|||||**-**||**29,606**||
||CCLA COIF
Charities DF||**74,911**|||||**-**||**71,270**||
||Cash in Hand||**317**|||||**-**||**331**||
||**_Total cash funds_**||**110,032**|||||**-**||**101,750**||
|||||||||||||
||||**Unrestricte**
**d funds**||**Restricted**
**funds**|||**Endowment**
**funds**||||
||**Details**||**to nearest £**||**to nearest £**|||**to nearest £**||||
|**Other monetary assets**|Stock||**606**||**-**|||**-**||||
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**-**
Signed on behalf of all the trustees by:
## **Chair**
**Date:** xx
Page **11** of **11**