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2021-04-05-accounts

Shirley Community Church Charity Number 1153617

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The Shirley Community Church Trustees Report And Financial Statements For The Year Ended 5" April 2021

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Contents

Legal and administrative information Trustees report Independent examiners report Statement of financial activities

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Shirley Community Church Legal And Administrative Information

Charity Number 1153617
Registered Office ShirleyCommunity Church
Green Lane
Shirley
Solihull
: West Midlands
B90 1AA
Trustees Edward Williams
LesleyGrundy
Jonathan Heyes
Jane Heyes
Chairperson Jonathan Heyes
Treasurer Lesley Grundy
5 Radford Road
Solihull
West Midlands
B912QH

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Shirley Community Church Trustees Report For The Year Ended 5" April 2021

The Trustees present their report and the financial statement for the year ended 5" April 2021. The trustees who served during this time and the current trustees are shown on page 3.

Structure, Governance And Management The Trustees oversee the day-to-day business matters of the Church. The Leadership Team consists of all Trustees plus Mr Steven Williams, the Senior Minister Gheorge Ciorna and the Youth & Community Pastor Kijung Kim. Some of the practical matters are delegated to subgroups (e.g., Deacons).

The Trustees present their report along with the financial statements of the charity for the year ended 5" April 2021. Statements have been prepared in accordance with the accounting practices set out on page 5 and comply with the charity’s applicable law.

Shirley Community Church is constituted under a trust dated 12" December 2012 and is a registered charity, number 1153617. Its address for meeting and administration purposes is Shirley Community Church, Green Lane, Shirley, Solihull, West Midlands B90 1AA.

Objectives And Activities

The objectives of the Church are for the public benefit to advance the Christian faith in Shirley, Solihull and in such other parts of the United Kingdom and the world as the Leadership Team may from time to time think fit.

Activities And Performance

If the 2019-2020 reporting year was the most eventful year in the Church’s existence, then the 2020-2021 has been the most unusual year. Two weeks prior to the start of the reporting year the country went into the first national lockdown. All Church meetings and activities were suspended, and the church building was closed. After lockdown began there were weekly leadership team meetings conducted via video conferencing. The first priority was to ensure that all members of the Church were contacted, and lines of communication established. The Church membership included people who were classed as clinically vulnerable, and it was important to keep in touch with them. Several of the members did not have an internet connection so communication was conducted by means of telephone calls.

Within two weeks of lockdown beginning a weekly newsletter was being produced and sent either via email or through the post. There was no attempt made to conduct any online services at first as it was not clear how long lockdown would continue. When it became clear that lockdown was not going to be over quickly it was decided to produce a service for Easter Sunday that could either be viewed on You Tube or be burnt to DVD and distributed to those without internet access. Contributions from various Church members were collated and a service produced.

Following on from that it was decided to hold a weekly service that could be viewed on video conferencing and Zoom was chosen as the preferred software. From late April onwards a weekly Sunday service was held online with live contributions from musicians and speakers. The service was recorded and DVDs produced which were then sent out to people without access to internet. A mid-week online prayer meeting or Bible study was also set up with videos produced of the studies. This online meeting continued throughout the remainder of the reporting year. In the latter half of the reporting year some of the Care Groups in the Church who would have met in homes started to meet again via Zoom.

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When the lockdown began a notice was put on the Church gate with contact details for anyone in the community who required help. There were a few local vulnerable people who took up the offer and members of the Church were able to undertake shopping and fetching prescriptions for these people. The local council were active in establishing a forum to share good practice amongst volunteer groups and gauge what level of support was available in the area. The Church shared their approach including the provision of DVDs for people. This idea was identified as something no one else had introduced and was shared as good practice with other groups.

As lockdown restrictions were eased in the summer the Church building was reopened as a venue where people without internet access could come and view the Sunday service. The music for the meeting was provided from the Church building but otherwise the format of the meetings continued unchanged with contributions to the meeting made from various locations. The first few meetings from the Church building posed some technical difficulties but with investment in a broadband connection and the purchase of some cables and a small mixing desk the quality of the sound improved. We were fortunate that there had been investment in prior years in an HD quality video camera, a new sound desk and monitors in the main Church Hall so major capital investment in equipment was not required.

