Registered Charity No: 1153542 Charitable Incorporated Organisation
REPORT AND ACCOUNTS
for the annual financial period ended 31st March, 2025
for
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
SOUTHWAY PLAYCARE
INDEX TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2025
| Page | |
|---|---|
| Legal and Administrative Information | 2 |
| Report of the Trustees | 3 |
| Report of the Independent Examiner | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes Forming Part of the Financial Statements | 7 to 11 |
Page 1
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
Legal and Administrative Information
Trustees
Judy Thompson Tracy Smyth Rebecca Ellis Karen Stewart Alex Thompson Natalie Griffin Alan White Michelle Smiley
Chair Vice Chair Treasurer Secretary
Principal Office
Southway Youth and Community Centre Hendwell Close Southway Plymouth PL6 6TB
Accountants
St. Kew Accountancy Ltd. Woodlands, Rosehill Penzance Cornwall TR20 8TE
Bankers
Lloyds Bank 8 Royal Parade Plymouth PL1 1TX
Page 2
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
REPORT OF THE TRUSTEES
for the annual period to 31st March, 2025
The trustees present their report along with the financial statements of the charity for the twelve month period ended 31st March, 2025. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.
CONSTITUTION AND OBJECTS
Southway Playcare is a charity registered as a body corporate under Part 11 of the Charities Act 2011 No. 1153542, registered on 14th November, 2014. The objects of the charity are the provision of childcare for primary age children in the Southway area.
ORGANISATION
The trustees who have served during the period under review and since the period end are set out on page 2.
TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:
-
-select suitable accounting policies and then apply them consistently;
-
-make judgements and estimates that are reasonable and prudent;
-
-state whether the applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
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-prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
…………………………………….
Dated:……………August, 2025
Page 3
REPORT TO THE TRUSTEES OF
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
for the annual period to 31st March, 2025
Respective Responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required this year under section 144 of the Charities Act 2011 ('the Charities Act') and that an independent examination is needed. It is my responsibility to:
:- examine the accounts under section 145 of the Charities Act,
:- to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- :- to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements:
:- to keep accounting records in accordance with section 130 of the Charities Act; and
:- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:…………………………
M. Vickery St. Kew Accountancy Ltd.
7th August, 2025
Page 4
Charitable Incorporated Organisation
SOUTHWAY PLAYCARE
Statement of Financial Activities (including an Income and Expenditure Account)
| Incoming Resources Income and Endowments From: Donations and Legacies Charitable Activites Investments Other Total Incoming Resources Resources Expended Expenditure On: Charitable Activities Other Total Resources Expended Net movement in Funds Reconciliation of Funds : Total Funds Brought Forward Total Funds Carried Forward |
Unrestricted Funds £ - 64,824 200 946 65,971 72,371 422 72,793 -6,822 30,328 23,503 |
for the annual period ended 31st March, 2025 Total Designated Restricted Funds Funds Funds 2025 £ £ £ - - - - 27,222 92,046 - - 200 - - 946 - 27,222 93,192 - 16,226 88,597 - 5,996 6,418 - 22,222 95,014 - 5,000 -1,822 3,000 - 33,328 3,000 5,000 31,506 |
Total Funds 2024 £ - 86,947 179 1483 |
|---|---|---|---|
| 88,609 | |||
| 100,458 407 |
|||
| 100,866 | |||
| -12,257 45,586 |
|||
| 33,328 |
Page 5
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
BALANCE SHEET AS AT 31ST MARCH, 2025
| Notes | £ | £ | £ | £ | |
|---|---|---|---|---|---|
| 31/03/2025 |
31/03/2024 | ||||
| FIXED ASSETS | |||||
| Tangible Assets | 9 | 24,999 | 1,420 | ||
| CURRENT ASSETS | |||||
| Cash at Bank & in Hand | 3 | 32,241 | 31,044 | ||
| Debtors & Prepayments | 11 | 580 | 1,580 | ||
| 32,821 | 32,624 | ||||
| CREDITORS AND ACCRUALS: | |||||
| Amounts falling due within one year | 12 | 26,315 | 715 | ||
| NET CURRENT ASSETS : | 6,506 | 31,908 | |||
| TOTAL ASSETS LESS CURRENT LIABILITIES: | 31,506 | 33,328 | |||
| CAPITAL AND RESERVES | |||||
| Income and Expenditure Account: | |||||
| Restricted | 5,000 | - | |||
| Designated | 3,000 | 3,000 | |||
| Unrestricted | 23,506 | 30,328 | |||
| 31,506 | 33,328 | ||||
| ON BEHALF OF THE TRUSTEES: | |||||
| :-Signed by Trustee | |||||
| :-Print Name |
Approved by the Trustees on: August, 2025.
