THE WILMSLOW GREEN ROOM SOCIETY 01 AUGUST 2021 TO 31 JULY 2022
THE WILMSLOW GREEN ROOM SOCIETY
01 AUGUST 2021 TO 31 JULY 2022
INDEX
Page
| 1 | Trustees Annual Report |
|---|---|
| 3 | Independent Examiner’s Report |
| 4 | Income & Expenditure Account |
| 5 | Balance Sheet |
| 6 | Notes to the Accounts |
| 8 | Theatre Building Fund |
| 9 | General Income and Expenditure Account |
| 10 | Play Productions in Detail |
THE WILMSLOW GREEN ROOM SOCIETY
TRUSTEES ANNUAL REPORT 2021 - 21
This report and the accompanying accounts are intended to provide the reader with:
- (a) an understanding of the Society’s objectives, structure, activities and achievements
(b) a proper appreciation of the Society’s financial transactions during the year and its financial position at the end of the Society’s financial year
Reference and administrative information
The Wilmslow Green Room Society was established in 1924 and is registered with the Charity Commission as a Charitable Incorporated Organisation (CIO) registration number 1153665.
Address of Charity:
The Green Room Theatre 85 Chapel Lane Wilmslow Tel: 01625 539845 Cheshire SK9 5JH
Trustees:
David Reynolds (President) Al Fowkes (Chair) Lorna Kong (Vice-Chair) Denise Soussi (Secretary) Mark Jephcott (Treasurer) John Chidgey (Registrar) Celia Bonner (Artistic Director) Bruce Williams (Theatre Director)
None of the trustees, or any person associated with them, received any remuneration or individual expenses during the year.
Structure, Governance and Management
The Society is currently governed by the Constitution and Rules adopted on 04 July 2013 as subsequently amended. The Society was registered as a CIO with the Charity Commission on 04 September 2013.
Trustees are elected by the Annual General Meeting. Full members of the Society are eligible to nominate and to be nominated as candidates for election as a trustee.
The Society is run by an Executive Committee which comprises the trustees plus the chairs of the Publicity and Social committees.
Objectives and Activities
The Society is registered as a charity to advance education by the production and performance of dramatic plays and the encouragement of dramatic art.
The main activity of the Society is the presentation of theatrical productions on an amateur basis for the benefit of the people of Wilmslow and the surrounding area.
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 1
Achievements and Performance
The season has seen an effective return towards normal operations. This was a gradual process, starting with an outdoor performance at Gawsworth Hall (Together Again) which then formed part of a threenight programme of events in the theatre (We’re Open). Full productions were Nell Gwynn (Jessica Swale), God of Carnage (Yasmin Reza), Single Spies (Alan Bennett) and Improbable Fiction (Alan Ayckbourn). We also welcomed a production of Molly Sweeney (Brian Friel) which was originally staged at Stockport Garrick. Audience numbers suggest that a few people are possibly still reluctant to attend events in crowded or confined spaces although overall the response to reopening from audiences has been overwhelmingly positive.
Lockdowns caused by the Covid pandemic meant that running fund-raising activities was impossible for any of the period originally envisage prior to expiry of planning permission for the proposed rear extension. This meant that as that date approached it was clear, especially with substantially increased building costs, that the Society could not afford to build the extension at the present time. Having carefully considered the costs and benefits of the project the trustees decided that the project should be cancelled. Subsequent to this decision many members suggested that given the great difficulty faced in obtaining planning permission and in order to keep all options open for the future this should not be allowed to lapse. Therefore the trustees did approve construction of foundations and a concrete base and this was successfully initiated before the planning deadline.
Public Benefit
The Society’s activities are entirely focussed on and consistent with its stated aims.
Financial Review
Over 75% of the Society’s net income is derived from productions or sales that are dependent on productions (bar, coffee, ice cream). Therefore a return to being able to mount productions has been vital to the financial state of the theatre. That, combined with continued government funded support for small businesses, and normal fund-raising activity has meant that the Society’s normal operations were profitable before allowing for significant expenditure on the extension and depreciation.
