Bath and Wiltshire School Sports Trust
Annual Report and Financial Statements
Year ended 31 July 2021
Charity no: 1153593
Company no: 08594792
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Contents :
| Page | |
|---|---|
| Director’s Report | 3 |
| Independent examiner’s report | 7 |
| Statement of Financial AcKviKes (including income and Expenditure account) | 8 |
| Balance sheet | 9 |
| Note to the Financial Statements | 10 |
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Bath and Wiltshire School Sports Trust Director’s report for the year ended 31 July 2021
Reference and administraBon details
Charity name: Bath and Wiltshire School Sports Trust Charity registraKon number: 1153593 Company registraKon number: 08594792 Registered office: C/O Altus Queen Square House Queen Square Place Bath BA1 2LL
Trustees: Greg Taylor (Chair) Shane Kiely Kevin Okell David Burston Claire Allen Ray Li Jo Gouding Chris Lyon
Structure, Governance and Management:
The organisaKon is a charitable company limited by guarantee, incorporated on 2[nd] July 2013 and registered as a charity on 30[th] August 2013. The company was established under a Memorandum of AssociaKon, which established the objects and powers of the charitable company and is governed under its ArKcles of AssociaKon. In the event of the company being wound up all surplus assets, acer the payment of costs, debts and liabiliKes will be given to other charitable organisaKons within the United Kingdom as the trustees will decide.
Trustees are appointed or reappointed at the Annual General MeeKng. The trustees have a broad skill mix with teachers, qualified youth sport coaches and business all represented.
There is a child protecKon policy in place. Disclosure and Barring Service checks are carried out prior to commencement of employment or trusteeship. These checks are carried out again every three years in line with statutory requirements.
All trustees give their Kme as trustees voluntarily. Any expenses reclaimed are set out in note 8 to the accounts.
ObjecBves and acBviBes
The charity’s purposes as set out in the objects contained in the company’s memorandum of associaKon are to:
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Act as a resource for young people living in Bath, Bristol, Somerset, South Gloucestershire and Wiltshire by providing advice and assistance and organising programmes of physical, educa<onal and other ac<vi<es as a means of:
(a) advancing in life and helping young people by developing their skills, capaci<es and capabili<es to enable them to par<cipate in society as independent, mature and responsible individuals;
(b) advancing educa<on;
(c) providing recrea<onal and leisure <me ac<vity in the interests of social welfare for people living in the area of benefit who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the condi<ons of life of such persons.
In furtherance of these objects the charity will:
(a) provide a range of compe<<ve and coaching opportuni<es for boys and girls in all primary age group years,
(b) encourage wider par<cipa<on in sport amongst primary school children, and
(c) provide a bursary for talented, disadvantaged children to par<cipate in opportuni<es within elite programmes.
The trustees review the aims, objecKves and acKviKes each year. This review looks at what the charity achieved and the outcomes of our work in the previous 12 months. The review also helps us ensure our aim, objecKves and acKviKes remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objecKves and in planning our future acKviKes. In parKcular, the trustees consider how planned acKviKes will contribute to the aims and objecKves they have set.
Achievements and performance
Following growing concerns regarding parKcipaKon levels in sport amongst young people and a sense of apathy towards community values, the Trust was founded in July 2013 with the aim to encourage young people to use sport as a medium to interact, learn, nurture good habits and essenKally develop a passion which will provide opportuniKes beyond their current expectaKon.
Significantly, the Trust recognises that the environment in which children are now growing up is affected by the demands of a technological-driven society largely shaped by a consuming media network. Whilst there seems to be pressure to achieve prescripKve guidelines in every field, the process of achieving, the definiKon of achievement, and the recogniKon of a responsibility beyond oneself have been forgohen.
The Bath & Wiltshire School Sports Trust wishes to spread the message through sport that learning is about the process of personal experience; that opportunity to experience is the key to developing understanding. We wish to provide opportuniKes that raise expectaKon, nurture personality, and encourage an awareness of common responsibility so that knowledge and skills can be used in all areas of life.
