Wilmslow Green Room Society Charity No. 1153665
Trustees’ Report and Unaudited Accounts
1[st] August 2022 to 31 July 2023
Wilmslow Green Room Society
Charity No. 1153665
Table of Contents
Trustees’ Annual Report .......................................................................................................... 3 Independent Examiner’s Report ......................................................................................... 6 Receipts and Payments ............................................................................................................ 7 Statement of Assets and Liabilities .................................................................................. 9 PLAY PRODUCTIONS IN DETAIL ....................................................................................... 10
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Wilmslow Green Room Society
Charity No. 1153665
Trustees’ Annual Report
The trustees’ present their report with the unaudited financial statements of the charity for the year ended 31 July 2023.
REFERENCE AND ADMINISTRATIVE DETAILS
CIO - Association Registered 04 Sep 2013
Charity No. 1153665
Principal Office:
The Green Room Theatre 85 Chapel Lane Wilmslow Cheshire SK9 5JH
Trustees:
The following Trustees served during the year: David Reynolds -President Al Fowkes – Chair (until 21 Sept 2022) Paul Lewis – Chair (appointed 22 Sept 2022) Mark Jephcott –Treasurer Lorna Kong – Vice Chair Denise Soussi – Secretary John Chidgey – Registrar Celia Bonner – Artistic Director Bruce Williams – Theatre Director
Accountant:
Jean Lunt Balanced Creations Ltd 50 Sandstone Drive Whiston Merseyside L35 7NJ
Independent Examiner:
Mr Alastair Fowkes
Bankers:
Royal Bank of Scotland PLC 36 St Andrews Square Edinburgh EH2 2YB
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Wilmslow Green Room Society
Charity No. 1153665
The objective of the charity is to promote the advancement and improvement of general education in relation to all aspects of the art of drama and the development of public appreciation of such art. During the past year, the Society has fulfilled the following activities in pursuit of this objective:
· Achievements and Performance
The season for 2022-2023 continued to see an improvement in audience numbers, culminating in The Hound of the Baskervilles, which produced the best audience numbers of the season.
Two plays had to be replaced: Hindle Wakes due to illness and The Happiest Days of Your Life owing to difficulties related to managing the requirements of the large number young people in the cast of the play. However, the resilience of the Green Room shone through, with excellent replacements in Ladies of Importance (a double bill pairing Alan Bennett's ‘Lady of Letters’ with ‘Lady Bracknell's Return’ by Peter Harrison) and Steven Canny and John Nicholson‘s hilarious adaptation of Conan Doyle’s The Hound of the Baskervilles.
The other productions in the season’s superb range were The River (Jez Butterworth), These Shining Lives (Melanie Marnich) and Harvey (Mary Chase).
It is a very positive trend that we are gradually welcoming more people back through the Green Room doors after the hiatus of Covid, to enjoy local theatre at its best.
Our theatre has been able to work with a local group to encourage youngsters wanting acting experience, and LAMDA examinations have been held in the auditorium.
Social events have provided a good meeting ground for old and new members, and our open evening to introduce future plays was a real success.
Promoting our activity at community events has been achieved with the help of a number of committed members, who have given us a positive presence at the Coronation celebrations, the Wilmslow Community Show, and the Love the Lane event promoting Chapel Lane, home of our theatre.
The extension work continues slowly, however, the concrete base is now in place and the next step of starting the building will progress once the right contractor is found.
We look forward to another fantastic year of theatre for everyone in a wonderful space.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Trustees are the President, Chair, Vice Chair, Secretary, Treasurer, Registrar, Artistic Director, and theatre Director who are all members of the Committee. Trustees are elected by the Annual General Meeting. Full members of the Society are eligible to nominate and to be nominated as candidates for election as a trustee.
The Society is run by an Executive Committee which comprises the trustees plus the chairs of the Publicity and Social Committees
It is considered that all the trustees and any others who could be considered as managers within the charity are deemed to be fit and proper persons under the terms of the Finance Act 2010.
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Wilmslow Green Room Society
Charity No. 1153665
The contents and obligations of the Equality Act 2010 and GDPR 2018 are known and complied with to the best of the Trustees ability. The Trustees recognize that in respect of Risk Assessment they accept the term 'risk' includes any circumstances that may, or do, have an adverse effect, and is wider than financial matters.
They have been observing the advice given by the Charity Commission in respect of Public Benefit and are conscious of their responsibility regarding fire and accident safety. An accident book is maintained. There is a protection policy in place regarding children. Checks are made with the Disclosure and Barring Service in respect of persons dealing regularly with young people and vulnerable adults.
FINANCIAL REVIEW
The financial results of the Charity are presented on pages 8 to 10.
RESERVES POLICY
Reserves: The Society aims to maintain sufficient working capital for the purposes of the daily running of the Society and this is equivalent to three months of income. Any funds above this amount effectively constitute a reserve which is held against future requirements for capital investment. All funds are unrestricted income funds.
FUTURE PLANS
The Theatre is starting to get back into its routine of Play Selection, casting and performances.