Bankers Royal Bank of Scotland PLC Independent Examiner: Charlie Cook
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 2
THE WILMSLOW GREEN ROOM SOCIETY
INDEPENDENT EXAMINER’S REPORT 2021 – 22
I have examined the financial statements on pages 4 to 8 which have been prepared under the accounting policies set out on page 6.
Responsibility of Society Officers
The Society officers are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Society at the end of the financial year and of the income and expenditure for that period. In preparing those financial statements, the officers are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Society will continue to operate.
The Society officers are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Society. They are also responsible for safeguarding the assets of the Society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Basis of Opinion
My procedures consisted of comparing the accounts with the accounting records kept by the Society, and making such limited enquiries of the officers of the Society as I considered necessary for the purposes of this Report. These procedures provide only the assurance expressed in my opinion. These procedures do not constitute an audit. Accordingly I do not express an audit opinion on the accounts. Therefore my report does not provide any assurance that the accounting records and the accounts are free from material misstatement.
Opinion
In my opinion:
-
(ii) the accounts are in agreement with the accounting records kept by the Society under The Charities Act 2013,
-
(ii) having regard only to, and on the basis of, the information contained in those accounting records:
-
(ii) the accounts have been drawn up in a manner consistent with the accounting requirements specified in the Act; and
-
(ii) the Society satisfied the conditions in the Charities Act 2013 for exemption from an audit of the accounts for the year.
Charlie Cook
Independent Examiner
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 3
THE WILMSLOW GREEN ROOM SOCIETY
INCOME AND EXPENDITURE ACCOUNT 01 AUGUST 2021 TO 31 JULY 2022
| Income Membership subscriptions Play productions Films Room hire Wardrobe hire Bar, coffee and ice cream sales Other sundry income Donations (inc Covid-19 grants) Bank interest Fund raising Operating Costs Play productions Films Bar, coffee and ice cream purchases Theatre and Society Administration (Deficit)/Surplus for the year Transferred To Theatre Building Fund Retained (Deficit)/Surplus for the year Accumulated (Deficit)/surplus at 31 May 2021 Accumulated (Deficit)/surplus at 31 July 2022 |
2022 £ 3,819 23,644 - 650 286 6,525 58 1,829 144 650 37,605 11,629 - 2,171 33,180 46,980 (9,375) (2,623) (11,998) 82,082 70,084 |
2021 £ 4,125 - (100) 1,025 - - 190 33,968 10 565 39,883 - 100 - 21,215 21,315 18,568 (34.543) (15,975) 98,057 82,082 |
|---|---|---|
All activities are derived from continuing operations.
The assets (net funds, buildings, equipment) and liabilities of the charity 506047 were transferred to the CIO at creation of the CIO in September 2013.
There have been no recognised gains or losses other than the result for the period in both the current and prior period.
There have been no movements in funds other than the surplus/(deficit) for the period and the transfer to the theatre building fund in both the current and prior period.
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 4
THE WILMSLOW GREEN ROOM SOCIETY
BALANCE SHEET AT 31 JULY 2022
| 31 July 2022 | 31 July 2022 | 31 July | 2021 | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| FIXED ASSETS (Note 2) | 52,036 | 59.675 | ||
| CURRENT ASSETS: | ||||
| Payments in advance, debtors | 5,708 | 7,056 | ||
| Cash at Royal Bank of Scotland PLC | 39,033 | 42,249 | ||
| Cash at Charities Deposit Fund | 49,798 | 49,671 | ||
| _____ | _____ | |||
| 94,539 | 98,976 | |||
| _____ | _____ | |||
| CURRENT LIABILITIES: | ||||
| Sundry creditors, accruals | 413 | 1,433 | ||
| _____ | _____ | |||
| NET CURRENT ASSETS (LIABILITIES) | 94,126 | 97,543 | ||
| _____ | _____ | |||
| TOTAL ASSETS LESS CURRENT LIABILITIES | 146,162 | 157,218 | ||
| liabilities due after more than one year – | - | |||
| _____ | _____ | |||
| TOTAL NET ASSETS | 146,162 | 157,218 | ||
| ______ | ______ | |||
| COMPRISING: | ||||
| Accumulated surplus | 70,084 | 82,082 | ||
| Theatre building fund | 76,078 | 75,136 | ||
| ______ | ______ | |||
| TOTAL FUNDS | 146,162 | 157,218 | ||
| ______ | ______ |
The Accounts are unaudited because the Society is entitled to have its accounts independently examined under The Charities Act 1993 (Substitution of Sums) Order 1995 on the grounds that income and expenditure have not exceeded £250,000 in the year or the two preceding years.
