2021-09-30-accounts - Birkdale Community Hub And Library

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Trustees' Annual Report for the period

Period start date Period end date 01[st] October 2020 30[th] September 2021 To

From

Section A Reference and administration details

Charity name Birkdale Community Hub and Library The Station Masters’ House Other names charity is known by also formerly The Friends of Birkdale Library Registered charity number (if any) 1153611 Charity's principal address 2 Liverpool Road Birkdale Southport Postcode PR8 4AR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
TerryDurrance	Chair	1/10/2020 to 18/03/2021
John Pugh
SallyMoss	Treasurer
Sylvia Thompson
Roger Fieldhouse	Finance
Philip Margham	Project Manager	Also Chair from 19/03/2021
Andrew Webb	I T

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Property Solicitor	Martyn McDonald	Hill Dickinson LLP
		No. 1St. Paul’s Square,Liverpool,L3 9SJ
Architect	David Head	Andrew Cunningham Building Design 28 Union St, Southport PR9 0QE
Independent Examiner	Daniel Styles	Lifestyles Accountancy Limited 39KirkleesRoad, Southport,PR84RB

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted on 3[rd] September 2013

(eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

By existing trustees

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

All the trustees give their time voluntarily and receive no remuneration or other benefits. All bring their previous experience to benefit Birkdale Community Hub and Library (BCHL).

The two volunteer co-managers oversee the day to day running of the Station Master’s House. They have organised and trained volunteer teams, each with a team leader, to staff the Station Master’s House (SMH) in shifts, when open to the public. The library team continue to be responsible for book stock.

Policies are in place for GDPR, Finance, Health and Safety, Safeguarding, Equal opportunities and running the Library Service.

The managers report to the trustees at the regular trustee board meetings.

trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the wellbeing and education of the public by opening a community hub and community library, in the building known as The Station Masters House, in Birkdale for the benefit of the residents of Birkdale and Southport and the surrounding area within the borough of Sefton.

TAR

March 2012

Having received the certificate of occupation for the building at the end of the previous financial year, work continued to put the final physical touches to the building. This included snagging work by the builder, repairing the original Victorian walls around the back yard and flagging both the front garden and rear out door space. Two gates were added at the front garden, a small front gate in line with the front door to replace the original and a wide side gate to allow wheelchair access. Various cabinets, safety equipment and signage and lighting were installed to improve the facilities in the building. The main supplies of water and electricity were also upgraded to cope with the buildings public role.

While this was happening the computer network was set up and the cloud based library system was commissioned. The library team started sorting through the many donated books, selecting and cataloguing those suitable for the library and where possible selling the surplus books in various ways to raise funds for the library. The sale of surplus books raised over £1600 during the year.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

With Covid-19 again restricting face-to-face contact in December, Christmas story readings were published on line on our website and an online story competition was held which attracted much interest. In February funding of £34,600 was received from the Access for All Fund. This was re-imbursement for all the work enabling disabled access to the house. This money meant that the Stannah midilift to give disabled access to the upper floor could be purchased and fitted into the already build lift shaft. The cost of the lift was subsequently reimbursed too.

Two teachers hired the meeting room upstairs to provide tuition in the evening for school children, following the covid-19 guidelines for schools. When schools were closed they went to on-line learning but returned to face to face tuition in the spring.

In April a room was hired and renovated in the local Methodist Church hall to provide extra space for book storage and preparation. As covid-19 restrictions eased book preparation and volunteer training went ahead and the library service could start on a click and collect basis from May 2021. Where possible readers were asked to register on line and select books from the on-line catalogue. Finally in July 2021 the Station Master’s House was fully open to the public all day Tuesday and Thursday and Saturday mornings. During the summer a small group used the computer facilities to carry out local and family history research.

In September there were two open mornings on the Saturday to raise awareness in the village that the Station Master’s House and its facilities were fully open. By the end of September there were approximately 400 registered readers. During September the local U3A started hiring some of the rooms for several of their groups to meet.

The trustees have had due regard to the guidance on public benefit published by the charity commission when planning the various activities.

TAR

March 2012

Additional details of objectives and activities (Optional information)

The trustees, the two managers, volunteers running the 200plus Club, Friends of the SMH and the library team, have now been joined by many other regular volunteers organised into teams to staff the Station Masters House when it is open to the public. In addition other supporters have helped with maintain the outside spaces and help at open days.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main During this year BCHL completed the fund raising to upgrade the Station achievements of the charity Master’s House into a community hub and library and established some during the year contingency reserves.

The physical upgrading and conversion of the building and its outdoor areas to its new use, including the installation of a lift, was completed.

While the Covid-19 restrictions caused some delay in opening to the public, it also gave time to train volunteers and prepare the book stock.

Taking a room at the local Methodist church hall has provided extra space and opportunities for further community presence in another part of Birkdale.

The Station Master’s House has now opened to the public for the library service and computer network. Room hire and community activity have also commenced. All staffed entirely by volunteers.

