WALTHAM SINGERS – Charity number 1153650 ANNUAL REPORT FOR THE PERIOD ENDED 31 MARCH 2021 ## **Administrative details** Waltham Singers is registered as a Charitable Incorporated Organisation with charity registration number 1153650. The principal address of the charity is currently Foxtons, 23 The Street, Little Waltham, Chelmsford, Essex, CM3 3NS. During the year to 31 March 2021 and up to the date that this report was approved the trustees of Waltham Singers were Christine Eason, Jane Jenkinson, Liz Hall, Kate Hanson, Frances Harrison, Sarah Moran, Sabine Nussey, Noel Pereira, Nadia Smart and Mike Wall ## **Governance** Waltham Singers is governed by a constitution last amended on 24 October 2013 Trustees are elected from the membership at each Annual General Meeting. Trustees serve until the following Annual General Meeting when they retire and are eligible for re-election. The current trustees were elected at the Annual General Meeting held on 24 September 2020. The trustees have due regard to the guidance on public benefit published by the Charity Commission when exercising their powers or duties. ## **Objectives** To promote, improve, develop and maintain high standards of music, particularly singing, through the presentation of public concerts and recitals and by such other means as the trustees determine from time to time. ## **Activities** The activities of this period have, of course, been totally driven by the course of the pandemic and our necessary adherence to the rules imposed upon us by government. In June 2020 we conducted some trials of rehearsing together using Zoom. After our normal summer break of July/August we initiated a programme of weekly Zoom rehearsals. In no way could this emulate the normal choir practice experience, but we believed it was important to maintain contact with choir members where possible and exercise our vocal cords. Around half of our membership of 90 singers have continued to attend these weekly sessions. We retain the services of our professional Musical Director, Andrew Fardell, although he has stepped back from the Zoom programme and is not currently taking any salary. Our professional accompanist Jonathan Lilley has taken over the Zoom sessions and we are pleased that he has taken on these extra responsibilities and we can continue to pay him through these difficult times. ## **Financial summary** We started the year in a strong financial position with just over £13.000 pounds in our reserves. By careful management of our resources, we ended the year with £12,600 in reserve. Although we have not asked members for the annual subscription (£150 payable in September), we did request a contribution for the autumn and spring terms (guide amount £25). The generosity of our members, many of whom contributed more than our guide amount, has helped us to retain a healthy reserve. Also, two Zoom quiz nights yielded a useful £500, ## **Future activities** We look forward to being able to sing together again. We have zoom sessions booked to the end of June, and we will take our summer break as usual and we hope to start rehearsals in September. We have a date booked at Chelmsford Cathedral in December for a Christmas Concert. We would then follow our usual timetable of concerts in March and June. Approved by the Trustees 11[th] June 2021 I iryxvt cffi dlho Tnmtkn ejthd 31st •A•th 2CQ1 9•t (xrt (ffi p•Jes 1. 2 Wxl 3. It 18 ftry kn: (uThler 145(5Xb) 2011 * •bJ Foety &EJ iu& ||WALTHAM SINGERS||||| |---|---|---|---|---|---| ||Charitable Incorporated Organisation Registered in England and Wales: Charity No.