The Trust’s four values (Compassion, Responsibility, Curiosity and Resilience) form the bedrock of our programme. Every training session, each fesKval, and all trips foster the development of resilience, a sense of responsibility, the young people’s compassion for others, and their intellectual curiosity.
Whilst BWB03 (the Bath & Wiltshire district schools’ football teams in U9-U14 age groups) forms currently the mainstay of the Trust, it is our aim that we can apply the enthusiasm and success of the programme to other areas so that more children and the wider community can benefit from the charity’s work.
Around 150 children applied to become members of one of the 5 age groups run by BWB03 during the 2020/21 season. All children must ahend school in the local area and then go through a trial process in June. Once selected, the children parKcipate in a free coaching and games programme, which spans the length of the season and offers them a chance to travel abroad. The programme is now one of the biggest schools’ district associaKons in England.
Over 100 boys were selected for the 2020/21 season and benefihed from 2 coaching sessions a week. The teams compete in fixtures in a variety of compeKKons and formats.
The boys are expected to raise funds (£120 per child) for the Trust via the 4 values iniKaKve. AcKviKes included, sponsored swim, liher pick, cake sales, clearing leaves and decoraKng.
The Trust also collaborated with the BANES School Sport Partnership to run sessions in local primary schools to demonstrate the Trust’s core Values through the medium of sport.
Grants from Curo and the Police Community Fund have, and conKnue to allow us to expand our subsidised football camps for 8-12 year olds in the school holidays.
The biggest challenge facing the Trust is ensuring a consistent and reliable income from sponsors, supporters and fundraising events. More detail is given in the financial review secKon below, but the trustees were confident that the fundraising plans in place for 2021/22, together with changes to the management structure of the charity, will enable the Trust to conKnue the current programme of sport for young people.
Season 20/21 saw a number of NaKonal Lockdowns and as such, the games programme was postponed in line with Government guidelines. The Trust took advantage of social media and IT to stay engaged and connected with the boys, providing on line challenges, feedback and general connecKvity to keep the ethos of the Trust and the 4 values going – it worked but like many other organisaKons the experience was somewhat denuded.
During this FY, the Trust undertook a further find raising exercise for its Enrichment project “ the Kokrobiet Chiltern Centre” based in Ghana. The Trust has facilitated 3 visits to Ghana with groups of up to 17 teenagers of around 13 and 14 years of age - there is hope that a further visit will ensue in season 21-22.
Financial review
The charity primarily relies on the funds raised by the children via their “values” project or fund raising acKviKes such as “bag packing” and income from gic aid on the laher. voluntary income.
Income this year was £49,496 (2020: £38,444) and outgoings were £44,335 2020: £26,961) The surplus for the year was £5,161 (2020: £11,484).
At the year end the FY charity held £60,017 in the bank (2020: £54,855) The trustee’s policy is to maintain unrestricted reserves of between 3 and 6 months unrestricted expenditure, to secure the conKnuaKon of the regular ongoing acKviKes of the Trust on a weekly basis.
DeclaraBon
The trustees declare that they have approved the director’s report above
Signed on behalf of the charity’s trustees.
Signature
Full name Greg Taylor PosiKon Chair Date 08 March 2022
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Independent examiner’s report to the trustees of the Bath and Wiltshire School Sports Trust
I report on the accounts of the company for the year ending 31 July 2021, which are set out on pages 8 to 15.
RespecBve responsibiliBes of trustees and examiner
The trustees (who are also the directors of the company for the purpose of company law) are responsible for the preparaKon of the accounts. The trustees consider that an audit is not required for this year under secKon 144(2) of the ChariKes Act 2011 (the 2011 Act) and that an independent examinaKon is needed.