BCHL has created a warm, bright, safe, social space for local people to use and enjoy in the heart of Birkdale Village and provided many volunteering opportunities.

TAR

March 2012

Section E Financial review

Reserves are kept as cash at the bank. Brief statement of the Funds designated as long term reserves are in a separate savings charity’s policy on reserves account.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The charitys’ principal sources of funding this year have been the balance of funds raised by grants last year carried forward, funding for disabled access £34600 and the installation of the lift, £21,800. Other funding sources are donations from individuals and groups, subscriptions from the Friends of the SMH and the 200 plus Club and books sales. Additional funds have been raised at the open days and by online sales of goods. Income from room hire has also been received this year and it is anticipated that this will increase

The major expenditure this year has been the physical completion of the building. Also there have been many opening expenses such as signage and small items of equipment. Tables and chairs have been purchased for the meeting rooms and the computer room. All to make the Station Master’s House ready for use by the public.

Ongoing expenditure will include electricity, insurance, maintenance contracts, software annual costs, purchase of new books and covers for both purchased and donated books.

Section F Other optional information

Future Plans

The opening hours for The Station Master’s House are to be increased as the number of volunteers and footfall increases. Further open days are planned to encourage local people and businesses to use the buildings facilities particularly hire of the rooms to increase revenue. We also plan to start our own community groups to give opportunities for people to meet.

The constitution will be revised and updated. This will widen the current objectives to emphasise social activities and also allow Trustees to be elected by active supporters of Birkdale Community Hub and Library in the future. BCHL is planning to hold an Annual General Meeting around March each year.

We are looking forward to the Station Masters’ House becoming busier over the next year and being a resource and social centre for Birkdale Village and the surrounding area.

Section G Declaration

TAR

March 2012

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	James Philip Margham	Sylvia Margareta Thompson
	Chair	Trustee
	27thJanuary 2022
	27thJanuary 2022

TAR

March 2012

Birkdale Community Hub and Library

CC16a

1153611

Receipts and payments accounts

For the period To from 1st October 2020 30th September 2021

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 1,108 187 - 468 502 5,082 588 835 1,814 331 10,915 10,915 - 1,580 1,600 - - 300 - 1,494 - 53 1,233 - - - - - 51 - 20 1 197 - - - 6,529 - - - - 6,529 4,386 -	Restricted funds to the nearest £ - - 63,669 - - - - - - - 63,669 63,669 - - - - - 843 40,361 - 3,612 2,178 - 1,172 257 279 1,034 199 - 1,134 - - 66 - 112 147 51,394 1,164 4,509 3,278 8,951 60,345 3,324 - 1	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 1,108 187 63,669 468 502 5,082 588 835 1,814 331 74,584 74,584 - 1,580 1,600 - - 1,143 40,361 1,494 3,612 2,231 1,233 1,172 257 279 1,034 199 51 1,134 20 1 263 - 112 147 57,923 1,164 4,509 3,278 8,951 66,874 7,710	Last year to the nearest £ 6,861 1,736 175,571 480 195 4,588 - - - - 189,431 189,431 310 1,380 - 910 259 4,350 145,951 - 2,232 353 1,780 - - - - 278 179 198 20 19 49 588 - - 158,856 7,386 426 711 8,523 167,379 22,052 - 27/01/2022
Donations	1,108
Fund RaisingEvents[1]	187
Grants and restricted funds[8]	-
Friends subscriptions	468
Gift Aid	502
200+ Club	5,082
Council tax refund[2]	588
Room Hire	835
Book sales[1]	1,814
On line sales[1]	331
*Sub total*(Gross income for AR)	10,915
*Total receipts* A3 Payments
Fund Raising Expenses	-
200+ club prizes	1,580
Accountancy fees	1,600
Solicitors fees re lease	-
Planning fees	-
Professional & Survey fees [3]	300
Leasehold Improvements [4]	-
Library room costs [5]	1,494
Library section costs [6]	-
Sundry opening costs [7]	53
Insurance [8]	1,233
Annual Maintenance charges	-
Repairs and renewals	-
Digital cost	-
Electricity	-
Cleaning and PPE	-
Advertising (and website 2020)	51
TV Telephone and Broadband	-
Lottery Licence	20
Bank Charges	1
Miscellaneous	197
Council Tax [2]	-
Postage and Stationary	-
Packaging for book sales [1]	-
**Sub total **	6,529

A4 Asset and investment purchases, (see table)
Digital Equipment	-
Other Equipment	-
Furniture	-
**Sub total **	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds CCXX R1 accounts (SS)
	4,386	3,324	-	7,710	22,052
	-	- 1	-	-	- 2

A6 Cash funds last year end *Cash funds this year end*	26,090		22,534		-		48,624		26,572
	30,476		25,858		-		56,334		48,624

CCXX R2 accounts (SS)

27/01/2022

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Cash at Bank [9] Cash in Hand Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds [9] to nearest £ to nearest £ 30,415 25,858 61 - - - 30,476 25,858 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - - - - Print Name Sally Moss Roger Fieldhouse FCA FCMA	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			When due (optional)
			-
			-
			-
			-
			Date of approval
		Sally Moss	27/01/2022
		Roger Fieldhouse FCA FCMA	27/01/2022