||||| ||||||1153650| ||RECEIPTS & PAYMENTS ACCOUNT||||| ||FOR THE PERIOD 1ST APRIL 2020 TO 31ST MARCH 2021||||| |Lastyear|||||| ||**Receipts**||||| |10,563.95|Concerts|0.00|note 1||| |3,067.53|Other Events & Fundraising|515.00|note 2||| |13,660.00|Subscriptions|2,986.00|||| |795.00|Member Donations|0.00|||| |3,238.07|Gift Aid|2,587.17|||| |384.00|50:50 Club|416.00|||| |1,190.00|Friends|785.00|||| |257.21|Music Lending|29.24|||| |195.00|Programme advertising|-30.00|||| |358.00|Other Receipts|48.00|note 3||| |31.23|Interest Received|13.20|||| |4,758.00|Saffron|0.00|||| |38,497.99|Total - General account|7,349.61|||| |12,600.00|Tuscany|0.00|||| |100.00|Reserve|0.00|note 3||| |51,197.99|Total Receipts|7,349.61|||| ||||||| ||**Payments**||||| |13,795.04|Concerts|133.18|note 1||| |557.32|Other Events|0.00|note 2||| |7,140.00|Musical Director|3,600.00|||| |2,234.00|Accompanists|2,642.00|||| |880.00|Rehearsal Facility|57.56|||| |31.76|Music Library|410.92|||| |613.00|MakingMusic(NFMS)|613.00|||| |275.10|Publicity|69.84|||| |0.00|Administration|0.00|||| |497.95|Other Payments|75.00|note 4||| |326.70|Payments for lastyear|223.02|note 5||| |140.00|Payments for nextyear|0.00|note 6||| |3,605.90|Saffron|0.00|||| |30,096.77|Total - General account|7,824.52|||| |13,000.00|Tuscany|0.00|||| |43,096.77|Total Payments|7,824.52|||| ||||||| ||||||| |8,101.22|**Surplus/ deficit for thisperiod**|-474.91|||| |4,955.09|**Opening bank balances**|13,056.31|||| |13,056.31|**Closing bank balances**|12,581.40|||| ||||||| ||||||| ||CASH FUNDS BREAKDOWN||||| ||||||| ||Deposit Accounts|2,730.43|||| ||Current Account|9,850.97|||| ||Total|12,581.40|||| ||||||| ||General Account|12,981.40|||| ||TuscanyAccount|-400.00|||| |||12,581.40|||| ||||||| ||**Accountsprepared by M J Wall**||||| ||**Treasurer**||||| 2 |WALTHAM SINGERS||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |NOTES TO THE RECEIPTS & PAYMENTS ACCOUNT||||||||||| |FOR THE PERIOD 1ST APRIL 2020 TO 31ST MARCH 2021||||||||||| |||||||||||| |||||||||||| |**Note 1- Concerts**|||||June||December|||March| |||||||||||| ||||||Gt Waltham||Cathedral|||Cathedral| ||||Total||Petite Messe||Xmas concert|||Stabat Mater| |||||||||||| |Ticket Sales|||0.00|||||||| |Programme Sales|||0.00|||||||| |Music Sold to Members|||0.00|||||||| |Sponsorship|||0.00|||||||| |**Total Receipts**|||0.00|||0.00||0.00||0.00| |||||||||||| |Orchestra / Accompanist|||0.00|||||||| |Workshopfees|||0.00|||||||| |Soloists|||0.00|||||||| |Venue Fees/staging/chair hire|||0.00|||||||| |Ticket/Prog/Posters Printing|||0.00|||||||| |Instrument Hire|||0.00|||||||| |Music Bought|||0.00|||||||| |Music Hire|133.18|||||133.18||||| |Flowers/Food/Sundries/PRS|0.00|||||||||| ||0.00|||||||||| |**Total Payments**|133.18|||||133.18||0.00||0.00| |||||||||||| |**Surplus / Deficit**|-133.18|||||-133.18||0.00||0.00| |||||||||||| |**Note 2- Other events& fund raising**||||||||||| |||Receipts||||Payments||Surplus||| |Quiz night 1||320.00||||||320.00||| |Quiz night 2||195.00||||||195.00||| |**Total**||515.00||||0.00||515.00||| 2 |WALTHAM SINGERS||||||| |---|---|---|---|---|---|---| |NOTES TO THE RECEIPTS & PAYMENTS ACCOUNT||||||| |FOR THE PERIOD 1ST APRIL 2020 TO 31ST MARCH 2021||||||| |||||||| |**Note 3- Other Receipts**||||||| |||||||| |Easons 50:50 club subs|||24.00|||| |Zwinks 50:50 club subs|||24.00|||| |||||||| |||||||| |**Total**|||**48.00**|||| |||||||| |||||||| |||||||| |**Note 4- Other Payments**||||||| |Pass on 50:50 club subs|||24.00|||| |Pass on 50:50 club subs|||24.00|||| |Flowers for Nadia(appreciation of tour work)|||27.00|||| |||||||| |||||||| |**Total**|||**75.00**|||| |||||||| |**Note 5- Payments for last year**||||||| |Return of music|||48.50|||| |Chair hire for March concert|||108.00|||| |Credit for music hire not used(COVID19)|||66.52|||| |**Total**|||**223.02**|||| |||||||| |**Note 6 - Reserve**||||||| |£100 receipt whch could not be identified last||||||| |yearhas now been included ingeneral Account||||||| |||||||| |ACCOUNTING POLICIES||||||| |Income is dealt with on a cash received basis and noprovision has been made for income||||||| |due but not received at the accounting year end.||||||| |Receipts have been showngross with related expenses from fundraising||||||| |events shown separately. Costs are recognised as theyarepaid and noprovision has been made for any||||||| |expenses incurred duringtheyear but not settled until after 31st March 2021||||||| |Fixed assets acquired duringtheyear have been written off in the receipts andpayments||||||| |account.||||||| |||||||| |||||||| |||||||| 3