From the period from June until November 2020 the number of people coming to the Church building gradually rose. Social distancing was observed along with the wearing of face coverings. There was no communal singing, the only singing being that of the worship group. In November 2020 the second lockdown was announced, and the Church building was again closed to those who came to view the meeting. On this occasion the meeting was broadcast from Church with only people participating in the meeting being present. When the second lockdown ended people were able to return to the building. When the third lockdown began in January 2021 places of worship were not required to close so we were able to continue to hold a Sunday morning meeting. Over time more of the meeting was contributed to from the Church building with fewer contributions being made from outside. This remained the situation up to the end of the reporting year.

During the reporting year the number of people who attended Church meetings either in person or via Zoom went up when it reasonably could have expected to have gone down. One reason for this was the introduction of a singing outreach that began early in lockdown. There were in the media stories of people who went outside their house to sing for others to encourage them. This idea was taken up by the Youth & Community Pastor who began to sit outside the Church once a week and begin to sing hymns and choruses for people who passed by. This idea was then expanded to going out into the local area at the weekend and singing for local residents. The activity was named “Singing on the green” and was held throughout the summer and early autumn of 2020. There were several people in the locality who responded to this activity and in some cases began to come to Church. Another witness activity that began was going out and picking up litter in the local area.

All other activities held in the Church were suspended and as at the end of the reporting year had not yet been introduced. This included the Coffee Morning and the Little Lambs group. Also, all groups who used the Church building (Brownies, Art Group and Musical Youth) were ail suspended and were not held at all during the reporting year.

Despite the lockdown and meetings not always being held in the building the generous giving of members means that the support of activities and projects has continued, and the Senior Minister’s and Youth & Community Pastor’s roles resourced. Overseas links were maintained with support going to Platform 67 and Project Wingi in Tanzania

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Financial review

The accounts are prepared on a receipts and payments basis.

The Charity is principally funded by gifts and offerings from those attending the church. This income is either through receipts direct to the bank account, or the weekly offering taken up during the Sunday Service. Additional income can be received from the use of the church premises for meetings, which include the Brownies, an Art Group and a local group for teenagers with special needs. There is also a residential property owned by the Church, which is let to a tenant, which generates further income.

The largest cost to the Charity is for employment. There are three employees. The great majority of the costs are for the full time Senior Minister and Youth Worker, and there is also a part-time cleaner.

The Charity has a policy of supporting other Christian charities and makes gifts in the support of this aim. During the year, due to the COVID virus, the activities of the church were changed and modified to comply with legal requirements. There were few meetings in the Church building, and most activity and connection were made via Zoom meetings. There was an increase in receipts from the congregation going to the bank rather than through the collection bag. No income was received in the year for the use of the Church premises as all meetings were cancelled.

Receipts

Receipts of un-restricted funds increased during the year to £54,013. The main income, from donations and gifts showed an increase in the year. Rental from the residential property owned by the Church increased as the property was occupied for the whole twelve months. The income was further enhanced by a Gift Aid claim of £6,100, a very similar figure to the previous year.

Payments

Total expenditure in the year was £46,435 compared to £46,703 the previous year.

Employment costs were £35,000 in the year. All employees were fully paid during the period as the employees were not placed under the Covid furlough scheme. Although some of their duties were not able to be carried out their work continued through the online meetings and providing valuable support services to the more vulnerable members of the congregation.

Whilst there were some fixed costs —~ like insurance ~ to be paid in the year the operating costs for were greatly reduced. This was mainly as a result of no major repairs or maintenance, nor any significant acquisition of equipment or fittings. There was in increase in IT costs as a result of supporting the online activity through Zoom and additional purchases of small equipment, and PPE.

Total expenditure in the year was £46,435 compared to £46,703 the previous year.

Total cash movement

The Bank balances increased in the year to £28,800 ensuring that there are enough funds for future capital projects. Some projects had to be deferred until Covid restrictions were lifted and should take place in the following year. The underlying figures show that the income is sufficient to support the operational costs of the organisation.

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Reserves Policy

It is the policy of the trust to maintain a reserve of unrestricted funds at a level to provide for the payment of staff costs and utility bills for a minimum of three months.

Statement of Trustees Responsibilities

The trustees acknowledge their responsibility for preparing the Trustees’ Annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Law) applicable to charities in England and Wales. This requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year.

In preparing these financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud.

