THE WILMSLOW GREEN ROOM SOCIETY 01 AUGUST 2020 TO 31 JULY 2021
THE WILMSLOW GREEN ROOM SOCIETY
01 AUGUST 2020 TO 31 JULY 2021
INDEX
Page
| 1 | Trustees Annual Report |
|---|---|
| 3 | Independent Examiner’s Report |
| 4 | Income & Expenditure Account |
| 5 | Balance Sheet |
| 6 | Notes to the Accounts |
| 8 | Theatre Building Fund |
| 9 | General Income and Expenditure Account |
| 10 | Play Productions in Detail |
THE WILMSLOW GREEN ROOM SOCIETY
TRUSTEES ANNUAL REPORT 2020 - 21
This report and the accompanying accounts are intended to provide the reader with:
- (a) an understanding of the Society’s objectives, structure, activities and achievements
(b) a proper appreciation of the Society’s financial transactions during the year and its financial position at the end of the Society’s financial year
Reference and administrative information
The Wilmslow Green Room Society was established in 1924 and is registered with the Charity Commission as a Charitable Incorporated Organisation (CIO) registration number 1153665.
Address of Charity:
The Green Room Theatre 85 Chapel Lane Wilmslow Tel: 01625 539845 Cheshire SK9 5JH
Trustees:
David Reynolds (President) Al Fowkes (Chair) Lorna Kong (Vice-Chair) Denise Soussi (Secretary) Mark Jephcott (Treasurer) John Chidgey (Registrar) Celia Bonner (Artistic Director) Bruce Williams (Theatre Director)
None of the trustees, or any person associated with them, received any remuneration or individual expenses during the year.
Structure, Governance and Management
The Society is currently governed by the Constitution and Rules adopted on 04 July 2013 as subsequently amended. The Society was registered as a CIO with the Charity Commission on 04 September 2013.
Trustees are elected by the Annual General Meeting. Full members of the Society are eligible to nominate and to be nominated as candidates for election as a trustee.
The Society is run by an Executive Committee which comprises the trustees plus the chairs of the Publicity and Social committees.
Objectives and Activities
The Society is registered as a charity to advance education by the production and performance of dramatic plays and the encouragement of dramatic art.
The main activity of the Society is the presentation of theatrical productions on an amateur basis for the benefit of the people of Wilmslow and the surrounding area.
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 1
Achievements and Performance
The restrictions imposed by the Covid-19 pandemic meant that normal operating activities were suspended during the entire period covered by these accounts. The Society has maintained contact with its members and supporters via regular newsletters and virtual events hosted over Zoom.
The Society has progressed its plans to build an extension to the rear of the existing building and at the time of preparation of these accounts is in negotiation with a local builder.
The Society acknowledges receipt of a grant from the Evans Arts Trust which enabled the purchase of rostra for use in the theatre.
During lockdown the Society has put a lot of work into its approach to marketing the theatre including the launch of a new logo and design for publicity materials. The lack of members below the age of fifty remains a considerable threat to the long-term viability of the Society; the Trustees have agreed that more active steps must be taken to address this during the next few years.
Public Benefit
The Society’s activities are entirely focussed on and consistent with its stated aims.
Financial Review
Reserves: the Society aims to maintain sufficient working funds immediately available to allow the day to day activities of the Society to proceed unimpeded. Funds above this amount effectively constitute a reserve which is held against future requirements for capital investment in either the buildings or other capital assets.
For purposes of presenting the accounts the Society’s assets are divided into two funds: the general fund and the theatre building fund. Both funds are unrestricted income funds.
Depreciation of the Society’s capital assets is charged to the general fund; depreciation of the building extension is charged to the building fund.
A combination of accumulated surpluses, active fund raising and support from central government in the context of Covid-19 mean that as of the summer of 2021 the Society is in a position to seek to appoint a contractor to build the planned extension at the rear of the building.
Impact of Covid-19
In common with all theatres Wilmslow Green Room ceased activity in March 2020 leading to the cancelling of the production then in rehearsal. As a consequence the theatre has lost its income from ticket sales and ancillary activities (bar, tea / coffee / ice-cream / wardrobe). Grants from central government grant have off-set these losses for the current year and given the theatre’s relatively strong reserves there is no immediate financial threat to the organisation.
Bankers
Royal Bank of Scotland PLC 27 Water Lane Wilmslow Cheshire SK9 5AB
Independent Examiner: Donna Johnstone
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 2
THE WILMSLOW GREEN ROOM SOCIETY
INDEPENDENT EXAMINER’S REPORT 2020 – 21
I have examined the financial statements on pages 4 to 8 which have been prepared under the accounting policies set out on page 6.
Responsibility of Society Officers
The Society officers are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Society at the end of the financial year and of the income and expenditure for that period. In preparing those financial statements, the officers are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Society will continue to operate.
The Society officers are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Society. They are also responsible for safeguarding the assets of the Society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Basis of Opinion
My procedures consisted of comparing the accounts with the accounting records kept by the Society, and making such limited enquiries of the officers of the Society as I considered necessary for the purposes of this Report. These procedures provide only the assurance expressed in my opinion. These procedures do not constitute an audit. Accordingly I do not express an audit opinion on the accounts. Therefore my report does not provide any assurance that the accounting records and the accounts are free from material misstatement.
