REGISTERED COMPANY NUMBER: 08319680 {England and Wales) REGISTERED CHARITY NUMBER: 1153521 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR ST FRANCIS YOUTH AND COMMUNITY CENTRE (A COMPANY LIMITED BY GUARANTEE) Prime Chartered Accountants 161 Newhall Street Birmingham B3 1SW ST FRANCIS yO￿H AND COMMUNITY CENTRE CONTENTS OF THE FINANCIAL STATEMEKrs FOR THE YEAR ENDED 31 MARCH 2024 Page Report of the Trustees 1 to 3 Independent Examinerfs Report Statement of Flnanclal ActNities Balance Sheet 6 to 7 Notes to the Financial Statements 8 to 15 Detailed StateTnent of Financial Activities 16 to 17 ST FRANCIS YoufH AND COMMUNITY CENTRE (REGISTERED NUMBER: 08319680) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees who are also directors of the charity for the purposes of the Companie5 Act 2006, present their report with the financial statements of the chartty for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. StsteffEnt of Recommended Practice applicable to charities preparing their accounts in accordan￿ with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objects The charity's objects for the public benefft are specifically restricted to the following: to further or benefft primarity (but not limited to) tprt)se residing in or n￿r th8 Parish of St Francis, Boumville without distinction of sex, 88xual orientation. ra￿ or FK)litical, religious or other opintons by a$S￿latIng togelher the residents and local authortties, voluntary or other organisations in a common effort to advance educaticn and to provide facilities in the interests of socia welfare for recreation leisure time ttcupation with the objective of improving the ￿nditionS of life for residents and part￿ulaty (but without limitation) for young people. Maln Activities The main activities are the After Sch￿1 and Holiday Clubs (K@Bcom) arKI Friday Lunch Club organis8d by the Centre. In addition, facilrties are provided for groups involved in tIE care of young persons and others in accordance with the above objects. Specrffcalty this includes Hopsoxch Pre-school, adutt leisure classes, the Rita Cashmore School of Dan￿ and a weekly drop in Art based café. Publlc benefrt The DirectO￿[rrusleeS have given careful consideration lo tPE Charity Commission's general guidance on public benefit and the Centre furthers its objects for the public benefrt as described above. ACHIEVEMENT AND PERFORMANCE The income for the year amounted to £227.279 (2023 - £239,476) c￿￿priSed parental fe8s. grants and rental for the use of the Centre. Aso indud8d in this is other income of £5.000 {2023 - £5,000), which is made up of Employmerrt Allowan￿. Expenditure was £227,674 (2023 - £191.508) during the year which produced a deficit of £395 <2023 - surplus £47,967) before n6t gain on investments of £1,486 (2023 - loss of £581). At 31st March 2024 the net assets were £149.279 (2023 - £148.188). This figure represented Unrestricted Funds of £3S,742 (2023 - £26,735) plus Restricted Funds of £12,848 (2023 - £20,811). The Restrictéd Funds are for the Friday Lunch Club, to ensure its continuation to provide a weakly meeting and lunch venue for the elderly, for the Youth Club to further develop work with the youth ￿¢tOr and for Pop Up Art. The Duke of Edinburgh Award Scheme was wound down and closed during the year. There are also Designated Funds of £%.689 (2023 - £100.642) which consists of a 3 month operational cost reserve of £50,000 (2023 - £50,000), £17.659 (2023 - £19.325} youth fund, £1,317 <2023 - £1,317) lunch club, and £17,713 {2023 - £25,000) for planned Maintenan￿ pro1￿. During the prior year, the Trustee's approved the creation of a new desvJnat&J fijnd. The Renewal fund is intended to be used as a sinking fund for the anticipated repla￿ment of the Centre's heating system. At 31 st March 2024 the fvnd stood a £10,000 (2023 - £5.000). FINANCIAL REVIEW Principal fundlng sources The Charity's principal funding source is income from provision of after sch￿1 and holiday clubs. Inveslment policy and objectives The Charity's invesknent relates to shareholding in the CBF Church of England Investrnent Fund. At th8 balance sheet date the Charity's investment portfolio a market value of £17,921. Page 1 ST FRANCIS YOUTH AND COMMUNITY CENTRE (REGISTERED NUMBER: 08319680) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 FINANCIAL REVIEW Reserves pollcy As stated above the unrestricted and designated ftjnds amounted to £136,431 at 31st March 2024 {2023 £127,377). The general furKI is the worting capitsl of the Centre. The designated funds ￿e as follows". Maintenance- For planned maintenartt projects and regular maintenance needs of th8 Centre. 