The Trustees are confident that the Society will generate sufficient future cash flows to both meet existing liabilities as and when they fall due and to continue with ongoing plans to enhance the theatre. This will be done by restricting all discretionary spend protecting existing reserves.
This report was approved by the Trustees on 28 November 2023 and signed on their behalf by Paul Lewis (Chairman).
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Wilmslow Green Room Society
Charity No. 1153665
Independent Examiner’s Report Charities Act 2011
Independent Examiner's Report to the Trustees of Wilmslow Green Room Theatre, No. 1153665. I report on the accounts of the charity for the year ended 31st July 2023 which are set out on pages 7 to 10.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts conducted under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Alastair Fowkes 4, Linley Road, Cheadle Hulme, Cheadle, SK8 7HP
Date: 28 November 2023
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Wilmslow Green Room Society
Charity No. 1153665
Receipts and Payments for the period 1 August 2022 to 31 July 2023
| Unrestricted funds |
Unrestricted funds |
Unrestricted funds |
Unrestricted funds |
Unrestricted funds |
Restricted funds |
Restricted funds |
Restricted funds |
Endowment funds |
Endowment funds |
Endowment funds |
2023 Total funds to the nearest £ |
2023 Total funds to the nearest £ |
2023 Total funds to the nearest £ |
2022 Total Funds |
|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ |
to the nearest £ |
to the nearest £ |
to the nearest £ |
||||||||||||
| Receipts | |||||||||||||||
| Membership Subscriptions | 4,465 | - | - | 4,465 | 3,819 | ||||||||||
| Plays / Productions | 29,495 | - | - | 29,495 | 23,644 | ||||||||||
| Social Evening | 305 | - | - | 305 | - | ||||||||||
| Room Hire | 610 | - | - | 610 | 650 | ||||||||||
| Wardrobe Hire | 373 | - | - | 373 | 286 | ||||||||||
| Bar, Hot Drinks, Ice creams |
9,063 | - | - | 9,063 | 6,525 | ||||||||||
| Bar Sales | 7,384 | - | - | - | - | ||||||||||
| Hot Drinks | 671 | - | - | - | - | ||||||||||
| Ice Creams | 1,008 | - | - | - | - | ||||||||||
| Merchandise | 805 | - | - | 805 | - | ||||||||||
| Donations And Grants | 1,989 | - | - | 1,989 | 1,829 | ||||||||||
| Fundraising | - | - | - | - | 170 | ||||||||||
| 100 Club | 520 | - | - | 520 | 650 | ||||||||||
| Bank Interest received | 1,824 | - | - | 1,824 | 144 | ||||||||||
| Other Income | - | - | - | - | 58 | ||||||||||
| Sub total | 49,449 | - | - | 49,449 | 37,775 | ||||||||||
| Asset and investment sales, (see table). |
|||||||||||||||
| - | - | - | - | ||||||||||||
| - | - | - | - | ||||||||||||
| - | - | - | - | ||||||||||||
| Sub total | - | - | - | - | |||||||||||
| Total receipts | 49,449 | - | - | 49,449 | 37.775 |
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Wilmslow Green Room Society
Charity No. 1153665
| Unrestricted funds to the nearest £ |
Unrestricted funds to the nearest £ |
Unrestricted funds to the nearest £ |
Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Endowment funds to the nearest £ |
Endowment funds to the nearest £ |
2023 Total funds to the nearest £ |
2023 Total funds to the nearest £ |
2022 Total funds to the nearest £ |
|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Payments | |||||||||||||
| Plays And Productions |
6,758 | - | - | 6,758 | 11,629 | ||||||||
| Stage expenses | 3,475 | - | - | - | - | ||||||||
| Scripts | 789 | - | - | - | - | ||||||||
| Adjudication | 600 | - | - | - | - | ||||||||
| Printing & Publicity | 719 | - | - | - | - | ||||||||
| Program Printing | 677 | - | - | - | - | ||||||||
| Licenses | 498 | - | - | - | - | ||||||||
| Bar, Hot Drinks Ice Creams Purchases |
4,185 | - | - | 4,185 | 2,171 | ||||||||
| Bar | 3654 | - | - | - | - | ||||||||
| Ice cream | 463 | - | - | - | - | ||||||||
| Tea and Coffee | 68 | - | - | - | - | ||||||||
| Merchandise | 1,088 | - | - | 1,088 | - | ||||||||
| Theatre Administration Costs |
26,784 | - | - | 26,784 | 24,779 | ||||||||
| Utilities | 1,554 | - | - | - | - | ||||||||
| Insurance | 2,550 | - | - | - | - | ||||||||
| Electricity | 2,417 | - | - | - | -- | ||||||||
| Gas | 4,629 | - | - | - | - | ||||||||
| Cleaning | 888 | - | - | - | - | ||||||||
| IT / Software | 1,232 | - | - | - | - | ||||||||
| Telephone | 839 | - | - | - | - | ||||||||