Having saKsfied myself that the charity is not subject to an audit under company law and is eligible for independent examinaKon, it is my responsibility to:
-
Examine the accounts under secKon 145 of the 2011 Act
-
To follow the procedures laid down in the general DirecKons given by the Charity Commission under secKon 145(5)(b) of the 2011 Act
-
To state whether parKcular mahers have come to my ahenKon
Basis of independent examiner’s report
My examinaKon was carried out in accordance with the general DirecKons given by the Charity Commission. An examinaKon includes a review of the accounKng records kept by the charity and a comparison of the accounts presented with those records. It also includes consideraKon of any unusual items or disclosures in the accounts, and seeking explanaKons from you as trustees concerning any such mahers. The procedures undertaken do not provide all the evidence that would be required in nan audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those mahers set out in the statement below.
Independent examiner’s statement
In connecKon with my examinaKon, no maher has come to my ahenKon:
-
(1) Which gives me reasonable cause to believe that in any material respect the requirement:
-
To keep accounKng records in accordance with secKon 386 of the Companies Act 2006
-
• To prepare account which accord with the accounKng records, comply with the accounKng requirements of secKon 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended PracKce: AccounKng and ReporKng by ChariKes have not me: or
-
(2) To which, in my opinion, ahenKon should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: James Lyndon
Address: 1 Durley Lane, Keynsham, Bristol BS34 2AQ Relevant professional body or qualificaKon:
Date 28 February 2022
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Bath & Wiltshire School Sports Trust
Statement of Financial AcBviBes (including Income & Expenditure Account) for the year ended 31 July 2021
| Unrestricted |
Restricted | Total |
Total | ||
|---|---|---|---|---|---|
| funds |
funds |
funds |
funds | ||
| 2021 |
2020 | ||||
| Note | £ |
£ |
£ |
£ | |
| Incoming Resources | |||||
| DonaKons and grants | 2 | 2,291 |
1,000 | 3,291 | 18,790 |
| Charitable acKviKes | 3 | 46,205 |
- |
46,205 |
19,623 |
| Total incoming resources | 48,496 | 1,000 | 49,406 | 38,443 | |
| Resources expended | |||||
| Raising funds | 5 | - | - | - | |
| Charitable acKviKes | 5 | 43,785 | 550 | 44,335 |
26,961 |
| Other | 5 | - |
- | - |
- |
| Total Resources expended | 43,785 | 550 |
44,335 |
26,961 | |
| Net incoming resources | and | 48,496 | 1,000 | 49,406 |
38,443 |
| net income for the year | 43,785 | 550 |
44,335 |
26,961 | |
| Transfer between funds | - |
- |
- |
- |
|
| Net movement in funds | 4,711 | 450 | 5,161 |
11,482 |
The statement of financial acKviKes includes all gains and losses in the year. All incoming resources and resources expended derive from conKnuing acKviKes
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Bath & Wiltshire School Sports Trust
Statement of Financial AcBviBes (including Income & Expenditure Account) for the year ended 31 July 2021
| Note Tangible fxed assets10 Current Assets Debtors Prepayments Cash at bank and in hand 11 Total current assets LiabiliBes Creditors – amounts 12 Falling due within one year Net current assets Total assets less current LiabiliBes and total net Assets The funds of the charity Restricted funds 13 General funds 13 Total funds |
Unrestricted Restricted Total Total funds funds funds funds 2021 2020 £ £ £ £ 6,902 6,902 7,669 - - - - - - 55,089 4,927 60,016 54,885 55,089 11,829 66,918 62,524 0 0 60,016 6,902 66,918 62,524 60,016 6,902 66,918 62,524 4,927 4,927 4,477 55,089 - 55,089 50,408 50,408 4,477 60,016 54,885 |
Unrestricted Restricted Total Total funds funds funds funds 2021 2020 £ £ £ £ 6,902 6,902 7,669 - - - - - - 55,089 4,927 60,016 54,885 55,089 11,829 66,918 62,524 0 0 60,016 6,902 66,918 62,524 60,016 6,902 66,918 62,524 4,927 4,927 4,477 55,089 - 55,089 50,408 50,408 4,477 60,016 54,885 |
|---|---|---|
55,089 11,829 66,918 62,524 0 0 60,016 6,902 66,918 62,524 60,016 6,902 66,918 62,524 4,927 4,927 4,477 55,089 - 55,089 50,408 50,408 4,477 60,016 54,885 |
||
These accounts are prepare in accordance with the special provisions of Part VII of the Companies Act 1985 relaKng to small enKKes
As approved by the trustees on 28[th] January 2021 and signed on its behalf by
Greg Taylor Chair
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Notes forming part of the Financial Statements for the year ended 31 July 2021
- AccounKng Policies The principal accounKng policies are summarised below. The accounKng policies have been applied consistently throughout the year.
