Registered Charity No: 1153542 Charitable Incorporated Organisation
REPORT AND ACCOUNTS
for the annual fnancial period ended 31st March, 2022
for
SOUTHWAY PLAYCARE
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
INDEX TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2022
| Page | |
|---|---|
| Legal and Administrative Information | 2 |
| Report of the Trustees | 3 |
| Report of the Independent Examiner | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes Forming Part of the Financial | 7 to |
| Statements | 11 |
Page 1
SOUTHWAY PLAYCARE Charitable Incorporated Organisation
Legal and Administrative Information
Trustees
Judy Chair Thompson Vice Tracy Smyth Chair Rebecca Ellis Treasurer Julie Kendall Secretar Resigned Oct-21 Karen Stewart y Alex Thompson Appointed Oct-21 Natalie Griffin Appointed Nov-21 Alan White
Principal Office
Southway Youth and Community Centre Hendwell Close Southway Plymouth PL6 6TB
Accountants
St. Kew Accountancy Ltd. Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR
Bankers
Lloyds Bank 8 Royal Parade Plymouth PL1 1TX
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
REPORT OF THE TRUSTEES for the annual period to 31st March, 2022
The trustees present their report along with the financial statements of the charity for
the twelve month period ended 31st March, 2022. The financial statements have
been prepared in accordance with the accounting policies set out on page 7 and the
recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.
CONSTITUTION AND OBJECTS
Southway Playcare is a charity registered as a body corporate under Part 11 of the
Charities Act 2011 No. 1153542, registered on 14th November, 2014. The objects of the charity are the provision of childcare for primary age children in the Southway area.
ORGANISATION
The trustees who have served during the period under review and since the period end are set out on page 2.
TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial
statements for each financial year which give a true and fair view of the charity's state of affairs
during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:
-select suitable accounting policies and then apply them consistently; -make judgements and estimates that are reasonable and prudent; -state whether the applicable accounting standards and statements of recommended
practice have been followed subject to any departures disclosed and explained in the financial statements; and
-prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking
reasonable steps for the prevention and detection of fraud and other
irregularities.
Approved by the trustees and signed on their behalf by:
…………………………………….
Dated:..............July, 2022
REPORT TO THE TRUSTEES OF
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
for the annual period to 31st March, 2022
Respective Responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's
Trustees consider that an audit is not required this year under section 144 of the
Charities Act 2011 ('the Charities Act') and that an independent examination is needed.
It is my responsibility to:
:- examine the accounts under section 145 of the Charities Act,
:- to follow the procedures laid down in the general directions given by the Charity
Commission (under section 145(5)(b) of the Charities Act, and
:- to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the general Directions given by
the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those
records . It also includes consideration of any unusual items or disclosures in the
accounts and seeking explanations from the trustees, concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an
audit and consequently no opion is given as to whether the accounts present a 'true
and fair' view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect
the
requirements:
:- to keep accounting records in accordance with section 130 of the
Charities Act; and
:- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Signed:…………………………
M. Vickery St. Kew Accountancy Ltd.
20th July, 2022
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
Statement of Financial Activities (including an Income and Expenditure Account)
| Incoming Resources Total Incoming Resources Resources Expended Total Resources Expended Net movement in Funds Total Funds Carried Forward Income and Endowments From: Donations and Legacies Charitable Activites Investments Other Reconciliation of Funds : Total Funds Brought Forward Expenditure On: Charitable Activities Other |
57,336 55,934 1,402 37,551 38,953 Unrestricte d Funds £ - 56,99 3 1 342 55,57 0 364 |
for the annual period ended 31st - 25,341 - 21,508 - 3,832 3,000 5,500 3,000 9,330 Designat ed Funds £ Restricte d Funds £ - - - - - 25,34 1 - - - - 21,50 8 - |
March, 2022 82,676 77,443 5,233 46,051 51,283 Total Fund s 2022 £ - 82,33 3 1 342 77,07 9 364 |
Total Funds 2021 £ - 85,38 7 - 384 |
|---|---|---|---|---|
| 85,771 | ||||
| 64,24 7 353 |
||||
| 64,600 | ||||
| 21,170 24,881 |
||||
| 46,051 |
Page 5
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
BALANCE SHEET AS AT 31ST MARCH, 2022
| 9 1,480 NET CURRENT ASSETS : 49,802 TOTAL ASSETS LESS CURRENT LIABILITIES: 51,283 CAPITAL AND RESERVES Income and Expenditure Account: 51,283 ON BEHALF OF THE TRUSTEES: Notes £ £ 31/03/202 2 FIXED ASSETS Tangible CURRENT ASSETS Cash at Bank & in Hand Debtors & 3 48,980 11 1,426 50,407 CREDITORS AND ACCRUALS: Amounts falling due within one year 12 605 Restricted Designated Unrestricte d 9,332 3,000 38,95 1 |
2,238 586 43,813 46,051 46,051 £ £ 31/03/202 1 43,734 665 44,399 5,500 3,000 37,55 1 |
2,238 586 43,813 46,051 46,051 £ £ 31/03/202 1 43,734 665 44,399 5,500 3,000 37,55 1 |
|---|---|---|
| 586 | ||
| 5,500 3,000 37,55 1 |
||
| 46,051 | ||
| 46,051 | ||
:-Signed by Trustee :-Print Name
Approved by the Trustees on: July, 2022.