CCXX R3 accounts (SS)

27/01/2022

Notes to the Acounts

[1] Details of Fund Raising

[1] Details of Fund Raising
Open days at SMH Sale of surplus books On-line sales *TOTAL* [2] Council Tax First instalment refunded [3] Professional fees and surv Architects Services Survey fees - Site safety Structural engineer *TOTAL* [4] Leasehold Improvements Work on building Exterior work on yards Aerial Lift less deposit paid last year *TOTAL* [5] Library room costs Carpet Shelving DIY & sundries *TOTAL* [6] Library section costs Library management software Scanners, stool & sundry equipm Book coverings Children's books consumables *TOTAL* [7] Sundry opening costs Signage Small equipment, DIY & sundries Lanyards for volunteers *TOTAL* [8] Insurance Commercial combined package Trustee liability *TOTAL* [9] Cash at Bank	Income	Expenses
	187	-	187
	1,814	146	1,668
	331	1	330
	2,332	147	2,185
	588 eys 300 630 213 1,143 16,608 6,929 125 16,699 40,361 720 444 330 1,494 1,160 289 1,514 508 141 3,612 837 1,038 356 2,231 1,045 188 1,233
Current Account 200+ Club Account Sales Account Paypal Account Reserve Account *Total Cash at Bank*	Unrestricted funds 8,261 5,980 1,988 44 14,142 30,415	Restricted Funds
	8,261	-
	5,980	-
	1,988	-
	44	-
	14,142	25,858
	30,415	25,858

[9] Cash at Bank
	Unrestricted	Restricted
	funds	Funds
Current Account	8,261	-
200+ Club Account	5,980	-
Sales Account	1,988	-
Paypal Account	44	-
Reserve Account	14,142	25,858
*Total Cash at Bank*	30,415	25,858

CCXX R4 accounts (SS)

27/01/2022

[10] Restricted Funds

Cr

Bfw 2020 Sefton 18,530 P H Holt Foundation 183 Bernard Sunley Foundation 3,710 For Library 111 SUB-TOTAL Restricted Funds Received-summary GRANTS Dukes ward Sefton 5,000 Monkey Puzzle nursery 500 AfA- For disabled access 36,345 AfA - For Lift 21,824	Dr Cr 22,534 Restricted Funds Used Sefton 18,530 P H Holt Foundation 183 Bernard Sunley Foundation 3,710 For Library 111 Dukes ward Sefton 5,000 Monkey Puzzle nursery 500 AfA- For disabled access 10,487 AfA - For Lift 21,824 63,669 Restricted Funds Cfw AfA- For disabled access 25,858 86,203	60,345 25,858
		86,203

Fixed Asset Table

Item Purchased 3 Smart screen Televisions 22/08/2020 8 Computers,screens,software 26/08/2020 Laptop 06/04/2021 Hard drive back up 19/04/2021 Printer 19/05/2021 Card Reader 28/07/2021 Vacuum cleaner 07/09/2020 Fire extinguishers 08/09/2020 Ladder 29/09/2020 29 Lampshades 07/10/2020 2 Magnetic whiteboards 15/10/2020 Children's book box 30/11/2020 2 Perspex screens 01/12/2020 cabinet for toilet 04/01/2021 Telephones 19/01/2021 baby change station 25/03/2021 Clock 29/03/2021 Library trolley 08/04/2021 Evac sling 21/06/2021 Fans 23/07/2021 Blinds for windows & bookcases 25/03/2021 Bookcases 07/09/2020 Adjustable desk & top 01/03/2021 10 Tables and 30 chairs 17/06/2021 8 desk chairs 23/08/2021 TOTAL	Cost 1,860 5,526 582 68 335 179 115 264 47 290 120 239 432 117 63 114 54 311 146 161 2,462 5,173 235 2,548 496 18,658	Depreciation 620 1,840 194 23 112 60 29 66 12 73 30 60 108 29 16 29 14 78 37 40 616 1,293 59 637 124 5,375	Current Value
			1,240
			3,686

			388
			45
			223
			119

			86
			198
			35

			218
			90
			179
			324
			88
			47
			86
			41
			233
			110
			121
			1,847

			3,880

			176
			1,911
			372

			13,283

Depreciation rates for computer equipment 33.3% straightline Depreciation rates for equipment and furniture 25% straightline

CCXX R5 accounts (SS)

27/01/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Birkdale Community Hub and Library On accounts for the year Charity no 30 September 2021 1153611 ended (if any) I report to the trustees on my examination of the accounts of the above charity (“the CIO”) for the year ended 30 September 2021 .

Responsibilities and As the charity trustees of the CIO, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the CIO’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 13 January 2021 Name: Daniel Styles Relevant professional Chartered Accountant - ICAEW qualification(s) or body (if any):

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Address: 39 Kirklees Road
Southport
PR8 4RB
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