The Society’s Executive Committee approved the accounts on 30[th] August 2022
Al Fowkes Chairman Mark Jephcott Treasurer
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 5
THE WILMSLOW GREEN ROOM SOCIETY
NOTES TO THE ACCOUNTS 31 JULY 2022
1. Accounting Policies
The financial statements are prepared in accordance with applicable accounting standards, particularly as described in Accounting and Reporting by Charities: Statement of Recommended Practice (SORP). The particular accounting policies adopted are described below.
Accounting Convention
The financial statements are prepared under the historical cost convention, except that land and building costs prior to 1988 are stated at their 1979 valuation.
Income
-
a) Donations are included in the income and expenditure account on a receipts basis, and include income tax recoverable where received under Gift Aid.
-
b) Bank interest is included in the income and expenditure account on a receipts basis.
Expenditure
All expenditure is included in the income and expenditure account. Appropriate adjustments are made for the costs of services borne in the year for which purchase invoices have not yet been rendered and for costs incurred during the year for which the benefit will be received in the next year.
Tangible Fixed Assets
With the exception of land and building costs stated at their 1979 valuation, depreciation on tangible fixed assets is calculated to write off their cost in equal annual instalments over their estimated useful economic lives which are estimated to be:
| Land building costs at 1979 valuation | No depreciation provided |
|---|---|
| Theatre extension building costs | 25 years |
| Theatre seating | 10 years |
| Theatre equipment | 5 years |
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 6
THE WILMSLOW GREEN ROOM SOCIETY
NOTES TO THE ACCOUNTS
01 AUGUST 2021 TO 31 JULY 2022
2. LAND AND BUILDINGS
| LAND AND BUILDINGS | ||||
|---|---|---|---|---|
| At 1979 | ||||
| Valuation | At Cost | |||
| Hall and | Theatre | At Cost | ||
| Cottage | Extension | Equipment | Total | |
| £ | £ | £ | £ | |
| At 31 July 2021 | 14,000 | 175,700 | 61.337 | 251,037 |
| Additions | - | - | 500 | 500 |
| Disposals | - | - | 255 | 255 |
| _____ | _____ | ______ | ______ | |
| At 31 July 2022 | 14,000 | 175,700 | 61,582 | 251,282 |
| _____ | ______ | ______ | ______ | |
| At 31 July 2021 | - | 159,794 | 31,568 | 191,362 |
| Depreciation provision | - | 1,679 | 6,460 | 8,139 |
| Disposals | - | - | 255 | 255 |
| _____ | _____ | _____ | _____ | |
| At 31 July 2022 | - | 161,473 | 37,773 | 199,246 |
| _____ | _____ | _____ | ______ | |
| Net book value | ||||
| at 31 July 2022 | 14,000 | 14,227 | 23,809 | 52,036 |
| _____ | ______ | _____ | ______ |
Capital expenditure authorised and contracted for £ Nil (2021 £ Nil).
Capital expenditure authorised but not contracted for £ 6,500 (2021 £ 70,000).
3. Cost of Independent Examination
No charge has been made by the independent examiner. The independent examiner has not supplied any other financial service to the Society.