Opinion
In my opinion:
-
(ii) the accounts are in agreement with the accounting records kept by the Society under The Charities Act 2013,
-
(ii) having regard only to, and on the basis of, the information contained in those accounting records:
-
(ii) the accounts have been drawn up in a manner consistent with the accounting requirements specified in the Act; and
-
(ii) the Society satisfied the conditions in the Charities Act 2013 for exemption from an audit of the accounts for the year.
Donna Johnstone
Independent Examiner
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 3
THE WILMSLOW GREEN ROOM SOCIETY
INCOME AND EXPENDITURE ACCOUNT 01 AUGUST 2020 TO 31 JULY 2021
| Income Membership subscriptions Play productions Films Room hire Wardrobe hire Bar, coffee and ice cream sales Other sundry income Donations (inc Covid-19 grants) Bank interest Fund raising Operating Costs Play productions Films Bar, coffee and ice cream purchases Theatre and Society Administration (Deficit)/Surplus for the year Transferred To Theatre Building Fund Retained (Deficit)/Surplus for the year Accumulated (Deficit)/surplus at 31 May 2020 Accumulated (Deficit)/surplus at 31 July 2021 |
2021 £ 4,125 - - 1,025 - - 190 33,968 10 565 39,883 - 100 - 21,215 21,315 18,568 (34,543) (15,975) 98,057 82,082 |
2020 £ 4,683 23,403 764 610 381 6,867 332 10,889 268 911 49,108 8,867 607 3,486 23,606 36.566 12,542 (12,068) 474 97,583 98,057 |
|---|---|---|
All activities are derived from continuing operations.
The assets (net funds, buildings, equipment) and liabilities of the charity 506047 were transferred to the CIO at creation of the CIO in September 2013.
There have been no recognised gains or losses other than the result for the period in both the current and prior period.
There have been no movements in funds other than the surplus/(deficit) for the period and the transfer to the theatre building fund in both the current and prior period.
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 4
THE WILMSLOW GREEN ROOM SOCIETY
BALANCE SHEET AT 31 JULY 2021
| 31 July 2021 | 31 July 2021 | 31 July | 2020 | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| FIXED ASSETS (Note 2) | 59,675 | 63,810 | ||
| CURRENT ASSETS: | ||||
| Payments in advance, debtors | 7,056 | 7,869 | ||
| Cash at Royal Bank of Scotland PLC | 42,249 | 20,148 | ||
| Cash at Charities Deposit Fund | 49,671 | 49,664 | ||
| _____ | _____ | |||
| 98,976 | 77,681 | |||
| _____ | _____ | |||
| CURRENT LIABILITIES: | ||||
| Sundry creditors, accruals | 1,433 | 965 | ||
| _____ | _____ | |||
| NET CURRENT ASSETS (LIABILITIES) | 97,543 | 76,716 | ||
| _____ | _____ | |||
| TOTAL ASSETS LESS CURRENT LIABILITIES | 157,218 | 140,526 | ||
| liabilities due after more than one year – | - | - | ||
| _____ | _____ | |||
| TOTAL NET ASSETS | 157,218 | 140,526 | ||
| ______ | ______ | |||
| COMPRISING: | ||||
| Accumulated surplus | 82,082 | 98,057 | ||
| Theatre building fund | 75,136 | 42,469 | ||
| ______ | ______ | |||
| TOTAL FUNDS | 157,218 | 140,526 | ||
| ______ | ______ |
The Accounts are unaudited because the Society is entitled to have its accounts independently examined under The Charities Act 1993 (Substitution of Sums) Order 1995 on the grounds that income and expenditure have not exceeded £250,000 in the year or the two preceding years.
The Society’s Executive Committee approved the accounts on 29[th] August 2021
Al Fowkes Chairman Mark Jephcott Treasurer
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 5
THE WILMSLOW GREEN ROOM SOCIETY
NOTES TO THE ACCOUNTS 31 JULY 2021
1. Accounting Policies
The financial statements are prepared in accordance with applicable accounting standards, particularly as described in Accounting and Reporting by Charities: Statement of Recommended Practice (SORP). The particular accounting policies adopted are described below.
Accounting Convention
The financial statements are prepared under the historical cost convention, except that land and building costs prior to 1988 are stated at their 1979 valuation.
Income
-
a) Donations are included in the income and expenditure account on a receipts basis, and include income tax recoverable where received under Gift Aid.
-
b) Bank interest is included in the income and expenditure account on a receipts basis.
Expenditure
All expenditure is included in the income and expenditure account. Appropriate adjustments are made for the costs of services borne in the year for which purchase invoices have not yet been rendered and for costs incurred during the year for which the benefit will be received in the next year.