3 Month Operating Reserve - This y￿uld cover all closing down, operational and rajundancy costs of the Centr8 for 3 months, should the business have to cease. Youth Fund - To ￿rther develop ￿rk with the youth sector. Lunch Club - Designated furmjs for the Friday Lunch Club in addition to the reSt￿ted fund for th8 same purpose. Renewal Fund - For anticipated replacernent of the Centre's heating syslem and other significant property renewals. All the funds are summarised in note 12. The directorsltrustees consider the general fund of £39,742 (2023 £26.735) is an appropriate level of reserves subject to the ajditional designated funds, which the directcrsftrustees keep under constant revi￿. STRUCTURE, GOVERNANCE AND MANAGEMENT Goveming document etc The organisation is a charitable company limited by guarantee, incorporated on 5th December 2012 and registered as a charity on 23rd August 2013. The company began trading on 1st April 2015. The company was estsblished under a Memorandum of Association which established the objects and powe￿ cf the Charitable Company and rs goveffled under its Articles of Association. In the event of the company being wound up, members ar8 required to contribute ￿ arrount rKrt exceeding £1. Recrultsnent and appolntment of Directors and Trustees The Directors of the c(Thpany are also charity trustees for the purFoses of charity law and under the cornpany's Articles are known as charity members. The ￿ard comprises up to seven directo￿l￿$teeS appointed by the Parochial Church Council, up to seven directorsnrustees appointed by the board and the Vicar of St Francis Boumvill8. All directorsltrustees of the charitable company give Iheir time voluntarily and retsNed no benefits frcrfn the chartty. Any expenses redaimed from the charity ar8 set out in note 5 to the financia statements. Organisational structure The charity is small, administratK)n being carried out by Centre staff. overseen by the directorsltrustees who meet 34 times through the year. Risks The directorsftrustees have a duty to identity and review the risks to which the charitable company is exposed and to ensure appropriate controls are in pla￿ to provide reasonable assurance against fraud and error. There are no major risks identified by the directorsftrustees. Pay Policy for Sentor Staff The directors consider the board of direciors. are thé Charitys trustees. and the senior management team comprise the key management personnel of the chartty of directing and cont￿)llIng, running and q)erating the Charity on a day to day basis. All directors give of their time freely and no diredor recewed remuneration in the year. The pay of senior staff is reviewed annualty and rN)mialy increased in accordance with average &amings. Page 2 ST FRANCIS YOUTH AND COMMUNITY CEKfRE (REGISTERED NUMBER: 08319680) REPORT OF THE TRUSTEES FOR THEYEAR ENDED 31 MARCH 2024 REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 08319680 (England and Wales) Registered Charity number 1153521 Registered office Sycamre Road Boumville Birmingham United Kingdom B30 2AA Trustees Rev Canon R M Wharton MrWGRi MrJ D Pickup Mr P E Penrose Mrw D Mason Ms T Mitchell Mr R A L Wilford Ms A Nicholls Mrs R Sangha Mr D R Thomas Chair Vice Chair Board Appointee PCC Appointee PCC Appoinl8e Board Appointee PCC Appointee Board Appointee Board Appoint PCC Appoint - resigned 12.03.2024 Independent Examiner Prime Chartered Accountants 161 Newhall Street Birmingham B3 1SW Bankers Lloyds Bank Plc, University of Birmingham. Bimiingham Company and Mlnute Secretary Carol Glynn Finance manager Joanne Else This report has been prepared in accordan￿ with the special provisions of Part 15 of the Companies Act 20tA relating to small companies. [1 eo.4nd signed on its behalf by.. Approved by order of the board of trustees on ... Rev Canon R M ￿￿lart0 wstee Page 3 INDEPENDEpif EXAMINER'S REPORT TO THE TRUSTEES OF ST FRANCIS YOUTH AND COMMUNITY CENTRE (REGISTERED NUMBER: 08319680) Independent examlnerfs report to the trustees of St Francis Y¢)uth And Community Centre ('the Company,) I report to the Chanty trustees on my examination of the accounts of the Ccynpany for the year ended 31 March 2024. Responslbllltles and basis of report As the charity's trustees of the Company (and a150 ts directors for the purposes of company law) you are responsible for the preparation o* the accounts in accordan￿ wth the r4uirements of the Compani8s Act 2006 (Ihe 2006 Acl,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charitls accounts as carried out under Section 145 of the CharTties Ad 2011 {'the 2011 Aci,). In carrying out my examination I have followed the Directions given by the Charty Commission under Section 145(5) Ib) of the 2011 Act. Independent examinerfs ststement I have completed my examination. I confjmi that no matters have ccThe to my attention in connection with the examination