| Maintenance | 3,556 | - | - | - | - | ||||||||
| Building Project | 550 | - | - | - | - | ||||||||
| General Equipment | 1,478 | - | - | - | - | ||||||||
| Subscriptions / Licences |
826 | - | - | - | - | ||||||||
| Card Payment fees | 642 | - | - | - | - | ||||||||
| Publicity | 1,055 | - | - | - | - | ||||||||
| Office / General Administration |
1,174 | - | - | - | - | ||||||||
| Accountancy | 1,850 | - | - | - | - | ||||||||
| HMRC | 1,544 | - | - | - | - | ||||||||
| Sundries | - | - | - | - | |||||||||
| Sub total | 38,815 | - | - | 38,815 | 38,579 | ||||||||
| Asset purchases, | |||||||||||||
| Sub total | |||||||||||||
| Total payments | 38,815 | - | - | 38,815 | 38,579 | ||||||||
| Net of receipts/(payments) |
10,634 | - | - | 10,634 | (804) | ||||||||
| Transfers between funds |
- | - | - | - | - | ||||||||
| Cash funds last year end |
91,116 | - | - | 91,116 | 91,920 | ||||||||
| Cash funds this year end |
101,750 | - | - | 101,750 | 91,116 |
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Wilmslow Green Room Society
Charity No. 1153665
Statement of Assets and Liabilities for the period ended 1[st] July 2023
| Statement of Assets and Liabilities for the period ended 1st July 2023 |
Statement of Assets and Liabilities for the period ended 1st July 2023 |
Statement of Assets and Liabilities for the period ended 1st July 2023 |
Statement of Assets and Liabilities for the period ended 1st July 2023 |
Statement of Assets and Liabilities for the period ended 1st July 2023 |
Statement of Assets and Liabilities for the period ended 1st July 2023 |
Statement of Assets and Liabilities for the period ended 1st July 2023 |
Statement of Assets and Liabilities for the period ended 1st July 2023 |
Statement of Assets and Liabilities for the period ended 1st July 2023 |
|||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details Unrestricted funds Restricted funds Endowment funds |
Unrestricted funds 2022 |
|||||||||
| to nearest £ To the nearest £ to nearest £ |
to nearest £ | ||||||||||
| Cash funds | RBS Current Account |
543 | - | 492 | |||||||
| RBS Business Reserve |
29,606 | - | 40,336 | ||||||||
| CCLA COIF Charities DF |
71,270 | - | 49,798 | ||||||||
| Cash in Hand | 331 | - | 490 | ||||||||
| Total cash funds | 101,750 | - | 91,116 | ||||||||
| Unrestricted funds Restricted funds Endowment funds Details to nearest £ to nearest £ to nearest £ |
|||||||||||
| Other monetary assets | Stock | 650 | - | - | |||||||
| - | - | - | |||||||||
Signed on behalf of all the trustees by:
Chair
Date:
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Wilmslow Green Room Society
Charity No. 1153665
PLAY PRODUCTIONS IN DETAIL 01 AUGUST 2022 TO 31 JULY 2023 NB: some amounts will have been paid in the previous financial year
| Ladies of Importance |
Harvey | The River | These Shining Lives |
Hound of the Baskervilles |
|
|---|---|---|---|---|---|
| INCOME | £ | £ | £ | £ | £ |
| Ticket sales | 4,191 | 5,762 | 3,716 | 6,528 | 8,378 |
| Programme sales | 128 | 166 | 105 | 180 | 229 |
| Advertisements | 50 | 100 | 100 | 100 | 100 |
| Total | 4,369 | 6,028 | 3,921 | 6,808 | 8,707 |
| Total Plays Income | 29,783 | ||||
| EXPENDITURE | |||||
| Programme Printing | 105 | 149 | 142 | 140 | 148 |
| Staging | 74 | 426 | 798 | 499 | 456 |
| Costume | 15 | 174 | - | 41 | 149 |
| Adjudication | 60 | 60 | 60 | 60 | 60 |
| Scripts | 77 | 184 | 136 | 196 | 151 |
| Publicity | 121 | 131 | 108 | 174 | 214 |
| Lights and sound | - | - | 120 | 150 | 198 |
| Licences | 374 | 800 | 720 | 800 | 816 |
| Total | 826 | 1,924 | 2,084 | 2,060 | 2,192 |
| Total Plays Expenditure | 9,086 | ||||
| Total Plays Income Minus Expenditure = Surplus /Deficit |
3,543 | 4,104 | 1,837 | 4,748 | 6,515 |
| Total Surplus/Deficit (2022/23) |
20,747 | ||||
| Total Surplus/Deficit (2021/22) |
12,243 | ||||
| Seats Available | 808 | 728 | 808 | 728 | 808 |
| Total Seats Available | 3880 (+500 seats year 2021/22) |
||||
| Seats Sold (%) | 368(46%) | 504(69.2%) | 332(41.1%) | 566(77.7%) | 712 (88%) |
| Total Seats sold (season2022-23) |
2482(64%) (+255Yr 2021/22) |
||||
| 2021/22 Ticket sales Total seats available |
3380 | ||||
| Seats Sold (2021/22) | 120 (60) | 577 (70.7) | 476 (58.3) | 487 (76.5) | 567 (80.2 |
| Total seats sold (season 2021/22) |
2227(66%) |
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