Tangible Fixed Assets
With the exception of land and building costs stated at their 1979 valuation, depreciation on tangible fixed assets is calculated to write off their cost in equal annual instalments over their estimated useful economic lives which are estimated to be:
| Land building costs at 1979 valuation | No depreciation provided |
|---|---|
| Theatre extension building costs | 25 years |
| Theatre seating | 10 years |
| Theatre equipment | 5 years |
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 6
THE WILMSLOW GREEN ROOM SOCIETY
NOTES TO THE ACCOUNTS
01 AUGUST 2020 TO 31 JULY 2021
2. LAND AND BUILDINGS
| LAND AND BUILDINGS | ||||
|---|---|---|---|---|
| At 1979 | ||||
| Valuation | At Cost | |||
| Hall and | Theatre | At Cost | ||
| Cottage | Extension | Equipment | Total | |
| £ | £ | £ | £ | |
| At 31 July 2020 | 14,000 | 175,700 | 57,165 | 246,865 |
| Additions | - | - | 4,172 | 4,172 |
| Disposals | - | - | - | - |
| _____ | _____ | ______ | ______ | |
| At 31 July 2021 | 14,000 | 175,700 | 61,337 | 251,037 |
| _____ | ______ | ______ | ______ | |
| At 31 July 2020 | - | 157,918 | 25,137 | 183,055 |
| Depreciation provision | - | 1,876 | 6,431 | 8,307 |
| Disposals | - | - | - | - |
| _____ | _____ | _____ | _____ | |
| At 31 July 2021 | - | 159,794 | 31,568 | 191,362 |
| _____ | _____ | _____ | ______ | |
| Net book value | ||||
| at 31 July 2021 | 14,000 | 15,906 | 29,769 | 59,675 |
| _____ | ______ | _____ | ______ |
Capital expenditure authorised and contracted for £ Nil (2020 £ Nil).
Capital expenditure authorised but not contracted for £ 70,000 (2020 £ 4172).
3. Cost of Independent Examination
No charge has been made by the independent examiner. The independent examiner has not supplied any other financial service to the Society.
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 7
THE WILMSLOW GREEN ROOM SOCIETY
THEATRE BUILDING FUND AT 31 JULY 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Donations received | 4,512 | 350 |
| Building fund donations received | 8,338 | 539 |
| Income tax recovered (GiftAid) | 1,748 | - |
| Covid-19 Government grants | 19,370 | 10,000 |
| Bank interest received gross | 10 | 268 |
| Fund raising events | - | 226 |
| 100 Club | 565 | 685 |
| _____ | _____ | |
| Net Funds raised during the year | 34,543 | 12,068 |
| Building Depreciation | (1,876) | (2,880) |
| Fund at 31 July 2020 | 42,469 | 33,281 |
| _____ | _____ | |
| Fund at 31 July 2021 | 75,136 | 42,469 |
| _____ | _____ |
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 8
THE WILMSLOW GREEN ROOM SOCIETY
GENERAL INCOME AND EXPENDITURE ACCOUNT 01 AUGUST 2020 TO 31 JULY 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| INCOME | ||
| Subscriptions | 4,125 | 4,683 |
| Play productions | - | 14,536 |
| Films | (100) | 157 |
| Costume hire | - | 381 |
| Room hire | 1,025 | 610 |
| Bar | - | 2,155 |
| Coffee / Ice cream | - | 1,226 |
| Other income | 190 | 332 |
| ______ | _____ | |
| 5,240 | 24,080 | |
| ______ | _____ | |
| EXPENSES | ||
| Insurance | 2,585 | 2,775 |
| Repairs / Maintenance | 1,353 | 2,986 |
| Water and waste disposal | 187 | 1,338 |
| Electricity and gas | 2,212 | 2,681 |
| Printing, postage and advertising | 670 | 1,113 |
| Sundry expenses subscriptions licences | 3,658 | 3,049 |
| Consumables and sundry equipment | - | - |
| Communications technology | 1,006 | 927 |
| Building project | 3,113 | 3,289 |
| Depreciation | 6,431 | 5,448 |
| _____ | _____ | |
| 21,215 | 23,606 | |
| _____ | _____ | |
| Society and theatre operating (deficit)/surplus | (15,975) | 474 |
| _____ | _____ | |
| (Deficit)/surplus for the period | (15,975) | 474 |
| Accumulated (deficit)/surplus at 31 July 2020 | 98,057 | 97,583 |
| _____ | _____ | |
| Accumulated (deficit)/surplus at 31 July 2021 | 82,082 | 98,057 |
| _____ | _____ |
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 9
THE WILMSLOW GREEN ROOM SOCIETY
PLAY PRODUCTIONS IN DETAIL 01 AUGUST 2020 TO 31 JULY 2021 No plays were produced during the current season
£ £ £ £ INCOME Ticket sales Programme sales Advertisements _ _ EXPENDITURE Programme Printing Staging Costume Tickets, publicity, Scripts, adjudication Lighting & sound Licences _ ___
SURPLUS/ (DEFICIT)
Total surplus / (deficit)
Seats available Seats Sold (%) Seats Sold (2020) 657 (92.9) 488 (76.9) 570 (79.8) 640 (89.6)
The Wilmslow Green Room Society – 01 August 2020 to 31 July 2021 10