giving me cause to believe: accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act". or the accounts do not accord with those records. or the accounts do nct cOrnp￿ with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a tnje and fair view which is not a matter considered as part of an independent examination; or the accourts have not been prepared in accordance with the meth(¥Js and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to Char￿leS prepartng their accounts in a¢X0rdan￿ with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a prcper understanding of the aco)unts to be reached. Paul Guise FCCA Prime Chartered Accountants 161 Newhall Street Birmingham B3 1SW Data.. 27 November 2024 Page 4 ST FRANCIS YoufH AND COMMUNITh cE￿rRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEARENDED 31 MARCH 2024 2024 Total funds 2023 Total funds Unrestricted Designated Restricled fund funds funds Notes INCOME AND ENDOWMENTS FROM Voluntary income 80 3,919 3.999 40,502 Charitable actlvltles Charitable activities 211,098 1,277 212.375 190.295 Activities for ganerating funds 2 Inveslment income Other income 3,027 652 5,000 2,357 5,000 2.357 5,000 Total 222,083 5,196 227.279 239,476 EXPENDITURE ON Charitable acttvities Charitsble actwities 193.562 10,147 224.662 189,S51 other 3,012 3,012 1,857 Total 193.562 20.953 13,159 227.674 191,508 Net gainslllosses) on investments 1.486 1,486 1581) NET INCOMEI{EXPENDITURE) Transfers between funds 30,007 (17,000) (20,953) 17,01)0 (7,963) 1,091 47.387 12 Net movement in funds 13,007 13,953) (7,963) 1,091 47,387 RECONCIUATION OF FUNDS Total funds brought fornjard 26,735 100.642 20,811 148.188 100,801 TOTAL FUNDS CARRIED FORWARD 39.742 96,689 12,848 149.279 148,188 The notes fom part of these financial statements Page 5 ST FRANCIS YOUTH AND COMMUNITY CENTRE (REGISTERED NUMBER: 083196801 BALANCE SHEET 31 MARCH 2024 2024 2023 Notes FIXED ASSETS Tangible assets Investments 1,156 18,434 17.921 19,161 17,590 CURRENT ASSETS Debtors Cash at bank and in hand 6,509 132.138 7,122 140,031 138.647 147,153 CREDITORS Amounts falling due within one year 10 (8,529) (16,555) NET CURRENT ASSETS 130,118 130,598 TOTAL ASSEfs LESS CURRENT LIABILITIES 149.279 148,188 NET ASSETS 149,279 148,188 FUNDS Unrestricted fiJnds.' General fund Maintenance (Designated) Youth Project (Designated) 3 Months Operating Costs (Designated) Lunch Club (Designated) Renewal fund 12 39,742 17,713 17,659 50,000 1,317 10,000 26,735 25,000 19,325 50,000 1,317 5,000 136,431 127,377 Restricted funds 12,848 20,811 TOTAL FUNDS 149,279 148,188 The charitable company is entitled to exemption from audit under Seclion 477 of the Companies Act 2006 for the year ended 31 March 2024. The members have nol required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with SectL)n 476 of the C￿MpanieS Act 2006. The notes fonn part of these financial statements PaJe 6 continued... ST FRANCIS YOUTH AND COMMUNITY CENTRE (REGISTERED NUMBER: 08319680) BALANCE SHEET- continued 31 MARCH 2024 The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accountiig records Ihat comply with Sections 386 and 387 of the Companies Act 2CHJ6 and (b) preparing financial statements which give a true and fair view of the state of affair5 of the charitable company as at the end of each financial year and of its surplus or defictt for each financial year in accordance with the requirements of Sections 394 395 and which olhepmse comply wrth the requirements of the Companies Act 20CE relating to financial statements, so far as applicable to the chariiable company. These financial statements have been prepared in accordan￿ with the provisions applicable to charitable companies subject to the small Compani￿ regime. The finanGkg1 staknents were approved by the Board of Trustees and athhorised for issue on 1.Il..trj￿U￿a1Lb￿r.-.&?*and V￿re signed on ts behalf by: Rev Canon R M Mtharton - Trust The notes form part of these financial ststements Page 7 ST FRANCIS YOUTH AND COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 AccouKfiNG POUCIES Basis of preparing the financial statements The financial statements of the Charitab￿ company, which is a public benefrt entty under FRS 102. have been prepared in accordance with Ihe Charitses SORP (FRS 102) 'Ac¢ounting and Reporting by Chartbes: Statemenl of Recommended prad[￿ applicable to charities preparing their accounts in accordance with the Financial ReForting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard appli12ble in the UK and Republic of Ireland, the Companies Act 2006. The financial ststements have b&n p￿pared under the historical cost convention, with the exception of investrnents vthich are included at market value, as modrfEd by the r￿￿luatIOn of certain assets. Recognition of