(a) Basis of accounBng
The financial statements have been prepared under the historical cost convenKon, and in accordance with the Companies Act 1985 and the Statement of Recommended PracKce : AccounKng and ReporKng by ChariKes preparing their accounts in accordance with the Financial ReporKng Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
(b) Fund accounBng
-
Unrestricted funds are available for use at the discreKon of the trustees in furtherance of the general objecKves of the charity.
-
Designated funds are unrestricted funds earmarked by the trustees for parKcular purposes.
-
• Restricted funds are subjected to restricKons on their expenditure imposed by the donor or through the terms of an appeal.
(c) Income
All incoming resources are included in the statement of financial acKviKes when the charity is enKtled to, and virtually certain to receive, the income and the amount can be quanKfied with reasonable accuracy. The following policies are applied to parKcular categories of income:
-
Voluntary income is received by way of grants, donaKons and gics and is included in full in the Statement of Financial AcKviKes when the general income recogniKon criteria are met.
-
Donated services and faciliKes are included at the value to the charity where this can be quanKfied. The value of services provided by volunteers has not been included in these accounts, but the trustees recognise their vital contribuKon towards the acKviKes of the Trust.
-
Gic Aid receivable is included in income where there is a valid declaraKon from the donor. Any Gic Aid amount recovered on a donaKon is considered to be part of that gic and is treated as an addiKon to the same fund as the iniKal donaKon unless the donor or the terms of the appeal have specified otherwise.
(d) Expenditure
Expenditure is recognised on an accrual basis as a liability is incurred.
-
Costs of raising funds comprise the costs associated with ahracKng voluntary income
-
• Charitable expenditure comprises those costs incurred by the charity in the delivery of its acKviKes and services for its beneficiaries. It includes both costs that can be allocated directly to such acKviKes and those costs of an indirect nature necessary to support them.
-
Governance costs comprise all costs involving public accountability of the charity and its compliance with regulaKon and good pracKce
-
Support costs have been allocated on a basis consistent with the use of resources, as set out in note 6.