Page
SOUTHWAY PLAYCARE
Charitable Incorporated
Organisation
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2022
1. ACCOUNTING POLICIES:
Accounting convention
The financial statements have been prepared under the historical cost convention with
items recognised at cost or transaction value unless otherwise stated in the relevant notes
to these accounts. The accounts have been prepared in accordance with the Statement of
Recommended Practice: Accounting and Reporting by Charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of
Ireland (FRS 102) issued on 16th July 2014 and with the Financial Reporting Standard
applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011.
Expenditure
Resources expended are recognised in the period in which they are incurred. Resources
expended include attributable VAT which can not be recovered.
Unrestricted Funds
Unrestricted funds are donations, fees income and other incoming resources receivable
or generated for the objects of the charity without further specified purpose and are
available as general funds.
Designated Funds
Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
Restricted Funds
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation
of management and support costs.
2.DONATIONS
General donations
| 31/03/20 | 31/03/202 | ||
|---|---|---|---|
| Unrestrict | Restricte | 22 | 1 |
| ed | d | Total | Total |
| £ | £ | £ | £ |
| 200 | - | 200 | - |
| 200 | - | 200 | - |
3. CURRENT ASSETS: Cash and Bank
| 31/03/20 | 31/03/202 | |
|---|---|---|
| 22 | 1 | |
| k: | £ 35,77 |
£ 30,528 |
| Treasurers Account- | 3 | |
| Lloyds | 13,15 | 13,156 |
| Scottish Widows | 7 | |
| Cash in Hand |
Cash at Bank:
Page
48,980 43,73 4
The funds held in the Scottish Widows account constitutes a Contingency Fund, established as a safeguard in the event of funds being required for unplanned circumstances.
4. TRANSACTIONS WITH THE TRUSTEES
During the year the charity did not reinburse trustees' expenditure.
Page
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2022
5.INCOMING RESOURCES
| Local authority grants, trust grants and sundry Grant for Furloughed Wages Fees for play activities Registration Fees Childcare Vouchers Fundraising Junior Club Junior Club Tuck Residential Contributions Trips and Activities SLC - Student Loans Minibus Hire Refunds Donations Bank Interest Sundry |
Unrestrict ed Restricte d £ £ 31/03/20 22 31/03/202 1 Total Total £ £ - 23,554 23,554 38,242 - 633 633 15,761 46,79 2 - 46,792 23,886 508 - 508 207 1,754 - 1,754 2,617 1,316 - 1,316 2,014 638 - 638 - 132 - 132 - 2,662 - 2,662 2,661 2,123 - 2,123 - - 1,153 1,153 - 100 - 100 - 768 - 768 - 200 - 200 - 1 - 1 - 342 - 342 384 |
|---|---|
| 57,336 25,341 82,676 85,77 1 |
6.DIRECT CHARITABLE EXPENDITURE
| 6.DIRECT CHARITABLE EXPENDITURE | |
|---|---|
| Wages National Insurance Inland Revenue Pension Payroll Services Travel and Subsistence Minibus Costs Rent Insurance Administration Telephone Memberships/Subscriptio ns Craft Materials Other Materials Maintenance/Repairs Activities/Trips Residential Junior Club Tuck Catering/Fit and Fed Uniform Training ProfessionalFees Donation Sundries Depreciation |
Unrestrict ed General Restricte d 31/03/202 2 31/03/202 1 Fund Fund Total Funds Total Funds £ £ £ £ 35,63 7,670 43,308 43,211 |
| 55,923 21,508 77,432 64,60 0 ~~8~~ 815 - 815 561 |
|
| 2,821 - 2,821 1,549 681 - 681 616 720 - 720 713 58 - 58 15 - 2,375 2,375 1,656 2,833 - 2,833 1,416 864 - 864 923 1,946 - 1,946 1,518 1,751 - 1,751 2,805 564 - 564 268 - 450 450 256 - 260 260 34 - 1,729 1,729 - 2,900 - 2,900 - 2,196 4,200 6,396 6,356 130 - 130 - - 2,702 2,702 912 - 752 752 - - 1,370 1,370 - 364 - 364 353 700 - 700 - 184 - 184 107 758 - 758 1,332 Page |
Page
SOUTHWAY PLAYCARE
Charitable Incorporated
Organisation
NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2022
7.NET INCOMING RESOURCES FOR THE YEAR
| Unrestricte | |||
|---|---|---|---|
| d | |||
| This is stated after charging: | General Fund |
31/03/202 | 31/03/202 |
| 2 | 1 | ||
| Auditors | £ | £ | £ |
| Remuneration | 364 | 364 | 353 |