incoming resources All income is re￿gnised in the Statement of Financial Activities once the charty has entitl￿ent to the funds, rt is probable that the income will be received and the arrK)unt can be measured reliably. In¢oming Resources with Related Expendlture Where incA)ming resources have related expenditure (as with fundraising). the incoming resources and related expenditure are reported gross in the Statement of Financial Activities. Bank Interest Received This is induded in the financral statements when receivable Expenditure Liabilities are recognised as expendrture as s(y)n as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of eccnomic benefits will be required in settlement and the amount of the obligabon can be measured r81iably. Expendtture is accounted for on an accruals basis and has been dassffied under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to adivities on a basis consistent with the use of resources. Expenditure includes VAT. which cannot be recovered. Adminlstrdllon and other costs (Includlng support costs) Administration comprises managemént expenses for the running of the Centre itself. Other costs (including support costs) comprise expenditure to facilitate use of the Centre. All costs have been all¢xated on a basis o)nsistent wth the use of rescrtjrces. Fixed assets Fixed Assets (excluding invesknents) are stated at cost less accumulated depreciation. Individual items of equipment with a purchase price of £5Cb) or less are wriiten off wh8n the asset is acquir8d. Equipment used within the Centre is depreciated on a straight line basis over 4 years. Investments held as fixed assets are revalued at mid4narket value at the balance sh*t date and the gain or loss taken to the Statement of Financial Activities Taxation As a charity. St Francis Youth and Community Centre is exempt from cory)oration tax on its charitable activities. Fund accounting Unrestricted funds can be used in aCcorda[￿e ￿fjth the charitable objectives at the discrèlion of the trustees. Designated funds represent funds set ￿de for particular purposes. The mantenan￿ Fund is used for the larger regular maintenance needs of the Centre and the 3 Month Operational Cost Reserve contains funds to wver any redundancy payments and operat￿nal costs needed in the future. The Youth Fund is used to undemrite the work of the youth worker. Page 8 continued... ST FRANCIS YOLrrH AND COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES - continued Fund accounting Restricted funds can onty be used for particular restricted purposes within the obj￿tS of the charity. Restrictions arise when spectfied by the donc* or when funds are raised for particular restricted purposes. Hire purchase and leasing ¢ommitnxnts Rentals paid under operating leases are charged lo the Statement of Financial Adivities on a straight line basis over the peritsj of th8 lease. Penslon costs and other post4etirement benefts The charitable company operates a defined conlributvJn pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activtties in the period to which they re￿e. Current assets Amounts owing to St Francis Centre at 31* March in ￿pect of fees, lettTngs or other income are shown as debtors less provisions for the amounts that may prove uncollectable. Short-tenn deposits include cash held on deposrt at Lloyds Bank. Going concem The accounts have prepared on the basis of being a going con￿rn as outlined in the Report of the Trustees. Impainnent of assets At each reporting date r￿ed assets a￿ reMeNed to determine vthether there is any indication that those assets have suffered an impairment loss. If there Fs an indication of Possible impairment, the recoverable amount of any affected asset is estimated and compared wrth its carrying amount. If estimated recoverable amount is Iw, the carying amount is reduced to tts estimated r￿Verable amount. and an impainnent loss is recognisal immediatety in the Ststement of Financial Activities. Donatsd servlces Donated professional ServI￿S and donat￿￿ facilities are re¢&Jnised as income when the charity has control over the ttem, any conditiorts associated with the donated item have been m8t and th& receipt of economic benefft can be measur&J reliably. In %cordan￿ with the Charities SORP (FRS 102), the gener81 volunte8r time of volunteers is not reoyJnised. Please refer to the RepJrt of Ihe Trusteas for more information ab¢xrt the contribution of volunteers. ACTMTIES FOR GENERATING FUNDS 2024 2023 Fundraising Coffee Bar 784 2,764 681 3,027 Page 9 continued... ST FRANCIS YOUTH AND COMMUNIIY CEKfRE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 INVESTMENT INCO 2024 2023 Dividends Interest 476 1,881 652 2,357 652 NET INCOMEI(EXPENDITURE Net incomel(expenditure) is stated after chargingl