On behalf of the board

Jonathan i Jonathan Heyes Chairperson

13" January 2022

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Independent examiner's report to the trustees of Shirley Community Church

| report on the accounts of the Trust for the year ended 5th April 2021.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention: (1) which Lives me reasonable cause to believe that in any material respect the requirements:

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Address: §% Sathust Close East |ashy, Moarthasplon, NF ODA Date: AB fia,fal

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ae Shirley Community Church 11836170
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Opin Receipts and payments accounts CC16a
errti—iS from 06/04/2020 05/04/2021
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
funds funds funds
to the tearest to the nearest £ to the nearest £ to the nearest £ to the nearest £
Ai Receipts
Hire ofPremises Pe|
linterestReceved | |
a 9850] | [8,250] |
a ee
Sub total (Gross incomeincome fo for eee eee
AR) 54,018 54.0%4 48-469
A2 Asset and investment sales,
(see table).
aSub total[ ey
A3 Payments |
UtilityEmployment costs | 35,289 | | [35,289] |
Administrationcosts costs [2,420 | [2,420|
Repairs and Maintenance
Bank Charges ee
DonationsLegal | [9,945] |
Costs J es 2
a [| e eee
Sub total 46,437
A4 Asset and investment
purchases, (see table)
ee ne
Sub total[|
Total payments 46,437 Cd Cd 46,437 46,703
Net of [receipts/(payments)]
A6AS Transfers between funds [|—S—S as |
Cash funds lastyearend [21,236 21,236
Cash funds this year end 28,812 28,812 21,237
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CCXX R9 accounts (SS)

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13/01/2022

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|||||||||| |---|---|---|---|---|---|---|---|---| |Section|B|Statement|of assets|and|liabilities|at the end|of the|period| |Categories|Detalis|Unrestrictedfunds|Restrictedfunds|Endowmentfunds| |to|nearest £|to|nearest £|to|nearest £| |——| |Total cash funds|28,812|Poe || |(agree|balances|with|receipts|and|payments| |account(s))|2%|Ae:|OP:| |Unrestricted|Restricted|Endowment| |funds|funds|funds| |Detaitis|to|nearest £|to|nearest £|to|nearest £| |-- =—| |Details|Fund|to which|Cost|(opti|,|Current value| |asset belongs|ost|(optional)|optional| |_ —=| |Details|Fundasset to belongs which|Cost|ost|(optional)(optional|Currentoptional value| |.| |Details|Fund to which|Amount due|When due| |7|—=liability|relates|optional|=optional| |Signed|by|one|or two|trustees|on|.| |behalf of all the trustees|Signature|Print.|Name|approvalDate|of|

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CCXX R10 accounts (SS)

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13/01/2022

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Shirley Community Church

Receipts and Payments

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Total 2017/18 Total 2018/19 Total 2019/20 2020/21 Total 2020/21
£ £ £ £
Receipts
Donations 26,427 34,532 26,063 30,980
Gifts received 2,960 5,000 8,250 9,850
Gift Aid recovered 9,458 5,903 6,108 6,033
Rental Income from Church House 8,100 8,100 4,003 7,147
Use of church Premises 7,058 3,760 4,039 0
Interest Received from Bank 14 8 6 3
54,017| 57,303] 48,469) 54,013
Payments
Employment Costs 15,578 21,418 13,202 35,289
Utility 2,645 2,315 2,647 2,420
Gas 1,404
Electricity 720
Communications 296
Administration 9,271 17,619 7,210 5,081
Minister's Costs
Sunday School 239
Youth Work
Mens Breakfast
Ladies Meeting
Coffee Morning 26
Toddlers 66
Church Meetings and Events 170
Church Lunch
Promotion Materials incl banners 499
Books and Publications
Music License 286
Safeguarding 194
Church Website
Travel costs
Insurance 1,121
Equipment 379
IT & Stationery 1,440
Other Consumables 497
Miscellaneous 164
Building 32,287 5,389 13,699 734
Repairs and Maintenance 578
Church house 156
Gifts and Donations 14,707 12,128 9,945 2,896
Bank Charges 60 75 0 15
Legal Costs 992
74,548| «59,936) 46,703 46,435
ee ee
Bank Balances
Current Accounts 6,374 5,233 9,993 12,565
Deposit Accounts 15,730 14,238 11,244 16,247
| 22,104] 19,471 21,237 28,812
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