Page 6
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2025
1. ACCOUNTING POLICIES:
Accounting convention
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2014 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011.
Expenditure
Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.
Unrestricted Funds
Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Designated Funds
Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
Restricted Funds
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
2. DONATIONS
| General donations | 31/03/2025 31/03/2024 Unrestricted Restricted Total Total £ £ £ £ - - - - |
|---|---|
| - - - - |
3. CURRENT ASSETS: Cash and Bank
| Cash at Bank: Treasurers Account-Lloyds Scottish Widows Cash in Hand |
31/03/2025 31/03/2024 £ £ 18,609 17,611 13,582 13,383 50 50 |
|---|---|
| 32,241 31,044 |
The funds held in the Scottish Widows account constitutes a Contingency Fund, established as a safeguard in the event of funds being required for unplanned circumstances.
4.TRANSACTIONS WITH THE TRUSTEES
During the year the charity did not reinburse trustees' expenditure.
Page 7
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2025
5. INCOMING RESOURCES
| 5. INCOMING RESOURCES | |
|---|---|
| Local authority grants, trust grants and sundry Fees for play activities Registration Fees Childcare Vouchers Staff Training Donations/Fundraising Junior Club Junior Club Tuck Residential Contributions Trips and Activities SLC - Student Loans Sale of Assets Bank Interest Sundry |
31/03/2025 31/03/2024 Unrestricted Restricted Total Total £ £ £ £ 27,222 27,222 10,486 46,833 - 46,833 55,955 715 - 715 970 96 - 96 470 1,138 - 1,138 1,438 3,376 - 3,376 2,733 1,190 - 1,190 1,036 552 - 552 564 5,198 - 5,198 8,551 3,974 - 3,974 4,449 153 - 153 297 1,600 - 1,600 200 - 200 179 946 - 946 1,483 |
| 65,971 27,222 93,192 88,609 |
6. DIRECT CHARITABLE EXPENDITURE
| Wages National Insurance Inland Revenue Pension Payroll Services Travel and Subsistence Minibus Costs Rent Insurance Administration Telephone Memberships/Subscriptions Craft Materials Other Materials Activities/Trips Residential Junior Club Tuck Catering/Fit and Fed Uniform Training/Residential ProfessionalFees Sundries Depreciation |
Unrestricted General Restricted 31/03/2025 31/03/2024 Fund Fund Total Funds Total Funds £ £ £ £ 45,089 10,083 55,172 56,778 325 - 325 617 3,182 - 3,182 5,595 740 - 740 844 840 - 840 713 85 - 85 49 1,524 - 1,524 2,097 2,833 - 2,833 4,249 1,045 - 1,045 1,116 1,288 - 1,288 1,352 813 - 813 692 163 - 163 109 - 578 578 - - 43 43 116 - 2,365 2,365 5,625 9,606 - 9,606 13,043 2,938 - 2,938 420 - 1,532 1,532 2,123 201 - 201 521 - 1,625 1,625 20 933 - 933 1,726 650 - 650 1,947 537 5,996 6,533 1,113 |
|---|---|
| 72,793 22,222 95,014 100,865 |
Page 8
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2025
7. NET INCOMING RESOURCES FOR THE YEAR
| This is stated after charging: Auditors Remuneration Depreciation 8. STAFF COSTS AND NUMBERS Staff costs were as follows: Salaries and wages Tax and National Insurance Pension |
Unrestricted General Fund 31/03/2025 31/03/2024 £ £ £ 422 422 407 6,533 6,533 1,113 |
Unrestricted General Fund 31/03/2025 31/03/2024 £ £ £ 422 422 407 6,533 6,533 1,113 |
|---|---|---|
| 6,954 6,954 1,520 |
||
| 31/03/2025 31/03/2024 £ £ 55,172 56,778 3,507 6,212 740 844 |
||
| 58,680 62,990 |
No employee received emoluments of more than £60,000
The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
| Management/Admin Childcare |
31/03/2025 31/03/2024 No No 1 1 3 3 |
|---|---|
| 4 4 |
9 TANGIBLE FIXED ASSETS:
For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life:
Minibus 20% on a straight line basis over 5 years. Grant will therefore be accrued and used over 5 years. Equipment 18% on a straight line basis.