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 7
THE WILMSLOW GREEN ROOM SOCIETY
THEATRE BUILDING FUND AT 31 JULY 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Donations received | 345 | 4,512 |
| Building fund donations received | 3608 | 8,338 |
| Building fund donations (refunded) | (4,530) | |
| Income tax recovered (GiftAid) | (263) | 1,748 |
| Covid-19 Government grants | 2,667 | 19,730 |
| Bank interest received | 144 | 10 |
| Fund raising events | - | - |
| 100 Club | 650 | 565 |
| _____ | _____ | |
| Net Funds raised during the year | 2,621 | 34,543 |
| Building Depreciation | (1,679) | (1,876) |
| Fund at 31 July 2021 | 75,136 | 42,469 |
| _____ | _____ | |
| Fund at 31 July 2022 | 76,078 | 75,136 |
| _____ | _____ |
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 8
THE WILMSLOW GREEN ROOM SOCIETY
GENERAL INCOME AND EXPENDITURE ACCOUNT 01 AUGUST 2021 TO 31 JULY 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| INCOME | ||
| Subscriptions | 3,819 | 4,125 |
| Play productions | 12,015 | - |
| Films | - | (100) |
| Costume hire | 286 | - |
| Room hire | 650 | 1,025 |
| Bar | 3,279 | - |
| Coffee / Ice cream | 1,075 | - |
| Other income | 58 | 190 |
| ______ | _____ | |
| 21,182 | 5,240 | |
| ______ | _____ | |
| EXPENSES | ||
| Insurance | 2,394 | 2,585 |
| Repairs / Maintenance | 2,722 | 1,353 |
| Water and waste disposal | 1,218 | 187 |
| Electricity and gas | 2,679 | 2,212 |
| Printing, postage and advertising | 903 | 670 |
| Sundry expenses subscriptions licences | 3,969 | 3,658 |
| Consumables and sundry equipment | 44 | - |
| Communications technology | 941 | 1,006 |
| Building project | 11,850 | 3,113 |
| Depreciation | 6,460 | 6.431 |
| _____ | _____ | |
| 33,180 | 21,215 | |
| _____ | _____ | |
| Society and theatre operating (deficit)/surplus | (11,998) | (15,975) |
| _____ | _____ | |
| (Deficit)/surplus for the period | (11,998) | (15,975) |
| Accumulated (deficit)/surplus at 31 July 2021 | 82,082 | 98,057 |
| _____ | _____ | |
| Accumulated (deficit)/surplus at 31 July 2022 | 70,084 | 82,082 |
| _____ | _____ |
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 9
THE WILMSLOW GREEN ROOM SOCIETY
PLAY PRODUCTIONS IN DETAIL 01 AUGUST 2021 TO 31 JULY 2022
| Together Again Nell Gwynn God of | Together Again Nell Gwynn God of | Together Again Nell Gwynn God of | Together Again Nell Gwynn God of | Together Again Nell Gwynn God of | Molly | Single Spies | Improbable |
|---|---|---|---|---|---|---|---|
| / | We’re Open |
Carnage | Sweeney | Fiction | |||
| £ | £ | £ | £ | £ |
£ | ||
| INCOME | |||||||
| Ticket sales | 1,782 | 5,492 | 4,328 | 876 | 4,643 |
5,509 | |
| Programme sales | 163 | 126 | 147 | 178 | |||
| Advertisements | 50 | 50 | 100 | 100 | 100 | ||
| _____ | _____ | _____ | _____ | _____ |
_____ | ||
| 1,832 | 5,705 | 4,554 | 876 | 4,890 |
5,787 | ||
| EXPENDITURE | |||||||
| Programme | 137 | 188 | 138 | 14 | 163 |
175 | |
| Printing | |||||||
| Staging | 386 | 976 | 127 | 529 | 679 |
485 | |
| Costume | 913 | - | - | 173 |
132 | ||
| Tickets, publicity, | 466 |
733 | 312 | - | 514 |
378 | |
| Scripts, adjudication | |||||||
| Lighting & sound | 321 | - | - | - | - |
228 | |
| Licences | 1,284 | 719 | - | 781 |
678 | ||
| _____ | _____ | _____ | _____ | _____ |
_____ | ||
| 1,310 | 4,094 | 1,296 | 543 | 2,310 |
2,076 | ||
| SURPLUS/ | 522 | 1,611 | 3,258 | 333 | 2,580 |
3,711 | |
| (DEFICIT) | |||||||
| Total surplus / (deficit) | 12,015 | ||||||
| Seats available | 200 | 816 | 714 | 306 | 637 |
707 | |
| Seats Sold (%) | 120 (60) | 577 (70.7) | 476 | (58.3) | 95 (31.0) | 487 (76.5) |
567 (80.2) |
| Seats Sold (2021) | N/A |
The Wilmslow Green Room Society – 01 August 2021 to 31 July 2022 10