| Depreciation | 758 | 758 | 1,332 |
8.STAFF COSTS AND NUMBERS
Staff costs were as follows:
| re as follows: Salaries and wages Tax and National Insurance |
31/03/202 2 31/03/202 1 £ £ 43,308 43,211 3,636 2,110 |
|---|---|
| 46,944 45,321 |
No employee received emoluments of more than £60,000
The average weekly number of employees during the year, calculated on the basis of full time
equivalents, was as follows:
| Management/Admin Childcare |
31/03/20 22 31/03/202 1 No No 1 1 3 3 |
|---|---|
| 4 4 |
9 TANGIBLE FIXED ASSETS:
For valuation purposes, depreciation is calculated at the following
annual rates, in order to write off each asset over its estimated useful life:
Minibus 20% on a straight line Equipmen basis. t 18% on a straight line
| t 18 |
% on a straight lin | e | e | ||
|---|---|---|---|---|---|
| Minibu | Equipme | Tota | |||
| s | nt | l | |||
| Cost | £ 3,000 |
£ | 87 | £ 3,876 |
|
| Brought | 6 | ||||
| Forward | - | - | - | ||
| Additions | |||||
| As at | 31st March, 2022 | 3,000 | 876 | 3,87 | |
| 6 | |||||
| Depreciation | |||||
| Brought Forward | 1,20 | 438 | 1,638 | ||
| Charge for the | 0 | ||||
| period | 600 | 158 | 758 | ||
| As at | 31st March, 2022 | 1,800 | 596 | 2,39 | |
| 6 | |||||
| Net Book Value: | Page | ||||
| As at 31st March, 2022 Net Book Value: As at 1st April, 2021 |
~~1,200~~ 1,800 |
~~280~~ 438 |
~~1,48~~ 0 2,23 8 |
Page
SOUTHWAY PLAYCARE
Charitable Incorporated Organisation
11.
NOTES TO THE FINANCIAL STATEMENTS
for the annual period to 31st March, 2022
10.
TAXATION
The charity is exempt from corporation tax on its charitable activities.
DEBTORS AND PREPAYMENTS: Amounts falling due within one year
12.
| CREDITORS: Amounts falling due within one year: Accruals Debtors Fees Prepayments Fees Memberships/Insuran ce Creditors Professional Fees Tax/NI/Pension |
31/03/2022 31/03/2021 £ £ 772 48 - - 65 4 617 |
|---|---|
| 1,426 665 |
|
| 31/03/2022 31/03/2021 £ £ 364 353 241 234 - - |
|
| 605 586 |
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Net assets @ 31st March, 2022 Tangible fxed assets Current assets Currentliabilities |
General Designate d Restricted Total Funds Funds Funds Funds £ £ £ £ 1,480 - - 1,480 38,075 3,000 9,332 50,407 605 - - 605 |
|---|---|
| 38,951 3,000 9,332 51,28 3 |
14. MOVEMENTS IN FUNDS
| Restricted Funds Total Restricted Funds Designated Funds - Redundancies Total Unrestricted Funds Total Funds 1 CAPITAL COMMITME Grant - Lottery Grant - Furlough Wages Grant - Albert Hunt Grant - PCC Grant PCC Summer Grant - Bailey Thomas Charity Grant - PCC Fit and Fed Grant - Neste Foundation Grant - Plymouth Ladies Charity Grant - SLC Loan Childcare Fees |
Incoming Outgoing Resource s Resource s Transfer s At 31/03/22 £ £ £ £ At 01/04/21 £ - 9,473 3,666 - 5,807 - 633 633 - - - 2,000 1,000 - 1,000 3,00 0 - 3,000 - - 2,00 0 - 2,000 - - - 2,525 - - 2,525 - 6,906 6,906 - - - 2,000 2,000 - - - 150 150 - - - 1,153 1,153 - - |
|---|---|
| 5,500 25,341 21,508 - 9,33 2 3,000 - - - 3,00 0 37,551 57,336 55,934 - 38,95 1 |
|
| ~~TS~~ 46,051 82,676 77,442 - 51,28 3 |
The charity has no capital commitments as at 31st March 2022 or 31st March 2021
16. PURPOSES OF RESTRICTED FUNDS
Grant - Lottery Funding for the minibus, general running costs and training. Grant - Furlough Wages To support the cost of wages for fuloughed employees. Grant - Bailey Thomas Funding for 1-1 support staffing costs. Grant - Albert Hunt Contributing towards Junior Club wages. Grant - Neste Foundation Support for residential transport costs. Grant PCC Summer To support the summer Holiday Club. Grant - PCC Funding towards general running expenses. Grant - PCC Fit and Fed Funding towards support for children from families on low incomes. Grant - PCC 1-1 To contribute to staff support for children who need 1-1 support. SLC Student Loan Funding towards cost of childcare fees. Grant - Plymouth Ladies Charity To contribute towards Jubilee celebrations. Grant - Grounworks Funding towards the community garden.
These notes form part of the financial statements
Page 10