| Cost Brought Forward Fully Depreciated Additions As at 31st March, 2025 Depreciation Brought Forward Fully Depreciated Charge for the period As at 31st March, 2025 Net Book Value: As at 31st March, 2025 Net Book Value: As at 1st April, 2024 |
Minibus Equipment Total £ £ £ 3,000 2,850 5,850 3,000 - 3,000 29,979 133 30,112 |
|---|---|
| 29,979 2,983 32,962 |
|
| 3,000 1,430 4,430 3,000 - 3,000 5,996 537 6,533 |
|
| 5,996 1,967 7,963 |
|
| 23,983 1,016 24,999 |
|
| - 1,420 1,420 |
Page 9
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2025
10. TAXATION
The charity is exempt from corporation tax on its charitable activities.
11. DEBTORS AND PREPAYMENTS: Amounts falling due within one year
| Debtors Fees Other Prepayments Fees Memberships/Insurance |
31/03/2025 31/03/2024 £ £ 924 - 90 - - 580 566 |
|---|---|
| 580 1,580 |
12. CREDITORS: Amounts falling due within one year:
| RS: Amounts falling due within one year: | |
|---|---|
| Creditors Professional Fees Tax/NI/Pension Accruals Minibus Grant Gibbons Grant |
31/03/2025 31/03/2024 £ £ 422 407 390 308 24,004 - 1,500 - |
| 26,315 715 |
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Current assets Current liabilities Net assets @ 31st March, 2025 |
General Designated Restricted Total Funds Funds Funds Funds £ £ £ £ 24,999 - 24,999 24,821 3,000 5,000 32,821 26,315 - - 26,315 |
|---|---|
| 23,506 3,000 5,000 31,506 |
14. MOVEMENTS IN FUNDS
| 14. MOVEMENTS IN FUNDS | |
|---|---|
| Restricted Funds Clothworkers' Fund Grant - PCC Fit and Fed Devon Community Fdn. Albert Hunt PCC 1-1 Co-op Funding PCC Councillors Total Restricted Funds Designated Funds - Redundancies Total Unrestricted Funds Total Funds |
Incoming Outgoing At 01/04/24 Resources Resources Transfers At 31/03/24 £ £ £ £ £ - 5,996 5,996 - - - 6,484 6,484 - - - 5,000 - - 5,000 - 4,000 4,000 - - - 2,689 2,689 - - - 2,603 2,603 - - - 450 450 - - |
| - 27,222 22,222 - 5,000 3,000 - - - 3,000 30,328 65,971 72,793 - 23,506 |
|
| 33,328 93,192 95,014 - 31,506 |
15. CAPITAL COMMITMENTS
The charity has no capital commitments as at 31st March 2025 or 31st March 2024
16. PURPOSES OF RESTRICTED FUNDS
Grant - PCC Fit and Fed Funding towards support for children from families on low incomes. Clothworkers' Fund To help fund the cost of a minibus. Devon Community Fdn. Funding for Junior Club, afterschools, transport ,trips and summer activities. Albert Hunt Towards 2024 summer activities. PCC 1-1 Funding for 1-1 support staffing costs. Co-op Funding Funding towards transport and activity costs. PCC Councillors To support the cost of Christmas. Gibbons Grant To contribute to the reidential trip expenses.
These notes form part of the financial statements
Page 10