## Annual Report 2021-2022 Heartline supports children with heart disorders and their families, whatever the condition, wherever it is treated. ## Legal and administrative information Trustees Elizabeth Collins Michelle King Simon Leonard Alasdair Marshall Natalie Persoglio Registered charity number 1153442 Registered office 81 Mayfield Road Eastrea Peterborough Cambs PE7 2AY Independent examiner Victoria Kelly 17 Church Lane Wimbledon SW19 3PD Bankers Lloyds Bank PLC Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page | 2 ## Contents Legal and administrative information .................................................................................................... 2 Trustees .............................................................................................................................................. 2 Registered charity number ................................................................................................................. 2 Registered office ................................................................................................................................ 2 Independent examiner ....................................................................................................................... 2 Bankers ............................................................................................................................................... 2 Objectives ............................................................................................................................................... 4 Activities, achievements and performance ........................................................................................ 4 Financial review ...................................................................................................................................... 4 Reserves policy ................................................................................................................................... 4 Structure, governance and management ............................................................................................... 5 Governing document .......................................................................................................................... 5 Tax status ........................................................................................................................................... 5 Trustees .............................................................................................................................................. 5 Appointment of Trustees ................................................................................................................... 5 Public benefit statement .................................................................................................................... 5 Trustees' responsibilities in relation to financial statements ............................................................. 6 Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page | 3 The Trustees present their report along with the financial statements of the Charity for the year ended 31 October 2022. The financial statements have been prepared in accordance with the accounting policies set out on pages 9 to 10 and comply with the Charity's Constitution and applicable law. ## Objectives Mission – Heartline supports children with heart conditions and their families, whatever the condition, wherever it is treated. We do this by providing: Benefits - such as our Heart Children Book, newsletter, website, wetsuits, information leaflets, children’s activity weekends and subsidised caravans. Projects – such as Medic Alert bracelets and subscription fees, family get-together events and parties. Support – through our social media channels and directly connecting families where appropriate. ## Activities, achievements, and performance Heartline Families is a national charity that seeks to support the families of children with heart conditions. Where some peer charities may focus on a condition or hospital, we support families irrespective of condition or location in the UK. This year saw an increase in activity as we came out of covid and slowly started restoring events for our members. The caravans were operational once again, although booking levels were not at prepandemic rates. Nevertheless, members were able to enjoy a well-deserved break for all the family. We are also offering the year end activity at Butlins in December 2023. ## Financial review As we came out of the pandemic we were able to start increasing our fundraising as well as increasing the income from caravan holidays and the sale of the very highly regarded book, Heart Children. Our direct expenses increased due to spending more on the caravans, principally