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(e) Tangible fixed assets
These are capitalised if they can be used for more than one year and cost at least £1,000. They are valued at cost. DepreciaKon is calculated on a straight line basis over the useful lives esKmated at:
-
Vehicles : 2 years
-
Goals : 10 years
2 Income from donaBons and grants
| DonaKons Gic Aid reclaimed Grants Donated faciliKes (note 4) 3 Income from charitable acBviBes School sports acKviKes Enrichment projects Holiday coaching camps Courses |
2021 2020 £ £ 2,291 11,230 - 1,063 1,000 6,527 - - 3,291 18,790 2021 2020 £ £ 18,013 19,381 21,323 - 6,869 272 - - 46,205 19,653 |
|
|---|---|---|
4 Donated faciliBes
The amount recognised in both income and expenditure for the donated use of property for office and storage purposes is £0 (2020: £0)
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5 Total resources expended
| Unrestricted Restricted Total Total funds funds funds funds 2021 2020 £ £ £ £ Expenditure on raising funds MarkeKng and mailing - - - - Expenditure on charitable acBviBes - School sports acKviKes 28,349 550 28,899 26,921 Enrichment projects 5,351 - 5,351 - Holiday coaching camps 10,085 - 10,085 - Courses - - - - 43,785 550 44,335 26,961 Other AdministraKon - - Total expenditure 43,785 550 44,335 26,961 |
Unrestricted Restricted Total Total funds funds funds funds 2021 2020 £ £ £ £ Expenditure on raising funds MarkeKng and mailing - - - - Expenditure on charitable acBviBes - School sports acKviKes 28,349 550 28,899 26,921 Enrichment projects 5,351 - 5,351 - Holiday coaching camps 10,085 - 10,085 - Courses - - - - 43,785 550 44,335 26,961 Other AdministraKon - - Total expenditure 43,785 550 44,335 26,961 |
|---|---|
| 43,785 550 44,335 26,961 - - 43,785 550 44,335 26,961 |
|
| 43,785 |
6. Support costs
----- Start of picture text -----
Raising School Coaching Other Total Basis of
funds sports days admin allocaBon
acBviBes
£ £ £ £ £
AdministraKon - - - - -
----- End of picture text -----
7. Employees
The charity has no employees. The trustees have determined that all payments for services are made on a self-employed basis.
8 . TransacBons with trustees and related parBes
Expenses amounKng to £826.96 (2020: £271.40) were reimbursed /paid to two trustees. One trustee received two payments for providing coaching at two of the soccer camps that were held - payments were in line with daily rate paid to other coaching providers. The other payment was to reimburse a trustee for costs associated with purchasing kit.
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9. TaxaBon
As a charity, The Bath and Wiltshire School Sports Trust is exempt from tax on income and gains falling within secKon 505 of the Taxes Act 1988 or s256 of the TaxaKon of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
10. Tangible fixed assets
| 10. Tangible fxed assets | ||||
|---|---|---|---|---|
| Equipment | Motor | Total | ||
| £ | Vehicle | £ | £ | |
| Cost | ||||
| At beginning of year | 11,134 |
3,152 | 14,286 | |
| AddiKons | - | - | - | |
| Disposals | - | - | - | |
| At end of year | 11,134 |
3,152 | 14,286 | |
| DepreciaBon | ||||
| At beginning of year | 3,465 | 3,152 | 6,617 | |
| Disposals | - | - | - | |
| DepreciaKon charge for year |
767 | 767 | ||
| At end of year | ||||
| Net book value at the beginning of the year 7,669 | 0 | 7,669 | ||
| Net book value at the end of the year | 6,902 | 0 | 6.902 | |
| 11. Cash at bank and in hand | ||||
| 2021 | 2020 | |||
| £ | £ | |||
| Cash at bank | 60,016 | 54,885 | ||
| Cash in hand | - | - | ||
| Total | 60,016 | 54,885 | ||
| 12. Creditors and accruals – amounts falling due within one year | ||||
| 2021 | 2020 | |||
| £ | £ | |||
| Trade creditors | - | - | ||
| Accruals | - | - | ||
| Deferred income | - | - | ||
| Total | - |
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13. Movements in funds
Restricted funds Football camps fund - Total restricted funds Unrestricted funds General funds Total funds |
As at Incoming Outgoing Transfers As at 31 July Resources Resources Between 31 July 2020 funds 2021 £ £ £ £ £ 4,477 1,000 (550) - 4,927 - 4,477 1,000 (550) - 4,927 50,379 48,496 (43,785) - 55,090 54,856 49,496 (44,335)- 60,017 |
|---|---|
Restricted funds are subjected to restricKons on their expenditure imposed by the donor or through the terms of an appeal:
Groundwork/Tesco bags of help – funds received to purchase goals and prepare ground at Lansdown for community football purposes. The balance on this fund will reduce as the goals are depreciated over their useful life.
Football camps fund – funds donated by Curo and the Police Community Fund towards the costs of running holiday football camps with preferenKal rates for Curo residents.
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