cleaning as well as various events not able to be held during the pandemic. However, the governance costs were well controlled and decreased from the previous year as we stated in the previous year’s review. We continue to have a strong cash position and will continue to manage it carefully into the new year and beyond to ensure the charity is able to continue delivering the aims of the organisation. ## Reserves policy The Trustees' policy is to maintain a sufficient level of general reserves to enable the Charity to continue in normal existence for three months, followed by an orderly curtailment of activities over the following three months if necessary. At 31 October 2022 unrestricted funds amounted to £86 673 (2021: £89,369) which provides a strong base for the Charity to move forward with its future plans as set out above. Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page | 4 ## Structure, governance, and management ## Governing document Heartline Families is registered as a Charitable Incorporated Organisation (CIO) under its constitution dated 15[th] July 2013. ## Tax status As a registered charity, number 1153442, Heartline Families is exempt from corporation tax and income tax on its charitable activities. ## Trustees The Board of Trustees who held office during the year were as follows: Elizabeth Collins Natalie Persoglio Michelle King Simon Leonard Alasdair Marshall ## Appointment of Trustees The charity’s constitution requires a minimum of three Trustees and are recruited where possible through open competition and elected to the Board through a formal vote. ## Public benefit statement The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'. Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page | 5 ## Trustees' responsibilities in relation to financial statements The law applicable to Charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to: - select suitable accounting policies and apply them consistently; - observe the methods and principles in the Charities SORP; - make judgments’ and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report was approved by the Trustees on 24 August 2023 and signed on their behalf by: Michelle King Trustee Elizabeth Collins Trustee Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No: 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page | 6 IlwlLino F•nili05 For d•<1 31 Q¢t r2022 2022 Total Ro8tricted Fund Total INCOMING RESOURCES Donatorts Activitie5 lofvrther ￿ Cha ob. tives Investment Ir￿orne 16, 16.C63 13 8,519 4,267 13 Total In¢(ThlrYJ RescxJr¢es RESOURCES EXPENDED Fund rdi5in activ((E5 Direct tharitab G0vemar￿e (Yjsts 216 30,035 4,701 re Total r8wJrces exp￿•￿ 39,162 39,1 Net incomi 134 Insuran(* 12,535 Total fund5 hl fonvwd 89.369 17.450 IC6.819 Total lund$ Carr1￿ lon¥ard 86.673 17.4 104.123 11￿,819 Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No.. 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page17 H•artUn• Famlll As at 31 Octob•r SETS Tan Ibh Ilxed asS0ts 13,946 13,946 Cuwrent A¥sots S¢ock on Debtors Cash at bank & kn hand 10 11 13208 101,781 93.842 Creditor5.' amcunls falli wilhin due 12 22,116 N•t ¢urr•nt •M•ts 94.141 92.873 Total not a5SOt5 104.123 106.819 FUNDS ReStr￿ted frjnds 17.4S) 17,450 Unrethcted bjnds 86.673 89.369 Total frJnds the Committe8 on 24 12trYJ aTrJ . ned its b8haff Kl Trusteè Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No.. 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page18 HMrtln• Famill•& fonnlng pxl 0fth•financ￿l slat•m•nts Itx the yoarended 31 O¢tob8r2022 1 PrlncWI xcountjng polld•s Basls of prAparadon The financial stat8m8ntS are prnp8red under the hstorical cost wn¥eniw and in *cordance %Yith thB 2008 Regu￿tionS arKI the FinarKia ReFKKtin9 SlarKlard fDr Smaler Entsbes IRBwsed 20051. 1 the finaroal statements the chanty fdknY5 besl as in the Statement of RÉcornmended PA¢kn.AcL￿J￿tin9 RewtsrvJ by Charibe5 ISORP 20[￿J, Re￿8￿d 20051 March 2005. b. Incomlng rnsour￿5 AJI IncemirvJ ￿S￿r£8$ 8rtr onco Iho ¢h*ity has anbUomorTrtto th& re8CWrt88, it certain that the r￿urceS will be received and the rrK)netary Trra￿e of Ihe incorniry resourc95 Can ￿ m8asurwJ V*ilh ￿l￿thI￿y. c. InV8¥trm￿ I￿¢m• Invgstment Incorne IS *Axwnted fDrin the period ￿ *thich Ihe d*rity is entitsl to r￿lPt. d. Domtions Dona1k￿$ aThY gifts are accounted for*kn rKeivth. The provithj by lunt8ats is not btsen inc*Jd8d. Expgndittx9 i% the xcwals bw: Fund rdisifvj u)sts are Ihose allritxjtable to raisirwJ Thx)rnB forthe charity. Govemarte costs cc4nprise costs for th8 rumiry oflhe ch¥ty tseifas an ￿9￿￿&$8ts"￿. GDvèmance costs irK4udè al c(*ts i1volv￿g pull￿ acoyA￿lity0fthts Gharty8nd its complrance wth regulalic￿ and gO￿j practice. These costs uKJude costs related to inLWndent 6X8minatr)n orth6 chaithes slat8m8nts ttyathor ￿th an appLyknnm8nt ofovert)8ad and support wst5. g. Tanglblg fixqd assats and dBpr4clatlon Depretsatth is provided on a straiohl line basts in ord8rtO7hTPts dfthe cost of Ihe a888ts th￿restimated ustsful Ihe foknir¥J raies.. strdight lintr at wny rates bel￿n 9.5% arKI 33 1rJ% h. Fund XtruGtur• Vnre5tricted funds are cther irwn¥4 rpsowces rec•￿4]1&0r9BfVZfed forthe Reslrithd funds arn to be usesj fc* the S￿￿¢ pwF<*8s as L*"d doimn by th8 Oc¥w. Expendilure thich meets IhBse crit£ria 15 charged to the fund. togthr*ilh a tsY4kxxlK)n of rnanapment aTrJ WFWtcosts. Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No.. 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page19 Heartllne Famlll•s Noi•8tornikng part ofth• Ilnandal 8tatem• Donatlons Unr08tr1ctsd General dcfiabor 20.39) 22.300 B￿kS blICatK￿ e Catavan 810 7.709 8.519 10.475 16.C63 10.475 16.063 kn¥•stm•nt Incom• Bank deposit Int8rtst 13 13 4.267 stock CbsirvJ stc*4( Fundrnlsln Funth•$ ¢0$ 216 216 Dlr•ct charl¢abb• •xp•ndltu B￿ks, Carawdn Marketin & fijndra New$￿tter c#xls PGL & We15uits Evenis u￿A￿￿S 6tc 1,036 14.203 1.375 1,036 14.203 1.375 4,145 11.715 958 3,609 5.176 8,832 8.832 4,076 ￿ernbe￿ Packs Entertainment 3D.035 Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No.. 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page | 10 H•artLino Farnilio Nots5 Yo￿1n9 part of tho financial statemonts Gov•rnance costs 2022 2021 Professional fees Travel costs Insurance Post , statior miscdlan8￿s 711 243 673 2.857 217 414 572 2,527 4.553 4.701 Staff cosi8 There We￿ no salaries #J stsff or io TThL8tees in the Tan ible f￿ad as80ts Computer m•nt Carav•n8 Total Cost As at 1 Novern￿r 2021 Addilh)ns Dts 2663 41.729 44,392 2.663 reciation As at 1 Nov8mter 2021. Cha e for the irninated on di8 2662 27,784 2.662 31.748 34.410 book values 31 October 2022 31 October 2021 9,981 13.945 9,982 13.946 Caravans are d over 10 and Com nt over 3 Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No.. 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page | 11 HeartLine Families Notes fomiing part of the financial statements 10 Stock 2022 2021 11 Debtors 2022 2021 Vat r8coverab enls 1,822 2,075 11,133 13.208 1.822 12 Credltors 2022 2021 Trade rxedito Deferred Inrx)me Acttuals & other creditors 1,523 10,551 11,565 1.523 22,116 Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No.. 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page | 12 EARTUNE FAMIUES Independent Examiner5 Report For the yearended 31 October 2022 I report on the accounts of Heartline Families forthe year ended 31 October 2022. which a￿ set out on pages 10 to 15. RESPEcnvE RESPONSI8ILTIES OF THE TRu￿EE$ AND EXAMINE The charitys trustees are responsible for the Pfeparation of the accounts. The ChariV5 trustee5 consider that an audit 15 not required for this year under section 144 of the Chariiie5 Act 2011 (the Chariiies Attl and that an independent examination is needed. The charity is preparin8 accrued accounts and l am qualified to undertake the examinaiion by being a q￿lIf*d member of the Chartered Institute of Mana8ement Accountan It 15 my responsibility to.. a. Examine ihe accounts under sertion 145 of the Chaiities Act b. Follow the procedures laid down in ihe General DirectK)ns grven by the Chaffty Commissron 15euion 145ISllbl of the Chartties Act ¢. State whether particular matters have come to my attent￿n BASIS OF INDEPENOENT EXAMINER'S REPORT My examination was carrieil out in accordan￿ wrlh the General Direttions 8Ne by the Charity Commission. An examination includes a review of the accounting records kèpi by the charity and a compari50n of ihe accovnts presented with those records. It also includes consideration of any Unusual rtems or disclosures in the accounts and seeking explanations from the trusteès concerning Such matters. The procedures undertaken do not provide all the evtdence that would be required in an audit and conseqtsently no opIn￿n is 8iven as to whether the account5 present a true and view. The report ts limited to those matters Set Oul in the statement below. INDEPENDENT EXAMINER'S ATEMENT In connection with my examillaiion. no matter has come to my attention which gives me reasonable cause io bel*ve that in ony rnater¢al respett the requirements to keep accountfrng records in accordance with Section 130 of the Charities Att and io prepare accounts which accord with ihe accounti￿ rectsrds and comply with the accouniin8 requirements of the Charit￿5 Act have not been met. No oiher matters have tome to my attention thaL in my opin•)n, requ0￿ attention be dravm to enable a proper understanding of the accounis to be reached. VICKY KELLY 17 Church Lane Merton Park SW19 3PD Dated ZOL3 Heartline Families is a Charitable Incorporated Organisation registered with the Charity Commission No.. 1153442. Registered address: 81 Mayfield Road, Eastrea, Peterborough PE7 2AY Page | 13